University Registration Information Booklet for International Students

2015 - 2016Boğaziçi University

Registration Information Bookletfor International Students

Admitted to Undergraduate Programs

BOĞAZİÇİ UNIVERSITY

BOĞAZİÇİ UNIVERSITY

P. 4 Welcome from the President

P. 7 Important Dates

P. 8 1. Access to Campus

P. 9 2. University Registration

P. 11 3. English Proficiency and Placement Tests

P. 12 4. Course Exemption

P. 13 5. Tuition and Fees

P. 13 6. Course Registration

P. 15 7. BUCard

P. 16 8. Dormitories

P. 20 9. Orientation Program

P. 21 10. Residence Permit Application Procedures

P. 23 11. Health Insurance

P. 25 12. Campus Maps

2015 - 2016 University Registration Information Booklet for International Students

BOĞAZİÇİ UNIVERSITY4

Dear Student,

Welcome to Boğaziçi University. Our sincere congratulations to you and all of your family and friends who supported you during the long and tiring process to get here.

We are very excited that you will be joining our academic program as a new member of our family, becoming part of the 152-year-old tradition of being a Boğaziçi student.

Boğaziçi University is a scientific and educational institution dedica-ted to cultivating self-confident individuals who promote freedom, are innovative, think critically, have a sense of social responsibility, are entrepreneurial, mindful of ethical values, environmentally aware, multi-faceted, creative, unprejudiced, and have a strong grasp of science, the arts, and culture.

2015-2016 UNIVERSITY REGISTRATION INFORMATION BOOKLET 5

While the distinguished academic faculty at Boğaziçi will provide you the opportunity to specialize in the area of your choosing and to become acquainted with universal cutting-edge science, the schools numerous student clubs, and arts, sports, and cultural activities will give you the chance to discover interest areas and develop your skills and talents.

As you take the first steps toward your adult life and profession at Boğaziçi University, our academic and administrative staff will always be ready to support you and make your dreams come true.

May your path be clear, and your horizons wide.

Prof. Dr. Gülay Barbarosoğlu

President

This information booklet has been prepared for international students admitted to undergraduate programs at Boğaziçi University, including those transferring from other universities.

In pages that follow, you will find information on university registration, English proficiency exams, course registration, accommodation in dormitories, residence permit applications, and health insurance.


Important Dates

University Registration

Date Place

2 September 2015 International transfer students Registrar’s Office

10 September 2015 International students admitted from abroad

Registrar’s Office

14-17 September 2015

Course Registration www.registration.boun.edu.tr

18 September 2015 Course Exemption Exams To be announced by departments

28 September 2015 Courses begin (including English Preparatory classes)

Dormitory Applications

14-15 September 2015

Online Application www.yurtlar.boun.edu.tr

28 September 2015 Submission of Documents Dorm’s Administrative Office

Orientation Days

11 September 2015 Orientation Day For International Students (in English)

Albert Long Hall at 3:00 p.m.

29-30 September -1 October 2015

Orientation Days (in Turkish)


1. Access to Campus

If you are traveling to Istanbul by plane, from Atatürk International Airport you can take the airport shuttle to Taksim. From Taksim you can take a bus, metro or taxi to get Boğaziçi University. Atatürk International Airport is also connected to the metro line. You can take the metro to Yenikapı, where you change to the M2 Hacıosman line up to Levent and change to M6 line to arrive at Boğaziçi University.

The major bus lines to and from Boğaziçi University are the 43R (R.Hisarüstü-Kabataş), 59R (R.Hisarüstü-Şişli), 59RS (R.Hisarüstü-Sarıyer) 125 (R.Hisarüstü-Kadıköy) and the 559C (R.Hisarüstü-Taksim). Detailed information about bus lines can be found at http://www.iett.gov.tr/en

The University is connected to the Taksim-Hacıosman subway route via the extension (M6 line) built between the Levent station and Boğaziçi. Detailed information about subway lines can be found at http://www.istanbulunmetrosu.com

Taxis are plentiful in Istanbul and are inexpensive by U.S. or European standards. You can hail a taxi on the street or take one from a taxi station. All taxis use meters; be sure the driver turns the meter on. The cost is what the meter says. The meter has a single setting throughout the day. There is no surcharge at night.


2. University Registration

Candidates who have earned the right to register at Boğaziçi University for the 2015-2016 Academic Year must personally come to the university with the required documentation and register during the specified dates.

Read the registration booklet carefully before coming to Boğaziçi to register. Make sure all the documents and forms you will submit at registration are correct and complete. Remember to make and save a copy of all the documents you will submit, for you might need them at one point later on.

