UNIVERSITY OF ENGINEERING & TECHNOLOGY, LAHORE

NAROWAL CAMPUS

TERMS & CONDITIONS / INSTRUCTIONS FOR BIDDERS

1. Single stage/two envelope bidding procedure shall be applied in response. The Envelops shall

be marked as “TECHNICAL PROPOSAL” and “FINANCIAL PROPSAL”. The financial

proposal of bids found technically non-responsive shall be returned unopened to the respective

bidders. Technically responsive bidders will be informed and their financial bids will be opened

in the Central Procurement Cell (CPC) meeting.

2. Responding organizations shall deliver sealed proposal of the “TECHNICAL & FINANCIAL

PROPOSALS” before or on February 26th, 2021 at 9:30 a.m.

3. The Proposals will not be accepted after the due date &, time and shall be delivered at the

address given below before time. The TECHNICAL PROPOSALS shall be opened on the same

day at 10:00 a.m. in the Conference Hall adjacent to Vice Chancellor Office UET Lahore by

the Central Procurement Cell in the presence of bidders or their representatives.

4. Bidders are advised not to quote different options (only one option is to be quoted). Received

bid with different options shall not be entertained.

5. Price should be mentioned on FOR basis and inclusive of all delivery charges to UET Lahore

Narowal Campus, Narowal.

6. The prices, including all taxes should be quoted item-wise in Pakistani Rupees so as to reach

the premises of the University of Engineering &Technology Lahore Narowal Campus near Ada

Siraj Narowal Muridke Road, Narowal. .

7. The tender will be awarded to the bidder having lowest total cost of items which will be

determined after multiplying its quoted price for two number of items. The Grading formula

will be:

Quoted Price of Item 1 x 85 =X

Quoted Price of Item 2 x 115 = Y

__________

Z=(X+Y)

The Bidder having lowest value of Z will be declared as successful bidder.

8. Offers should be valid for 120 working days from the date of opening of the Financial Bids.

9. If the Successful bidder fails to supply the Furniture (Lab Tables) within 30 days after

issuance of purchase order, he will be fined 0.5% per week of the total payable (net worth of

the tender) which will be deducted from his payment. The relaxation in the delivery time will

not be more than 4 weeks after the expiry of delivery date.

10. Bidders must submit their tender duly signed, clearly indicating the offered specifications of

each item, specified in the Tender Document.

11. Offers must be supported with comprehensive sectioned literature of the materials / good

offered/detailing all the Guaranties. (For both metal pipe and lamination boards that will be

used in the manufacturing of Lab Tables).

12. The University reserves the right, at the time of placing the order, to increase or decrease the

quantity of items.

13. Bids must be accompanied by 2% of total estimated cost as Earnest Money in the shape of

CDR (132,900/-) in the name of Treasurer, University of Engineering and Technology, Lahore

without which bids will not be entertained. BANK GUARANTEE IS NOT ACCEPTABLE.

Total Estimated cost and amount of CDR is also mentioned in specifications table

(ANNEXURE 1).

a. The CDR will remain with the University and will be returned to the bidder/supplier

once the delivery of tender items is fully complete and cleared by the inspection

committee.

b. The successful bidder will arrange two stamp papers @0.25% of total value of Purchase

order.

14. a) If the successful bidder failed to supply the furniture within stipulated period

mentioned in para 9, his Earnest Money shall be forfeited.

b) If the bidder failed to supply the furniture/equipment, then the University has the right

to purchase the Furniture from other suppliers and any difference in payments would

be liability of the successful bidder failed to supply alone with the penalties mentioned

in para 9.

15. The Furniture must be in accordance with the specifications and sample already made

and available for inspection at UET Lahore Narowal Campus.

16. A bidder prepare and deliver the samples for both type of Lab Tables (at UET Lahore Narowal

Campus, Narowal) for inspection by the university inspection committee preferably on or

before the tender opening date that must match with the university samples. Their samples

along with their technical bids will be evaluated. The financial bids will be opened of only

those bidders, whose samples will be PASSED by the inspection committee of UET and who

obtained minimum of 70 marks from the bid evaluation criteria given in annexure 2.

