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Agenda• VMworld 2017 US – Background Information• Your Role as a Speaker• Speaker Services • What to Expect in Your Breakout Session or Group Discussion Room (AV, Demos & Staff)• Urgent and Outstanding Items• Resources• Questions
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4CONFIDENTIAL
Day One (90-min session)
Pat Gelsinger and Sanjay PoonenIntegrated 90-min Session
Day Two (90-min session)
VMworld 2017 General Session Agenda/Flow
• Ray O’Farrell emcees
• Single narrative, with series of demos showcasing strategic value and breadth of VMW portfolio
Day 2 Demo (D2D)
Customer/Partner Interviews
US Europe
Industry Perspective
(Video)
• Tech Innovation Impact on Verticals
• Key Drivers of Innovation:
• Mobile/Endpoint Mgmt
• Private Cloud
• Public Cloud
• Networking
• Security
• “Head & Heart” Story
• Close
Thursday General Session, 9:00-10:00amIt's All Natural
• Hugh Herr, Professor MIT Media LabBringing to life a new generation of robotic prosthetics inspired by nature’s own designs
• Rana el Kaliouby, Scientist, University of CambridgeDeveloping emotion-sensing algorithms changing how we interact with machines and each other
• Peter Weinstock, Director, Pediatric Simulator Program, Boston Children's Hospital / Harvard Medical SchoolCreating lifelike simulations of patients to perform actual surgeries
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Breakout Session Plan
Modernize the Data Center
Integrate Public Clouds
Empower the Digital
Workspace
Transform Security
Application Transformation
Emerging Technologies &
Trends
Leading Digital Transformation
Plan, Build, Operate a Cloud
Infrastructure Platform
Leverage HybridClouds
Application and Desktop
Virtualization
SecureApplication
Infrastructure
Virtualizing Applications Internet of Things
NEW in 2017: targeting senior-level IT leaders
Server Virtualization
Manage Multiple Clouds
Unify Endpoint Management
Secure Identity and Endpoints DevOps Future Trends
(w/NFV)
Cloud Management
SimplifyApplication and
Access Management
Evolve Governance,
Risk and Compliance
Cloud-Native Apps
Networking and Security
HCI and Storage
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More Than 500 Unique Sessions
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Agenda at a Glance
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Sunday, August 27th07:00AM - 07:30PM Registration
08:00AM - 06:00PM Hands-on Labs
08:30AM - 06:00PM Partner Exchange @ VMworld
09:00AM - 07:00PM Certification Exam Center
01:00PM - 06:00PM TAM Customer Day
01:00PM - 04:30PM Breakout Sessions
05:00PM - 07:30PM Welcome Reception
Monday, August 28th07:30AM - 08:30AM Breakfast
07:00AM - 06:00PM Registration
07:00AM - 07:00PM VMvillage
09:00AM - 10:30AM General Session
10:30AM - 06:00PM Certification Exam Center
10:30AM - 06:00PM Hands-on Labs
11:00AM - 06:00PM Solutions Exchange
11:00AM - 06:30PM Breakout Sessions
11:30AM - 02:00PM Lunch
03:30PM– 05:00PM Showcase Keynote
Tuesday, August 29th07:30AM – 08:30AM Breakfast
07:00AM - 06:00PM Registration
07:00AM - 06:00PM VMvillage
09:00AM - 10:30AM General Session
10:30AM - 06:00PM Certification Exam Center
10:30AM - 06:00PM Hands-on Labs
11:00AM - 06:00PM Solutions Exchange
11:00AM - 06:30PM Breakout Sessions
11:30AM - 02:00PM Lunch
12:30PM - 01:30PM Showcase Keynote
02:00PM - 03:00PM Showcase Keynote
04:00PM - 05:00PM Showcase Keynote
04:30PM - 06:00PM Hall Crawl in Solutions Exchange
Wednesday, August 30th07:00AM - 08:30AM Breakfast
07:00AM - 07:00PM Registration
08:00AM - 05:00PM VMvillage
08:00AM - 05:00PM Breakout Sessions
08:00AM - 05:00PM Hands-on Labs
10:00AM - 05:00PM Certification Exam Center
10:00AM - 05:00PM Solutions Exchange
11:30AM - 02:00PM Lunch
07:00PM - 10:30PM Customer Appreciation Party
Thursday, August 31st07:30AM - 09:00AM Breakfast
08:00AM - 03:00PM Registration
08:00AM - 03:00PM VMvillage
08:00AM - 03:00PM Certification Exam Center
08:00AM - 03:00PM Hands-on Labs
09:00AM - 10:00AM General Session
10:30AM – 02:30PM Breakout Sessions
11:30AM - 01:30PM Lunch
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Four SeasonsAncillary Events
LuxorAncillaryEvents
VMworld 2017 USLas Vegas Area Map
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Main VMworld 2017 ProgrammingGeneral Session
Solutions ExchangeLabsMeals
Breakout SessionsVMvillageExec Care
Four SeasonsInvite-only events
DelanoAncillary Events
LuxorAncillaryEvents
MGMHousing
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VMvillage• Location: South Convention Center
Level 1• Registration• VMware Store• General Session Overflow Viewing• Networking and Games• Broadcast Booth• Education and Certification Lounge• Internet of Things Experience• Digital Workspace Lounge• Partner Exchange Lounge• VMware Technology Network Lounge• VMware Listening Post
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Transportation in Las VegasTransportation from the airport has not been prearranged. All options below are located outside of Baggage Claim.
