WASHINGTON COUNTY BOARD OF COMMISSIONERS … · WASHINGTON COUNTY MARCH 1, 2005 10:00 AM Public Services Building Huffman Auditorium 155 North First Avenue, Suite 300, MS 22 Hillsboro,

WASHINGTON COUNTYBOARD OF COMMISSIONERS

WORKSESSION

ROOM 140PUBLIC SERVICES CENTER

MARCH 1, 2005

REVISED

8:30 a.m.(15 min.)

1. Board of Commissioners Communication

8:45 a.m.(20 min.)

2. Discussion of Formal Agenda Items

9:05 a.m.(5 min.)

3. Update on Boards and Commissions• Gerald Kubiak, County Administrative Office

9:10 a.m.(20 min.)

4. 2005 Planning Division and Land Use Ordinance Work Program –Issue Papers

• Brent Curtis, Land Use & Transportation, Planning Division

9:30 a.m.(15 min.)

5. Urban Reserve Area Planning• Charles Cameron, County Administrative Office• Brent Curtis, Land Use and Transportation, Planning Division

9:45 a.m.(15 min.)

6. Update on Proposed Interim Park System Development Charge forUrban Unincorporated Bull Mountain

• Joanne Rice, Land Use & Transportation, Planning Division• Loretta Skurdahl, Office of County Counsel

Jail Inspection for Month of March:Commissioner Duyck

WASHINGTONCOUNTY

MARCH 1, 200510:00 AM

Public Services BuildingHuffman Auditorium

155 North First Avenue,Suite 300, MS 22

Hillsboro, OR 97124-3072Phone: (503) 846-8681

Charles D. CameronCounty Administrator

Bill GaffiGeneral Manager, Clean Water Services

BOARD OF COUNTY COMMISSIONERS

Tom Brian, Chairman: Chairman Brian was elected to the Board effective January 1999. He wasraised on a farm outside of Monmouth, Oregon, and was educated at Western Oregon State College andPortland State University. His previous work experience includes: 3 ½ years as a Deputy Sheriff;Director of the Oregon Council on Crime and Delinquency for 6 ½ years; and, for the past 18 years, hehas been a small business owner. Chair Brian’s previous civic involvement includes: 10 years ofservice to the City of Tigard as both Mayor and on the City Council; five terms in the Oregon House of

Representatives where he served on the Ways and Means, Revenue, Judiciary, Transportation and GovernmentReorganization and Reform Committees; past president of the Tigard Chamber of Commerce; past chair and co-founder of Tigard Community Youth Services; founder and chair of Tigard’s Old Fashioned 4th of July Committeeand the Tigard Arts and Gifts committee. He has been recognized as Tigard’s First Citizen and has also served onthe Washington County Economic Development Task Force, the Community Action Organization Board and theCounty’s Transportation Coordinating Committee.

Dick Schouten, District 1 Commissioner: County Commissioner Dick Schouten represents the Aloha,Beaverton and Cooper Mt. area. Mr. Schouten's family migrated from the Netherlands to Californiawhen he was four. Following a childhood spent in Fresno, he completed his undergraduate work atSanta Clara University and earned his law degree from UCLA. After serving as legal counsel forCalifornia cities, Dick, his wife and two daughters moved to Washington County in 1992. In 2003 hewas awarded Oregon Parks Providers' "Legislator of the Year." Mr. Schouten serves on: the Board of

Clean Water Services, Tri-County Healthcare Safety Net Enterprise, County's Aging & Veteran Services AdvisoryCouncil, Metro's Highway 217 and Greenspaces Policy Advisory Committees, Regional Emergency ManagersGroup (including regional anti-terrorism preparedness). Mr. Schouten's term runs through December 2008.

John Leeper, District 2 Commissioner: Commissioner Leeper was appointed to the Board inNovember 2000 and serves Washington County’s northeast corner including Cedar Mill, Cedar Hills,Raleigh Hills, Rock Creek, and other neighborhoods. A decorated, retired Army colonel and veteran ofthree wars, Mr. Leeper has gained substantial community leadership experience since his move toOregon in 1991. A member of Community Participation Organization (CPO) 1 since 1993, Mr. Leeperserved as the organization’s Chair from 1997 through 2000. Mr. Leeper has also served in a wide

variety of advisory roles, including the Washington County Planning Commission, Metro Technical AdvisoryCommittee, and others.

Roy Rogers, District 3 Commissioner: Commissioner Rogers represents District 3, which includesthe cities of Tigard, Tualatin, King City and Sherwood. His current term runs through December 2008.A Certified Public Accountant, Mr. Rogers is a partner in the firm of Pauly Rogers & Company PC,one of the largest municipal auditors in the State of Oregon. Mr. Rogers’ other governmentalexperience includes the Washington County Clean Water Services Board; Mayor, City of Tualatin(1978-1985); President, Oregon Mayor's Association; Metro Policy Committee on Transportation

Study; and, League of Oregon Cities Committees. Roy Rogers has served on the Board of Commissioners sinceJanuary 1985.

Andy Duyck, District 4 Commissioner and Vice Chairman: As the Commissioner for District 4, Mr.Duyck represents a large portion of Washington County’s rural area including Forest Grove, Cornelius,North Plains, Banks and Gaston. His term runs from January 2003 through December 2006. Mr.Duyck has operated his own business since 1983. Duyck Machine, Inc. produces metal and plasticcomponents that are marketed throughout the country. Prior to opening his business, Mr. Duyck wasemployed as a machinist/foreman for OMET and Forest Grove Iron Works. Mr. Duyck has a degree in

machine technologies from Portland Community College.

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TABLE OF CONTENTS

COMMISSIONER DISTRICTS 5

OTHER COUNTY AND CWS CONTACTS 5

MEETINGS AND SCHEDULES 6

Current Meeting Schedule 6

Regular Business Meetings 6

Worksessions 6

Second Tuesdays of the Month 6

Board Meetings When There is a Fifth Tuesday in a Month 6

Executive Sessions 6

Once the Regular Business Meeting Begins 7

Ordinance Testimony Time Limits 7

Alternatives to Televised Proceedings 8

Assistive Listening Devices 8

Sign Language and Interpreters 8

Meeting Protocol 8

Meeting Calendar 9

HOUSING AUTHORITY BOARD OF DIRECTORS 10

1. CONSENT AGENDAApproval of Minutes – January 4, 2005

a. Award Contract for Flooring and Rough Carpentry Services 11

b. Award Contract for Roofing Services 13

2. ORAL COMMUNICATION (2-Minute Opportunity)

3. ORAL COMMUNICATION (10-Minute Opportunity)

4. BOARD OF DIRECTORS ANNOUNCEMENTS

5. ADJOURNMENT

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1. CONSENT AGENDAThe items on the Consent Agenda are considered routine and will all be adopted inone motion unless a Board member or person in the audience requests, before thevote on the motion, to have the item considered separately. If any item is removedfrom the Consent Agenda, the Chairman will indicate when it will be discussed inthe regular agenda. A list of Consent Agenda items is included at the end of theagenda packet.

2. ORAL COMMUNICATIONLimited to two minutes per individual; ten minutes total.

3. PROCLAMATIONa. Proclaim March 2005 as “Developmental Disabilities Awareness Month” in

Washington County15

4. PUBLIC HEARING – LAND USE AND TRANSPORTATIONa. Consider the Annexation of Approximately 14.46 Acres to the Clean Water

Services District (CPO 9)17

5. ORAL COMMUNICATION

6. BOARD ANNOUNCEMENTS

7. ADJOURNMENT

CONSENT AGENDA

APPROVAL OF MINUTESFebruary 15, 2005 27

CLEAN WATER SERVICESa. Endorse Boundary Change Proposal WA-7404 for Annexation to Clean

Water Services' Service District (CPO 9)39

b. Accept the Construction of the Cornelius Pump Station Project as Final andAuthorize Release of Retainage to Kerr Contractors, Inc. (CPO 1)

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LAND USE AND TRANSPORTATIONc. Approve Construction Contract for 2005 Americans with Disabilities Act

Curb Cut and Sidewalk Projects (All CPOs)45

d. Establish a County Road in Falcon Crest (CPO 6) 49

e. Approve Agreement with Polygon Development for NW Barnes Road (CPO1)

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f. Approve Agreement for the Railway Crossing Preliminary EngineeringServices on the 19th and 20th Realignment Project - City of Cornelius (CPO12)

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g. Vacate a Portion of Public Right-of-Way on SW Mayberry Lane (CPO 6) 57

h. Vacate a Portion of a Storm Sewer Easement (CPO 14) 65

COMMUNITY DEVELOPMENTi. Approve Community Development Block Grant Project Agreement for

Community Partners for Affordable Housing’s Greenburg Oaks ApartmentsProject

73

j. Approve “Assignment and Assumption” Agreement between WashingtonCounty, Community Partners for Affordable Housing and Villa La PazLimited Partnership for the Greenburg Oaks Apartments Project

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k. Housing Rehabilitation Program Policy Changes – Community DevelopmentBlock Grant (CDBG) and Home Programs

77

HEALTH AND HUMAN SERVICESl. Award Contract to Provide Adult Chemical Dependency Treatment Services

for the Drug Court Program79

m. Approve Contract Amendment for Cascadia Behavioral Healthcare for EarlyChildhood Mental Health Treatment

81

n. Approve Contract Amendment with RMC Research for Services to ReduceUse of Ecstasy and Other Club Drugs

83

o. Approve Amendment to the 2004-2005 Contract with Acumen Fiscal Agent,LLC to Provide Fiscal Services for Persons with Developmental Disabilities

85

SHERIFF’S OFFICEp. Accept Oregon Department of Transportation, Traffic Safety Grant and

Authorize Increase in Budget Appropriations for the Sheriff’s Office87

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SUPPORT SERVICESq. Accept Bid/Award Contract for Temporary Staffing Services 91

r. Accept Bid/Award Contract to Install Two Dump Truck Bodies for FleetManagement Division

93

s. Accept Bid/Award Contract for Herbicide Spraying Services 95

t. Accept Proposal/Award Contract for Traffic Counts 97

SERVICE DISTRICT FOR LIGHTING NO. 1u. Form Assessment Area, Authorize Maximum Annual Assessment, and

Impose a First Year Assessment for Copper Canyon Estates (CPO 1)99

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COMMISSIONER DISTRICTS(Chairman Serves Countywide)

OTHER COUNTY AND CWS CONTACTS

Charles Cameron, County Administrator 846-8685 Robert Davis, Assistant County Administrator 846-8685

County DepartmentsDisability, Aging and Veteran Services,Mary Lou Ritter

640-3489 Health & Human Services, Susan Irwin 846-4402

Assessment & Taxation, Elections, andAnimal Control, Jerry Hanson

846-8741 Housing Services, Susan Wilson 846-4794

Auditor, Alan Percell 846-8798 Juvenile, Joseph Christy 846-8861

Community Corrections, John Hartner 846-3400 Land Use and Transportation, KathyLehtola, Director

846-4530

Community Development, Peggy Linden 846-8814 Sheriff, Rob Gordon 846-2700Cooperative Library, Eva Calcagno 846-3222 Support Services, Robert Davis 846-8685County Counsel, Dan Olsen 846-8747 Clean Water Services, William Gaffi,

General Manager681-3600

District Attorney, Robert Hermann 846-8671 Clean Water Services, Robert Cruz, DeputyGeneral Manager

681-3602

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MEETINGS AND SCHEDULES

Current Meeting ScheduleFirst Tuesdays: Worksession 8:30 a.m. Regular Business Meeting 10:00 a.m.Second Tuesdays: See “Second Tuesdays” section below.Third Tuesdays: Worksession 8:30 a.m. Regular Business Meeting 10:00 a.m.Fourth Tuesdays: Worksession 2:00 p.m. Regular Business Meeting 6:30 p.m.Fifth Tuesdays: See the “Fifth Tuesday” section below.

