Copyright © Information Dynamics LLC, 2023

Partners Module Manual Partners Module Manual

OverviewOverview

Partners module will allow the carrier to define the slot agreements with other carriers, system Partners module will allow the carrier to define the slot agreements with other carriers, system calculates the slot utilization based on the movements and allow the users to generate AP and AR calculates the slot utilization based on the movements and allow the users to generate AP and AR vouchers for the excess slot utilized.vouchers for the excess slot utilized.

Line Service Schedule Line Service Schedule

Objective:Objective: The purpose is to define the proforma schedule which should be have the proper Principal The purpose is to define the proforma schedule which should be have the proper Principal Voyage which should be Numeric, also each leg they must specify the Cycle and In/Out flag as shown Voyage which should be Numeric, also each leg they must specify the Cycle and In/Out flag as shown below.below.

TEUS Definition TEUS Definition

Objective:Objective: The purpose is to define the Teus definition against each container type to be considered in The purpose is to define the Teus definition against each container type to be considered in slot calculation, also provison to define the HC(High Cube) loas against each container type.slot calculation, also provison to define the HC(High Cube) loas against each container type.

Slot Rate Master Slot Rate Master

Objective:Objective: The purpose is to define the Slot rates by each cycle wise agreed between the Carriers The purpose is to define the Slot rates by each cycle wise agreed between the Carriers which will be used for billing purpose.which will be used for billing purpose.

System has the provision to upload the details from an excel template as per the format displayed in the below screen.

Slot Partner Master Slot Partner Master

Objective:Objective: The purpose is to define the dynamics of this service specifying the vessel capacity in Teus The purpose is to define the dynamics of this service specifying the vessel capacity in Teus and MT as well as reefer capacity, Average weigth per Teus. This setup will be used to define the share and MT as well as reefer capacity, Average weigth per Teus. This setup will be used to define the share of each partner.of each partner.

Header LevelHeader Level

Column Name Data TypeLength

Condition Entry Mode Remarks/Usage

Service Varchar2 10 MandatoryUser Selection

from LOVLOV to select Service Code from "Line Service Master"

BSA Number Varchar2 20 MandatoryAuto

generation

Auto Generate = "Service" + "hypen" + "BSA" + "RunningSerial" eg "ISE-BSA000001", "INDEFX-BSA000001"Each service running serial will start from "000001"

OUT Leg Average Weight Per TEU in MT

Number 3 Mandatory User Entry

User entry, where user will enter the average weight per teus in MT, the value should be in range 1 to 30. This is the average weight of the container/teus on the Outward Leg

IN Leg Average Weight Per TEU in MT

Number 3 Mandatory User Entry

User entry, where user will enter the average weight per teus in MT, the value should be in range 1 to 30.This is the average weight of the container/teus on the Inward Leg

Cycle Number 3 Mandatory User Entry

This field is for information only, user will enter this manually and will be used for reference only to know the BSA for that particular cycle

Voyage Start ETA Date 10 Mandatory User Entry

User entry in "DD-MM-YYYY HH:MM" format. This will be arrival date of the first vessel at the first port on the basis of which schedule is to be generated.

Partners Vessel DetailsPartners Vessel Details

Column NameData Type

Length Condition Entry ModeRemarks/Usage

Vessel Code Varchar2 3Mandator

yUser Selection

from LOVLOV to select from "Vessel Master"

Vessel Name Varchar2 20Mandator

yAuto Display

Display Vessel Name as per "Vessel Code" from "Vessel Master"

Partner Code Varchar2 3Mandator

yUser Selection

from LOVLOV to select from "Carrier Master" where "Line Type" is equal to "Service Partner"

Partner Name Varchar2 3Mandator

yUser Selection

from LOVDisplay Partner Name as per "Partner Code" from "Carrier Master"

Vessel Capacity (In MT)

Number 6Mandator

yUser Entry

User will manually enter the Vessel Capacity (In MT)

Vessel Out Capacity (In Teus)

Number 5Mandator

yUser Entry

User will manually enter the Vessel Out Capacity (In Teus)

Vessel IN Capacity (In Teus)

Number 5Mandator

yUser Entry

User will manually enter the Vessel IN Capacity (In Teus)

