V3J_MED_BPP_EN_US

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SAP ECC 6.00

November 2007

English

V3J (Media): MM

Subcontracting

SAP AGDietmar-Hopp-Allee 1669190 Walldorf Germany

Business Process Procedure



SAP Best Practices for Media V3J: MM Subcontracting - BPP

© SAP AG Page 2 of 15

Copyright

© Copyright 2007 SAP AG. All rights reserved.

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Icons

Icon Meaning

Caution

Example

Note

Recommendation

Syntax

External process

Business Process Alternative/Decision Choice

Typographic Conventions

Type Style Description

Example text Words or characters that appear on the screen. These include field names,screen titles, pushbuttons as well as menu names, paths and options.

Cross-references to other documentation.Exampletext

Emphasized words or phrases in body text, titles of graphics and tables.

EXAMPLETEXT

Names of elements in the system. These include report names, programnames, transaction codes, table names, and individual key words of aprogramming language, when surrounded by body text, for example, SELECTand INCLUDE.

Example

text

Screen output. This includes file and directory names and their paths,messages, source code, names of variables and parameters as well as namesof installation, upgrade and database tools.

EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the ENTER

key.Example

textExact user entry. These are words or characters that you enter in the systemexactly as they appear in the documentation.

<Example

text> Variable user entry. Pointed brackets indicate that you replace these wordsand characters with appropriate entries.





Process Diagram Legend





Contents1 Purpose ......................................................................................................................................... 6 2 Prerequisites.................................................................................................................................. 6 3 Process Steps ............................................................................................................................... 7

3.1 Process Flow Diagram ........................................................................................................... 7 3.2 Process Overview Table ........................................................................................................ 8

4 Scenario ...................................................................................................................................... 10 4.1 Assign Purchase Requisition and Create Purchase Order .................................................. 10 4.2 Create Outbound Delivery Request ..................................................................................... 11 4.3 Pick Confirmation ................................................................................................................. 12 4.4 Post Goods Issue ................................................................................................................. 13 4.5 Receive Goods from Subcontracting PO ............................................................................. 14 4.6 Invoice Receipt from Subcontracting PO ............................................................................. 14 4.7 Outgoing Payment ............................................................................................................... 15





V3J: MM Subcontracting

1 PurposeMM Subcontracting process involves sending raw components to a vendor for specificmanufacturing processes and receiving the value-added finished material back into inventory.

A Subcontract Purchase Requisition is either generated via the Material Requirements Planningprocess or manually by a requestor. A Buyer will validate the accuracy of the Purchase Requisitionand convert it into a Purchase Order. The purchase order is subject to approval based on predefinedparameters prior to being issued to a vendor.

The consumption of sent components is recorded upon receipt of the value-added finished material.The vendor sends the invoice for the services provided which is paid during the normal paymentcycle.

2 PrerequisitesYou have entered the master data required to go through the procedures of this scenario. Ensurethat the following scenario-specific master data exists before you test this scenario:

Vendor Plant Description

3000XX BP01 Sub Contract Services

Customer Plant Description

2000XX BP01 Sub Contract Services

Material Plant Description

R13 BP01 Coated Paper 80g/m2 925x1280

R14 BP01 Art Paper 135g/m2 765x1085

Price Condition

Material Plant Amount/100

S23 BP01 $135.00

Source List

Vendor Plant Description

3000XX BP01 S23



SAP Best Pract ices for Media V3J: MM Subcontracting - BPP


3 Process Steps

3.1 Process Flow Diagram

MM Subcontracting

V3J

A c c o u n t s

P a y a b l e

V e n d o r

B u y e r

E v e n t

4.1

Assign Req. and

Create PO

Subcontract PO

W a r e h o

u s e C l e r k

Delivery Pick List4.3

Pick, Pack, Ship

Confirmation

4.4

Post Goods Issue

Delivery Note

4.5

Goods Receipt

1 Inventory

GR/IR

Subcont. Service

Subc. Consump.