Places and Dates

University registration for international students who are admitted from abroad or are transferring from other universities will take place on the dates given below from 10:00 a.m. to 5:00 p.m. daily at the Registrar’s Office located at Boğaziçi University’s South Campus.

2 September 2015 International transfer students Registrar’s Office

10 September 2015 International students admitted from abroad Registrar’s Office

Documents Required for University Registration

The documents required for university registration are noted below. To move through this process quickly, arrange your documents in the order given below and submit them at the Registrar’s Office.

1. OSS/LYS/SAT Exam Score Card

2. High School Diploma (original) or a statement of graduation if the diploma has not been issued yet

3. For students who graduated from high school abroad, an equivalency certificate (from Turkey’s Ministry of National Education)

4. A document of English proficiency (see Section 3)

5. 6 passport-size photographs

6. Student Visa (to be obtained from Turkish Embassies abroad)

7. Photocopy of passport

8. Information form (completed forms must be submitted to the Registration desk)


Important Notes on Registration:

1. You cannot register by postal delivery.

2. Uncertified copies or photocopies of the documents required for registration are accepted only if the original is also presented.

3. Registration cannot be finalized if documents are incomplete.

4. Candidates who do not register during the specified dates cannot claim any rights.

5. Candidates who register using falsified information will face relevant legal action.

Contact:

Boğaziçi University Registrar’s Office General Administration Building 34342 Bebek, İstanbul

Tel: 0212 359 4408 E-mail: [email protected] registration.boun.edu.tr


3. English Proficiency (BUEPT) and Placement Tests

Boğaziçi University students must have sufficient knowledge of English to be able to follow classes. Candidates who receive the required minimum score on either the Boğaziçi University English Proficiency Test (BUEPT) prepared by the School of Foreign Languages (SFL/YADYOK) or one of the two international English language exams (TOEFL IBT/CBT/PBT or IELTS-Academic) accepted by Boğaziçi University, may begin studying for their undergraduate degree without having to take English preparatory courses.

Students admitted from abroad who fail to satisfy the English proficiency requirement are admitted to the SFL/YADYOK English Preparatory Program. Those students must contact the SFL/YADYOK for the Placement Test.

Transfer students cannot get an education at the English Preparatory School. Those who do not possess a document of English proficiency cannot register to the University.

Exemption from the English Proficiency Test

Required minimum scores to be exempt from the English Proficiency Test (you must have taken the test in the past two years.):

BUEPT: Grade C TOEFL IBT: Overall Score: 79 Writing: 22* TOEFL CBT: Overall Score: 213 Writing: 4.5* TOEFL PBT: Overall Score: 550 Writing: 4.5* IELTS (Academic): 6.5 Writing (Academic): 6.5*

Original score reports for exams other than the BUEPT must be certified at the SFL/YADYOK Student Affairs Office.

*Students who obtained a sufficient overall score on the TOEFL (IBT-79, CBT-213 or PBT-550) or IELTS - 6.5 but failed the writing section can take the TWE.

For more information on exams conducted by the School of Foreign Languages, please visit www.yadyok.boun.edu.tr.


Contact:

The School of Foreign Languages North Campus P.K. 2 Bebek - 34342 Istanbul

Tel: 0212 359 4500 E-mail: [email protected] www.yadyok.boun.edu.tr

4. Course Exemption

To be exempt from Computer Engineering, Physics, Chemistry, and Molecular Biology & Genetics courses offered to freshmen, students beginning an undergraduate prog-ram at Boğaziçi University may take course exemption exams offered by the relevant departments.

These exams will take place on September 18, 2015, and students who wish to take them must apply to the department offices given below prior to the exam date. Transfer students are not allowed to take course exemption exams.

September 18, 2015

Department of Computer Engineering North Campus, ETA-A Block

Chemistry Department North Campus, Square Block, 3rd Floor

Physics Department North Campus, Square Block, 3rd Floor

Department of Molecular Biology and Genetics

North Campus, North Park Building, 3rd floor


5. Tuition and Fees

International students are subject to tuition and fees. Course registration can only be done if financial obligations are met. You may find up-to-dated information on tuition and fees at the University web site.

Please visit http://ogrenciler.boun.edu.tr/Home/Content/tuitionandfees for more information.

6. Course RegistrationStudents who have completed university registration and are exempt from English Preparatory Classes must register for courses by accessing the Student Information and Registration System (ÖBİKAS) at http://registration.boun.edu.tr

For students who have completed university registra-tion and will continue to English Preparatory classes at YADYOK, the Office of the Registrar completes the acade-mic registration.

