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  • NIC-KASC User Manual Copy No.1

    NIC-KASC-RTI-UM-1.0 Version 1.0 Release: 22/02/2006 - 1 -

    Implementation of

    Right to Information Act In Karnataka

    User Manual (Version 1.0)

    Document ID: NIC-KASC-RTI-UM-1.0

    National Informatics Centre Mini tower, 6th and 7th Floor, Dr. Ambedkar Road, Bangalore

    Department of Public And Administrative Reforms III Floor, Podium Block,

    Dr. Ambedkar Road, Bangalore

  • NIC-KASC User Manual Copy No.1

    NIC-KASC-RTI-UM-1.0 Version 1.0 Release: 22/02/2006 - 2 -

    Prepared by RTIKAR team National Informatics Centre Bangalore

    Reviewed by V.S. Sudha Kumari Technical Director ( RTIKAR Project Leader) National Informatics Centre Bangalore

    Approved by Shri B V Sarma State Informatics Officer & Senior Technical Director (Project Manager) NIC, Karnataka State Unit Bangalore

    :

    No part of this document shall be reproduced without

    Prior permission of State Informatics

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    Amendment Log

    Version Number

    Date Change Number

    Brief Description

    Sections Changed

    1.0 22/02/2006 - First Release

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    Table of Contents

    Page

    Number 1.0 Introduction 5 2.0 Product features 6 3.0 Handling Instructions 6 4.0 Installation Instructions 6 5.0 General/Common operating instructions 7 6.0 Specific operating instructions 7-26 7.0 Annexure 26

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    1.0 Introduction

    1.1 Audience

    This manual is meant for the users of DPAR, Secretariat and State Government Departments of Karnataka who would be responsible for creating and maintaining master data of PAs, AAs, PIOs and APIOs. It is also meant for the officials working on implementation of RTI 2005 Act, and well versed with the manual system of RTI implementation.

    1.2 Purpose of this Document

    The purpose of this document is to provide a brief view about the software. It deals with the various levels of operation and the workflow in the software. The screen shots are provided for easy use of package.

    1.3 Document Organization

    Further sections of this document contains product features, handling instructions, installation instructions which include hardware/software requirements and then general operating instructions which includes backup mechanism and finally specific operating instructions which contains sequence of operations and module wise operation details.

    1.4 Conventions

    All words highlighted with bold are headings of sections and subsections.

    1.5 References

    NIC-KASC-RTI software version 1.1

    1.6 Problem Reporting

    Principal Secretary (DPAR)s office has identified a nodal officer from DPAR, Janaspandana cell for computerisation, who would provide support for implementation to the users of RTIKAR software. Problems, if any, in the software are to be reported to the nodal officer, who in turn would communicate to NIC, Bangalore either by e-mail or letter in the following error-reporting format:

    Module :

    Reported by : : Name: Designation: User level: Date: Place:

    Form Name (with screen shot) :

    Location of the error Message (button/field name)

    :

    Description of the error message :

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    2.0 Product Features

    Capture the details of various Administrative Secretariat Departments

    Capture the various sub units under each Secretariat Department

    Capture the various ranks and designations in each department

    Capture the masters of Public Authority, Appellate Authority, Public Information Offices, Assistant Public Information Officers

    Provision to capture the details in both Kannada (Nudi-B-Akshar font) and

    English

    Nudi 4.0 software required for Kannada data entry

    Separate logins are provided for master creation by DPAR, Administration by DIOs and data entry by other departments at districts

    3.0 Handling Instructions

    Guidelines for handling software, data, hardware and documents are to be

    issued to the users by Principal Secretarys Office as a circular. Security of the

    data is very critical and hence the details in the circular/letter have to be

    followed very strictly.

    4.0 Installation Instructions

    4.1 Hardware Requirements

    Pentium or higher machine with minimum 128 MB RAM

    4.2 Software Requirements Following are the software required to operate RTIKAR

    Windows 2000 professional or higher Operating System NUDI 4.0 software for Kannada Anti virus software IE 5.0 or above

    4.3 Other Requirements

    User should have Internet connectivity and user should have valid user

    ID and Password to use the RTIKAR software and connect to the RTIKAR

    database on the server. 4.4 Installation Procedure

    Installation instructions are given to DIOs of NIC by NIC, Bangalore. End user

    has to contact the DIO, NIC, for any clarification in implementation at the

    districts.

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    5.0 General / Common Operating Instructions

    Following security has been built in for the operation of the RTIKAR software Logging onto RTIKAR through login ID and Password.

    The users are requested to maintain the secrecy of password.

    6.0 Specific Operating Instructions

    6.1 General

    Different users get different screens and modules Privileges of the users are defined based on the type of the user DPAR RTI user account DPAR user account is provided for the use

    of DPAR to create and maintain the masters of Secretariat

    Departments, sub units under Secretariat Departments, various ranks of

    officers in each department, and also designations of officers. RTI

    masters of PAs, AAs, PIOs, APIOs at the Secretariat level is also created

    by DPAR.

    DIO Admin login: DIO login is provided for the use of DIOs of NIC for deleting records of PAs/AAs/PIOs/APIOs. Only DIOs can change the

    passwords of district users.

    District RTI users: The RTI officers at the district level to create the masters of PAs/AAs/PIOs/APIOs at the district or taluk or village level

    use this login.

    6.2 DPAR login: Work Flow

    This login is used by the DPAR to create the masters of Secretariat

    Departments, sub units and ranks and designation masters. RTI masters of

    PAs, AAs, PIOs, APIOs at the Secretariat level is created by DPAR.

    Appropriate Menu is invoked once the user logs onto his account with valid

    login/password. The menu is as shown below.

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    Master login

    General Masters

    Secretariat department

    Sub unit

    Designation

    RTI Masters

    Public Authority

    Appellate Authority

    Public Information Officer

    Assistant Public Information

    Officer

    Queries

    Search

    Complete List

    Department wise PA

    Department wise summary

    Change Password

    Master

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    DIO Admin login: Separate logins are created for each district.

    DIO login

    RTI Masters

    Public Authority delete option

    Appellate Authority delete option

    Public Information Officer delete option

    Assistant Public Information Officer delete option

    District login reset password

    DIO login Change password

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    District login: Separate logins are created for each district.

    District login

    RTI Masters

    Public Authority

    Appellate Authority

    Public Information Officer

    Assistant Public Information

    Officer

    Queries

    Search

    Complete List

    Department wise PA

    Department wise summary

    Change Password

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    6.3 How to invoke software

    Open Internet Explorer from any client with internet connectivity to

    the RTIKAR server Types the IP address http:// 164.100.80.120/rtikarmaster in the

    address bar of Internet Explorer. DPAR menu / District menu / DIO Admin menu is invoked depending

    on the user level The user has to give the correct username/password for successful

    login.

    6.3.1 Login Screen

    SCR- 001: This is the common login screen which is displayed once user enters the correct IP address in the login bar of Internet Explorer. User has to ente