U.S. General Services Administration

Federal Acquisition Services

GSA Auctions ™: Selling Federal PropertyGSA Auctions ™: Selling Federal Property

Deone McMillan Sales Program ManagerProperty Mgmt. Div. Atlanta, GA

Deone McMillan Sales Program ManagerProperty Mgmt. Div. Atlanta, GA

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Federal Asset SalesApproved Personal Property Sales Centers

Sales Center Commodity/Type Sales Methods Location

USDA Personal Property Live DC Metro

DOI Aircraft Live/online Nationwide

DOD DOD Surplus Live/online Nationwide

Treasury IRS Forfeiture Live/online Nationwide

Treasury Vehicles Live/online Nationwide

USMS Forfeited Live/online Nationwide

GSA All Commodities Online/Offline Nationwide

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Federal Asset Sales

Implementation All Executive Branch agencies

– Must use an approved Sales Center as their sales provider

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Federal Asset Sales

GSA Auctions™ US General Services Administration, Federal Acquisition Service, Property Sales approved Sales Center

– Full Service Provider– Online/Offline Sales– All Commodities– Nationwide Services– Value Added Services

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GSA Auctions™…a GovSales.gov partner

The GSA Auctions™ Sales Center represents the entire breadth of the GSA personal property sales program including sales services for all commodities of personal property, through all authorized methods of sale such as:

GSA Auctions®

Sales Center

InternetAuctions

www.gsaauctions.gov

NegotiatedFixedPrice

LiveAuctions

DropBy

SealedBid

SpotBid

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Preferred Sale Method

GSA Auctions™ www.gsaauctions.gov

Registration & verification onlineFeatured items

Flat or Proxy biddingOvertime featuresBid deposit optionOnline Payment

GovSales.gov - Single Point of Entry for CitizensDisplays all government assets available for sale

Sales PortalThrough

IncludesReal PropertyPersonal Property

SurplusExchange sale

Seized and Forfeited

Federal Asset Sales

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Federal Asset Sales

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Methods of sale may include:

Fixed PriceAuctions

• Internet Auction• Live Auction (Value Added Service)

NegotiatedSealed Bid

• Term Contract

Methods of Sale

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Goals:Maximize the value received from the sale of government assets

Provide a single point of entry for citizens to find and purchase government assets

Objectives:Maximize net proceeds from asset sales

Make it easier for citizens and businesses to find and buy government assets

Accelerate asset disposal cycle time

Decrease agencies’ expenses related to sales

Improve the personal property sales process

Federal Asset Sales

What is a Fixed Price Sale?

Fixed Price (Cash and Carry) - At fixed-price sales (also referred to as "Retail"), we post the selling prices on the property and sell the items on a first-come basis.

Methods of Sale

102-38.125—May we sell personal property at fixed prices to State agencies?

Yes, before offering to the public, you may offer theproperty at fixed prices (through the State Agencies forSurplus Property) to any States, territories,possessions, political subdivisions thereof, or taxsupported agencies therein.

Methods of Sale

What is a term contract?

A term contract is used when an the item to be sold is generated on a continuous basis.

Property is usually sold as scrap Property may include electronics, iron & steel, or

aluminum.

The sale is much like a sealed bid sale but includes a “term” length of time the contract will be in force.

Methods of Sale

What is a negotiated sale?

While it is the policy to sell property after publicly advertising for bids, when circumstances dictate, personal property may be sold by negotiation, subject to obtaining such competition as is feasible.

• Invitations to bid are sent to a limited number of bidders.

• Bids are evaluated• SCO requests “best and final offer”• Awards are usually made to the high bidder?• Payment and removal requirements are similar to

internet sales

Methods of Sale

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Negotiated Sales

41 CFR Ch. 101-45.304-2

Fair market value not in excess of $15,000 Justification submitted to and approved by head

of owning agency Justification submitted to GSA for approval

Criteria for sales– Re-advertising would serve no useful purpose– Time does not permit sale by advertised methods

Fair Market Value

Fair Market Value to Federal Agencies Exchange sale property is acquired from one federal agency to

another federal agency. Money usually is transferred from agency to agency by IPAC FMV’s are done on SF122’s. Memo to Finance with copy of SF122 with all signatures. ALC’s for both agencies, acquiring and disposing agency