• Taxi – should take about 10 minutes and $20
• Lyft – Follow the walking directions in the airport to the Lyft pick up area. New Lyft users can use the code VMWORLD17 for a ride credit
• Uber – Follow the walking directions in the airport to the Uber pick up area.
• For VMware employees, if traveling with colleagues, please ride-share
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Hotel Shuttle ScheduleConference shuttle service will be provided from the
MGM to the Mandalay Bay Convention Center.
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Sunday, August 27th 6:30AM – 8:00PM
Monday, August 28th 6:30AM – 10:30AM 4:30PM – 7:30PM
Tuesday, August 29th 6:30AM – 10:30AM 4:30PM – 7:30PM
Wednesday, August 30th 6:30AM – 10:30AM 4:30PM – 7:30PM
Thursday, August 31st 6:30AM – 10:30AM 1:00PM – 4:00PM
Transportation to the Party at T-Mobile Arena Wednesday
Mandalay Bay (Shark Reef) 6:30PM – 11:30PM
MGM (Garden Arena Entrance) 6:30PM – 11:30PM
Luxor (North Bus Plaza) 6:30PM – 8:30PM
VMworld 2017 Mobile Apphttps://www.vmworld.com/en/mobile-app.htmlFeaturesBest way to access up-to-date event information. Phone and tablet-friendly • QR code for express badge check-in.• Favorite your sessions, sponsors, exhibitors and speakers• 3D interactive, searchable map• Community offers, streams and direct social channels• Network with other attendees• Daily highlights and important notifications• Surveys for attendees registered
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Your Role as a Speaker
• Delayed by Travel? Inform the VMworld Content Team, marked “URGENT”: [email protected]
• Rehearse your session flow/timing to allow for 10-minutes of Q & A• If you are a moderator, confer with you panelists on flow and transition timing• Review the Speaker Know-Before-You-Go document• Promote your session on Social Media
– #vmworld #sessionID
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Before You Arrive
Your Role as a Speaker
• Pick up badge at Registration Mandalay Bay, Level 1• Check in at Speaker Services (at least 24 hours before session) Mandalay Bay, Level 2,
Breakers Ballroom B• Reconfirm that your final version of session has been submitted• Make any presentation edits with creative services support team• Verify any video or demo integration• If doing a demonstration, rehearse transition timing (move to before you get there)• Let us know if you do not want your session recording posted. Recordings/replays (with slides)
will be posted in Schedule Builder and Mobile App.
