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Etiquette
• Rudeness
• Not muting
• Talking out of turn
• Chewing gum or eating during a videoconference
• Multi-tasking loudly
Mute Button
• Press to mute your microphone
• Quite possibly the most important button on the remote
• Will keep noise makers at your site from capturing the conference
Clothing
• Solid color shirts• “Busy” outfits blur
when on camera• Simpler patterns aid
the video compression
Lighting
• Soft white light• Light from in front• Standard overhead lights
don’t cut it• Think of TV studio
lighting• Camera can not focus in
low light
Backdrop
• No Hard Lines or complicated patterns• Can use a dry erase board• Solid color is ideal
– Avoid red backgrounds
• Give audience one thing to focus on
Audio Setup
• Separate Microphones and Speakers• Test levels ahead of time
– Polycom’s “Generate Tone”
– Polycom’s “Audio Meter”
• May need to add echo canceling hardware
Large Conference Rooms
• Position the camera to see speaker and audience– May want to add additional cameras
• Good lighting• Designate locations for Q&A• Avoid panning the camera as much as possible
– Polycom Presets
Firewalls
• H.323 and firewalls do not get along
• Certain ports are blocked
• Some products (Polycom) have built-in firewall solution
• Know networking staff
• Ask for IP addresses not behind the firewall
User Error
• Not testing– Murphy’s Law, if something can go wrong, it
will– Testing will help to address networking issues– Testing will give end users additional
experience
User Error
• Untrained users– Crash course vital for users to gain experience – Simple things like muting and the remote
control can and should be taught
User Error
• Moving the unit just prior to a videoconference– Thesis Defense, December, 2001– Original testing went fine– Far site moved their unit just moments before
the defense was to begin– Thesis defender had to sweat it out while new
problems were corrected