Vb Project Final

8/3/2019 Vb Project Final

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TITLE PAGE

School Management Information System

Submitted in partial fulfillment of the requirementsfor the award of the degree of

Bachelor of Business Administration (BBA)

Semester-V (Paper Code-BBA 313)

To

Guru Gobind Singh Indraprastha University, Delhi

Guide: Submitted by:

Rishabh Vig:-09924401709Vikas Tewari:-09524401709

Institute of Innovation in Technology & Management,

New Delhi 110058

Batch (2009-2012)

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Certificate

We, Rishabh Vig-09924401709 and Vikas Tewari-09524401709

certify that the Summer Training Project Report (BBA-313) entitled School

Management Information System is done by us and it is an authentic work carried out

by us at Institute of Innovation in Technology & Management. The matter embodied

in this project work has not been submitted earlier for the award of any degree or diploma

to the best of our knowledge and belief.

1. Signature of the Student 2. Signature of the Student

Date:

Certified that the Project Report (BBA-313) entitled School Management Information

System, done by the above students, is completed under my guidance.

Signature of the Guide

Signature of the Guide

Date:

Name of the Guide

Designation: Assistant Professor

Name of the Guide

Designation: Assistant Professor

Countersigned

Director

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ACKNOWLEDGEMENTS

I would like to express my sincere gratitude and Mr. for their supervision and guidance. .

The supervision and support that he gave truly help the progression and smoothness of

the project report. A big contribution and hard worked from her during the preparation of

project is very great indeed. All projects during the program would be nothing without the

enthusiasm and imagination from her. Besides, this project makes me realized the value

of working together as a team and as a new experience in working environment, which

challenges us every minute. Not forget, great appreciation go to the rest of IITM`s staff

that help me from time to time during the project. The whole program really brought us

together to appreciate the true value of friendship and respect of each other. The co-

operation is much indeed appreciated.

Also I would to thank IITM teachers and colleagues in helping me to broaden my view

and Knowledge, helping me collecting information and also correcting my grammars and

my deepest gratitude to my parents in supporting me.

Last but not least I would like to thank my friends especially those who helped me in

gathering knowledge and information.

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Index

4

S. No Topic Page No.

1 Certificate -

2 Acknowledgements -

3 List of Tables/Figures -

4 Chapter-1 Problem Definition

1.1 System Objectives & Needs

1.2 Data Collection

1.3 Project Planning

6-13

5 Chapter-2 System Analysis & Design

2.1 Description of Information System

2.1.1 Identify the Processes

2.1.2 Identify the Input To & Output Of Each Process

2.1.3 Overall Design of Proposed System

13-22

6 Chapter-3 System Coding & Implementation 23-41

7 Bibliography 42


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List of Tables

Table No. Title Page No.

1 Record set Tables 132 File design for class fee and faculty 13-14

3 File design for salary and grade 15

List of Figures

Figure No. Title Page No.

1 System design 10

2 Modules 11

3 Entity Relationship Diagram 12

Chapter 1:- Problem Definition

Air Force School is a system of central government schools under the Ministry of

Human Resource Development .

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Its original objective was to educate children of the Indian defense services personnel

who are often posted to remote places. With the army starting its own Army Public

Schools, the service was extended (but not restricted) to all central government

employees. The uniform curriculum followed by these schools all over India ensures that

the children of government employees do not face educational disadvantages when their

parents are transferred by providing a common syllabus and system of education.

A body known as the (Central School Organization) oversees the functioning of these

schools. It operates from its headquarters situated inNew Delhi.

Air Force School is one of the best-equipped schools in Sahibabad with facilities that

support excellence in all areas. The school was started in 1994.It was started in the rental

building with the strength of about 30 students. The school stands on 1500 sq. feets of

land near the Gol Park. It is located 1.5 km away from the Air force Hindon Station. The

Mohan Nagar is just 3 km away and the Delhi is just 7 km away from it.

It has 30 classrooms and a library. There are nearly 500 students in it. There are about 26

teachers in the school. It provides transport facilities for children and has four buses. The

school scores 100% result every year. The school is having the classes from nursery to

10th standard. This school is affiliated to CBSE (New Delhi).