Regular Business MeetingsRegular business meetings are the time during which the Board will consider the items publishedin their Board Agenda at the times noted above.

WorksessionsPrior to the Board’s regular business meetings, the Commissioners will meet for a general publicworksession in Room 140 of the Public Services Center according to the schedule above. Thepurpose of this meeting is to provide the Board an opportunity to conduct informalcommunications with each other, review the agenda and identify questions they may have forstaff before taking action on the agenda items in their regular business meeting. The Boardtypically asks our citizens observing the worksession meetings to hold their agenda commentsand questions for the regular business meeting.

Second Tuesdays of the MonthThe Board has designated the second Tuesday of each month as a time that may be set aside forin-depth discussion of broader, strategic policy issues. Accordingly, Board consideration/actionon regularly scheduled agenda items normally set on the second Tuesday of each month will beheld only if necessary to make decisions that, in the Board’s judgment, cannot be reasonablyheld over to a regularly scheduled meeting. If formal actions are not considered on theseTuesdays, the Board may use this time to conduct an informal worksession, retreat or similarinformal meeting. Minutes will be recorded of these meetings.

Board Meetings When There is a Fifth Tuesday in a MonthHistorically, the Board has not held meetings when there is a fifth Tuesday in a month. SinceMay of 1999, the Board has set aside these fifth Tuesdays to hold a worksession, retreat orsimilar informal meeting. The purpose of these meetings is to provide the Board some additionaltime to focus on specific issues on a more in depth basis. Unlike its regular Board meetings,these informal meetings are not recorded verbatim, but minutes will be taken as required by law.No formal actions will be taken during these meetings unless special meeting notices areprovided as outlined in the Board’s Rules of Procedure. The Chairman will designate thelocation of these meetings 96 hours in advance.

Executive SessionsThere are times when the Board must discuss confidential matters such as lawsuits, real estatetransactions (or other sales transactions) and labor relations matters. When the Board calls anexecutive session (posted on the worksession agenda), it is done under the guidelines allowed forby Oregon State law. Each type of executive session generally fits under one of three types ofState Laws that allow such closed sessions. These statutes are indicated on the worksession

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item. Although the press is allowed to remain in the room, they are not allowed to report onexecutive session issues. The Board recognizes the sensitivity of conducting closed sessions andonly conducts them when confidentiality is required (and allowed by law) to protect the interestsof Washington County and its taxpayers.

Once the Regular Business Meeting BeginsThe Board’s formal meetings typically include the following elements:

1. Call to Order: At the start of the meeting, the Chairman (or Vice Chair) of the Board willcall the meeting to order.

2. Consent Agenda: The items on the Consent Agenda are considered routine and will all beadopted in one motion unless a Board member or person in the audience requests, beforethe vote on the motion, to have the item considered separately. If any item is removedfrom the Consent Agenda, the Chairman will indicate when it will be discussed in theregular agenda. A list of Consent Agenda items is included at the end of the agendapacket.

3. Oral Communication (for non-agenda items): This is the time when members of theaudience may step forward to address the Board. This opportunity is time-limited to 2minutes per individual. If more time is needed, another (longer) oral communicationopportunity is available at the end of the regular agenda. Speakers may select only oneOral Communication opportunity.

4. Public Hearings: The Board will generally conduct all public hearings before regularagenda items. Special rules regarding testimony and time limits may be established bythe Board at the start of the hearing.

5. Regular Agenda Items: Regular agenda items are also known as “action” items and willfollow the public hearings. These items are less formal than the public hearings but stillprovide the public the opportunity to comment on the proposed actions.

6. Second Opportunity for Oral Communication (for non-agenda items): As noted above,this is the second opportunity for the public to address the Board if more than twominutes are needed. This opportunity is time-limited to 5 minutes per individual and 10minutes per topic. The maximum time for Oral Communication is 30 minutes.

7. Board Announcements: This is typically the time when the Board may want to provideother Board members, staff or the public with information regarding items that may ormay not be on the Board’s agenda.

8. Adjournment: At the conclusion of the items on the Board’s agenda, the Board Chair willformally conclude the Board’s regular business meeting.

Ordinance Testimony Time LimitsPublic testimony for ordinances may be presented within the following time limits:First and second hearing - 3 minutes for individuals and 12 minutes for groupsAdditional hearings - 2 minutes for individuals and 5 minutes for groups

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Alternatives to Televised ProceedingsAn alternative format to the televised proceedings of the meetings of the Washington CountyBoard of Commissioners is available on request. Interested individuals may call the telephonenumber or TTY number noted below and request a verbatim transcript for this meeting.

Assistive Listening DevicesAssistive Listening Devices are available for persons with impaired hearing and can bescheduled for this meeting by calling 503-846-8611 (voice) or 503-846-4598 (TDD -Telecommunications Devices for the Deaf) no later than 5:00 p.m., on the Monday preceding themeeting.

Sign Language and InterpretersThe County will also upon request endeavor to arrange for the following services to be provided:

1. Qualified sign language interpreters for persons with speech or hearing impairments; and2. Qualified bilingual interpreters.

Since these services must be scheduled with outside service providers, it is important to allow asmuch lead-time as possible. Please notify the County of your need by 5:00 p.m. on the Thursdaypreceding the meeting date (same phone numbers as listed above: 503-846-8611 or 503-846-4598).

Meeting ProtocolThe Board of Commissioners welcomes public attendance and participation at its meetings.Anyone wishing to speak on an agenda item at a regular business meeting should feel free to doso. In doing so, the Board asks that the following guidelines be observed:

1. Please follow sign-in procedures located on the table by the entrance to the auditorium.

2. When your name is announced, please be seated at the table in front and state your nameand home address for the record.

3. Groups or organizations wishing to make a presentation are asked to designate onespokesperson in the interest of time and to avoid repetition.

4. When more than one citizen is heard on any matter, please avoid repetition in yourcomments. Careful attention to the previous speaker’s remarks will be helpful in thisregard.

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BOARD OF COMMISSIONERSMEETING CALENDAR

Tuesday, March 1, 2005Worksession - 8:30 a.m.

Board Meeting - 10:00 a.m.

Tuesday, March 8, 2005Extended Worksession – 8:30 a.m.



Tuesday, March 22, 2005Worksession - 2:00 p.m.

Board Meeting - 6:30 p.m.

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H O U S I N G A U T H O R I T YOF WASHINGTON COUNTY

BBOOAARRDD OOFF DDIIRREECCTTOORRSS AAGGEENNDDAAMarch 1, 2005

10:00 a.m.Huffman Auditorium

Housing Authori ty Board of Directors

Tom Brian Dick Schouten John Leeper Roy RogersAndy Duyck Sydney Sherwood Carol Gakin

TABLE OF CONTENTS

1. CONSENT AGENDAApproval of Minutes – January 4, 2005 11

a. Award Contract for Flooring and Rough Carpentry Services 13

b. Award Contract for Roofing Services 15

2. ORAL COMMUNICATION (Two Minutes Per Individual; Ten Minutes Total)

3. ORAL COMMUNICATION (10 Minute Opportunity)


5. ADJOURNMENT

AGENDACLEAN WATER SERVICES

BOARD OF DIRECTORS

Agenda Category: Consent CPO 9

Agenda Title: ENDORSE BOUNDARY CHANGE PROPOSAL WA-7404 FORANNEXATION TO CLEAN WATER SERVICES' SERVICEDISTRICT

Presented by: Bill Gaffi, General Manager (rcc)

SUMMARY (Attach Supporting Documents if Necessary)

After the 1997 Legislature abolished the Boundary Commission and shifted the boundary changefunction back to the local level, Washington County (County) became responsible for districtboundary changes within its jurisdiction. The governing bodies of county districts, such as CleanWater Services (District), must endorse proposed annexations to their boundaries.

The County has received the following request to annex property to the District:

WA-7404: The property to be annexed consists of five (5) parcels encompassing approximately14.46 acres in size. The property is collectively located west of SW 247th Avenue and north ofSW Lone Oak Street and is further identified as map and tax lot numbers 1S209DA00300,1S209DA00400, 1S209DA00500, 1S209DB00700 and 1S209DB800. The property is within theregional Urban Growth Boundary and has been approved for annexation to the City of Hillsboro.The property owners desire annexation to facilitate a future medium-density residential PlannedUnit Development with single-family detached homes in accordance with the Witch Hazel VillageCommunity Plan..District staff has reviewed the request and recommends endorsing the annexation. County staffhas scheduled a public hearing for the proposed annexation on March 1, 2005.

FISCAL IMPACT: N/A

REQUESTED ACTION: Endorse Boundary Change Proposal No. WA-7404.

Agenda Item No. 1.a.Date: 3/1/2005

Page 1 – RESOLUTION AND ORDERCLEAN WATER SERVICES2550 S.W. Hillsboro HighwayHillsboro, Oregon 97123-9379

Telephone (503) 681-3600 Fax (503) 681-3603

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BEFORE THE BOARD OF DIRECTORS OF CLEAN WATER SERVICES

In the Matter of Endorsing ) RESOLUTION AND ORDERBoundary Change Proposal )No. WA-7404. ) NO.