Academic Advisor

Each department assigns a faculty member to a student as an academic advisor. Your academic advisor will assist you with course planning, registration, academic coun-seling and will be your principle point of contact for all academic issues. Creating the course schedule with your academic advisor will speed up the registration process.

You have to send your academic program to your advisor for approval. Online registration is completed after the approval of the academic advisor. The same procedure is used for course registration, add/drop and withdrawal.

You can find the name of your academic advisor on the website www.registration.boun.edu.tr under the link “General Services” → “Advisor List”.


Student Information and Registration System (ÖBİKAS)

The ÖBİKAS system for course registration will be opened to students’ access on Monday, September 14, 2015 at 10:00 am and will be closed on Thursday, September 17, 2015 at 11:59 pm.

1. Course registration is done online by accessing the Student Information and Registration System (ÖBİKAS) at http://registration.boun.edu.tr/.

2. Note that for those students who are subject to tuition, access to the ÖBİKAS system during the registration period can only be granted if financial obligations are met.

3. Candidates who have successfully completed university registration are given a username (student number) and password to access ÖBİKAS.

4. To prepare your class schedule, go to ÖBİKAS, click on “Students” and select “Course List Preparation.”

5. Students choose courses to be enrolled in and send them to their academic advisor for approval.

6. Academic registration is complete once your advisor has approved your schedule.

7. Both the student and the academic advisor are responsible for completing academic registration in accordance with academic rules and regulations and within the time period announced in the academic calendar.

8. Academic registration must be renewed every term.

9. Students who have not completed their academic registration cannot benefit from studentship rights.

E-mail address registered at Student Information and Registration System (ÖBİKAS):

All students will receive all information sent by the administrative and academic units of the University through the email address provided by ÖBİKAS system. Therefore it is very important that you keep your email information up-to-date. You may change the saved e-mail address at OBİKAS by following the steps below:

1. Visit registration.boun.edu.tr.

2. Click on STUDENTS → ‘Student Information’ and enter your student ID number as your ‘User ID’ and enter the password given during university registration.

3. Click ‘Update E-mail’.

4. Enter your email address and click ‘Save ’.



Contact:

BUCard Office Computer Center South Campus Bebek - 34342 Istanbul

Tel: 0212 359 47 00 e-mail: [email protected] cc.boun.edu.tr

7. BUCard

Newly admitted students receive a BUCard, the Boğaziçi University Student ID Card. Once you complete your university registration, your BUCard will be prepared for you. During the first week of classes, you can collect your BUCard from the Student Affairs Office.

The BUCard is also a payment card. As a payment card, it can be used at the cafeterias on University campuses. To use the BUCard to make payments, you will need to add funds to the card. You can use the alternative banking channels provided by Garanti Bank. You do not need to be a client at Garanti Bank to use the branches of the bank or its ATMs.

1. Garanti Branch Offices: State that you would like to make a university payment to Boğaziçi University and add funds to your BUCard.

2. Garanti Internet Banking: Go to Payments → Institution → University → Boğaziçi University → BUCard, then enter your student number and the amount of funds.

3. ATM: Go to Payments → Other Payments → University Payments → Boğaziçi University → BUCard, then enter your student number and the amount of funds.

If you experience any problems using your card, please apply to the BUCard Office located in the Computer Center ([email protected]). If your card is lost, stolen or damaged, apply to the Student Affairs Office.

Student Affairs Office General Administration Building 34342 Bebek, İstanbul

Tel: 0212 359 45 43

8. Dormitories

Boğaziçi University offers accommodation services to nearly one-third of its registered students at dormitories located on its campuses.

General Information on Dormitories

Boğaziçi University offers two types of accommodation: dormitory-style and apartment-style.

Dormitory-style Accommodation (Men’s Dorm 1, North Dorm 1, North Dorm 2, Kilyos Dorm 2, and Zeynep-Ayşe Birkan Women’s Dorm)

Living spaces in these dorms are arranged as rooms. The dorms have wireless Internet access, 24-hour hot water, phone lines, wood bunk bed frames, wardrobes, tables, chairs, bookcases, and refrigerators. There are communal showers and toilets on every floor.


Apartment-style Accommodation (Uçaksavar Dorm, Kilyos Dorm 1, North Dorm 3, North Dorm 4, and Superdorm)

Living spaces in these dorms are suite-style apartments that include a kitchen, a bathroom, and a toilet. The apartments have wireless Internet access, 24-hour hot water, phone lines, wood bunk bed frames, wardrobes, tables, chairs, bookcases, and refrigerators.