Reefer Plugs Number 5Mandator

yUser Entry

User will manually enter the Reefer Plugs

AR Code Varchar2 10Mandator

yUser Entry

LOV to select 'AR Customer Code' from 'AR Master'. LOV to show AR Code and 'AR Name'

AP Code Varchar2 10Mandator

yUser Entry

LOV to select 'AP Vendor Code' from 'AP Master'. LOV to show AP Code and 'AP Name'

TSL Allocation on Partner VesselTSL Allocation on Partner Vessel

Column Name

Data Type

Length Condition Entry ModeRemarks/Usage

Vessel Code Varchar2 3 MandatoryUser Selection

from LOVLOV to select "Vessel Code" from "Partner Vessel Details"

Vessel Name Varchar2 20 Mandatory Auto DisplayDisplay Vessel Name as per "Vessel Code" from "Vessel Master"

Operator Code

Varchar2 3 MandatoryUser Selection

from LOVLOV to select "Partner Code" from "Partner Vessel Details"

Partner Code Varchar2 3 Mandatory Default Always "TSL" and cannot be changed

TEUs Share Out

Number 5 Mandatory User EntryUser will manually enter 'TEUs Share Out'

TEUs Share In Number 5 Mandatory User Entry User will manually enter 'TEUs Share In'

MT Share Out Number 9,2 Mandatory User Entry User will manually enter 'MT Share Out'

MT Share In Number 9,2 Mandatory User Entry User will manually enter 'MT Share In'

Reefer Share Out

Number 5 Mandatory User EntryUser will manually enter 'Reefer Share Out'

Reefer Share In

Number 5 Mandatory User EntryUser will manually enter 'Reefer Share In'

TSL Vessel Allocation UploadTSL Vessel Allocation Upload

User should prepare the csv file as per attached template and upload the file through LOV linked with User should prepare the csv file as per attached template and upload the file through LOV linked with ‘File Name’ field.‘File Name’ field.

Partners Allocation on TSL VesselPartners Allocation on TSL Vessel

Column Name

Data Type

Length Condition Entry ModeRemarks/Usage

Vessel Code Varchar2 3 MandatoryUser Selection

from LOVLOV to select "Vessel Code" from "Partner Vessel Details"

Vessel Name Varchar2 20 Mandatory Auto DisplayDisplay Vessel Name as per "Vessel Code" from "Vessel Master"

Operator Code

Varchar2 3 MandatoryUser Selection

from LOVAlways "TSL" and cannot be changed

Partner Code Varchar2 3 Mandatory DefaultLOV to select "Partner Code" from "Partner Vessel Details"

TEUs Share Out

Number 5 Mandatory User EntryUser will manually enter 'TEUs Share Out'

TEUs Share In Number 5 Mandatory User Entry User will manually enter 'TEUs Share In'

MT Share Out Number 9,2 Mandatory User Entry User will manually enter 'MT Share Out'

MT Share In Number 9,2 Mandatory User Entry User will manually enter 'MT Share In'

Reefer Share Out

Number 5 Mandatory User EntryUser will manually enter 'Reefer Share Out'

Reefer Share In

Number 5 Mandatory User EntryUser will manually enter 'Reefer Share In'

Partner Vessel Allocation UploadPartner Vessel Allocation Upload

User should prepare the csv file as per attached template and upload the file through LOV linked with User should prepare the csv file as per attached template and upload the file through LOV linked with ‘File Name’ field.‘File Name’ field.

DRAFT Allocation UploadDRAFT Allocation Upload

User should prepare the csv file as per attached template and upload the file through LOV linked with User should prepare the csv file as per attached template and upload the file through LOV linked with ‘File Name’ field.‘File Name’ field.

ODC Slot Loss Entry ODC Slot Loss Entry

Objective:Objective: this program will be used by users whenever agent are not uploading container moves. this program will be used by users whenever agent are not uploading container moves.