The above-entitled matter came before the Board of Directors for Clean Water Services

("Board") at its regular meeting of March 1, 2005; and

It appearing that the Board is charged with endorsing proposed boundary changes pursuant

to ORS 198.850(1); and

It appearing that the Board has received an annexation petition which meets the

double majority requirements of ORS 198.855(3); and

It appearing that the property is within Metro’s jurisdictional boundary and the regional

Urban Growth Boundary and the property has been approved for annexation to the City of Hillsboro

which will become effective March 3, 2005; and the Board being fully advised; it is therefore

RESOLVED AND ORDERED that the Board endorses proposed annexation number

WA-7404 having the boundaries depicted in Exhibit A attached hereto and by this reference

incorporated herein; and it is further

RESOLVED AND ORDERED that this Resolution and Order shall be immediately filed

with the Washington County Board of Commissioners for further action to approve boundary

change proposal WA-7404.

DATED this 1st day of March, 2005.

CLEAN WATER SERVICESBy its Board of Directors

Chairman

Recording Secretary

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AGENDACLEAN WATER SERVICES

BOARD OF DIRECTORS

Agenda Category: Consent CPO 1

Agenda Title:

ACCEPT THE CONSTRUCTION OF THE CORNELIUS PUMPSTATION PROJECT (6054) AS FINAL AND AUTHORIZERELEASE OF RETAINAGE TO KERR CONTRACTORS, INC.

Presented by: Bill Gaffi, General Manager (sl)


On June 3, 2003, Clean Water Services' Board of Directors (Board) approved Minute OrderNo. 03-65, which awarded the contract for construction of the Cornelius Pump Station project toKerr Contractors, Inc. in the amount of $985,942. Clean Water Services' (District) GeneralManager has approved Change Order Nos. 1 through 5.

Change Order No. 1 extended the contract time, but did not change the contract amount. ChangeOrder No. 2 increased the contract amount by $18,155.48 to install a roof drain pipe to the streetcurb for the electrical generator building, to acquire a site grading permit from the City ofCornelius and to bore under a large Sequoia tree to avoid damaging the root system. ChangeOrder No. 3 increased the contract amount by $13,302.81 to make several minor modifications tothe electrical system and to change out the galvanized ladder material to aluminum. Change OrderNo. 4 increased the contract amount by $5,757.55 to substitute architectural grade roofing materialfor steel material, relocate the vault and realign new force main piping to connect to the existingforce main. Change Order No. 5 decreased the contract amount by $35,000, extended the contracttime and covered additional consultant services. The change orders increased the contract amountby $2,215.84 to $988,157.84 (0.2%).

(CONTINUED)FISCAL IMPACT: $76,111.81

Budget Information 212.062.8224.52210 (Project 6054)

REQUESTED ACTION: Accept the construction of the Cornelius Pump Station project(6054) as final and authorize release of the final constructionpayment and retainage in the total amount of $76,111.81 to KerrContractors, Inc.

Agenda Item No. 1.b.Date: 03/01/05

Page 2

All project work is completed and in conformance with the specifications of the contract. The finalconstruction cost including change orders and quantity adjustments is an increase of $22,679.24(2.3%) from the original contract amount. This increase results in a final construction cost of$1,008,621.24, including $500 for plant maintenance that will be paid this year. Staff recommendsthat the Board accept the construction as final and authorize release of the final constructionpayment and retainage in the total amount of $76,111.81 to Kerr Contractors, Inc.

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Land Use and Transportation (CPO ALL)

Agenda Title: APPROVE AND SIGN CONSTRUCTION CONTRACT FOR 2005AMERICAN WITH DISABILITIES CURB CUT AND SIDEWALKPROJECTS

Presented by: Dan Brown, Capital Project Management Manager

SUMMARY:

The Department of Land Use and Transportation solicited bids for the 2005 American withDisabilities Act (ADA) Curb Cut and Sidewalk Projects contract for the Road Fund. The workincludes the demolition and reconstruction of approximately 99 street corners. The work alsoincludes the installation of sidewalk and ADA ramps located at nine different locations for anapproximate total of 4,000 linear feet of sidewalk and a list of roads scheduled for the installationof sidewalk and ADA ramps (Attachment “A”) along with the location map that is attached.

Construction contract bid opening is scheduled for February 23, 2005 and results will bepresented to the Board at the March 1, 2005 meeting.

Attachment: Exhibit AProject Location Map

DEPARTMENT’S REQUESTED ACTION:

Award the contract to the lowest responsive bidder and authorize the Chair to sign the contractupon completion of the County's contract review process.

shared\projects\2672 - operation rf\002672-8.2 rf ada-sidewalk\1-1 project dev\2005 ada sidewalk.doc 2/10/05COUNTY ADMINISTRATOR’S RECOMMENDATION:I concur with the requested action.

Agenda Item No. 1.c.168-605005 Date: 03/01/05

AGENDA


Agenda Category: Consent – Land Use and Transportation (CPO 6)

Agenda Title: ESTABLISH THE ROAD IN FALCON CREST AS COUNTYROAD NO. 3203

Presented by: Gregory S. Miller, County Engineer

SUMMARY: (Attach Supporting Documents if Necessary)

The road in the subdivision FALCON CREST is a new road that has been constructed inaccordance with approved plans and specifications meeting County Standards. Final inspectionshave been made and all improvements were found to meet specifications. The inspector’s reportsare on file.

The Board, by Resolution and Order No. 87-108, required that as a condition of developmentapproval, a Road Maintenance Local Improvement District (MLID) is formed with the finalplatting of any subdivision initiated after May 19, 1987. Resolution and Order No. 03-089established an MLID.

As the Board is aware, MLIDs and their assessments will continue to be established foradministrative purposes only. There will be no assessments as the Urban Road MaintenanceDistrict is funded as a result of Ballot Measure 50, unless otherwise ordered by the Board.

A Resolution and Order has been prepared establishing the road contained in this subdivision, asa County Road.

Attachments: 1. Resolution and Order 2. Map


Establish the road in FALCON CREST as County Road No. 3203.

S:\Shared\WPSHARE\Colleen\LiaisonFolders\agendas\03-01-05\CR3203-FALCONCREST-030105.doc

COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. 1.d.603020 Date: 3/1/05

IN THE BOARD OF COUNTY COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON

In the Matter of Establishing County ) RESOLUTION AND ORDERRoad No. 3203, the Road in FALCON CREST, )A Subdivision in the Northwest One-quarter of ) NO. Section 25, T1S, R2W, Willamette Meridian. ) C.R. NO. 3203

This matter having come on regularly before the Board at its meeting of March 1, 2005;and

It appearing to the Board that pursuant to ORS 368.016(2)(C), this is the time andplace that the Board may establish the following as a County Road:

“SW Winslow Drive, as shown on the duly recorded plat ofFALCON CREST, Excluding Tract “B”

; and

It appearing to the Board that on the 12th day of November, 2003, a map and plat ofFALCON CREST, a subdivision of record in the unincorporated area of Washington County,Oregon, was presented to this Board and the road marked thereon was offered for dedication tothe public; and

It appearing to the Board that said map and plat were accepted and approved by theBoard on 12th day of November, 2003, and also by the following County officer or bodies:Department of Land Use and Transportation, County Surveyor and County Assessor; and that onthe 19th day of December, 2003, the same was filed and recorded with the County Clerk, therebydedicating to the public the road described therein; and

It appearing to the Board that the road as designated in the aforesaid plat, is dedicatedthereby, as herein above described; and

It appearing to the Board that FALCON CREST, LLC, developer, has constructed theroad improvements in FALCON CREST in accordance with approved plans and specificationsand that a final inspection was done on February 23, 2004, by Washington County and saidimprovements were found to meet specifications; and

It appearing to the Board that all the files and records in this matter were submitted to theDirector of Land Use and Transportation for the Director’s inspection and were thereafterapproved by the Director; now, therefore, it is hereby

RESOLVED AND ORDERED that the aforesaid road is expressly accepted andestablished as a County Road of Washington County, Oregon and hereafter designated as CountyRoad No. 3203; and it is further

RESOLVED AND ORDERED that this order be entered in the Journal of this Board; andit is further

RESOLVED AND ORDERED that the County Surveyor for Washington County is herebydirected to memorialize this act on the plats and records of Washington County, Oregon.


BOARD OF COUNTY COMMISSIONERSFOR WASHINGTON COUNTY, OREGON

Chairperson

Recording Secretary

Approved as to form

/s/ Dan R. Olsen Chief Assistant County CounselDate: August 31, 1995

Page 3 - R&O No. Establishment of C.R. No. 3203

GM:JE:JK:clS:\Shared\WPSHARE\Colleen\LiaisonFolders\agendas\03-01-05\CR3203-FALCONCREST-030105.doc01/06/2005

AGENDA



Agenda Title: APPROVE AGREEMENT WITH POLYGON DEVELOPMENTON NW BARNES ROAD


SUMMARY:

The NW Barnes Road/NW Saltzman Road to NW 119th Avenue and NW Cornell Road/NWMurray Boulevard to NW Saltzman Road project is part of Washington County’s Major StreetsTransportation Improvement Program (MSTIP3). A construction contract was awarded in July,2004 and construction is underway.

Polygon Development proposes to develop property located along NW Barnes Road, which hasbeen under Teufel ownership, and has received development approval from Beaverton.

Polygon has requested the County modify plans and proposed improvements for NW BarnesRoad in accordance with Polygon’s development plans and Beaverton’s conditions of approval,to avoid the need for future reconstruction.

This agreement provides for Washington County to make these modifications, for an estimatedcost of $85,055, with Polygon Development reimbursing the County for its expenses.

Attachment: Vicinity Map

DEPARTMENT’S REQUESTED ACTION:Approve the agreement with Polygon Development and authorize its execution upon completionof the County’s contract review process.

shared\projects\2541 nw barnes-nw cornell\boc agenda\bcc-polygon-barnes.doc 2/14/05COUNTY ADMINISTRATOR’S RECOMMENDATION:I concur with the requested action.

Agenda Item No. 1.e.168-605005 Date: 03/01/05

AGENDA



Agenda Title: APPROVE AGREEMENT FOR THE RAILWAY CROSSINGPRELIMINARY ENGINEERING SERVICES ON THE 19TH AND20TH REALIGNMENT PROJECT


SUMMARY:

Funding for this portion of the project is provided by the City of Cornelius (City), as set forth inthe IGA approved by the Board on Dec. 16, 2003, by MO #03-387.