17. Successful bidder has to prepare sample for both type of Lab Tables (In Case his previous

sample is not in accordance with the sample/design specifications provided in the tender

documents or rejected by the inspection committee) within 1 week of issuance of sample

preparation letter. Once the sample is passed by the inspection committee it will be handed

over to the university and rest of the supply should be matched with their samples by the

inspection committee.

18. Bidders must attach attested photocopy of their N.T.N. and G.S.T. Number, Professional Tax

Certificate.

19. 10% security of total value of Purchase order/bill shall be deducted at the time of bill process.

The deducted amount as performance security will be returned after successful completion of

Defect Liability / Warranty Period (para 22), after repairing the defects in the Furniture /

replacement found during the warranty period.

20. Income Tax, Sales Tax and other taxes of any kind will be deducted at the source according to

Governments prevailing rules.

21. Sale price of the tender document is Rs.1000/- (Non-Refundable). The details specifications

of the required Furniture are given in the subsequent pages.

22. After sale service, supply and repair of the furniture must be guaranteed for a period of one

year at the premises of UET Lahore Narowal Campus. University will not pay any charges for

such repair done in university of contractors premises (if deemed necessary to move items to

contractor’s workshop)

23. The original Request for Proposal documents duly signed and officially sealed by the bidder

must be submitted in whole with the proposals. Any conditional, ambiguous, incomplete,

supplementary or revised offer after the opening of tender shall not be entertained.

24. Any overwriting/crossing, etc. appearing in the offer may be properly signed by the person

signing the tender. All pages of the tender must be properly signed & stamped. Offer with any

overwriting/use of Blanco shall not be accepted in any circumstances.

25. The Departmental/Sub Campus Inspection Committee, will get the furniture inspected at UET

Lahore Narowal Campus and will have the right to reject the furniture if not found according

to the stated specifications.

26. In case any supply / material is found not in conformity with the specifications provided in the

tender document and samples, either on account of inferior quality, defective workmanship,

faulty design, faulty packing or is short supplied, or wrongly supplied, the supplier shall replace

the same free of charges.

27. A bidder company/firm should meet the evaluation criterion mentioned in (annexure 2)

to qualify for the financial bid opening procedure.

28. The bidders are required to submit the company profile including technical, engineering,

managerial capabilities, after sale service and past experience/performance along with their

technical bids and also list of reference installation/supplies in Pakistan for similar furniture.

29. The bidders will express clearly in the bid proposal about his manufacturing output capacity

pertaining to group of items i.e., how many set of item they can manufacture within a month

and how much time they will take to deliver all the required furniture after issuance of purchase

order.

30. Earnest Money should be attached/enclosed in Technical Proposal Envelope.

31. Procurement shall be governed by the PPRA Punjab Rules-2014 amended up to 2020.

Campus Coordinator

UET Lahore, Narowal Campus

ANNEXURE 1

1. SPECIFICATIONS

Specifications can vary slightly but these has to be matched precisely in terms of sizes and quality with

the samples already available for inspection for the bidders.

Lot

No. Item

No. Table Specifications Qty

Estimated

Price of

each item

Total

Estimated

Price in

Millions

CDR/ Earnest

Money @ 2%

(Rs.)

1

1

Lab Working Table (8’x4’)

2”x2” Iron Frame Pipe 16 Gauge

(IIL or equivalent) Seamless with

four Plastic Caps

Frame Height:30.50”, Width: 43”,

Length:91”

Powder Coating paint, Color

(Grey or Client’s Choice)

Top Sheet (Sonitech or equivalent)

Color shad will be finalized by

purchase committee of UET

Lahore, Narowal Campus. Sheet is

doubled with bottom frame. High

Quality wood sealer polish with

Mat lacquer finish on Gola.

