USER GUIDE - Go VSB Root Site - Homego.vsb.bc.ca/schools/ltm/bcdc/Documents/Access Learning...providing digital authoring, encoding and technical support services. With offices in

Access Learning Welcome Packet

USER GUIDE

v.2.1

Access Learning Welcome Packet, TOC

Table of Contents

Welcome Letter 2

User Guide 2

Accessing the Application 2

Navigation 2

Asset Page 2

Curriculum Correlation 2

Access Learning Playlist Feature 2

Requirements* 2

Contact Information 2

Access Learning Welcome Packet, Page 1

WELCOME LETTER

Who we are

Canada's leading provider of educational media is proud to offer instant on-demand access to over 4,500

full length and 25,000 clip level educational video programs through Access Learning. This web based

program has award winning content accessible 24 hours a day 7 seven days a week. Educators can

search, stream and download content that has been correlated to provincial curriculum.

Background

DISTRIBUTION ACCESS serves over 16,000 Canadian educational institutions – elementary,

secondary, post-secondary, libraries – Canadian learners of all ages in their homes and educational and

broadcasting organizations around the world.

As well as all the current video formats, DISTRIBUTION ACCESS provides educational video content

via proprietary digital platforms. Also in partnership with the Bell Aliant Learning Centers in Atlantic

Canada, DISTRIBUTION ACCESS provides online web access to schools to stream comprehensive

video libraries matched to curriculum outlets.

Digital customers are supported by Access Digital Media, a division of DISTRIBUTION ACCESS,

providing digital authoring, encoding and technical support services.

With offices in Toronto, Vancouver and Saint John, DISTRIBUTION ACCESS is committed to further

developing and expanding its offerings of educational video content, to being a leader in the digital On

Demand delivery of this content to educational institutions and to individual Canadian households, and

to effectively serve Canadian learners of all ages.


User Guide

ACCESSING THE APPLICATION

DIRECT ACCESS

Simply enter your username and password to the cells in the login fields, then clicking “login” you will

have access to the Access Learning Digital Library.

Note: IP Authentication is an available option.

PROMO CODE ACCESS

A promo code allows you to quickly set up a unique account. If you have been provided a “Promo

Code” enter the code to the “Promo Code” in the login pane and click “Go.” Next a form will “pop-up”

in your browser. After you have entered your information and agreed to the terms of service you are

ready to “create user” and begin using Access Learning.

Promo Code

Direct

Access


NAVIGATION

SEARCH

You can perform a standard keyword search

by entering your keyword into the search

box.

BROWSE

To browse by subject areas, select on the

corresponding box and drill down by topic

area or select a grade range

SEARCH RESULTS PAGE

Once you have completed your search or browse you will be directed to the search results page. Here

you can choose the video that best suits your criteria by clicking on its link, or you can drill down even

further by selecting one the related topics, grades ranges, or media type. Searching with the Advanced

search is an option as well, with options for full videos or clips, search by Title, Producer, grade level

etc.


ASSET PAGE


VIDEO ASSET

A video is broken up into two components: a title and a chapter.

TITLE

A title is the full length video and appears at

the top most portion of the asset list.

CHAPTER

While the chapter is a chronological segmentation of

the title that appears in order underneath

VIDEO PLAYBACK

All videos on Access Learning are defaulted to play

back in a low bandwidth format. However, higher res

Windows Media and MPEG4 are available as

downloads.

To stream simply click the left hand button or right

click on the format to download

SHARING CENTER

The connection manager enables the sharing of

content using Web2.0 tools, the inclusion of content into your

LMS, or the embedding of links

into your office suite.


CURRICULUM CORRELATION

On the main search page if you select “Advanced Search” you can access the search by “Curriculum

Correlation” fields.

By selecting your province, the subject, and grade level you can discover the proper asset that meets

your given correlation.


ACCESS LEARNING PLAYLIST FEATURE

Access Learning is equipped with a playlist feature that enables teachers and students to select a

number of videos that can be accessed and organized in a single location. Playlists can be used to group

a series of videos together in order to create a curriculum or to simplify future navigation for students.

CREATING A NEW PLAYLIST

In order to create a new playlist, click the 'Add to Playlist' button located next to each video icon on the

left-hand panel of the video viewing screen. A pop-up menu will appear with a text field where the user

can add the name of the new playlist. After entering the desired name of the new playlist and clicking

the button labeled 'Create', the playlist will be created.

ACCESSING A PLAYLIST

On the upper, right-hand side of the video

viewing page there are is a 'Playlist' link. Upon

clicking the 'Playlist' link, all of the user's

playlists will be displayed. The user can then

click the corresponding playlist icon to access the

playlistsite.

ADDING A VIDEO TO A EXISTING PLAYLIST

In order to add a video to an existing playlist, click

the 'Add to Playlist' button located next to each video icon on the left-hand panel of the video viewing

screen. A pop-up menu will appear with a list of the playlists that have already been created. When the

user clicks the name of the playlist on the pop-up menu, the corresponding video will be inserting into

that playlist.


REARRANGING THE ORDER OF THE VIDEOS

On the playlist viewing screen there are icons associated with each video in the left hand panel of the

page. There is an 'up' and a 'down' arrow next to each video icon. The 'up arrow' will move the video

closer to the beginning of the playlist and the 'down arrow' will move the video closer to the end of the

playlist.

EDITING PLAYLIST INFORMATION

In the bottom right-hand panel of the playlist viewing screen there will be some information fields

displaying the title, description, grade range and keywords associated with that video. In order to

change the information the user can click on the 'Edit Info' button in the same tab on the bottom right.

The user will then be prompted with text fields, in which they can add or edit the information about the

playlist. After editing the playlist fields, the button on the top of this window labeled 'Update Playlist

Information' will save the information that was just added to the playlist.

DELETING A VIDEO

On the playlist viewing

screen there are thumbnail

screen shot icons

associated with each video in

the left hand panel of the page.

Next to these thumbnails there

is a 'Delete' button.

Clicking the 'Delete'

button will remove that

particular video from the

playlist.


REQUIREMENTS*

OPERATING SYSTEM

• Windows

• Windows XP (Service Pack 2 or later)

• Windows Vista

• Windows 7 or later

• Macintosh

• OS 10.3.9 or later

HARDWARE

• Windows

• 800MHz or faster Intel or AMD processor

• At least 512MB of RAM

• Apple

• At least 512MB of RAM

• 867MHz+ PowerPC G4 or later PPC processor

• 1.67GHz+ Intel-based Macintosh

CONTENT • Audio capabilities with either internal or external speaker configuration

• Monitor resolution of 1024x768 or higher

• Windows Media Player 9.1 or later

• Flash Player 9.1 or later

• Quicktime 7.1.3 or later

• Adobe Reader

BROWSERS • Google Chrome

• Microsoft Internet Explorer

• Mozilla Firefox

• Safari

ADDITIONAL • Microsoft Word

• Apple Pages

*As with all browser/online based applications it is recommended to have the latest players and hardware, but we know that this is often

always possible; however based on manufacturer/developer documentation and testing the above requirements support


CONTACT INFORMATION

COMPANY INFO

Address: Distribution Access

1540 Cornwall Road, Suite 216

Oakville, ON, L6J 7W5

Website: www.accesslearning.com

www.distributionaccess.com

SALES SUPPORT

Email: Brad Schroeder [email protected]

VP Business Development

Distribution Access

Phone 800.665.4121

Fax 800.665.2909

Technical Support

Email: [email protected]

http://www.definedlearning.com/

http://www.definedstem.com/

mailto:[email protected]

mailto:[email protected]