This project will realign 19th Ave. to a new location across from 20th Ave. at its intersection withTualatin Valley Highway. The project limits include two Portland and Western (P&W) railroadcrossings. The City has requested that the County reimburse P&W for preliminary engineeringservices.

P&W has contracted with Wiser Rai Engineering as a sole provider for engineering services. Thisagreement will be used to provide the preliminary engineering for the 20th Ave. railroad crossing.

The P&W preliminary engineering services agreement with Wiser Rail engineering is available atthe Clerk’s desk.

Attachment: Vicinity Map


Approve the agreement with Portland and Western Railroad, Inc. for $54,800.00

cpm\shared\projects\100017-cornelius-city-19th-20th ave\agenda p&w pe.doc 2/10/05COUNTY ADMINISTRATOR’S RECOMMENDATION:I concur with the requested action.

Agenda Item No. 1.f.168-605005 Date: 03/01/05

AGENDA



Agenda Title: VACATE A PORTION OF PUBLIC RIGHT-OF-WAY, (SWMAYBERRY LANE) VACATION NO. 446



A petition was received by the Board to vacate a portion of the Public Right-of-Way (SWMayberry Lane), situated in Section 30, T1S, R1W, W.M., Washington County, Oregon. Theportion of the street proposed to be vacated is unimproved right-of-way and has not been used foraccess. The petitioner would like to consolidate it to make the best use of it. The petition wassigned by 100% of the abutting property owners. Staff has reviewed this request and finds thatthe portion of the street proposed to be vacated is not necessary for future access. Therefore, staffdetermines that vacating the proposed portion of the road will be in the public interest. AResolution and Order has been prepared granting the requested vacation and, when executed, willcomplete the vacation proceedings.

Attachments: 1. Resolution and Order 2. Vacation Report

DEPARTMENT’S REQUESTED ACTION:Vacate a portion of the Public Right-of-Way (SW Mayberry Lane) in Section 30, T1S, R1W,W.M., Washington County, Oregon.

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Agenda Item No. 1.g.603020 Date: 3/1//05



In the Matter of the Vacation of a Portion of )SW Mayberry Lane in Section 30, T1S, R1W, ) RESOLUTION AND ORDERW.M.,Washington County, Oregon, )VACATION NO. 446 ) NO.

The above-entitled matter having come on regularly before the Board at its meeting of March1, 2005; and

It appearing to the Board that a petition has been filed to vacate a portion of Public Right-of-Way (SW Mayberry Lane), situated in Section 30, T1S, R1W, W.M., Washington County,Oregon, and that said petition was signed by owners of 100% of the property to be vacated andby 100% of the abutting property owners, pursuant to ORS 368.351(2); and

It appearing to the Board that said petition did describe the right-of-way proposed to bevacated, the names of the parties to be particularly affected thereby, and set forth the particularcircumstances of the case; and

It appearing to the Board that the right-of-way proposed to be vacated, is not within thecorporate limits of any city or town; and

It appearing to the Board that the right-of-way proposed to be vacated is unimproved andhas not been used for access and is not necessary for future access as stated in the attachedVacation Report; and

It appearing to the Board that the County Road Official did examine the area proposed tobe vacated as described below and hereby submits to the Board, the Vacation Report attachedhereto; and by this reference made a part hereof, in accordance with ORS 368.351(1); it istherefore

RESOLVED AND ORDERED that the portion of the right-of-way proposed to bevacated, as described in the attached Vacation Report is hereby vacated as it is in the publicinterest; and it is further

RESOLVED AND ORDERED that the County Surveyor of Washington County,Oregon, be and hereby is authorized and directed to mark that portion of the right-of-wayproposed, as vacated, on the plats and records of Washington County Oregon, all in accordancewith ORS 368.356(2); and it is further

RESOLVED AND ORDERED that the County Surveyor of Washington County,Oregon, is hereby authorized and directed to have this Order of Vacation recorded in the recordsof Washington County, Oregon, and cause copies of this order to be filed with the Director ofAssessment and Taxation and the County Surveyor’s office in accordance with ORS368.356(3).

Dated this 1st day of March, 2005.


Chairperson

Recording Secretary

Approved as to form:

Loretta SkurdahlSenior Assistant County Counselfor Washington County, OregonDate:

Page 2 – R&O No.Vacation No. 446

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DEPARTMENT OF LAND USE AND TRANSPORTATIONREPORT ON VACATION NO. 446

March 1, 2005

A request to initiate vacation proceedings has been received by the Board of County Commissionersto vacate a portion of SW Mayberry Lane, lying in Section 30, Township 1 South, Range 1 West, ofthe Willamette Meridian, as shown on Exhibit “B” and being more particularly described asfollows:

Area of Vacation

Described in Exhibit “A”, and shown on Exhibit “B”, attached hereto and by this referencemade a part hereof,

The owners of the property abutting said roadways are:

1S1 30 BC, 901, 2000 1S2 25 AD, 1200Renaissance Pointe LLC Cartright, Richard1672 Willamette Falls Dr. 8995 SW Mayberry Ln.West Linn, OR 97068 Beaverton, OR 97007

1S1 30 BC, 1100El-Mansy Joint Revocable TrustBy El-Mansy, Youssef A., Trustee18820 SW Gassner RoadAloha, OR 97007

CRITERIA FOR EVALUATION OF ROAD VACATION REQUEST

1) Conformance with the County’s Comprehensive Plan

The portion of the street proposed to be vacated is not shown on Figure 10 (CountywideRoad System) of the Washington County Transportation Plan.

2) Use of the Right-of-Way

The right-of-way proposed to be vacated is unimproved and has not been used for accessand will not be needed in the future.

Lot 71, 99, and 100 of Renaissance Pointe No. 2 has been platted over the proposed vacationarea (paper road). The purpose of the vacation request is to allow the adjacent propertyowner to make the best use of it.

3) Impact on Utilities and Emergency Services

All utility providers have been notified of the County’s intention to vacate the area proposedherein.

4) Limits of Vacation and Evaluation of “County Road” Status

The limits of the right-of-way proposed to be vacated are logical and justifiable. Theportion of SW Mayberry Lane, proposed to be vacated, is not a designated County Road andwill not have any adverse impact on the abutting properties.

Based on the above statements, it is recommended that the Board of Commissioners grant thevacation of the area proposed herein, as it would be in the public interest.

______________________________________Gregory S. Miller, P.E.Washington County Engineer

Attachments: Exhibit “A”

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AGENDA



Agenda Title: VACATE A PORTION OF A STORM SEWER EASEMENT,VACATION NO. 447



A petition was received by the Board to vacate a portion of a Storm Sewer Easement, situated inSection 23, T1S, R1W, W.M., Washington County, Oregon. The portion of the easementproposed to be vacated has not been used for storm sewer purposes. The petitioners have grantedanother Storm Sewer Easement to Clean Water Services in the appropriate alignment. Thepetition was signed by 100% of the abutting property owners. Staff has reviewed this request andfinds that the portion of the easement proposed to be vacated is not necessary for storm sewer.Therefore, staff determines that vacating the proposed portion of the easement will be in thepublic interest. A Resolution and Order has been prepared granting the requested vacation and,when executed, will complete the vacation proceedings.

Attachments: 1. Resolution and Order 2. Vacation Report


Vacate a portion of a Storm Sewer Easement, situated in Section 23, T1S, R1W, W.M.,Washington County, Oregon.

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Agenda Item No. 1.h.603020 Date: 3/1/05



In the Matter of the Vacation of a Portion of )A Storm Sewer Easement in Section 23, T1S, R1W, ) RESOLUTION AND ORDERW.M., Washington County, Oregon, VACATION )NO. 447. ) NO.

The above-entitled matter having come on regularly before the Board at its meeting ofMarch 1, 2005; and

It appearing to the Board that a petition has been filed to vacate a portion of a StormSewer Easement, situated in Section 23, T1S, R1W, W.M., Washington County, Oregon, andthat said petition was signed by owners of 100% of the property to be vacated and by theowners of 100% of the abutting property, pursuant to ORS 368.351(2); and

It appearing to the Board that said petition did describe the easement proposed to bevacated, the names of the parties to be particularly affected thereby, and set forth theparticular circumstances of the case; and

It appearing to the Board that the easement proposed to be vacated, is not within thecorporate limits of any city or town; and

It appearing to the Board that the easement proposed to be vacated has not beenutilized for that purpose and is not necessary for future storm sewer purposes as stated in theattached Vacation Report; and

It appearing to the Board that the County Road Official did examine the area proposedto be vacated as described below and hereby submits to the Board, the Vacation Reportattached hereto; and by this reference made a part hereof, in accordance with ORS368.351(1); it is therefore

RESOLVED AND ORDERED that the portion of the easement proposed to bevacated, as described in the attached Vacation Report is hereby vacated as it is in the publicinterest; and it is further

RESOLVED AND ORDERED that the County Surveyor of Washington County,Oregon, be and hereby is authorized and directed to mark that portion of the easementproposed, as vacated, on the plats and records of Washington County Oregon, all inaccordance with ORS 368.356(2); and it is further

RESOLVED AND ORDERED that the County Surveyor of Washington County,Oregon, is hereby authorized and directed to have this Order of Vacation recorded in therecords of Washington County, Oregon, and cause copies of this order to be filed with theDirector of Assessment and Taxation and the County Surveyor’s office in accordance withORS 368.356(3).

Dated this 1st day of March, 2005.


Chairperson

Recording Secretary

Approved as to form:

Loretta SkurdahlSenior Assistant County Counselfor Washington County, OregonDate:

Page 2 – R&O No.Vacation No. 447

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DEPARTMENT OF LAND USE AND TRANSPORTATIONREPORT ON VACATION NO. 447

March 1, 2005

A request to initiate vacation proceeding has been received by the Board of CountyCommissioners to vacate a portion of a Storm Sewer Easement, lying in Section 23, Township 1South, Range 1 West of the Willamette Meridian, as shown on the attached Exhibit “B” andbeing more particularly described as follows:

AREA OF VACATION

Described in Exhibit “A”, and shown on Exhibit “B”, attached hereto, and by thisreference made a part hereof,

The owners of the property abutting said Storm Sewer Easement are:

1S1 23 DD, TL 3800Henry C. Rosicky, III and

Gillian C. Rosicky6925 SW Alden Street

Portland, OR 97223-1337

CRITERIA FOR EVALUATION OF ROAD VACATION REQUEST

1) Conformance with the County’s Comprehensive Plan

The area proposed to be vacated was granted to the public in Book 790, Page 532, as aStorm Sewer Easement. It is not part of the transportation facility of the County’sComprehensive Plan.