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Federal Asset Sales

We want to remain your

Sales Center…GSASALES

U.S. General Services Administration

Federal Acquisition Services

GSA Auctions ™: Types of SalesGSA Auctions ™: Types of Sales

Phar`is AllenPhD., DRMSales Contracting OfficerProperty Mgmt. Div. Atlanta, GA

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Categories of Property for Sale

Surplus Property– FMR Part 102-38 - Sale of Personal Property

Exchange/Sale Property– FMR Part 102-39 - Replacement of Personal Property

Pursuant to the Exchange/sale Authority

Forfeited Property– FMR Part 102-41- Disposition of Seized, Forfeited,

Voluntarily Abandoned, and Unclaimed Personal Property

Governing authority – 40 U.S.C. 503, 541 through 548, 571, 573 and 574

ALE

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Surplus Property – FMR Part 102-38 – Sale of Personal Property

Property that survives utilization and donation

Opportunity for the taxpayer to purchase surplus property

Optimize return to the US Government

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Exchange/Sale Property – FMR Part 102-39 – Replacement of Personal Property Pursuant to the Exchange/sale Authority

A separate category of federal property It’s not excess……

– Its functionality – is still required for use,

but it’s….. Worn out Obsolete

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Exchange/Sale Property – FMR Part 102-39 – Replacement of Personal Property Pursuant to the Exchange/sale Authority

Exchange/sale authority allows agencies to…. “exchange or sell non-excess, non-

surplus personal property and apply the exchange allowance or proceeds of sale in whole or in part payment for the acquisition of similar property”

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Agency Requirements Completes SF126 for exchange/sale property not required

for screening through GSAXcess®

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Agency Requirements

Provide digital picture and detail description

Provide Custodian for inspection and pickup

Coordinate with GSA on reserve/upsetprices

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Upset Prices/Time Frames

Upset price is the lowest price

the agency is willing to accept

Revive Bid -If upset is not met (GSA

will contact you with highest bid)

Our time frames for online

sales are usually 7 or 15 days

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Custodial DutiesProvides the following:

Contact information Property location Inspection dates and times Special requirements for removal

Available during inspection and removal periods

Accountable for the care and handling of property prior to its removal

GSA does the rest!!

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GSA Does the RestBasic Services Offered –

Asset lotting guidanceSales preparationChannel management and selectionAsset description and listing preparation assistancePreparation of award documentsContract awards Financial and property line item accountabilityContract administrationCollection and processing of bid depositsCollection and deposit of proceedsDistribution of proceeds

On-line SalesSecure internet site Posting of items Posting of photos Featured items—listing and homepageMaintenance of registered bidders Electronic paymentAutomated closing Bid period extensionRegistration verification engineCollection of bid deposits

Off-line SalesAdvertising of sale event Maintenance of specialized mailing listsPrinting and distribution of IFBsBid openingRegistration of biddersAuctioneerOn-site Sales Contracting OfficerOn-site collection of paymentsFollow up collection of defaults/late payments

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Savings to the Agency

No cashier

No on-site Contracting Officer

No additional cost for sale site location

Reduces time and labor cost

Reduces storage fees

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Preferred Sale Method

www.gsaauctions.gov Registration & verification onlineFeatured itemsFlat or Proxy biddingOvertime featuresBid deposit optionOnline Payment

What Can We Sell?

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•Aircraft and Aircraft Parts ( 5)•Boats and Marine Equipment ( 7)•Communication Equipment ( 25)•Computer Equipment and Accessories ( 119)•Construction Equipment ( 8)•Electrical and Electronic Equipment and Components ( 47)•Agricultural Equipment and Supplies ( 23)•Fire Trucks and Fire Fighting Equipment ( 3)•Furniture ( 62)•Hand Tools & Shop Equipment ( 16)•Household/Personal ( 21)•Industrial Machinery ( 30)•Jewelry & Exotic Collectibles ( 17)•Lab Equipment ( 25)•Medical, Dental, and Veterinary Equipment and Supplies ( 63)•Miscellaneous ( 78)•Motorcycles & Bicycles ( 7)•NASA Shuttle/Hubble ( 2)•Office Equipment and Supplies ( 25)•Photographic Equipment ( 12)•Trailers, Tractors and Manufactured Housing ( 58)•Real Estate ( 101)•Vehicles ( 124)

Property Roll over into GSA Sales

Contracting Officer Request Confirmation

Agency Confirm Property Availability

Contracting Officer Place Property on Sale

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Sale runs for 7 to 15 days

Sale closes and CO sends successful bidder list to custodian with removal information

2 Days to pay

10 days to remove property

Default for non-payment/removal/reoffer37

Continue

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Preparing to Report Property

You must determine…The Condition and Value of the Property:

Abandonment and Destruction Report for Disposal

The Property Type: Non-Reimbursable/Excess Surplus Reimbursable/Exchange Sale Shuttle or Non-Shuttle items

The Federal Supply Class (FSC): User Guide GSAXcess.gov

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Condition Codes 1 New - Property which is in new condition or unused condition

and can be used immediately without modifications or repairs.