Column Name

Data Type

Length

Condition Remarks/Usage

Mode Varchar2

10 Mandatory

As soon as "LDF" / "LDTPF" con move is updated system will create one entry in this screen as mode "Con move".As soon as user entered any entry through 'ODC Slot loss Upload' program to update the details, System will create one entry in this program with Mode 'EDI'

Container Varchar2

11 Mandatory

LOV to show all the containers having con move as "LDF" / "LDTPF"

Size/Type Varchar2

4 Mandatory

System to auto fetch 'Size/Type' from Con move

Move Code

Varchar2

5 Mandatory

Only "LDF" and "LDTPF" allowed

Vessel Code

Varchar2

3 Mandatory

System to auto fetch 'Vessel Code' from respective con move

Commercial Voyage

Varchar2

5 Mandatory

System to auto fetch 'Commercial Voyage' from respective con move

Voyage Port

Varchar2

5 Mandatory

System to auto fetch 'Voyage Port' from respective con move

ODC Slot Loss

Varchar2

2 Mandatory

User define field to enter 'ODC Slot Loss'

ODC Slot Loss UploadODC Slot Loss Upload

User should prepare the csv file as per attached template and upload the file through LOV linked with User should prepare the csv file as per attached template and upload the file through LOV linked with ‘File Name’ field.‘File Name’ field.

Note:Note: Only "Load Full" and "Load Full TSP" allowed Only "Load Full" and "Load Full TSP" allowed

Partners Containers UploadPartners Containers Upload

System has the provion to load the partners containers loaded in TSL vessel and this will be used for System has the provion to load the partners containers loaded in TSL vessel and this will be used for calculation purpose.calculation purpose.

Partner Containers QueryPartner Containers Query

ROB Confirmation ROB Confirmation

Objective:Objective: The purpose is to calculate the Excess and Shor utilization for each partner based on ROB on The purpose is to calculate the Excess and Shor utilization for each partner based on ROB on arrival and ROB on departure updated against respective Vessel and Internal voyage.arrival and ROB on departure updated against respective Vessel and Internal voyage.

Field Name Description

Service System will auto fetch from Vessel Schedule

Service Name System will auto fetch from Liner service master

Vessel Code System will auto fetch from Vessel Schedule

Vessel Name System will auto fetch from Vessel Master

Internal Voyage System will auto fetch from Vessel Schedule

External Voyages System will auto fetch from Vessel Schedule

Actual Commencement Date System will auto fetch from Vessel Schedule

Actual Completion Date System will auto fetch from Vessel Schedule

Estimate Commencement Date System will auto fetch from Vessel Schedule

Estimate Completion Date System will auto fetch from Vessel Schedule

ROB Confirmed Drop Down with option 'Yes' and 'NO' . System will allow to edit the 'Drop down' linked with 'ROB Confirmed' field of each line item. In case user trying to update ROB Confirmation status to 'NO' Then system would check whether any 'AP Voucher' / 'AR Voucher' with 'Posted/Approval Pending' status linked with Service/Vessel/Internal voyage. IF Voucher exist then error message 'Final Invoice already raised, ROB Confirmation status change not allowed'

Do ROB Confirmation After pressing 'Do ROB Confirmation' system will open one separate window

with 'BSA Number' linked with respective vessel voyge. Details of this screen given below.

User should select the 'DO Rob Confirmation' button linked with respective 'Service','Vessel' and 'Internal Voyage' combination. Once Button clicked, system will open one separate window for ROB Confirmation.

Header Level

Sr Field Name Description

1 BSA Number System will auto fetch the latest BSA number from Slot partner master program

2 Vessel Code Auto populate from main screen of 'ROB Confirmation'

3 Service Auto populate from main screen of 'ROB Confirmation'

4 Voyage Internal Auto populate from main screen of 'ROB Confirmation'

5 Created Date User will select Date from Calendar control

6 Voyage Start Date (ETA) Auto populate from main screen of 'ROB Confirmation'

7 Process System to Auto populate the detail level Data from respective masters and Programs

8 Export To Excel System to generate output of entire screen in 'Excel format'

Detail Level

Field Name Description

Vessel Load Port System to Auto fetch from Vessel schedule

Leg System to Auto fetch from Vessel schedule

Commercial Voyage System to Auto fetch from Vessel schedule

ETA System to Auto fetch from Vessel schedule

ATA System to Auto fetch from Vessel schedule

PARTNER_CODE System to Auto fetch from Slot partner master

OPERATOR_CODE System to Auto fetch from Slot partner master

Teus System to Auto fetch from Slot partner master

Weight System to Auto fetch from Slot partner master

Reefer System to Auto fetch from Slot partner master

RTON System to Auto fetch from Slot partner master

ROB on ArrivalManual

Entry

Full Teus

For first internal voyage user should enter manually, For subsequent voyage system will auto fetch based on ROB on departure at last port of previous internal voyage