2) Use of the Right-of-Way/Easement

The area proposed to be vacated is a Storm Sewer Easement, granted to the public inBook 790, Page 532, in the Washington County Book of Records. It has not beenutilized for that purpose as the storm sewer facility is located in a different alignment.Petitioners have granted a Storm Sewer Easement to Clean Water Services over theactual alignment as being recorded in Document No. 2004-145455, in the WashingtonCounty Book of Records.

3) Impact on Utilities and Emergency Services

There will be no impact on utility providers, because only the Storm Sewer Easement isproposed for vacation.

4) Limits of Vacation and Evaluation of “County Road” Status

The limits of the easement proposed to be vacated are logical and justifiable. Therefore,the proposed vacation will not have any adverse impact on the abutting properties.

Based on the above statements, it is recommended that the Board of Commissioners grant thevacation of the area proposed herein, as it would be in the public interest.

____________________________________Gregory S. Miller, P.E.Washington County Engineer

Attachments: Exhibits “A” and “B”

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AGENDA


Agenda Category: Consent – Office of Community Development

Agenda Title: APPROVE COMMUNITY DEVELOPMENT BLOCK GRANTPROJECT AGREEMENT FOR COMMUNITY PARTNERS FORAFFORDABLE HOUSING’S GREENBURG OAKS APARTMENTSPROJECT

Presented by: Peggy A. Linden, Program Manager


The purpose of this agenda item is to request the Board’s consideration and approval of thefollowing Community Development Block Grant (CDBG) project agreement, which awards$124,900 to Community Partners for Affordable Housing for the design and engineeringassociated with the rehabilitation of the Greenburg Oaks housing development in the City ofTigard.

CDBG #5256 – Community Partners for Affordable Housing (CPAH), Greenburg Oaks,Architectural Plans for Rehabilitation of Apartments. CPAH will use CDBG funds to contractfor professional services in association with the design of structural, systems and aestheticimprovements to an 84-unit affordable housing complex in order to make the apartments saferand more marketable to prospective tenants. CDBG funds: $124,900.

DEPARTMENT’S REQUESTED ACTION:Authorize execution of the above-mentioned CDBG project agreement, subject to the County’scontract review process.

COUNTY ADMINISTRATOR’S RECOMMENDATION:I concur with the requested action.

Agenda Item No. 1.i.Date: 3/1/05

AGENDA



Agenda Title: APPROVE “ASSIGNMENT AND ASSUMPTION” AGREEMENTBETWEEN WASHINGTON COUNTY, COMMUNITY PARTNERSFOR AFFORDABLE HOUSING AND VILLA LA PAZ LIMITEDPARTNERSHIP FOR THE GREENBURG OAKS APARTMENTSPROJECT

Presented by: Peggy A. Linden, Program Manager


The purpose of this agenda item is to request the Board’s consideration and approval of an“Assignment and Assumption” agreement between the county, Community Partners forAffordable Housing (CPAH), and Villa La Paz Limited Partnership, an Oregon LimitedPartnership.

CPAH has been awarded a Community Development Block Grant (CDBG) in the amount of$124,900 for design and engineering work associated with the rehabilitation of the GreenburgOaks housing development in the City of Tigard as noted in a separate action on the Board’sagenda today. (CPAH will use CDBG funds to contract for professional services in associationwith the design of structural, systems and aesthetic improvements to an 84-unit affordablehousing complex in order to make the apartments safer and more marketable to prospectivetenants.)

This Assignment and Assumption agreement allows Villa La Paz, as the owner of the benefitedproperty, to assume all obligations of CPAH pursuant to the requirements of the CDBG award.

DEPARTMENT’S REQUESTED ACTION:Authorize execution of the above-mentioned agreement, subject to the county’s contract reviewprocess.


Agenda Item No. 1.j.Date: 3/1/05

AGENDA



Agenda Title: HOUSING REHABILITATION PROGRAM POLICY CHANGES –COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANDHOME PROGRAMS

Presented by: Peggy Linden, Program Manager, Office of Community Development


Attached are program policy manual changes for the Housing Rehabilitation Program. Thesechanges were approved by the Loan Review Board at the January 12, 2005 meeting andsubsequently approved by the Policy Advisory Board (PAB) on February 10th, 2005.

The proposed changes affect the following programs:

Interest Bearing Loan (IBL) & Deferred Interest Bearing Loan (DIBL) program. Eliminate the IBL loan that requires monthly payments and make all future loans as Deferred

Interest Bearing Loans (DIBL). Currently, the IBL is made to homeowners with incomebetween 50 and 80% of median income and a DIBL is made to homeowners under 50% ofmedian. The interest rates vary from 3% to 7% depending on income. Historically lowinterest rates have contributed to a decline in demand for these loans. High administrationcosts to manage the loan payments every month require a new model for making HomeRepair Loans. A lien on the property secures the County’s loan and insures payback when theproperty is sold or no longer occupied by the homeowner. This proposal, if accepted, wouldenable OCD to make DIBL loans with 3% interest charged for 10 years only, to homeownerswith income under 80% of median.

(Continued)

DEPARTMENT’S REQUESTED ACTION:Approve the policy changes as proposed above. If approved, these changes will be incorporatedinto the Revised Program Policy Manual (available at the Clerk’s desk for review).


Agenda Item No. 1.k.Date: 3/1/05

Consent – Office of Community DevelopmentHOUSING REHABILITATION PROGRAM POLICY CHANGES – COMMUNITYDEVELOPMENT BLOCK GRANT (CDBG) AND HOME PROGRAMSPage 2

Loans continued:

Loan program asset limit definition change is proposed for the loan program only. Currently, theasset limit is $30,000 for loan applicants. Proposed is allowing a dedicated retirement fund withwithdrawal penalties up to a maximum of $100,000. Since all assets are considered equally, theelderly client, with a pension fund or other dedicated retirement account that they live on or planto live on, can be excluded from this program. All payments from the fund will be countedtowards income but the fund itself (up to $100,000) will be excluded from the asset calculation.

Current loan rules do not allow an applicant who has had and paid off a former loan to beeligible for another loan, once the $25,000 limit has been borrowed. Proposed is a rule change toallow loan recipients who have paid off a former loan to be eligible again under certaincircumstances.

Home Access & Repair for Disabled & Elderly (HARDE) program.

Increase the grant amount from $3000 to $3500. The current HARDE grant amount was setback in 1996. Due to dramatic changes in building material costs, this limit is making itincreasingly difficult to assist many applicants. Particularly with roofing costs. At the currentfunding level of $3000, we are limited in what we can do and sometimes have to walk awayfrom the most serious cases. The slight increase proposed here will allow more roofs to bereplaced and for the most desperate of properties to be repaired to a higher level.

Under current HARDE rules, only the elderly (62+) qualify for housing repairs and accessibilityimprovements. Disabled homeowners under age 62 qualify for accessibility improvements only.This proposal would change the rules so disabled homeowners, of any age, would be eligible forall the same repairs that an elderly homeowner would be under the HARDE grant.

Other Changes:

Other changes to the policies include a rewritten policy statement, insertion of rules regardingsubordination of loans, removal of reference to Rental Rehabilitation Loan Program (since theprogram no longer exists), as well as reformatting of the document to improve wording andreadability.

AGENDA


Agenda Category: Consent – Health and Human Services

Agenda Title: AWARD CONTRACT TO PROVIDE ADULT CHEMICALDEPENDENCY TREATMENT SERVICES FOR THE DRUGCOURT PROGRAM (RFP # 24111P)

Presented by: Susan Irwin, Director


A collaborative team from the Department of Health and Human Services, Public Defenders,Sheriff’s Office, Community Corrections, District Attorney’s Office, and Court Administrationapplied for and were awarded a planning grant from the federal government to develop a drugcourt program. Drug courts represent the coordinated efforts of judiciary, prosecution, defensebar, probation, law enforcement and treatment communities to identify substance abusingoffenders and place them under strict court monitoring and community supervision coupled withlong-term treatment services.

The Department of Health and Human Services completed an RFP process (RFP # 24111P) for aone-year pilot drug court program for adults beginning March 1, 2005 to February 28, 2006.DePaul Treatment Centers were selected to provide outpatient chemical dependency treatmentservices to individuals involved in the drug court. State carry forward revenues will be used tofund the initial pilot program. The program may be extended for an additional 3 years dependingon the outcome of a Federal Drug Court Implementation Grant.

The Department requests your Board approve a contract with DePaul Treatment Centers. Thetotal amount of the one-year pilot award for drug court treatment services is $60,000.

DEPARTMENT’S REQUESTED ACTION:Award a contract with DePaul Treatment Centers to provide outpatient chemical dependencytreatment services to adults for the Washington County Drug Court Program for the period ofMarch 1, 2005 to February 28, 2006 in the amount of $60,000.


Agenda Item No. 1.l.Date: 3/1/05

AGENDA



Agenda Title: APPROVE CONTRACT AMENDMENT FOR CASCADIABEHAVIORAL HEALTHCARE FOR EARLY CHILDHOODMENTAL HEALTH TREATMENT



In spring of 2004, Washington County was awarded a grant from the Oregon Office of MentalHealth and Addiction Services to provide early childhood mental health consultation services.The grant included a pool of funds to purchase treatment services for children and familiesidentified through the consultation. Morrison Child and Family Services provides the earlychildhood mental health consultation services through this grant and will refer children andfamilies for treatment services to be purchased through the pool.

Cascadia Behavioral HealthCare is one of six agencies participating in the purchase of servicepool that also includes: The Children’s Program, Connexiones, LifeWorks NW, LutheranCommunity Services, and Youth Contact. The purchase of service pool will be managed byCounty staff, who will pre-authorize all treatment to be provided under the contracts.

This agenda item seeks approval of a contract amendment with Cascadia Behavioral HealthCareto bill for treatment provided through the pool of $40,000 in treatment funds. This amendmentincreases the contract over 20% of the original amount.


Approve the contract amendment with Cascadia Behavioral HealthCare to provide earlychildhood mental health treatment services.