Receive

Material @ Dock

Incoming Vendor

Invoice

4.6

Invoice Receipt

4.7

V1C

AP – Outgoing Payment

GR/IR

PPV

Vendor

2

4.2

Create outbound

delivery





3.2 Process Overview Table

Step Step Name ExternalProcessReference

Business Condition Role TransactionCode

Expected Results

4.1 Assign PurchaseRequisition and CreatePurchase Order

This activity assignsa purchaserequisition for plannedsubcontracting andcreates a purchaseorder.

Buyer ME57 Purchase order iscreated.

4.2 Create Outbound DeliveryRequest

Components need tobe sent to vendor

Warehouse Clerk ME2O

NOTE : this isnot supportedfor MTOspecial stockMaterials with a blank collind onmaterialmaster MRP4

Delivery is created.

4.3 Pick Confirmation Materials are pickedfor deliveries. Warehouse Clerk VL02N Picking quantities areconfirmed.

4.4 Post Goods Issue Delivery is ready toship.

WarehouseClerk(Shipping)

VL02N Material documenttransferringcomponents fromstorage location to“stock at vendor.”

4.5 Receive Goods fromSubcontracting PO

Receipt of goodsfrom vendor

Warehouse clerk(Material Receiver)

MIGO Material documentand accountingdocument showingreceipt of purchasedmaterial and





Step Step Name ExternalProcessReference

Business Condition Role TransactionCode

Expected Results

consumption of component(s)

4.6 Invoice Receipt fromSubcontracting PO

Capture Invoicereceived

Accounts payable MIRO Invoice documentand accountingdocument

4.7 Outgoing Payment V1C: OutgoingPayment

In this activity, youprocess the outgoingpayment.

See V1C scenario See V1Cscenario

The outgoingpayment isprocessed.





4 Scenario

4.1 Assign Purchase Requisition and Create PurchaseOrder

UseThis activity assigns a purchase requisition for planned subcontracting and creates a purchaseorder.

Procedure

Option 1: SAP Graphical User Interface (SAP GUI)

1. Access the transaction choosing one of the following navigation options:

SAP ECC

Menu

Logistics → Material Management → Purchasing → Purchase

Requisition → Follow on functions → Assign and Process

Transactioncode

ME57

Business Role Buyer

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business role

Business role(Name)

SAP_AIO_PURCHASER-S

Business roleMenu

Purchasing → Purchase Requisitions → Assign and ProcessPurchase Requisitions

2. On the initial screen, enter the following values:

Field name Description User action and values Comment

Plant BP01

Purchasing Group 100

Scope of list ALV

Item category L (Subcontracting)

3. Check the assigned purchase requisitions box if you also want to see requisitions alreadyassigned, and choose Execute.

4. Expand Item Overview . Select the requisition lines from the middle section on the screen.

5. Expand Item Detail . Select Source of Supply tab and verify vendor and purchase organization.

6. Choose the Assign Supply Source button if Vendor has not already been assigned. If more thanone info record / source list exists, the list will be displayed in a source overview window. If onlyone exists, it will add the info record / source list. If no info record / source list exists, a messagewill appear stating "not possible to assign a source to all items."





If none of the above is true, you can manually assign a Purchase Requisition.

7. Choose Save.

8. Select the requisition that you need to convert into purchase order and choose the Assignment tab.

9. Expand Assignment and select the line to be converted into a purchase order.

10. Choose Create Purchase Order .

11. In the Create Purchase Order screen, choose Document overview on button if the documentoverview button is off. On the Document Overview panel, select the purchase requisitiondocument that you wanted to convert.

12. If you do not see your Purchase Requisition. Choose → Purchase Requisition. On thenext screen, enter the material number and choose Execute.

13. Highlight the Purchase Requisition number and choose Adopt . All the information of thePurchase requisition will be copied into the Purchase Order.

14. Choose Save.

ResultThe system generates a subcontract PO to vendor.

4.2 Create Outbound Delivery Request

UseThis activity creates an outbound delivery request for components to be shipped to the vendor.