4 Usable - Property which shows some wear, but can be used without significant repair.

7 Repairable - Property which is unusable in its current condition but can be economically repaired.

X Salvage - Property which has value in excess of its basic material content, but repair or rehabilitation is impractical and/or uneconomical.

S Scrap - Property which has no value except for its basic material content.

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Federal Supply Class (FSC)

The Federal Supply Classification System permits the classification of all items used by the Federal Government.

Items are classified in a four-digit class

First two digits: group or major category of commodities

Last two digits: the class or the subdivision within a group

Groups cover a broad range of categories and are further broken down by classes.

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Describing Property

Standardization Template for Property Descriptions

VehiclesMiscellaneous PropertyGeneratorsHeavy EquipmentBoats & Boat MotorsTrailers

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Describing Vehicles

When reporting vehicles for disposal you must provide the:

Year of manufactureMake – Name of manufactureModel – Name of vehicle Body Style - Sedan (4 door), Coupe (2 door), Pickup,

Truck, Cab/Chassis

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Describing Vehicles

Vehicle Identification Number (VIN)Mileage (can be estimated)Number of CylindersFuel Type – Gasoline or DieselColor

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Describing Vehicles

Your description should also include:

Number of DoorsTransmission Type – Automatic (AT), Standard (ST)

(can include 4 or 5 speed)Options List - Air Conditioning (AC), Power Steering

(PS), Power Brakes (PB), Etc.Driveline – 4X2, 4X4, 6X6 Tonnage – ¾ Ton, 2 Ton, 5 TonLicense or ID Number

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Describing Vehicles

Condition codes 7, S and X should include as much information as possible. All repairs and deficiencies should be listed.Is the vehicle operable or inoperable. Repairs list should include problems with:

Mechanical – Engine, Transmission, Drive Train Electrical - Heat and Air, Power Options Cosmetic - Cracked Windshield, Paint, Interior Accident/Frame Damage (may require salvage title) Flood Damage (must be disclosed on title)

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Describing Vehicles

Example:

2000 Ford F150 Regular Cab Pickup, VIN: 1F456123H12345687, Mi: 87,000, V8, Gasoline, Dark Blue, 2-DR, AT/AC/PS/PB/PDL/PW/CC. Repairs required but not limited to oil leak, air conditioner, flat tire, operable

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Describing Miscellaneous Property

Descriptions for miscellaneous property should include:

Manufactures nameModel numberSerial Number/Part NumberQuantityOther details such as color and size Condition of property should indicate any known

repairs or deficiencies such as parts that are missing or broken.

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Describing Miscellaneous Property

Example:

One lot consisting of: Computer, Laptop, Dell, Mdl: 456, est 5; Fax Machines, Brother, Mdl: 678, est 3; and Cell Phones, Nokia, Mdl: 6140, est 10. Repairs Required

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Describing Generators

Generator descriptions should include all the information required for miscellaneous property…Manufacture NameModel NumberSerial NumberQuantity

They will also include:Fuel Type – Gasoline, DieselKilowattsHours

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Describing Generators

Example:

One lot consisting of: Generators, Onan, mdl: 45G628,45KW, 23 hrs, Gasoline. Repairs Required, parts missing, battery missing, weathered stored outdoors

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Describing Heavy Equipment

Descriptions include: Manufacture Model Engine Type and Size Serial Number Hours Fuel Type Tonnage Condition should indicate if the equipment is

operational.

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Describing Heavy Equipment

Example:

One lot consisting of: Backhoe Loader, 1989 Caterpillar, mdl: 426, Perkins diesel engine, shuttle shift w/ manual transmission, 4x4, 10,226 hrs., SN: 7BC04169. Used/Operable

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Describing Boats and Boat Motors

When reporting boats for disposal you will be required to provide:

Hull ID Number Year Manufacture/Make Model Body Style (such as pontoon or runabout) Fuel Type Number of Cylinders

This information is necessary for the Certificate to Obtain Title (SF97).