Agenda Item No. 1.m.Date: 3/1/05

AGENDA



Agenda Title: APPROVE CONTRACT AMENDMENT WITH RMC RESEARCHFOR SERVICES TO REDUCE USE OF ECSTASY AND OTHERCLUB DRUGS



In September 2003, Washington County was awarded a grant from the Federal Substance Abuseand Mental Health Services Administration (SAMHSA) to prevent the use of Ecstasy and otherclub drugs, with a no cost extension granted through March 2005. In November 2004,Washington County was awarded a five year continuation SAMHSA grant for this projectthrough the Oregon Office of Mental Health and Addiction Services. The grant provides funds tocontinue implementation of the research based Communities that Care ® community planningand service model through a partnership between the County’s Commission on Children andFamilies and Beaverton Together!, a private non-profit agency that plans and delivers alcohol anddrug prevention services to residents of the Beaverton School District attendance area.

In conjunction with this grant, in October 2003, your Board granted a waiver from thecompetitive proposal process and awarded contracts to Beaverton Together and RMCCorporation through September 2004, and approved amendments extending the contracts throughMarch 2005. RMC Research Corporation is contracted to design and implement the evaluationof the Federal Ecstasy and Other Club Drug prevention grant, including the Communities thatCare ® process, and the implementation of key prevention strategies identified through thecommunity planning process.

This agenda item seeks approval of a contract amendment to extend the contract with RMCResearch Corporation to continue to provide evaluation services through September 2005 and toincrease the total level of funding to $102,685.


Approve the contract amendment with RMC Research Corporation increasing the funding by$59,685.


Agenda Item No. 1.n.Date: 3/1/05

AGENDA



Agenda Title: APPROVE AMENDMENT TO THE 2004-2005 CONTRACT WITHACUMEN FISCAL AGENT, LLC TO PROVIDE FISCALSERVICES FOR PERSONS WITH DEVELOPMENTALDISABILITIES



Funding through an Intergovernmental Agreement between Washington County and the State ofOregon supports services for persons with developmental disabilities who reside in WashingtonCounty. The agreement also includes funding for Acumen Fiscal Agent, LLC to provide fiscalagent services for developmental disability programs.

The original contract with Acumen was awarded on June 22, 2004 in the amount of $948,475(M.O. #04-235). Previous amendments to the State agreement have provided additional fundingfor Acumen in the amount of $161,529. The State has recently awarded additional funding forAcumen in the amount of $40, 646. This addition of this amount will cause the total of allamendments to exceed 20 percent of the original contract amount.

The Department requests your Board approve an amendment to the 2004-2005 contract withAcumen Fiscal Agent, LLC, in the amount of $40,646. The new contract total is $1,150,650.


Approve an amendment to the 2004-2005 contract with Acumen Fiscal Agent, LLC, in theamount of $40,646.


Agenda Item No. 1.o.Date: 3/1/05

AGENDA


Agenda Category: Consent – Sheriff’s Office

Agenda Title: ACCEPT OREGON DEPARTMENT OF TRANSPORTATION,TRAFFIC SAFETY GRANT AND AUTHORIZE INCREASE INBUDGET APPROPRIATIONS FOR THE SHERIFF’S OFFICE

Presented by: Rob Gordon, Sheriff


The Sheriff’s Office has been awarded a FY04-05 Traffic Safety Grant from the OregonDepartment of Transportation in the amount of $50,000,with a $10,000 in-kind match (existingregular time efforts in traffic safety enforcement). These funds are to be used specifically forovertime enforcement for the Multi-Agency Traffic Team (MATT) details.

A copy of the application and award are available at the clerk’s desk.

DEPARTMENT’S REQUESTED ACTION:1. Authorize acceptance of the Traffic Safety Grant from the Oregon Department of

Transportation.

2. Authorize an increase in budget appropriations for Organization Unit 100-4020, CountywideLaw Enforcement—Patrol Operations Program, in the amount of $50,000 (Resolution &Order Attached).


Agenda Item No. 1.p.Date: 03/01/05

Page 1 -BUDGET ADJUSTMENT; ORG UNITS 100 402005 FOR FY 04-05

WASHINGTON COUNTY COUNSEL155 N. FIRST AVE, SUITE 340

HILLSBORO, OR 97124PHONE (503) 648-8747 - FAX (503) 648-8636

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In the Matter of Adjusting the Budget )for Washington County Organization Unit ) RESOLUTION AND ORDER100 4020 – Countywide Law Enforcement, )for Fiscal Year 2004-2005 )

) No.

The above-entitled matter came before the Board at its meeting of March 1, 2005; and

It appearing to the Board that the County Administrator has recommended a $50,000

increase in funding for Organization Unit 100 4020 – Countywide Law Enforcement; and

It appearing to the Board that the aforementioned funding increase is proposed to be

made by new revenues received from a $50,000 grant offered by the Oregon Department of

Transportation and that said grant is made for specific purposes; it is now, therefore

RESOLVED AND ORDERED that the appropriation for expenditures and revenues for

Organization Unit 100 4020, Countywide Law Enforcement, are hereby increased by $50,000 for

Fiscal Year 2004-2005; and it is further

RESOLVED AND ORDERED that, pursuant to ORS 294.326, the above-identified

revenues are authorized to be, and shall be expended from July 1, 2004 through June 30, 2005,

for the purpose of reimbursing the County for expenditures in accordance with the grant

requirements; and that if grant funds are estimated to remain unexpended at the close of the

2004-2005 fiscal year, that they be included in the Sheriff’s Office’s proposed budget for Fiscal

Year 2005-2006.

Page 2 -BUDGET ADJUSTMENT; ORG UNITS 100 402005 FOR FY 04-05



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CHAIRMAN

RECORDING SECRETARY

AGENDA


Agenda Category: Consent – Support Services

Agenda Title: ACCEPT BID / AWARD CONTRACT FOR TEMPORARYSTAFFING SERVICES

Presented by: Linda Baumgartner, Purchasing Supervisor

SUMMARY (Attach Supporting Documents if Necessary)It is recommended that your Board accept the bid and award a contract to Employers Overload toprovide backup temporary staffing services to the County for a total estimated expenditure of$75,000 through March 31, 2008.

Oregon Revised Statute 279.850 obligates all state and local governments to obtain temporarystaffing services (as well as other goods and services) from Qualified Rehabilitation Firms(QRF’s). Galt Foundation and dePaul Employment Specialists are the QRF’s that supplytemporary staffing services to the County. The QRF’s provide the majority of temporary staffingservices required by the County. The intent of a backup temporary staffing contract is to give thedepartments a firm who can provide staffing services when the QRF’s are unable to meet therequirements. Temporary staffing is used by County departments for immediate short-term jobassignments, for specific skills not available in the County, and for long-term special projects.

Bid amounts are based on six job classifications used most often by the County and an estimatednumber of hours for each classification. Bidders provided their hourly rates and the total of allclassifications is shown on the Bid Summary on Page 2.

DEPARTMENT’S REQUESTED ACTION:That your Board accept the bid and award a contract to Employers Overload to providetemporary staffing services to the County for a total estimated expenditure of $75,000 throughMarch 31, 2008.


Agenda Item No. 1.q.Date: 3/01/05

Consent – Support ServicesTemporary Staffing ServicesPage 2

Bid Summary

BIDDER BID TOTAL

REMEDY $ 31,216THE PERSONNEL DEPARTMENT 37,885EMPLOYERS OVERLOAD* 28,861ADECCO EMPLOYMENT SERVICES 37,444NW STAFFING 31,673VOLT SERVICES GROUP 46,240EMPLOYMENT TRENDS INC. 34,520BBSI 34,715WEBB ASSOCIATES 40,309

*Recommend Award

AGENDA



Agenda Title: ACCEPT BID / AWARD CONTRACT TO INSTALL TWO DUMPTRUCK BODIES FOR FLEET MANAGEMENT DIVISION

Presented by: Linda Baumgartner, Purchasing SupervisorDavid Switzer, Fleet Manager


It is recommended that your Board accept the bid and award a trade services contract toColumbia Body Mfg. Company to provide fabrication and installation of two dump truck bodiesand accessories for a total of $75,022 ($37,511 per truck body).

This bid was advertised January 24, 2005. Seven bidders requested the ITB; one bid was receivedby the due date and time of 11:00 am, February 10, 2005.

The scope of this work is to upfit two new 2005 Kenworth T800 conventional cab and chassisunits with heavy-duty rock boxes, snow plow mounts, sander hydraulics, and pintle hitches.These two vehicles will replace dump trucks in the fleet and are being constructed to match thespecifications of the other units in order to use existing accessories and parts.

DEPARTMENT’S REQUESTED ACTION:That your Board accept the bid and award a contract to Columbia Body Mfg. Company to installtwo dump truck bodies for a total expenditure of $75,022.


Agenda Item No. 1.r.Date: 3/01/05

AGENDA



Agenda Title: ACCEPT BID/AWARD CONTRACT FOR HERBICIDESPRAYING SERVICES

Presented by: Linda Baumgartner, Purchasing SupervisorDave Schamp, Operations Division Manager


This agenda request that your Board accept the bid and award a contract to DeAngelo Brothers,Inc. for herbicide spraying services through March 31, 2008 for a not to exceed three-yearexpenditure of $425,000.

The Department of Land Use and Transportation Operations Division, contracts out a portion ofits right-of-way herbicide application program. This program is responsible for the application ofherbicides on County roads to prevent foliage encroachment.

The required legal advertisement and Invitation to Bid was issued January 18, 2005. A total ofeleven Invitation to Bid documents were issued prior to the bid opening time and date of 11:00am, February 15, 2005; three bids were received. See Attachment A for the Bid Summary.

The recommended contract amount is based on the anticipated needs of the Operations Divisionfor the next three years. The previous three-year contract was held by Shough Mountain Sprayersfor a total expenditure of $345,000.

DEPARTMENT’S REQUESTED ACTION:That your Board accept the bid and award a contract with DeAngelo Brothers, Inc. for herbicidespraying services through March 31, 2008, for an amount not to exceed $425,000.


