Using PowerPoint to Design Presentation

7/25/2019 Using PowerPoint to Design Presentation

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Using PowerPoint to Design

Effective Presentations

Copy this file to your computer.Read through the slides.

When a slide says, YOUR TURN,

ollo! the instructions and do the

steps.

THE CAIN PROJECT


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What Youll Learn

Planning Content

Getting Started with Design

Displaying Text

Displaying Graphics

Animating

Presenting


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"

Planning Content for Talks


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Planning Content

for TalksPART 1: List possible audience questions

Plan your aim(s) upfront

Choose the NEWS about topic

Include significance Keep background relevant


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Planning Content

for TalksPART 2:

Explain methods when appropriate

Related to the news (main point)? Necessary to understand talk?

Explain (dont just show) data

Plan a conclusion

Preview future work


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Planning Content

Remember what it was like not to know

Talk to prospective audience members orimagine them - list their questions

Organize information in chunks, going fromwhat they know to what they dont

Include topics significance


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Planning Content

Introduction: Set Mental Hooksand preview the content

Tie new info to previous studies orrelevant events - motivate !!

Organize from listeners point ofview

Principle is GIVEN to NEW

Preview future work


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Getting Started


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Getting Started: Tips

Create a slide showwith storyboards, not ascript

Use the slide show...to select importanttopics and issues

to organize contentto create a hierarchy


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Getting Started: Design Tips

To select a design, ask yourself:

What professional image do I want to

project?In what type of room will I give my talk?

Well-lit room: use light background / dark

text and visuals

Dimly-lit room: use dark background / lighttext and visuals


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Getting Started: Design

Set up Slide MasterDesign the look of your slide show

Choose appropriate templateSelect pre-designed, color coordinatedpresentation templates

Choose slide layouts for slides

Select from 12 master slide stylesunder FORMAT menu to build yourshow


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Set up Slide Master:

Your Turn To set up a Slide Master of yourown:

Go to FormatSelect Background

Make changes in color bar: Colors

Fill effects

Textures


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Project a Clear Font

Serif: easy to read in printed documents Times New RomanPalatino,Verdana

Sans serif: easy to see projectedacross the room

Arial, Helvetica,Geneva


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Fonts: Your Turn

Change the font style of thissentence from Arial to Palatino

To do soHighlight the sentence by dragging your cursoracross it

Select format and then font

Select Palatino from the pull-down menu


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Templates: Your Turn

To select a template, follow thesesteps:

Go to formatSelect apply design template(show preview allows you toexamine templates)

Select ok


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Create New Slides: Your Turn

To create a new slide, choose from12 pre-designed slide formats

To examine the 12 formatsGo to Insert and then New Slide

Select one design, click OK


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$%

Displaying Text


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1!

Displaying Text: Tips

Your audience...

Skims each slide

Looks for criticalpoints, not details

Needs help

reading/seeing text

So you . . .Use only essentialinfo

Guide their eyes withhierarchy,color

Use big, legible fontsand framing blank

space


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Displaying Text

Use bullets

Use short phrases

Use grammatical parallelism

a

Not THAT kind

of bullets!!!Let me explain . . .


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Use Bullets: Tips

Bullets help audience skim the slide

Bullets help audience see relationships

between information points For example, this is Main Point 1,which leads to...Sub-point 1Sub-point 2(To get back to previous level: use promote ordemote arrows at top)


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Bullets: Your Turn

To use bullets

Select the bulleted list or two-column

list slide (from the 12 pre-designed slideformats)

Type a phrase then hit return

Type a second phrase, hit return thenhit tab

OR use promote or demote arrowsattop to create a bulleted hierarchy


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Bullets: Your Turn

To use bullets

Go to format and then bullet

Select the style, color, and size of thebullets youll use

OR highlight text you wish to bullet and

select the bullet button at top


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Use Short Phrases: Tips

Use phrases in your slide showoutline

Write complete sentences only in

certain cases:Hypothesis???

Generate phrases that make yourpoint clearly and accurately

Use slide show as an outline for your

talk, not as a script


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Use Parallelism

Make text easy for your audience toskim by creating phrases / sentences

that are grammatically parallel

Create parallel text by making items

in a list the same grammatical form


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Grammatical Parallelism

Not Parallel:

Criteria to Assess Alarm SystemPriceEffectivenessHow easily the alarm could be installed

Parallel:Criteria to Assess Alarm SystemPriceEffectivenessEase of installation


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Use Parallelism Not Parallel:

Lyse cells in buffer5 minute centrifugingSupernatant is removed

Parallel:Lyse cells in bufferCentrifuge for 5 minutesRemove supernatant


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Parallelism: Your Turn

Make the following list of sub-pointsparallel:

Reliable data collection relies upon:Consistent use of techniques (pipetting,making solutions)

Correctly calibrated equipment, such asbalances and pipettors

Researcher bias is minimized(expecting data to fit model; conflict ofinterest)


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Displaying Visuals


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Displaying Visuals: Tips

Select visuals purposefullyWhat visuals illustrate a point? Makea claim? Help to prove an argument?

Design easy-to-read visualsAre the visuals easy to read by allmembers of your audience?

Draw attention to aspects of visualsHow will you draw attention to certainfeatures of the visual?


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Displaying Visuals

Insertneededvisuals

Use color

Resize appropriately

Draw attentionThat was purely

gratuitous!


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Insert Visuals

Insert images using Insert thenpicture

Decide whether the image you wishto insert is clip art or from a file

(on disk or on hard drive)


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Choose Color Carefully

'imilar intensities

dra! attention (ut ma)e

details hard to see.

'trong, clean contrast

dra!s attention, ma)esdetails easy to see


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Resize Images: How to . . .

Click on the visual you wish toresize

Go to format and then object orautoshape

Select size Change size and scale OR simply click and

drag the corners of the image


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Simplify and Draw Attention

http*++!!!.indstate.edu+thcme+m!)ing+tcacycle.html


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Animating


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Animating: Tips

Custom animation allows you toanimate text, visuals, or line work

Custom animation should be usedpurposefully (and sparingly!)

Animating should help audiencecomprehend your message

Dont animate solely for aestheticpurposes


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Animation: Your Turn

Design slide with grouped items

Go to slide show and selectanimation and custom

Select item(s) to animate

Choose

Animation method (appear, fly in)Sound

After effects (dim)

"N#

RN#

transcription


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Presenting


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Delivery

Adapt to Physical, Cultural Environment Stance

Body language

Handling notes Gestures

Eye contact

Voice qualityVolumeInflectionPace

See evaluation form at http://www.owlnet.rice.edu/~cainproj/


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Handling questions

LISTEN

Repeat or rephrase

Watch body language

Dont bluff


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Prepare & practice!


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The Cain Project would

like to work with YOU!

Go to http://www.owlnet.rice.edu/~cainprojOr call Ext. 6141 or come to Anderon !11c

Documents

Using PowerPoint to Design Presentation