Air Force schools aim to pursue excellence and set pace in the field of school education.

Moreover, they want to initiate and promote experimentation and innovativeness in

education in collaboration with other bodies like the Central Board of Secondary

Education and National Council of Educational Research and Training. Lastly, the spirit

of national integration and a sense of "Indianness" among children are to be developed.

1.1-System Objectives and Needs

6
http://en.wikipedia.org/wiki/Army_Public_Schoolhttp://en.wikipedia.org/wiki/Army_Public_Schoolhttp://en.wikipedia.org/wiki/New_Delhihttp://en.wikipedia.org/wiki/Army_Public_Schoolhttp://en.wikipedia.org/wiki/Army_Public_Schoolhttp://en.wikipedia.org/wiki/New_Delhi


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The main objective of this project is to computerize the manual system & reduce the time

consumption.

In other words we can say that our project has the following objectives:-

Make all the system computerize

Reduce time consumption

Reduce error scope

All system managements are automated

Centralized database management

Easy operations for operator of the system

No paper work requirement

Need For Computerization Of System

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Helps schools manage student registration and truancy, student performance,

personalised learning, exam organisation, timetable construction, cover management and

a range of other school activities

Maintains real-time information to support schools in conducting regular and

comprehensive self-evaluations, target resources, support personal development, promote

achievements and share good practice

Enables teachers to access information, analyse and input pupil data through the

use of integrated desktop tools

Provides web access through the Learning Gateway, which allows teachers and

parents to access the data from home

To make the objective possible for the organization, it is required to have a computerized

information system with the help of which all tasks can be processed more accurately and

quickly. To achieve this, it is necessary to design and develop a new system which will

have the following benefits over existing system:

Proposed System

Flexibility in generation of information: The generation of reports in the

proposed system will take minimal time and they are electronically prepared. As a result,

it is highly accurate.

Less time is taken to draw conclusions: It will be easy for the user(s) of the

system to compile information at a very high pace, measure the performance over a

period and draw conclusion form the information retrieved by using the proposed system.

Ease in maintaining information: As new information are being added to and

released from their respective courses every year, it will be highly user friendly to track

and maintain the presentation of all the students.

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User satisfaction: The system is much that is stands up to the user expectations

like easy and faster retrieval of information.

Safety and Robustness: The system will be accessible by only the authorized

users. As information being the most crucial for the organization, there are safety

measures for the security of information. Furthermore, data is stored by the system in an

organized manner and resembles the real world model.

Highly accurate: Information being prepared electronically can be said as

accurate which the first is and the foremost condition for taking a crucial decision by the

management.

Less time consuming: Work carried out by the staff at various stages will be less

time consuming.

Error free resources: Resources being used by the system will be compatible

with the latest technologies available in the market. As proposed system uses highly

technically compatible resources, there will be very-very less wear and tear. So the

resources are error free.

Besides this, the proposed system will have the following capabilities:

Multiple viewer facility: Proposed system is being designed in such a way that

many users can have a view with the system simultaneously. It makes effective and

perfect utilization of man power and resources.

User-friendly interfacing: Since main interaction of the system will be with the

user, the user interface will be interactive and meaningful.

Formatted output: The information generated by the proposed system us highly

formatted and helps the users to reach the conclusion quickly.

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Better organization of information: Proposed system has the capability to

express the information in a better and more meaningful way. Proposed system uses

modern techniques for storage and retrieval of information.

Accurate round the clock: Proposed system is capable of giving accurate

information round the clock.

Exception Handling: To ensure that the system does not halt in case undesired

situation or events, the system capable enough to handle these unpleasing circumstances.

Proposed system will be capable of taking necessary decisions so that there is no loss

information.

Minimum efforts: Proposed system ensures that very less effort will be required

to start the presentation.

Capable of adapting to the changes in the outside environment: The system

will have scope to foresee modification and enhancement i.e. it is able to cope up with the

business changes in-order to be compatible with the latest changes in the industry. Any

enhancement to the information can be done without much effort and is available

instantly.