Agenda Item No. 1.s.Date: 3/01/05

ATTACHMENT ABID SUMMARY

BIDDER SCHEDULE 1 SCHEDULE 2 TOTAL BID

Shough Mt. $44,775.00 $112,060.00 $156,835.00

* DeAngeloBrothers $42,757.50 $87,143.75 $129,901.25

C&RReforestation $50,875.00 $84,125.00 $135,000.00

Schedule 1 – Labor and equipment costsSchedule 2 – Material cost*Recommend Award

AGENDA



Agenda Title: ACCEPT PROPOSAL/AWARD CONTRACT FOR TRAFFICCOUNTS

Presented by: Linda Baumgartner, Purchasing SupervisorGreg Miller, County Engineer


This agenda item requests that your Board accept the proposal and award a contract for trafficcounts. The contract period is through March 30, 2008. The estimated total three-year cost ofthis contract is $100,000. Your Board awarded a contract for traffic counts to Traffic SmithyJune 22, 2004 for a three-year total of $100,000. However, because this company has beendissolved it is necessary to award another contract.

The required legal advertisement and Request for Proposal was issued January 25, 2005, withproposals being due at 3:00 PM, February 18, 2005. A recommendation for award will bepresented to your Board for consideration at the March 1, 2005 meeting.

The RFP requirements were divided into two parts. Section One included a traffic flow surveyon a roadway using automated “road tube” and/or magnetic imaging traffic counters. Currently,there are a total of 251 locations that are counted on a three-year rotation. All 251 locations willbe counted one year and will include classification and volume counts, 119 locations will becounted the following two years and will consist of volume only. Section Two includes manualturn counts, speed counts, volume counts and classification counts.

Evaluation criteria included cost (40 points), references (10 points), experience (30 points) andqualifications of staff (20 points).

DEPARTMENT’S REQUESTED ACTION:That your Board accept the responsive proposal, as recommended by staff, for traffic countservices for a total expenditure amount of $100,000 through March 30, 2008.


Agenda Item No. 1.t.Date: 3/01/05

AGENDA


Agenda Category: Consent – Service District for Lighting No. 1A County Service District (CPO 1)

Agenda Title: FORM ASSESSMENT AREA, AUTHORIZE MAXIMUM ANNUALASSESSMENT, AND IMPOSE A FIRST YEAR ASSESSMENTFOR COPPER CANYON ESTATES

Presented by: David L. Schamp, Operations and Maintenance Division Manager


A petition (with waiver of hearing and remonstrances) requests street lighting service for theCopper Canyon Estates.

Number of Number Number of Number of Percent of SignaturesSignatures of Lots Street lights Property Owners Signatures Required 1 13 5 1 100% 51%

Attachments: 1. Resolution and Order2. Petition – Exhibit A3. Street lighting Proposal – Exhibit B4. Waiver and Continuing Request – Exhibit C5. Assessment Area Map – Exhibit D6. Vicinity Map

DEPARTMENT’S REQUESTED ACTION:By Resolution and Order, (1) accept the petition(s), (2) form area as an assessment area withinthe Service District for Lighting, and (3) authorize maximum annual assessment and impose afirst year assessment.


Agenda Item No. 1.u.168-606005 Date: 3/01/05

Page 1 – RESOLUTION AND ORDER R&O 2000 Creation & Assessment 100% Waiver\4-2000\de



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IN THE WASHINGTON COUNTY SERVICE DISTRICT

FOR LIGHTING (No. SDL-1)

In the Matter of Creating an Assessment Area, )Ordering Installation, Operation and Maintenance ) RESOLUTION AND ORDERof Street Lighting Facilities; Establishing a )Maximum Annual Assessment and Imposing a First ) NO. Year Assessment for Copper Canyon Estates )

This matter having come before the Board of Directors of the Service District For

Lighting No.1, a county service district, at its meeting of March 1, 2005; and

It appearing to the Board that 100% of the property owners in the proposed assessment

area described in Exhibit A, known as the Copper Canyon Estates development, have requested

by petition that their property be included in an assessment area for purposes of installing,

operating and maintaining street lighting facilities and that said facilities be financed by special

assessments on their property; and

It appearing to the Board that 100% of the property owners voluntarily have waived their

right to notice, hearing remonstrance and referendum, and consent to assessment as set forth

herein; and

It appearing to the Board that the street lighting facilities described in Exhibit B, will be a

special benefit to the properties and that the assessment method and amounts represent a

reasonably fair and equitable manner for apportioning costs in relation to benefit; now, therefore

it is

RESOLVED AND ORDERED that the assessment area described in Exhibit A hereby is

established, and, that the facilities described in Exhibit B, shall be installed, operated and

maintained as described therein; and it is further

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RESOLVED AND ORDERED that the assessment method, maximum annual assessment

amount and first year assessments shown in Exhibit B hereby are adopted, levied and imposed.

Said first assessment shall be placed on the tax rolls and collected in the same manner as ad

valorem property taxes as provided by law if not otherwise paid by July 1, and, it is further

RESOLVED AND ORDERED that, for purposes of Section 11b, Article XI of the

Oregon Constitution, said annual assessment amounts hereby are classified as “taxes levied or

imposed for the purpose of funding government operations” subject to the limit of $5 per $1000

of real market value; and it is further

RESOLVED AND ORDERED that the maximum annual assessment may be increased

after newspaper notice and public hearing to pass through direct cost increases for administration

and electricity as provided by Ordinance No. 3; and it is further

RESOLVED AND ORDERED that the County Administrator, or his designee, shall take

steps to place matter of record and such other steps as are necessary to implement this Resolution

and Order.


BOARD OF DIRECTORS FORWASHINGTON COUNTY SERVICEDISTRICT FOR LIGHTING (No. SDL-1)

CHAIRMAN

RECORDING SECRETARY

PROPOSAL TO INSTALL, OPERATE AND MAINTAIN STREET LIGHTINGWASHINGTON COUNTY SERVICE DISTRICT FOR LIGHTING NO. SDL-1

WASHINGTON COUNTY, OREGON

COPPER CANYON ESTATES

PART I. DESCRIPTION OF PROPOSED ASSESSMENT AREA - Currently, tax lot 1N135AD-00200AND 1N135AD-03200, 1N135AD-03300, 1N135AD-03400PART II. ESTIMATED COST OF SERVICE FOR FISCAL YEAR 2005-06

A. Monthly Cost of Service

1. Lights (3-100 W / 9,500 L, HPS ShoeboxLuminaries) @ $5.33 each $ 15.99

2. Lights (2-200 W / 22,000 L, HPS CobraLuminaries) @ $8.60 each $ 17.20

3. Poles (3-30ft.Bronze Fiberglass Poles) @ $.15 each $ .45

4. Poles (2-35ft. Fiberglass Poles) @ $.26 each $ .52

5. Total (Lights and Poles) $ 34.16

B. Annual Cost of Service

1. Streetlights and Poles ($34.16 x 12 Months) $ 409.92

2. Administration ($2.00 x 13 Lots) $ 26.00

3. Annual Cost for Service Area $ 435.92

4. Base Annual Cost Per Lot ($435.92 / 13 Lots) $ 33.53

5. Total Annual Cost Per Lot $ 33.53

C. Maximum Annual Assessment $ 67.06

PART III. LOCATION OF LIGHTS AND POLESPer attached Service Area Map

EXHIBIT BPage 1 of 1

AGENDA


Agenda Category: Proclamation

Agenda Title: PROCLAIM MARCH 2005 AS “DEVELOPMENTALDISABILITIES AWARENESS MONTH” IN WASHINGTONCOUNTY

Presented by: Susan Irwin, Director, Department of Health and Human Services


An estimated 1 to 2 percent of the population has a developmental disability. One out of tenfamilies is directly affected by developmental disabilities. As public awareness helps promoteacceptance and understanding, and decrease prejudice and misconceptions the month of Marchhas been designated Developmental Disabilities Awareness Month.

Therefore, the Department of Health and Human Services requests that the Washington CountyBoard of Commissioners designate March 2005 as “Developmental Disabilities AwarenessMonth” in Washington County.

DEPARTMENT’S REQUESTED ACTION:Proclaim March 2005 as “Developmental Disabilities Awareness Month” in Washington County.


Agenda Item No. 3.a.Date: 3/1/05

WHEREAS: Disability is a natural part of the human experience, and

WHEREAS: Developmental disabilities in Washington County affect more than an estimated7,000 individuals and touch one of every ten families, and

WHEREAS: People with developmental disabilities have many skills, talents and abilities tocontribute to their neighborhoods and communities; and

WHEREAS: Everyone wins when people with developmental disabilities receive the supportsand opportunities they need to be contributing members of their communities; and

WHEREAS: The abilities of people with developmental disabilities have been traditionally andsystematically undervalued, and

WHEREAS: Public attitudes are the biggest barrier to full community integration and inclusionof people with developmental disabilities, and

WHEREAS: Public awareness about developmental disabilities promotes acceptance andunderstanding, and decreases prejudice and misconception.

NOW, THEREFORE: Washington County Board of Commissioners do hereby proclaim March2005 as “Developmental Disabilities Awareness Month” in Washington County. We also callupon all citizens, government agencies, public and private institutions, business and schools inWashington County to recognize the ability of individuals with developmental disabilities tomake significant contributions to their communities.

_______________________________Tom Brian, Chair

_______________________________Recording Secretary

_______________________________Minute Order

AGENDA


Agenda Category: Public Hearing – Land Use & Transportation (CPO 9)

Agenda Title: CONSIDER THE ANNEXATION OF APPROXIMATELY 14.46ACRES TO THE CLEAN WATER SERVICES DISTRICT(WA-7404)

Presented by: Brent Curtis, Planning Division Manager

SUMMARY:

The County has received a request to annex five parcels, comprising an area of approximately14.46 acres in size, to the Clean Water Services District (District). The property is collectivelylocated west of SW 247th Avenue and north of SW Lone Oak Street, and is further identified astax map and lot numbers 1S2 09 DA 300, 400, and 500, and 1S2 09 DB 700 and 800. Theproperty is within the regional Urban Growth Boundary and unincorporated Washington County.However, the applicant has requested annexation of the subject property into the City ofHillsboro, and the Hillsboro City Council approved the annexation request at its February 1, 2005meeting. The annexation will become effective approximately 30 days after the Hillsboro CityCouncil’s approval date. In order for the property to receive the necessary sanitary and stormsewer service from the District, it must be annexed to the District.

Notice of today’s hearing has been made in accordance with the state law requirements. The staffreport (File Number: WA-7404) will be provided to you under separate cover and will also beavailable at the clerk’s desk. Staff will be available to answer any questions. A Resolution andOrder approving the annexation is attached to the agenda.

Attachments: Resolution and Order which includes:1. Findings (Exhibit A)2. Site Map (Exhibit B)3. Legal Description (Exhibit C)

DEPARTMENT’S REQUESTED ACTION:Hold a public hearing to consider the annexation of this property into the Clean Water ServicesDistrict. Adopt a Resolution and Order approving the annexation with the approval becomingeffective immediately.