Full Weight

Empty Teus

Empy Weight

Refer Teus

Refer Weight

Total Teus Sum of 'Full Teus' + 'Empty Teus'

Total Weight Sum of 'Full Weight' + 'Empty Weight'

Loading Activities - Actual

Full Teus By default details will be fetched from CON Move, But If auto fetched figures are not matching with actual then provision is there to edit the recordFull Weight

Empty Teus

Empy Weight

Refer Teus

Refer Weight

Total Teus Sum of 'Full Teus' + 'Empty Teus'

Total Weight Sum of 'Full Weight' + 'Empy Weight'

Load FlagIF ticked then only user can edit the entries of Loading Activities-Actual

HC Slot LossBy default details will be fetched from CON Move, But If auto fetched figures are not matching with actual then provision is there to edit the record

ODC Slot LossBy default details will be fetched from CON Move, But If auto fetched figures are not matching with actual then provision is there to edit the record

Discharge Activities - Actual

Full Teus

By default details will be fetched from CON Move, But If auto fetched figures are not matching with actual then provision is there to edit the record

Full Weight

Empty Teus

Empy Weight

Refer Teus

Refer Weight

Total Teus Sum of 'Full Teus' + 'Empty Teus'

Total Weight Sum of 'Full Weight' + 'Emtpy Weight'

ROB on Departure

Full Teus

System to auto calculate based on 'Rob On Arrival'+'Loading Actual'-'Discharge Actual'

FullWeight

Empty Teus

Empy Weight

Refer Teus

Refer Weight

Total Teus Sum of 'Full Teus' + 'Empty Teus'

Total Weight Sum of 'Full Weight' + 'Empty Weight'

ShortUtilisation

Total

Teus

System to auto calculate as per formula given in attached sample file

Weight

Teus as per Excess WT

ExcessUtilizationTotal

Excess Teus

System to auto calculate as per formula given in attached sample file

Excess Weight

Teus as per Excess WT

Excess RTON

Excess Empty Teus

Excess Loaded Teus

Excess Reefer Teus

Excess Empty Slot Rate

Excess Loaded Slot Rate

Excess Reefer Slot Rate

To Be Billed By default value as 'Y', In order to exclude line item from Billing user should enter value as 'N'

Reason for Not Billing If 'To Be Billed = N' Then only system will prompt to enter the reason

Loading Activities - From Conmove

Full Teus

System to auto populate the data from Con moves

FullWeight

Empty Teus

Empy Weight

Refer Teus

Refer Weight

Total Teus Sum of 'Full Teus' + 'Empty Teus'

Total Weight Sum of 'Full Weight' + 'Empy Weight'

HC Slot Loss System to auto populate the data from Con moves

ODC Slot Loss System to auto populate the data from Con moves

Discharge Activities - From Conmove

Full Teus

System to auto populate the data from Con moves

Full Weight

Empty Teus

Empty Weight

Refer Teus

Refer Weight

Total Teus Sum of 'Full Teus' + 'Empty Teus'

Total Weight Sum of 'Full Weight' + 'Empy Weight'

Partner Excess AP InvoincePartner Excess AP Invoince

Objective:Objective: Objective of this program is to book the Vendor invoice for excess slot loaded by TSL on Objective of this program is to book the Vendor invoice for excess slot loaded by TSL on partner vessel. partner vessel.

