CHARLES COUNTY PUBLIC SCHOOLS

Use of Facilities

Use of FacilitiesApproval process

Group/organization submits completed form to the school for approval

School staff checks for availability of requested area(s)

1) CCPS events have first priority

2) Department of Recreation, Parks & Tourism have second priority

School sends approved or denied request to the Office of the Assistant Superintendent of Supporting Services for final approval

1) verifies insurance information

2) collects fees if applicable

Group/organization and the school are notified of final approval or denial

Limitations for Use

The sale or use of tobacco is prohibited in school buildings at all times and is prohibited on school grounds

Consumption, sale, or display of alcoholic beverages is prohibited

Parties, celebrations, and activities that are essentially private in nature, including birthdays, weddings, anniversaries, showers, wakes, and other similar activities

Animal shows, to include horse and dog shows, etc.

Carnivals, circuses or similar programs

Fundraising activities for political groups

Car washes (unless sponsored by the PTO or PTSO)

Use of schools for overnight activities (unless a school is designated as an emergency shelter through the Office of Emergency Services)

Firearms, weapons, or ammunition

Use of Facilities - General Information

Most commonly utilized areas

Gymnasium/athletic fields

Cafeterias

Media Centers

Auditoriums

Classrooms

Groups/organizations utilizing CCPS facilities

Department of Recreation, Parks & Tourism

Judy Centers

AAU, youth leagues

Girl Scouts

Local churches

HOA’s

CSM/colleges/universities

Board of Elections

Sororities/civics groups

Dance studios

Local and State government

Use of Facilities – New Buildings

The Interagency Commission on School Construction (IAC) in the administrative procedures guide defines

cooperative use space as “up to 3,000 square feet of co-located or shared space within an school that

supports LEA or community initiatives to serve school children and the general community, and which is

funded in part by the State”. As part of a request in the Capital Improvement Program, the IAC can approve

cooperative use space in a new building, replacement school or renovation. The IAC allows for funding up

to 3,000 square feet of additional space as cooperative use space when the spaces are in addition and

distinct from the spaces typically provided in these type of projects. Letters of support are required to be

submitted from the partner organizations as part of the CIP request.

Department of Parks, Recreation & TourismCommunity Centers

1) Davis Middle School

2) Hanson Middle School

3) Henson Middle School

4) Mattawoman Middle School

5) Piccowaxen Middle School

6) Smallwood Middle School

7) Somers Middle School

8) Stoddert Middle School

9) Billingsley Elementary School

10) Wade Elementary School

Swimming Pools

1) Indoor (year round) – Lackey, North Point, Donald M. Wade (St. Charles)

2) Outdoor (seasonal) – La Plata, McDonough, Stone

Programs

1) AlphaBEST

a) Before and after school care

b) Offered at every elementary school

c) Ranges from 15 – 98 students per school

d) Starts at 6:00 AM

e) Ends at 6:00 PM

f) Summer Camp at two schools

2) Beyond the Bell

a) After-school activities

b) Offered at every middle school

c) Ends at 6:00 PM

3) Youth and adult athletic leagues

4) Youth and adult drop-ins

5) Youth and adult fitness

6) Martial arts

7) Summer camps

Use of Facilities

Elementary Schools SY16-17 Data SY17-18 Data SY18-19 Data

Barnhart 17 10 22

Berry 26 18 18

Billingsley N/A N/A N/A

Brown 6 5 9

Craik 9 9 12

Diggs 13 17 14

Gale-Bailey 2 4 4

Higdon 0 4 1

Indian Head 5 2 3

Jenifer 14 10 19

Malcolm 8 7 14

Martin 9 19 17

Matula 11 20 25

Middleton 9 7 10

Mitchell 11 17 10

Mt. Hope 0 1 0

Mudd 4 4 14

Neal 17 33 29

Parks 12 18 15

Ryon 12 22 21

Turner 7 10 14

Wade 14 10 21

Total 206 247 292

Middle Schools SY16-17 Data SY17-18 Data SY18-19 DataDavis 39 34 25

Hanson 28 31 37

Henson 19 21 19

Mattawoman 34 18 34

Piccowaxen 7 14 21

Smallwood 9 10 6

Somers 26 27 46

Stoddert 18 27 26

Total 180 182 214

High Schools SY16-17 Data SY17-18 Data SY18-19 DataLackey 18 20 24

La Plata 23 41 37

McDonough 13 5 6

North Point 97 117 154

St. Charles 42 66 68

Stone 38 47 62

Westlake 30 47 51

Total 261 343 402

Other SY16-17 Data SY17-18 Data SY18-19 DataGwynn 16 11 15

Stethem 2 1 1

Starkey 4 3 0

Pomonkey (Fields) 3 6 4

Total 25 21 20

Building Service

CCPS building service employees work 1000’s of hours each year to support various outside organizations utilizing our facilities.Building service staff serve as a point of contact and provide any assistance that might be needed during these events.

While in the buildings on weekends, staff utilizes this time to work on and complete projects that they may not have time to addressduring the course of their regular workday. Tasks may include top scrubbing, recoating VCT floors and extracting carpet in areas of thebuilding not being used by the outside organization.

FY19

Total hours = 4771

Average per month= 397.6

FY20 (8 months)

Total hours = 3515

Average per month = 439.4

Questions