Embed Size (px)
Citation preview
U.S. General Services Administration
Lessor Duties & FOIA InformationJune 13, 2012
Dave Hofstetter R4 Leasing Division Industry Day
Lessor Contractual Responsibilities
Paint and / or wall covering: Maintain in “like new” condition Redone when peeling or stained Cyclical repainting
Common Area – Every 3 years*‡
Tenant Space – Every 5 years *‡
Carpet Repair or replace when backing exposed, color
issues, texture variations, tripping hazards Cyclical replacement
Every 10 years *‡
*Use contract specified guidelines if different
‡Move and reassemble furniture after normal working hours
Lessor Financial, Technical and Other Responsibilities
After Award:
Within 15 days provide evidence of:
1) Firm Commitment of Funds2) Names of at least 2 contractors and experience3) License of A/E to practice in state
Government can withhold approval of DID’s until conditions satisfied
Within 10 calendar days of NTP, Lessor to provide
1) Award of construction contract & firm schedule2) Issuance of required permits
CCR – Keep active and renew on a yearly basis to ensure prompt receipt of rental payments
Taxes – Submit documentation for tax abatements, credits or refunds to [email protected] to ensure prompt payments of tax adjustments
Lessor Financial, Technical and Other Responsibilities
After Award (con’t):
Routine building maintenance Response to building issues - rapid and
communicative Keep air within acceptable temperature ranges at
all times Pay attention to fire/life safety and ADA issues Accomplish Small Businss Subcontracting Plan
Small Business Contracting Plan
Post Occupancy Small Business Subcontracting Plan
– Increase Subcontracting Opportunities
– Surpass SBA / GSA Procurement Goals
SB – 30%
HUBZone – 3%
SDB – 5% % of Total Subcontracting $ Available
WOSB – 5%
VOSB – 5 %
SDVOSB – 3%
– Questions:– “How to determine amount of Subcontracting $ available as a
component of Total Lease Award?”
– “How to define realistic and achievable goals?”
Analyze Lease Rate ComponentsRate Component Rate Prsf Can This Component / Subcomponent be allocated to
Small Businesses?
Total Full Service Lease: $40.00 See components
• Building Shell • $25.00 See subcomponents
Shell $18.00 No – SFO/RLP Paragraph establishes requirements that must be provided at lessor’s expense in order to qualify for occupancy. These funds are expended prior to occupancy.
Taxes $ 5.00 No – Collected and distributed by the local taxing authority
Insurance $0.25 No – Under a company-wide policy
Reserves $ 0.25 No – Utilized in an emergency and not routinely allocated to Small Businesses
Management $ 1.50 No – Internal company allocation
• Cost to Amortize Tenant Improvements (TI)
•$ 5.00 No – SFO/RLP Paragraph requires all TI must be performed by the successful Offeror—allocated and spent prior to occupancy
• Annual Cost of Variable Services and Utilities
•$10.00 Yes - $3.00 prsf or $x amount available annually for allocation to Small Businesses – See GSA Form 1217 Lessor’s Annual Cost Statement for details
Electronic Subcontracting Reporting System (eSRS)
http://www.esrs.gov/
http://www.esrs.gov/documents/esrs_contractor_user_guide_1.9.p
df
Sample - Individual Subcontract Report
Page 1
Page 2
Sample - Individual Subcontract Report
Page 3
Sample - Individual Subcontract Report
Sample - Individual Subcontract Report
Page 4
Checklist for Review of Subcontracting Plan
GSA Form 527 Contractor’s Qualifications and Financial Information
Sections:I. General InformationII. Government Financial Aid and Indebtedness III. Financial StatementsIV. Income StatementV. Banking and Finance Company InformationVI. Principle Merchandise or Raw Material Supplier
InformationVII. Construction/Service Contracts InformationVIII. Remarks
GSA Form 527 Contractor’s Qualifications and Financial Information
GSA Freedom of Information Act Overview
GSA FOIA Contacts
Freedom of Information Act
GSA FOIA Website: http://www.gsa.gov/portal/category/21416
How are Requests to be Filed
FOIA Fees
Advance and Assurance of Payment
FOIA Appeals
QUESTIONS?
