Slide 1

Wardens/Moderators & Clerks Training RI BOARD OF ELECTIONS Slide 2 Before opening the poll 1.Keys are in the supplies from the Board of Canvassers. 2.Plug-in the Eagle immediately. 3.The Eagle will automatically print a Zero Tape. 4.Verify the candidates and questions on the Zero Tape by comparing the tape to a sample ballot located in the Supervisors supply bag. Slide 3 Before opening the poll 5.The Warden/Moderator, Clerk, and two Supervisors must sign the Zero Tape. 6.Plug-in the AutoMARK and turn it on immediately, and run verification ballot. 7.If there is a problem with the Eagle or AutoMARK, contact the Board of Canvassers. Slide 4 When You Arrive 1.Turn on your equipment. 2.Open the blue supply box and locate your supplies. 3.Place broken seals in the Seals Envelope. 4.Check the inventory list on the front of the supply bag. If youre missing anything, contact the Board of Canvassers immediately. Slide 5 Seals Place Broken seals inside. Find new seals to be used at the close of the polls. Slide 6 Replacement of Eagle/AutoMARK If your Eagle or AutoMARK must be replaced, this form must be completed by the Warden/Moderator. The technician must sign it. Clerk must sign it. Warden/Moderator must sign it. Slide 7 Clerks Bag Verify the Memory Pack Seal number and Eagle and AutoMARK serial numbers on the Election Certificate. Verify number of ballots received. Open one package at a time. Note any problems on Discrepancy report. Slide 8 Clerks Bag Note any discrepancies on this form. Place into Board of Elections Return Envelope if used. Slide 9 Voter Affirmation Form Slide 10 Inactive Voters Voters on the poll book with a special message of Affirmation Required must complete a Voter Affirmation form before competing a ballot application. Reasons for being inactive: Voter has not voted in two consecutive federal elections. Election-related mail has come back as undeliverable or has been forwarded to another address by the USPS. Slide 11 Voter moved within the same City/Town: 30 days or less before the primary/election, they vote at their old polling place. More than 30 days before the primary/election, they vote at their new polling place. The voter must complete a Voter Affirmation form, which is placed in the Board of Canvassers Return Bag by the Clerk. Then they complete a ballot application. Slide 12 If a voter moved to another City/Town: 30 days or less before the election, they vote at their old polling place in their former City/Town. More than 30 days, but less than 6 months before the election, they vote at the Board of Canvassers of the former City/Town. More than 6 months before the election, they are not eligible to vote. Voter moved to another City/Town: Slide 13 Provisional Ballot Categories 1.A voter who claims they are a registered voter yet cannot be found on the voting list. 2.A voter who applied for a mail/emergency ballot. 3.A voter challenged by you or a watcher. 4.A voter who cannot present ID. Slide 14 Setup Provisional Ballots Locate the provisional supply bag. Refer to the checklist in the provisional voting supply bag in the blue supply box! Get the provisional info sheet. Slide 15 Info Sheet Give the voter a provisional info sheet. Required by federal law Slide 16 Get a ballot from the Supervisors and affix the label Slide 17 Provisional Ballots Procedure DO NOT write on the ballot! Affix the label! This will prevent the ballot from being put into the Eagle. A provisional voter does not complete a ballot application with the Supervisors. Slide 18 Provisional Application Write your precinct number at top! Voter signs. Clerk signs. Be sure to check a category. Be sure to write primary name. Slide 19 Provisional Ballots Instruct voter to take their ballot and envelope to a privacy booth and seal only the ballot inside envelope when finished. The voter must return to the Clerks table. Make sure the envelope is sealed and application is on the front. Slide 20 Provisional Ballots Give voter their receipt. Insert ballot into red provisional ballot bag. Note: You will have two red bags for the PPP Slide 21 Eagle & AutoMark Training Equipment Training Slide 22 Close down the polling place Warden/Moderator must print the Totals Tape from the machine. Warden/Moderator must read results in loud & clear voice. Warden/Moderator, Clerk, and two Supervisors must sign the Totals Tape. Press print totals for each copy needed. Five copies of this tape must be printed. (outlined on next screen) Slide 23 Print the 5 copies of totals 1st copy - Board of Elections envelope 2nd copy Memory pack envelope 3rd copy Tape on door outside polling place 4th copy Board of Canvassers return bag 5th Copy With the voted ballots from Bin #2 Slide 24 Close down the poll Unplug the Eagle! Remove the Memory Pack. Put memory pack inside. Put 5 th copy of totals tape inside. Clerk should get the number from public display counter to write on the election certificate. Slide 25 Close down the poll Put bubble pack inside envelope. Fill out the front. Slide 26 Close down the poll Clerk must count the provisional ballots in the red provisional bag (use gold key to open). Lock the red bag and seal with red tie seal found in the seals envelope. Write seal number on both copies of the Election Certificate. Slide 27 Closing down the poll Designated Supervisor delivers: Memory pack Red provisional ballot bag (even if empty) Slide 28 Compartment #1 of Eagle Remove all ballots from Compartment #1 Place inside the Write-In Envelope. Seal with red- bordered seals. Slide 29 Compartment #2 of Eagle Remove all the ballots from Bin #2. Neatly stack voted ballots and place inside ballot security case. Make certain you have removed all ballots from the Eagle! Place 4th copy of totals tape in the case and seal it with orange seals supplied by the Board of Canvassers. Slide 30 Election Certificate Account for all of your ballots. Account for all of your ballot applications. Be accurate! Place 1 copy in BOE envelope and 1 copy in BOC return bag. Slide 31 Unused Ballots Seal only opened packages of unused ballots in this bag. Never place voted ballots in this bag or the plastic blue supply box. Slide 32 Shutdown the AutoMark Shut down the AutoMark and place in the case as instructed earlier during the demonstration. Slide 33 Board of Elections Envelope Fill the Board Elections Return envelope. See list on front. Seal with red- bordered seals Slide 34 Board of Canvassers Envelope Fill Board of Canvassers return envelope. Put keys inside. See list on front. Seal it. Slide 35 Close the polling place PLACE THE FOLLOWING ITEMS IN THE STATES BLUE SUPPLY BOX: Unused ballots & forms. Unused ballot applications. Posters and signs issued by the State. Pens, magnifying sheet, etc. Slide 36 Close the polling place DO NOT PUT THE FOLLOWING ITEMS IN THE STATES BLUE SUPPLY BOX Voted ballots removed from the Eagle. Forms signed or completed by voters. Voting lists. Street directories. Items issued to you by the Board of Canvassers. Slide 37 Seals Seal the blue supply box(s) with new seals. Write seal #s on election certificate. Place the Eagle, booths, supply box, and AutoMARK case and table in secure area. Slide 38 Deliver election returns Board of Canvassers Return Bag Board of Elections return envelope Ballot envelope (Voids, Write-ins, Etc) All signed ballot applications Ballot Security Case Voted ballots with copy of totals tape. Board of Canvassers Box or Canvass Bag All voting lists and directories Rulers, extra signs, etc. Slide 39 The following items will be picked up Board of Canvassers Return Bag Board of Elections return envelope Ballot envelope (Voids, Write-ins, Etc) All signed ballot applications Ballot Security Case Voted ballots with copy of totals tape. Board of Canvassers Box or Canvass Bag All voting lists and directories Rulers, extra signs, etc. Slide 40 Thank You Read your Books!! & Bring your books to the polls with you!!