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Why Use Voyager Reports? To produce lists for database maintenance
Authority record problems (canned reports) Duplicate Authority records “See also” references with no corresponding record “See” references authorized in another record Unauthorized headings lists
To generate custom reports base on local needs(Custom reports require custom queries)
Custom report based on local need Some possible uses for custom reports
At bindery reports Database maintenance projects Serials with open holdings lists Pulling data to review for global changes List of all items assigned to a temporary location List of all records created by a particular operator
within a specified date range
Selected Customized reports at OSU
Titles cataloged Bib records flagged “Ok to export” Weekly between Mon.-Sun. Reviewed for shelflisting/cuttering problems
Duplicate OCLC numbers report In process
Item Record with Item Status set to “In Process” Retrieves items “In Process” for too long
At labeling Item Record with Temp Loc set to “Labeling” Retrieves items in “Labeling” for too long
Purposes of Customized Reports Custom reports used to review for quality
Titles Cataloged report Duplicate OCLC numbers report
Custom reports used to track for timeliness In Process At Labeling
Titles Cataloged report (Quality Control)
Data elements included in the report Call number (sorted by) Author Title Edition statement Imprint Bib ID Exporter (operator)
Some of the uses of the Titles Cataloged report Confirm that dates are added to the call
number for subsequent editions (Call no./ed./imprint)
Confirm that a workmark is added to call number for author main entry (Call no./Author/Title)
If problems are found, they are reported to the exporter (cataloger) for correction
Duplicate OCLC # report (Quality Control) Data elements included in the report
OCLC number Suppressed (Y/N) status Location Bib ID
Uses of the Dupl. OCLC # report Identify duplicates for investigation Resolve and merge all applicable information
into a single occurrence of the bibliographic record
In Process Report (tracking report) Data elements included in report
Call number (if any) Barcode Title Enumeration (if any) Record level (OCoLC) or PRV (provisional) Date placed in an in process status Date of last update and by who
Some Uses of the In Process Report Identify who was working on the title (last
update in history) Identify PRV items that probably require
original cataloging Notify the operator and encourage speedy
resolution of any problems
At Labeling report (tracking report)Report data elements included in report
Items with status “Labeling” within specified date range
Operator that last updated the Item Record Call number Title Bib ID Scan-able barcode
How the At Labeling report is used Operator is the first sort element Report sections are distributed to the operator
for investigation Possible reasons for delay
Problem found after “labeling” status was set Material was sent, but Macro that removes status
failed Backlog in Processing
Steps to Voyager Report process “Canned” (out of the box) Reports
Use the Reporter Module of Voyager Create Input File for Cataloging Import into MS Access Generate a Report
Customized Reports require also: Customized query Design for report format based on the query
Behind the reports (Access data) Data for reports is imported into Access via
query to elicit records exhibiting the desired characteristics Resulting data is viewable as an Access database
but not user friendly Access Report format presents the data in a user-
friendly mode
To get started you’ll need… OBDC driver installed on computer (to
communicate with ORACLE-based data on Voyager)
MS Access (or other OBCD compliant database software)
Voyager <6.1>Reporter User’s Guide, <June 2006> (report manual)
Kim Seagraves’ presentation this afternoon will cover customizing Voyager reports