Shesham Gola (1/1/2” x 1/2”)

85 20,000 1.7

2

Lab Table (8’x4’) with Top Table Cabinet

Portion

Height:2’-9”, Width:7’-8/1/2”

Legs Height : 2’-6”

Top Shelve Height : 1’-6”

Top Shelve Length : 3’8/1/2”

Depth of Portion : 1’-4/1/2”

Middle Shelve Height: Adjustable

Two Shelves on Top

Two tube lights (Philips or

equivalent)

Duct Patti (Adamgee or

equivalent)

04 Power Plugs

2+2 Button Switches

Two sockets with switches and

two light switches of high quality

unbreakable plastic material.

6 Boxes Iron Frame 2”x2”

16 Gauge Pipe (IIL or equivalent)

with Powder Coating Paint Color

(Grey or Client’s Choice) with

four Plastic Caps

115 43000 4.945

132,900/-

Frame Height:30.50”, Width: 43”,

Length:91”

Top Sheet 8’x4’ (Sonitech or

equivalent)

Color shad will be finalized by

purchase committee of UET

Lahore, Narowal Campus. Sheet is

doubled with bottom frame. High

Quality wood sealer polish with

Mat lacquer finish on Gola.

Shesham Gola (1/1/2” x 1/2”)

Total Estimated Cost 6.645

ANNEXURE 2

EVALUATION CRITERION

Note-1:

The minimum marks for qualifying in Technical Evaluation for mentioned

Furniture in annexure 1 are 70. The financial proposal of the bidders found technically non-

responsive shall be returned un-opened to the respective bidders.

Note-2: Please strictly follow the format and sequence given in the table below for

compiling your technical bid.

Sr.

No Technical Evaluation Criteria Marks

1

Technical Capabilities

a.

Supplier should have his own workshop having area more than 4500 Sq Ft

Having workshop area Less Than 4500 Sq Ft

Attach proof

Max Marks 10

10 out of 10

05 out of 10

b.

Number of available workers and their experience (Attach Proof)

For number of available workers 60 or above 15 out of 15

For number of available workers between 50-59

For number of available workers between 40-49

10 out of 15

05 out of 15

c.

Supplier must have more than 600 ft steel pipe (Square) may be of various sizes

including 2”x2” square and Powder Coating paint & Welding plant.

Having 600 ft. described stock of Steel Pipe 15 marks

Having Powder Coating paint plant 15 marks

& Welding Plant

Max Marks 30

2 Prior Experience of supply of furniture items to Universities, Hotels and Government

Organizations. (02 marks for 1 Enterprise / Organization up to 10 marks) attach proofs

Max Marks 10

10 for 5

8 for 4

6 for 3

4 for 2

2 for 1

3

No. of years in furniture business (01 mark for two years), attach proofs

(Must not have any break in business) (Proof can be tax return or delivery challans dully

signed by the receiver to whom furniture is delivered in the past)

Max Marks 10

10 for 20 years

09 for 18 years

08 for 16 years

07 for 14 years

06 for 12 years

05 for 10 years

04 for 08 years

03 for 06 years

02 for 04 years

01 for 02 years

4 Expertise of supply in Global level projects or to Clients of Foreign Countries. Attach

proofs 10

5

Financial Capabilities

a. Average annual Turn Over in the last two years should not be less than 10 Million.

Attach profs

10

0

Otherwise

b. GST an NTN Registration 5

Grand Total 100

Bidders/Companies should have to provide an affidavit for not being blacklisted in the past.

Bidders are encouraged to visit University of Engineering &Technology Lahore Narowal

Campus near Ada Siraj Narowal Muridke Road, Narowal to view/check already available

samples of each furniture item.

ANNEXURE 3

Pictures

Lab Table with Top Table Cabinet (View:1)

Lab Table with Top Table Cabinet (View:2)

Lab Table (Flat) [View:2]

Lab Table (Flat) [View:1]

Lab Table (Flat) [View:3]

ANNEXURE 4

Drawings for Lab Tables

Lab Table with Top Table Cabinet

Lab Table (Flat) Drawing 1

Lab Table Drawing (Flat) 2