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1.2 Data Collection

The team paid a visit at the site to have a smell of existing system. All relevant personal were

consulted and no information was over-looked. The strategy consisted of:

Identify information sources.

Revolving a method of obtaining information from identified source.

Using information from module of organization.

However, the main sources of information were:

Users of the system

Documents of the school/

Prospectus, manuals and the rulebooks, which specify how various activities, are

carried out in the school.

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1.3 Project Planning

Date Activity Student

12th August Objectives and Needs Rishab Vig

15th August Login Form and Coding Vikas Tewari17th August System Analysis and Design

(Description of Information

System)

Rishab Vig and Vikas

Tewari

21st August ER Diagram Rishab vig

30th August Student Record, Fee Structure,

Student Fee Structure and

Faculty Profile Tables

Rishab Vig and Vikas

Tewari

2nd November Ms- Access Tables Vikas tewari

3rd November Staf Salary Form and Coding Rishabh Vig

9th November Implementation of the System Rishab Vig and Vikas

Tewari

Chapter 2:-System Analysis and Design

System Analysis refers to the process of examining a situation with the intent of improving it

through better process and methods. System analysis is, therefore, the process of gathering and

interpreting facts, diagnosing problem and using the information to recommend information in

system or in other words, it means a detailed explanation or description. Before computerizing a

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system under consideration, it has to be analyzed. We need to study how it function currently,

what are problems and what are requirements that proposed should meet.

Analysis is a detailed study of various operations performed by a system and their relationships

within and outside of the system. One aspect of analysis is defining the boundaries of the system

and determining whether or not a candidate system should consider other related system. During

analysis, data are collected on the available files, decision points and transaction handled by the

present system.

The main components of making software are:

1. System and software requirements analysis.

2. Design and implementation of software.

3. Ensuring verifying and maintaining software integrity.

System Design is the solution to the creation of a new system. This is the important aspect made

up of several steps. The complete, efficient and successful system should provide the following in

succession : -

From where should we start

Where we have to go

Where should we stop

If the project is to be successful, we need to answer these questions.

The answer of these questions is schema manner and is known as system design.

A systematic manner will be followed so as to achieve beneficial result at the end. It involves

starting with a vague idea and ultimately developing it up into a useful system. The design phase

is transition from a user oriented to a document oriented to the programmers.

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Software report can be broken into a series of steps starting with the basic ideas and ending with

the finished project.

Design is the first step in the development phase for any product or system. Goal of design is to

produce a model or representation of any entry that will later be built. Software design is the first

of three technical activities Design, Code Generation and Testing are required to built and

verify the software. Each activity transforms information in a manner that ultimately results in

validated computer software.

Design is a solution a How to Approach to the creation of the proposed project. It provides the

understanding and procedural details necessary to implement the project.

2.1.1 Identify the Processes

System Design can be classified into 3 parts as follows:-

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Modules:

For the purpose of security and management of the system, Users are grouped in to FIVE

modules. The whole project is subdivides into 5 modules accordingly. This would ensure clear

15

SYSTEM DESIGN

SDLC LOGICAL PHYSICAL


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job definition and enhanced security so as to restrict unauthorized data entry. The following are

various modules and their utilities available with the application software.

5 modules are as follows:

Logical

ER Diagram

Entity Relationship diagram

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FEES OF

CLASS

MODULE FEES OF

STUDEN

T

FEES OF

STUDEN

T

STAFF

SALARY

GRADE

OF STAFF

STUDENT

INFORMATIO

N

STAFF

INFORMATIO

NON


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17

Student File Staff File

Paid

Student Fee

File

Receiv

e

Staff Salary

File

Address

PhoneB_date

Name

Clas

s

Rolln

o. S_ID

Nam

e

Address

Phone

B_dat

e J_Dat

e

Education

sex

designation

Descripti

on

Rolln

o

Name Class

Fees

Date

S_ID

Date

W_Days PF

TA

Gross

Salary


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(a) Student Record:

S. No. Field Data Type Size Constraint

1. Student_Name Varchar 16 Not Null

2. Student_Fathers_ Name Varchar 16 Not Null

3. Student_Mothers_ Name Varchar 16 Not Null

4. Fathers_Occupation Varchar 16 Null5. Mothers_Occupation Varchar 16 Null

6. Student_DOB Numeric 08 Not Null

7. Student_Address Varchar 30 Not Null

8. Student_Phone_No. Numeric 10 Null

9. Date_of_Admission Numeric 08 Not Null

10. Student_Class_No. Numeric 02 Not Null

11. Student_Status Varchar 07 Not Null

(b -i) Fee Structure:


1. Class_No. Numeric 02 Not Null

2. Tution_Fee Numeric 03 Not Null

3. Annual_Fee_Amount Numeric 03 Null

4. Exam_Fee_Amount Numeric 03 Null

5. Conveyance_Fee_Amount Numeric 03 Null

6. Total_Fee_Amount Numeric 04 Not Null

(b ii) Student Fee:


1. AnnualFee_Dep_Date Numeric 08 Not Null

2. Fee_Amount_Paid Numeric 04 Not Null

3. Balance_Fee Numeric 04 Not Null

4. TutionFee_AmountPaid Numeric 04 Not Null5. ExamFee_DepositeDate Numeric 08 Not Null

6. ExamFee_AmountPaid Numeric 04 Not Null

7. ExamFee_Balance Numeric 04 Not Null

8. ConveyanceFee_AmtPaid Numeric 04 Not Null

9. Total_Amount_Paid Numeric 04 Not Null

(c) Faculty Profile:


1. Teachers_Name Varchar 20 Not Null2. Teachers_Qualification Varchar 20 Not Null

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3. Teachers_DOB Numeric 08 Not Null

4. Teachers_Address Varchar 30 Null

5.

.

Teachers_Phone No. Numeric 10 Null

6. Teachers_Date of Joining Numeric 08 Null

7. Teachers_Salary Numeric 04 Null8. Teachers_Subject1 Varchar 12 Null

9. Teachers_Subject2 Varchar 12 Null

10. Teachers_Subject3 Varchar 12 Null

Physical Database Tables

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Chapter 3 :-System Coding and Implementation

Forms

Login

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Login coding:

Option Explicit

Public LoginSucceeded As Boolean

Private Sub cmdCancel_Click()

'set the global var to false

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'to denote a failed login

Login Succeeded = False

Me.Hide

End Sub

Private Sub cmdOK_Click ()

'check for correct password

If txtUserName = "ITS" And txtPassword = "GZB" Then

' If txtPassword = "GZB" Then

'place code to here to pass the

'success to the calling sub

'setting a global var is the easiest

LoginSucceeded = True

Me.Hide

MDIschool.Show

Else

MsgBox "Invalid Password, try again!"; "Login"

txtPassword.SetFocus

SendKeys "{Home}+{End}"

End If

End Sub

Class fee

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Coding:

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Private Sub add_Click()

Adodc1.Recordset.AddNew

Text1.SetFocus

End Sub

Private Sub cancel_Click()

Adodc1.Recordset.CancelUpdate

previous.Enabled = True

End Sub

Private Sub delete_Click()

Dim y As Integer

y = MsgBox("are you sure you want to delete record", vbYesNoCancel)

If y = vbYes Then

Adodc1.Recordset.delete

Adodc1.Recordset.MoveNext

If Adodc1.Recordset.EOF = True Then

Adodc1.Recordset.MovePrevious

End If

End Sub

Private Sub exit_Click()

Unload Me

End Sub

Private Sub next_Click()



Adodc1.Recordset.MoveLast

End If

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End Sub

Private Sub previous_Click()


If Adodc1.Recordset.BOF = True Then

Adodc1.Recordset.MoveFirst

End If

End Sub

Private Sub save_Click()

Adodc1.Recordset.Update

End Sub

Private Sub Text2_KeyPress(KeyAscii As Integer)

If Not IsNumeric(Chr(KeyAscii)) Then

KeyAscii = 0

MsgBox "Tution fees must be numeric"

'Text2.SetFocus

End If

End Sub

'Private Sub Text1_LostFocus()

'Text2.SetFocus

'End Sub


KeyAscii = Asc(UCase(Chr(KeyAscii)))