The laundry machines which are located in 1st and 2nd Kilyos Dormitories provide service to the students for free whereas Women’s Dorm 1 and 3rd North Dormitory for a fee.

Name of the Dormitory Capacity Campus

Men’s Dorm 1 212 South Campus

Zeynep-Ayşe Birkan Women’s Dorm (Women’s dorm 1)

222 South Campus

North Dorm 1 446 North Campus




Uçaksavar Dorm 220 Uçaksavar Campus

Kilyos Dorm 1 384 Kilyos Sarıtepe Campus

Kilyos Dorm 2 360 Kilyos Sarıtepe Campus

Kilyos dorm 3 400 Kilyos Sarıtepe Campus

Superdorm (private) 486 Uçaksavar Campus

Total: 3960

Boğaziçi University dorms are managed and monitored in accordance with the Boğaziçi University Student Dorm Regulations. Our dormitories are located within Boğaziçi University and are not affiliated with the Higher Education Credit and Dormitories Institution.

Note: There is no accommodation service for the relatives of the students.


Dormitory Applications

Students entering Boğaziçi University in 2015 can apply for a dormitory online at www.yurtlar.boun.edu.tr on September 14-15, 2015. The necessary documents for application must be handed to the superior of the dormitory to which students get the right to settle, on September 28, 2015. Applications and documents not submitted on the date specified will not be admitted. The students who have not delivered the necessary documents or have delivered missing documents will not be accepted to the dormitories.

Documents Required for Dormitory Applications in the Academic Year 2015-2016

(Documents must be dated within the past three months)

1. Photocopy of passport

2. Photocopy of residence permit

3. One photograph

4. Report for 40% or above disability (English or Turkish)

5. Income certificates of the family members (mother, father and employed siblings who live with family) which are translated and approved by a certified translator

Students should bring the original documents as well as their copies.


Superdorm Applications

The Superdorm is located at the Uçaksavar Culture and Sports Facilities Campus. Applications must be made during University registration, directly and in person to the “Superdorm Management” situated on the Uçaksavar Campus. For detailed information, go to www.superdorm.info.

Evaluations of Applications

Applications are evaluated by the Assessment Commission, and examined, evaluated, and ranked according to criteria generated by the Dormitories Commission and approved by the Rectorate. Places are assigned based on this ranking and in line with dormitory capacity.

Placements

Students who are going to take English preparatory classes are assigned to Kilyos Dorms 1, 2, and 3 on the Kilyos Campus. Students who pass the English Proficiency Exam and begin their undergraduate study without taking English preparatory classes and students with disabilities documented by a medical board report are assigned to dorms on the North Campus.


Contact:

Boğaziçi University Dorm Office, North Dorm 4, 34342 Bebek, Istanbul

Tel: 0212 359 45 44 E-mail: [email protected] www.yurtlar.boun.edu.tr

9. Orientation Program

A three-day orientation program (in Turkish) will be held on September 29-30 – October 1, 2015 for students who will begin their university education in the 2015-2016 Academic Year.

We would like to welcome our new students at Orientation and introduce the University’s academic and social life, and its physical setting. During Orientation, students will have the opportunity to learn about student clubs and activities through presentations by certain clubs, and about academic topics and English Preparatory Classes through panels; they will also have the chance to meet other new Boğaziçi students at various social activities that will be organized.

The orientation program (in English) for international students is on September 11, 2015, at 3:00 p.m. at Albert Long Hall.


10. Residence Permit Application Procedures While in Turkey

After receiving a student visa and entering Turkey using that visa, students have to get an appointment for their residence permit applications via https://e-ikamet.goc.gov.tr/ within 30 days of their arrival.

The documents required when going to the appointment are:

1. Student Identification Letter from the Registrar’s Office,

2. Valid and extended passport,

3. Photocopy of the Passport, including the ID, Student Visa and last entry stamp pages,

4. Student visa,

5. Health Insurance agreement copy,

6. Residence permit booklet fee (55 TL),

7. Application form (must be printed after getting the online appointment),

8. Additional documents that may be requested by the police.

The Office of International Relations will help you with the above processes should you need assistance.

IMPORTANT NOTE: Sometimes, you cannot select a date to make your appointment. This happens during periods of excessive activity. Just keep on trying, checking back with the website often. We kindly advise you to fill out the online application form carefully as you cannot cancel your online appointment once it has been made.