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When You Arrive
Your Role as a Speaker
• Conference attire is business casual• Arrive at session room at least 15 minutes prior to start• Connect with production staff (A/V tech) to get mic’d up• Confirm the correct presentation is on the in-room laptop• If doing a demonstration, confirm all your connections are properly working• Questions? There will be some event staff checking in on each room
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Before Your Present
As a Speaker
• Ask people for feedback and to complete the session survey in the mobile app• Return mic to production staff• Return slide clicker to where you found it (at podium or production staff)• For one-on-one questions after your session, lead people out of the room. There’s likely a
session following yours.• Thank the A/V staff who helped you• Please ensure you pick up personal belongings• Survey results available in the SRC
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End of your session
Speaker ServicesYour place at VMworld to: • Prepare before your present • Meet with graphics team to review final PPT • Reconfirm time and location of your session(s); also on SRC or in Mobile App• Confirm special AV requests were noted (e.g., demos, extra mics, etc.)• Enjoy beverages, light snacks, and dedicated WiFi
PLEASE NOTE: Your Presentation Patent Review/Speaker Release Form must be in place before you can present
Speaker Services Hours
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Mandalay Bay, Level 2, Breakers Ballroom B
Saturday:12:00pm – 6:00pm Sunday: 7:30am – 6:00pmMonday: 8:00am – 7:00pm Tuesday: 8:00am – 7:00pm
Wednesday: 7:30am – 6:00pmThursday: 9:00am – 2:30pm
Inside a Standard Breakout Session Room• Spotlights, breakout sessions, panels and quick talks will have this room set• Dedicated/roving AV tech: Get you mic'd up and handle pre-arranged demos• Podium with final PPT loaded on presentation laptop• Projector(s) and screens (16:9 aspect ratio/1920x1080 resolution)• Audio output to speakers• Wireless clicker/slide advancer• Wireless lapel lavalier microphones for each speaker• Dedicated Q&A mics in the audience• Walk-in music / Slide loop• For sessions with demonstrations
– Hardline Internet connection– Switcher with demo cubes, HDMI and VGA (Used to connect your demo laptop to the
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FOR PANELS:Appropriate number of stools will be onstage
based what you indicated in the SRC
Inside a Standard Breakout Session Room (Cont.)
• No confidence monitors or timers in standard breakout session rooms– Presenting a Spotlight session? A dedicated room producer will be reaching out to you
• Running demos on your own laptop? Bring your own:– Dongles to adapt to HDMI or VGA. – If you're unable to do this, please email Tamara Pennington ASAP at:
([email protected])– We’ll try, but cannot guarantee support for all requests.
• Embedding a .mp4 or QuickTime video file into your PPT deck
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NOTE: If you have demo or video in your presentation, please arrive 25-30 min. prior to the start of your session to connect demo laptop and test demo, test videos, and get mic’d up. If
you require WiFi in your demo and have not indicated this in SRC, please notify [email protected] immediately. If you have a demo but did not add demo
details to SRC or have an urgent question, please notify [email protected] immediately.
Inside a Standard Group Discussion Room• 60 seats set in semi-circles facing into the middle of the space• (1) 80” monitor for display of slides• (1) Presentation Laptop• (1) Whiteboard (4x6) with markers and eraser• (1) Podium• Utilizing the polling tool? If your questions were submitted you have an option to use the mobile
polling feature of the VMworld 2017 mobile app.– Poll attendees with a show of hands, using the white board to write out the list of topics.
• Questions on Group Discussions? Please contact Vanessa Stella ([email protected])
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Changes and Revisions to Already Submitted Presentations
• All submitted sessions have gone through final formatting and will be uploaded to your session room presentation lap-top.– Only small, critical changes will be allowed and must be brought to the Speaker Services Room at
least 24 hours prior to your session. (If travel schedule does not permit a 24 hour check-in, please check in ASAP).
– No net new slide decks, please
• Final presentations not submitted by 5pm PST, Wednesday, August 23 may result your session being cancelled.
• Any last minute changes on site coordinated with speaker services• Repeat Sessions: You may be contacted onsite to schedule a repeat as necessary.
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Urgent – Immediate Attention Required
• Number of final presentation not received: 110• Please contact your speaker manager if any technical issues arise• Presentations must be submitted by Wednesday, August 23rd, if not risk or cancellation
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Resources• Speaker Support: [email protected]• Speaker Resource Center:
– US Portal – Europe Portal
• Mobile App – https://www.vmworld.com/en/mobile-app.html• Lead Producer/AV Questions not covered in this presentation:
[email protected]• General event registration/Pass Questions: [email protected]
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Email communication to be sent week of 8/21. Online info can be found at http://www.vmworld.com/en/us/know-before-you-go.html
Resources
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Know Before You Go
Event FAQ https://www.vmworld.com/en/us/faqs.html
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