If KeyAscii = 32 Then

Exit Sub

Else

If IsNumeric(Chr(KeyAscii)) Then

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KeyAscii = 0

MsgBox ("Class should be character")

End If

End If

End Sub

Private Sub Text3_KeyPress (KeyAscii As Integer)


KeyAscii = 0

MsgBox "Examination fees must be numeric"

'Text3.SetFocus

End If

End Sub

Grade of Staff

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Coding:

Private Sub add_Click()

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Dim cnt As Integer

Adodc1.Refresh


cnt = Val(Adodc1.Recordset.Fields(0)) + 1


Text1.Text = cnt

Text2.SetFocus

End Sub



previous.Enabled = True

End Sub

Private Sub delete_Click()

Dim y As Integer

y = MsgBox("Are you sure you want to delete record", vbYesNoCancel)

If y = vbYes Then

Adodc1.Recordset.delete




End If

End If

End Sub


Unload Me

End Sub

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Private Sub next_Click()




End If

End Sub

Private Sub previous_Click ()


If Adodc1.Recordset.BOF = True Then

Adodc1.Recordset.MoveFirst

End If

End Sub

Private Sub save_Click()


End Sub


KeyAscii = Asc(UCase(Chr(KeyAscii)))

If KeyAscii = 32 Then

Exit Sub

Else

If IsNumeric(Chr(KeyAscii)) Then

KeyAscii = 0

MsgBox ("Description should be character")

End If

End If

End Sub

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KeyAscii = 0

MsgBox "Salary must be numeric"

End If

End Sub



KeyAscii = 0

MsgBox "TA must be numeric"

End If

End Sub

Fees of Student

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Coding:

Dim CNN1 As ADODB.Connection

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Dim RFAC As ADODB.Recordset

Dim rfac1, RFAC2 As ADODB.Recordset

Dim TF, EF As Integer

Dim M, D, y As Integer



End Sub

Private Sub Combo1_Click()

Set rfac1 = New ADODB.Recordset

Dim str, STR1, con As String

Dim EX As Integer

Dim TOTAL_FEE, T_FEE, E_FEE As Integer

Dim D, D1, FINE As Integer

Dim M As Integer

str = "select * from STUDENT where S_ENROLLNO=" + Combo1.Text

rfac1.Open str, CNN1, adOpenDynamic, adLockOptimistic, adCmdText

Text2.Text = rfac1!C_CLASS

STR1 = "SELECT * FROM CLASS_FEE WHERE CLASS='" + Text2.Text + "'"

Set RFAC2 = New ADODB.Recordset

RFAC2.Open STR1, CNN1, adOpenDynamic, adLockOptimistic, adCmdText

Text3.Text = RFAC2!T_FEE

EX = RFAC2!E_FEE

con = rfac1!convense

M = Month(Format(Text1.Text, "DD/MM/YY"))

y = Year(Text1.Text)

T_FEE = Val(Text3.Text)

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If (M = 9 Or M = 12 Or M = 3) Then

MsgBox ("This month is for examination fees")

TOTAL_FEE = T_FEE + EX

Else

TOTAL_FEE = T_FEE

End If

D = Day(Text1.Text)

If D > 10 Then

MsgBox ("You are paying your fees late")

D1 = D - 10

FINE = 1 * D1

TOTAL_FEE = TOTAL_FEE + FINE

End If

If con = "Yes" Then

MsgBox ("This Student has applied for Convense")

TOTAL_FEE = TOTAL_FEE + 350

End If

Text4.Text = TOTAL_FEE

End Sub

Private Sub Command1_Click()


Text1.Text = Format(Date, "DD/MM/YYYY")

Text2.SetFocus

End Sub



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End Sub


Unload Me

End Sub

Private Sub Form_Load()

Set CNN1 = New ADODB.Connection

CNN1.Provider = "Microsoft.Jet.OLEDB.4.0"

CNN1.Open "C:\MY DOCUMENTS\DB2.MDB"

Set RFAC = New ADODB.Recordset

RFAC.Open "select * from STUDENT", CNN1, adOpenDynamic, adLockOptimistic,

adCmdText

Do While RFAC.EOF = False

Combo1.AddItem RFAC!s_enrollno

RFAC.MoveNext

Loop

D = 0

M = 0

y = 0

End Sub

Staff Salary

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Coding:

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Option Explicit

Dim CNN1 As ADODB.Connection

Dim RFAC As ADODB.Recordset

Dim rfac1 As ADODB.Recordset

Dim Rsalary As ADODB.Recordset

Dim sa As Integer

Dim M, D, y As Integer



End Sub

Private Sub Combo1_Click()

Set rfac1 = New ADODB.Recordset

Dim str As String

str = "select salary from faculty where f_id=" + Combo1.Text

rfac1.Open str, CNN1, adOpenDynamic, adLockOptimistic, adCmdText

Text2.Text = rfac1!salary

sa = rfac1!salary

M = Month(Format(Text1.Text, "DD/MM/YY"))

y = Year(Text1.Text)

If (M = 1 Or M = 3 Or M = 5 Or M = 7 Or M = 8 Or M = 10 Or M = 12) Then

D = 31

ElseIf (M = 4 Or M = 6 Or M = 9 Or M = 11) Then

D = 30

If (M = 2 And y Mod 2 = 0) Then

D = 29

End If

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If (M = 2 And y Mod 2 0) Then

D = 28

End If

End Sub



Text1.Text = Format(Date, "dd/mm/yyyy")

End Sub



End Sub


Unload Me

End Sub

Private Sub Form_Load()

Set CNN1 = New ADODB.Connection

CNN1.Provider = "Microsoft.Jet.OLEDB.4.0"

CNN1.Open "C:\MY DOCUMENTS\DB2.MDB"

Set RFAC = New ADODB.Recordset

RFAC.Open "select * from faculty", CNN1, adOpenDynamic, adLockOptimistic, adCmdText

Do While RFAC.EOF = False

Combo1.AddItem RFAC!F_id

RFAC.MoveNext

Loop

'Adodc1.Recordset.AddNew

Text1.Text = Format(Date, "dd/mm/yyyy")

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End Sub

Private Sub Text3_LostFocus()

Dim w As Integer

w = Val(Text3.Text)

If w > D Then

MsgBox ("Working days can not be greater than months days")

Text3.SetFocus

Exit Sub

End If

End Sub

Private Sub Text4_Click ()

Dim calsa As Double

Dim w_days As Integer

Dim pf, ta, g_salary As Double

w_days = Val(Text3.Text)

Print w_days

calsa = sa / 30 * w_days

Text4.Text = calsa

pf = 12 * calsa / 100

Text5.Text = pf

ta = 200

Text6.Text = ta

g_salary = calsa + ta - pf

Text7.Text = g_salary

End Sub

Implementation

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The implementation phase of software development is concerned with translating design

specification into source code. The preliminary goal of implementation is to write source code

and internal documentation so that conformance of the code to its specifications can be easily

verified, and so that debugging, testing and modifications are eased. This goal can be achieved by

making the source code as clear and straightforward as possible. Simplicity, clarity and elegance

are the hallmark of good programs; obscurity, cleverness, and complexity are indications of

inadequate design and misdirected

thinking.Source code clarity is enhanced by structured coding techniques, by good coding style,

by, appropriate supporting documents, by good internal comments, and by feature provided in

modern programming languages.The implementation team should be provided with a well-

defined set of software requirement, an architectural design specification, and a detailed design

description. Each team member must understand the objectives of implementation

This project is successfully implemented in Visual Basic and MS Access and was seen in all

respect of specification. Any number of records can be maintained according to given schedule of

school. Till now it is successfully working. As far as the modification in this Project is

considered, this facility is built in this project. You can add school information and also can

delete his information from the database in case of his exit from this organization.

It is granted that this project will work as it is at Present and also in future as all specifications are

along the time and frame of the department. Also this project can be successfully implemented in

any organization

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Bibliography

1. Complete Reference Visual Basic 6.0 - By Hebert Schild

2. Mastering Visual Basic 6.0 - By Evangelos Petroutsos

3. Visual Basic 6 from ground up - By Gary Cornell

4. Informatics Practices - By Sumita Arora