PrerequisitesInitial stock must be created for the following materials:

Material Initial Stock

R13 13,500

R14 13,500

Procedure



SAP ECCMenu

Logistics → Inventory Management → Purchasing → Purchase Order → Reporting → SC stocks per vendor

Transactioncode

ME2O

Business Role Warehouse Clerk






Business role(Name)

SAP_AIO_WAREHOUSESPECIALIST-S

Business role

Menu

Warehouse Management → Shipping → Monitoring Subcontracting

Stock for Vendor

2. On the SC Stock Monitoring for Vendor screen, make the following entries:


Vendor Subcontract Services

Plant BP01

3. Choose Execute.

4. Check the material and choose Create Delivery .

5. Enter 0005 as the storage location. Record the delivery document number.

ResultThe system generates a delivery pick list to shipping.

4.3 Pick Confirmation

UseThis activity picks, packs and ships components to the vendor.

Procedure



SAP ECCMenu

Logistics → Logistics Execution → Outbound Process → Goods issuefor Outbound Delivery → Change → Single Document

Transactioncode

VL02N



Business role

(Name)


Business role Menu Warehouse Management → Shipping → Change Outbound Delivery

1. On the Change Outbound Delivery screen, make the following entry:


Outbound Delivery <delivery number>





2. Choose Enter .

3. Check the entries and choose Save.

Result

The components are shipped to the vendor. Use the log to obtain the Delivery and Transfer Order number.

If a Transfer order is created in the previous step, it will need to be confirmed. Toconfirm do the following:

1. Access transaction VL06.

2. Choose the For confirmation button.

3. Choose Shipping Point BP01 or appropriate Shipping point (Optional).

4. Select the deliveries to be processed, then choose Confirm in background .

5. Choose Adopt pick (1).

4.4 Post Goods Issue

UseThis activity posts the issue of goods.

Procedure



SAP ECCMenu

Logistics → Logistics Execution → Outbound Process → Goods issuefor Outbound Delivery → Change → Single Document

Transactioncode

VL02N



Business role(Name)


Business role Menu Warehouse Management → Shipping → Change Outbound Delivery

2. On the Change Outbound Delivery screen, make the following entry:


Outbound Delivery <delivery number>

2. Choose Post Goods Issue.

ResultThe system generates a delivery note to the vendor.





4.5 Receive Goods from Subcontracting PO

UseThe vendor receives and posts the goods.

Procedure



SAP ECCMenu

Logistics → Materials Management → Purchasing → Purchase Order → Follow on functions → Goods Receipt

Transactioncode

MIGO



Business role(Name)

SAP_AIO_WAREHOUSESPECIALIST-S (Warehouse Clerk)

Business roleMenu

Warehouse Management → Receiving → Goods Receipt Purchase Order

2. On the Goods Receipt Purchase Order screen, make the following entries:


Purchasing document number 3rd entry field <PO number>

Movement type 101

3. Choose Enter .

4. On the Material tab page in the lower section of the screen, select the Item OK checkbox andchoose Post .

ResultGoods receipt/invoice receipt is issued.

4.6 Invoice Receipt from Subcontracting PO

Use

The invoice verification is done here.

Procedure



SAP ECCMenu

Logistics → Materials Management → Purchasing → Purchase Order → Follow on functions → Logistics Invoice Verification





Transactioncode

MIRO

Business Role Accounts Payable


Business role (Name) SAP_AIO_AP_CLERK-S (Accounts Payable)

Business role Menu Accounts Payable → Invoicing → Enter Incoming Invoice

2. On the Enter Incoming Invoice: Company Code BP01 screen, make the following entries:


Transaction 1 Invoice

Invoice date <date>

PO number <PO number>

3. Choose Enter .

4. Having the PO information extracted, enter invoice amount and tax rate.

5. Choose Save.

4.7 Outgoing Payment

For this activity, run the V1C: AP – Outgoing Payment scenario document using themaster data from this scenario document.

http://c/Users/DHRUVA/Downloads/V1C_BPP_EN_US.doc






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