Steps for Getting an Online Appointment

1. Visit: https://e-ikamet.goc.gov.tr/

2. Select/Enter: First Application / Complete the image verification

3. Choose the type of residence permit that you will be applying for the first time/ Students

4. Fill in the areas highlighted in red

5. While filling out the personal information section, please do not forget to upload your photo

6. “Information on Address of School and Contact” - fill out this section as: Province: İstanbul District: Beşiktaş Quarter / Village Quarter: Bebek Mahallesi District, Street, Avenue, Square: Cevdet Paşa Caddesi Block: 115 Single space: 3

7. “Information on Address in Turkey and Contact”: If you will stay in our dormitories, please apply to the International Relations Office to learn the address of the dorm. If you will live off-campus, please enter your address.

8. Select the date and time suitable for you.

9. Record all data at Print documents page.

10. Print the form using A4 sized paper.

On the Day of Your Appointment

Please go to the Migration Management Office (the address will be given on the appli-cation form) on the date of your appointment with all your documents. The process can take half a day. The residence card fee can be paid to the cashier inside the building.

Working hours are: 08:30 - 12:30 / 13:15 - 17:00

When you complete the application process, your residence card will be sent to the International Relations Office after a couple of weeks and you will be asked to come and get it.


11. Health Insurance

Beginning in Fall 2014 Turkish authorities started asking for proof of minimal health insurance coverage to issue student residence permits. There are 2 different ways to get this required health insurance: private companies or governmental health insurance (GSS).

Private companies

The minimal coverage requirements are:

Contracted Institutions Non-contracted Institutions

Coverage Limit of Coverage

Contribution Limit of Coverage

Contribution

In-patient Treatment

Unlimited None 20,000 TL 20%

Out-patient Diagnosis &Treatment

2,000 TL 40% 2,000 TL 40%

Most basic health insurance policies will have this coverage.

If you are bringing your own health insurance from your home country, you should show written certification in Turkish that your coverage is sufficient. This document is required for your residence permit application. Currently there is only one way to get this certification:

If your insurance company has a local branch/agent operating in Turkey, they can provide you the certification letter in Turkish. Please check before coming to Turkey whether this applies to you. The certification should have the following statement in Turkish:

“İş bu poliçe 6/6/2014 tarih ve 9 sayılı İkamet İzni Taleplerinde Yaptırılacak Özel Sağlık Sigortalarına İlişkin Genelge’de belirlenen asgari teminat yapısını kapsamaktadır.”

This basically states that your insurance policy is in compliance with the minimal requirements of the mandate for obtaining residence permits in Turkey. If you cannot provide this certification you will need to buy health insurance while in Turkey from


an insurance company that operates in Turkey and sells health insurance policies for non-Turkish citizens.

For a complete list of insurance companies operating in Turkey please visit http://www.tsb.org.tr/non-life-companies.aspx?pageID=965

Please note that in order to obtain health insurance from a private company, you will need a tax number (vergi numarası), which is also required for banking transactions or to open a bank account. To obtain a tax number, go to any tax office with the original and copies of your passport. Check the following link for the tax offices in Istanbul http://www.ivdb.gov.tr/birimvergidairelist.htm

Governmental Health Insurance (GSS)

The Social Security Institution of Turkey, in accordance with law #6111, can insure all international students. If you prefer to get governmental health insurance, registering for the health insurance requires 3 steps:

1. After the online registration period ends, get your student identification letter from the Registrar’s Office.

2. Go to the Social Security Office’s (SGK in Turkish) Beşiktaş branch with your student identification letter and passport; then apply for governmental health insurance for students.

3. A couple of days later, go to any TC Ziraat Bank branch and present your foreign ID number for the activation process of your insurance.

Please feel free to contact the International Relations Office with any further questions.


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BÜ Office of the Registrar

General Administration Office, Bebek - 34342 İstanbul Tel: 0212 359 44 08 E-mail: [email protected] www.registrar.boun.edu.tr

BÜ Directorate of Dormitories

4. North Dorm, Bebek - 34342 İstanbul Tel: 0212 359 45 44 E-mail: [email protected] www.yurtlar.boun.edu.tr

BÜ School of Foreign Languages

North Campus, P.K.2 Bebek - 34342 İstanbul Tel: 0212 359 45 00 E-mail: [email protected] www.yadyok.boun.edu.tr

BÜ Office of International Relations

South Campus, ÖFB Building - 34342 İstanbul Tel: 0212 359 74 21 E-mail: [email protected] www.intl.boun.edu.tr

BÜ Disabled Students Unit/GETEM

North Campus, North Park Building - 34342 İstanbul 34342 Bebek / İstanbul Tel: 0212 359 76 59 www.getem.boun.edu.tr

www.boun.edu.tr