Partner Excess Slot Utilization Billing Process

1. Service: Mandatory User selection from Liner Service Master, wherein user will select the Service Name.2. Vessel: Mandatory from Vessel Master. (Only Partner Vessel allowed)3. Internal Voyage: LOV to show distinct Internal Voyages from ‘Vessel Schedule’ for selected vessel.4. Partner/Vendor: LOV to show ‘Vendor Code’ and ‘Vendor Name’ from ‘AP Master’5. Billing Date: User selection/entry from Calendar not greater than system date. 6. GL Date: User selection/entry from calendar not greater than system date. 7. Vendor Invoice No: User entry, where user will enter the Invoice number manually. System will check

whether same invoice number is entered for other AP vouchers.8. Vendor Invoice Dt: User entry from calendar wherein user will enter the vendor invoice date not

greater than system date.9. Billing Currency: User selection, LOV to show allowed currency code from AP Master. 10. TO Be Billed : After Pressing 'TO Be Billed' button system should auto fetch the entries at detail level

from 'ROB Confirmation' program based on 'Service' , 'Vessel' , 'Internal Voyage' , 'Partner Code' and 'Billing Up to Date' combination entered. (Date entered in 'TO Be Billed' should compare with 'ETA')

'AP Voucher creation' program should auto populate the details as below:Header Level:

1.Document Type : Service wise New Document Type need to be created in 'Document Type Creation' program. Based on Service Name selected in 'Partner Excess Slot Utilization Billing Process' program system should fetch the respective 'Document Type'.2.AP Code: Based on 'Partner/Vendor' code selected by user in 'Partner Excess Slot Utilization Billing Process' program system should fetch the 'AP Code'.3.'INV No.' : Based on 'Vendor Invoice No' entered by user in 'Partner Excess Slot Utilization Billing Process' program system should fetch the data in 'INV No.'4.Currency: Based on 'Billing Currency' selected by user in 'Partner Excess Slot Utilization Billing Process' program system should fetch the currency in 'Currency' field5.Exchange Rate: 'Exchange Rate' should fetch from 'Daily currency' master program.6.Foreign Amount: Total of ("Excess Empty Slot Amount" + "Excess Loaded Slot Amount" + "Excess Reefer SlotAmount") from 'Partner Excess Slot Utilization Billing Process' program. System should calculate total amount only for selected entries.7.'Narration': Based on 'Narration' entered by user in 'Partner Excess Slot Utilization Billing Process' program system should fetch the data in Narration' field.

Detail Level:

Based on Header level details entered, System will auto fetch the data at detail level from ROB Confirmation program. Based on the Entries selected using the check box linked with each record system will generate theAP Invoice.

Proforma Invoice: System will generate the proforma invoice for selected entries.

Invoice: System will generate the Final Invoice based on the entries selected.

Final invoince generated wil be flow to respective Approver for approval.

Partner Excess Slot Utilization Invoicing Process

Partner Excess AR InvoincePartner Excess AR Invoince

Objective:Objective: Objective of this program is to book the Customer invoice for excess slot loaded by Partner Objective of this program is to book the Customer invoice for excess slot loaded by Partner on TSL vesselon TSL vessel

1.Service: Mandatory User selection from Liner Service Master, wherein user will select the Service Name.2.Vessel: Mandatory from Vessel Master . (Only TSL owned vessel allowed)3.Internal Voyage: LOV to show distinct Internal Voyages from ‘Vessel Schedule’ for selected vessel.4.Partner/Customer: LOV to show ‘Customer Code’ and ‘Customer Name’ from ‘AR Master’5.Document Date: User selection/entry from Calendar, Default as current Date. Control same as 'Document Date' field in 'AR Voucher Preparation program'6.GL Date: User selection/entry from calendar , Default as current Date. Control same as 'Document Date' field in 'AR Voucher Preparation program'7.Customer Invoice No: User entry, where user will enter the Invoice number manually. System will check whether same invoice number is entered for other AR vouchers.8.Invoice Currency: User selection, LOV to show allowed currency code from AR Master (Additional currency Updation - AR)9.Narration: Free text box to enter Narration10.Process: After Pressing 'Process' button system should auto fetch the entries at detail level from 'ROB Confirmation' program based on 'Service' , 'Vessel' , 'Internal Voyage' , 'Partner Code' combination entered. Voucher should be generated using Document type 'PEXINV'.

Detail Level:

Based on Header level details entered, System will auto fetch the data at detail level from ROB Confirmation program. Based on the Entries selected using the check box linked with each record system will generate theAP Invoice.

Proforma Invoice: System will generate the proforma invoice for selected entries.

Invoice: System will generate the Final Invoice based on the entries selected.

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