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Describing Boats and Boat Motors

Your property descriptions should also include the:

Engine type (inboard or outboard) Engine size Length Horse power Number of hours on the engine And trailer information if necessary

Some states require outboard boat motors to be titled.

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Describing Boats and Boat Motors

Example:

1979, Monark, Seville, 26 ft SportBoat, SN: MAK353030379, Gasoline Sterndrive. Repairs required but not limited to cracked hull, engine needs repairs.

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Describing Trailers

A Certificate to Obtain Title is provided for all trailers sold by GSA, therefore you must provide:

VIN/ID Number Year Manufacture/Make Model Body Style (such as flatbed, utility, boat) Length Number of Axles and Wheels

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Describing Trailers

Example:

1967 LaCrosse DF6C 20, 40 ft, 2 axel-dual tandem, flatbed trailer, BC:74100, S/N 1043919, good tires. Repairs required, needs decking

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Pictures

Providing pictures with your property report can make a big difference in the final selling price.

Your pictures should be detailed and clearly display…

only items included in the disposal report any damage to property

Pictures can be edited before the sale if necessary. Pictures entered in GSAXcess® are forwarded to sales.

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Descriptions and Photos

Providing accurate and complete descriptions along with clear detailed pictures of your excess and surplus property will….

Ensure Maximum Return on Investment Save you time Limits Rejection/Claims

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Pictures

Type: digital

Format: .jpg

Size: rectangular

Quantity: no more than 12

Why should the picture be rectangular?

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Picture Size

GSAXcess® automatically resizes the pictures to 600 X 400 pixels.

A square picture will show some distortion when resized to the shape of a rectangle.

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Picture Quality

Lighting – Sufficient to show color and details. Avoid shadows.

Detail Fill the entire frame with the detail. Show the entire item plus sectional views.

Clutter Avoid background distractions. Use a plain colored fabric backdrop if possible.

Federal Acquisition Services

Federal Acquisition Services

Personal Property Sales Training

MySales

What does ‘MySales’ Do?

Provides status of property for sale

Withdraw property from sale

Helps with inventory management

Gaining Access to ‘MySales’

You Need Access code & password

Access code same as GSAXcess user code

Complete Access Request Form & submit

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MySales Access Request Form PLEASE PRINT: Agency Name: ____________________________________________________

Agency/Bureau Code: (2-Digit Agency Code) (2-Digit Bureau Code)

Activity Address Code (6-Digits): REQUESTING ACCESS FOR: Name: ____________________________________________________ Mailing Address: ____________________________________________________ City _______________________________ State ______________ Zip Code _____________ Telephone Number (Including Area Code): _________________________________________ Fax Number (Including Area Code): _____________________________________________ Email Address: ______________________________________________________________ If you have an access code for GSAXcess and would like to use the same access code for MySales, please enter it here: _________ ,otherwise, you will be issued a new access code for

MySales. Select Screens to Access: Review Your Sale Items Withdraw Your Property Items From The Sales Process Update Your User Information Authorizing Official’s Name: ____________________________________________________ Title (Area Property Officer or National Utilization Officer): ____________________________ _______________________________________ Authorizing Official’s Signature Please send your form to: Deborah Leith MySales Coordinator 2200 Crystal Drive Crystal Plaza 4, Room 706 Arlington, VA 20406 Telephone Number: (703) 605-2913 or (703) 605-5610 Fax Number: (703) 605-9833 Email Address: deborah.leith@gsa.gov

Use Default Password123456782

Enter Your Access Code1

Hit Login or Enter3

Change YourPassword

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Basic functions for Property Custodian

Only Available to Persons Designated By Agency

Only Available to Fleet Personnel

 Update Your User Information

You will Need to Changethe Activity Address CodeEach Time you Need to View a Different One

Hit Menu or Back Button to Return to Main Menu

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Confirm withdraw.

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If Status shows Withdrawn on (Date) the item was withdrawn by the Owning Agency

 Property Withdrawn Successful

 Property Withdrawn by Regional Office

If Status shows Withdrawn on (Date) and a Status Message the Item was Withdrawn by the Regional Office

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Questions???