Agenda Item No. 4.a.100-601000 Date: 03/01/05

IN THE BOARD OF COUNTY COMMISSIONERS12

FOR WASHINGTON COUNTY, OREGON34

In the Matter of Approving Boundary ) RESOLUTION AND ORDER5Change Proposal No. WA-7404 ) No. 6

7The above-entitled matter (WA-7404) came before the Board at its8

regular public meeting on March 1, 2005; and9

It appearing to the Board that this annexation to the Clean Water10

Services District involves five tax lots (1S2 09 DA 300, 400, and 500, and 1S211

09 DB 700 and 800), located west of SW 247th Avenue and north of SW Lone12

Oak Street in unincorporated Washington County; and13

It appearing to the Board that WA-7404 was initiated by a consent14

petition of the property owners and registered voters and meets the15

requirement for initiation set forth in ORS 198.855 (3), ORS 198.750 and16

Metro Code 3.09.040 (a); and17

It appearing to the Board that pursuant to ORS 198.850 the Washington18

County Board is authorized to approve annexations to the Clean Water19

Services District; and20

It appearing to the Board that the Board is charged with deciding21

petitions for special service districts’ boundary changes pursuant to ORS22

Chapter 198 and Metro Code Chapter 3.09; and23

It appearing to the Board that notice of the meeting was provided24

pursuant to ORS 198.730, ORS 197.763 and Metro Code 3.09.030; and25

It appearing to the Board that County staff have reviewed the proposed26

boundary change and determined that it complies with the applicable27

procedural and substantive standards and should be approved; and28

Page 2 TVWD-WA-7404-R&O-bcc.doc

It appearing to the Board that the Board has reviewed whatever written1

and oral testimony has been provided regarding this proposal; now, therefore2

it is3

RESOLVED AND ORDERED that Boundary Change Proposal No. WA-4

7404, as described in the staff report, is hereby approved, based on the5

analysis, findings and conclusions set forth in Exhibit “A”, incorporated herein6

by reference; and it is further7

RESOLVED AND ORDERED that the property depicted in Exhibit “B”8

and legally described in Exhibit “C” is hereby declared to be annexed to the9

Clean Water Services District; and it is further10

RESOLVED AND ORDERED that this boundary change proposal shall11

be effective upon adoption and that the County Administrator or his designees12

shall take all necessary steps to effectuate this proposal.13

DATED this 1st day of March, 2005.14

BOARD OF COUNTY COMMISSIONERS15FOR WASHINGTON COUNTY, OREGON16

171819

20CHAIRMAN21

22 23RECORDING SECRETARY24

2526

Date Signed: 2728

Approved as to form:293031

32Assistant County Counsel for33Washington County, Oregon34

EXHIBIT AProposal No. WA-7404

Page 1 of 5

FINDINGS

Based on the study and the public hearing, the Board of County Commissioners (Board) finds:

1. The petition meets the requirement for initiation set forth in ORS 198.855 (3) (doublemajority annexation law), ORS 198.750 (section of statute which specifies contents ofpetition) and Metro Code 3.09.040 (a) (which lists minimum requirements for petition). Atthe time of writing, a necessary party is not contesting this boundary change.

2. The property to be annexed consists of five (5) parcels encompassing approximately 14.46acres in size. The property is collectively located west of SW 247th Avenue and north of SWLone Oak Street and is further identified as tax maps and lot numbers 1S2 09 DA #300, 400and 500, and 1S2 09 DB #700 and 800.

3. The applicant desires storm and sanitary sewer service to facilitate future development ofthe property in accordance with the City of Hillsboro’s adopted Witch Hazel VillageCommunity Plan. Although the property is currently within unincorporated WashingtonCounty, the applicant has submitted a request for annexation of the subject property intothe City of Hillsboro (ORD 3104). The Hillsboro City Council approved the annexationrequest at its February 1, 2005 meeting; the annexation will become effective approximately30 days after the City Council’s February 1st approval. After the annexation becomeseffective, the applicant proposes the development of a medium-density residential PlannedUnit Development with single-family detached homes, in accordance with the densitiesplanned for the site in the City’s Witch Hazel Village Community Plan. The property must bebrought into the District in order to be provided with the necessary sanitary and stormsewer service.

4. The District supports the proposed annexation to its boundary. The Board of CountyCommissioners has endorsed this request as the Board of Directors of Clean Water ServicesDistrict.

5. Oregon Revised Statute 198.852 directs the Board to consider the local comprehensive planfor the area and any service agreement executed between a local government and theaffected district.

A second set of criteria can be found in the Metro Code (Code) that states that a finaldecision shall be based on substantial evidence in the record of the hearing and that thewritten decision must include findings of fact and conclusions from those findings. Thefindings and conclusions shall address, at minimum, the seven criteria listed below.

a. Consistency with directly applicable provisions in ORS 195 agreements or ORS 195annexation plans [ORS 195 agreements are cooperative agreements and urban serviceagreements. The required cooperative agreement for water service provision by theDistrict with cities (including the City of Portland) and Washington County has beenadopted.]


Page 2 of 5

b. Consistency with directly applicable provisions of urban planning area agreementsbetween the annexing entity and a necessary party.

c. Consistency with directly applicable standards for boundary changes contained inComprehensive land use plans and public facility plans.

d. Consistency with directly applicable standards for boundary changes contained in theRegional framework or any functional plans.

e. Whether the proposed boundary change will promote or not interfere with the timely,orderly and economic provision of public facilities and services.

f. If the boundary change is to Metro, determination by Metro Council that property shouldbe inside the UGB shall be the primary criteria.

g. Consistency with other applicable criteria for the boundary change in question understate and local law.

Additionally, the Metro Code contains a second set of 10 factors which are to be consideredwhere no ORS 195 agreements have been adopted and the boundary change is beingcontested by a necessary party. However, a cooperative agreement for sanitary sewerservice provision by the District with cities, including the cities of Hillsboro, Beaverton andTigard, and Washington County, has been adopted. Additionally, the subject properties arewithin the Hillsboro Urban Service Area Boundary identified in the Hillsboro Urban ServiceAgreement adopted in 2003. At time of writing, a necessary party is not contesting thisboundary change. Therefore, these additional criteria need not be addressed.

6. The subject property is comprised of five tax lots; each tax lot contains one single-familydwelling. The tax lots are generally level, with slopes of less than 10 percent. Tax Lot 800is bisected from the northeast to the southwest by a tributary of the Tualatin River. All fivetax lots have public street frontage on SW Lone Oak Street.

To the north of the subject property are Tax Lots 2304 and 2502 (Map 1S2 09AC),which are larger lots within the City of Hillsboro, each containing a single-familyresidence. Also to the north are numerous tax lots comprising the Wynn Woodsubdivision, all within the City of Hillsboro. To the east, the subject property abutsTax Lot 200 (Map 1S2 09DA), which contains a single-family residence, and Tax Lot100, which is within the City of Hillsboro and is part of the Brookwood Crossingplanned unit development, a medium-density residential development. To the south,the property abuts Tax Lot 6900 (Map 1S2 09DB) and Tax Lots 600 and 700 (Map1S2 09DA), all of which are within the City of Hillsboro and are part of theBrookwood Crossing PUD, which will contain medium-density, high-density, andmixed-use residential uses. To the west, the property abuts Tax Lot 900 (Map 1S209 DB), which contains a single-family residence.

7. This property is within the regional Urban Growth Boundary (UGB).


Page 3 of 5

The law that dictates that Metro adopt criteria for boundary changes requires those criteriato include " . . . compliance with adopted regional urban growth goals and objectives,functional plans . . . and the regional framework plan of the district [Metro]." In fact, whilethe first two mentioned items were adopted independently, they are actually now part ofMetro's Regional Framework Plan. The 2040 Growth Concept is also now an element of theFramework Plan. The Framework Plan has been examined and found not to contain anydirectly applicable standards and criteria for boundary changes.

There are two adopted regional functional plans, the Urban Growth Management Plan andthe Regional Transportation Plan. These were examined and found not to contain anydirectly applicable standards and criteria for boundary changes.

8. The City of Hillsboro will provide sanitary sewer service for the property with an 8-inchsanitary sewer line extending from SW Davis Road to the District’s treatment facility locatedin SW River Road. The applicant is proposing to extend a sanitary sewer line from theexisting line within SW Davis Road to SW Lone Oak Street and the subject property. TheDistrict provides the sewage treatment and transmission of effluent to the regionaltreatment plants through major trunks and interceptors as well as sanitary sewer service forlands within unincorporated Washington County.

9. The City of Hillsboro will serve the subject property and surrounding properties with a 10-inch water line that extends from SW Davis Road to Witch Hazel Road. The applicant isproposing to extend an 8-inch water line from SW Davis Road to SW Lone Oak Street andthe subject property.

10. Washington County Fire District #2 presently serves the property. Fire service will notchange as a result of annexation to the District. Once the property has been annexed intothe City of Hillsboro, the City of Hillsboro Fire Department will serve the property.

11. The subject property presently receives police protection from the Washington CountySheriff’s Department. This service will not be affected by the annexation to the District.Once the property has been annexed to the City of Hillsboro, the City of Hillsboro PoliceDepartment will provide the property with police protection.

12. Once the property has been annexed to the City of Hillsboro, access to the futuredevelopment will be required to be in accordance with the approved Planned UnitDevelopment and the City’s Witch Hazel Village Community Plan. Annexation of the subjectproperty to the District will not affect transportation through the City of Hillsboro orunincorporated Washington County.

13. The District has responsibility for surface water management within urban WashingtonCounty. Clean Water Services has entered into an intergovernmental agreement with theCity of Hillsboro for allocation of City and District responsibilities. The City hasresponsibilities for operations and maintenance of storm and surface water facilities withinthe City. The City of Hillsboro will provide storm sewer service to the property from, in part,a 16-inch storm drain system located in SE Alexander Road, to the east of the subjectproperty. The applicant is proposing to extend a storm drain from SE Alexander Road to the


Page 4 of 5

subject property. The District provides the storm water treatment through major stormdrain lines as well as storm sewer service for lands within unincorporated WashingtonCounty.

14. The City of Hillsboro maintains its own Park & Recreation Department. The annexation tothe District will not affect that fact.

CONCLUSIONS AND REASONS FOR DECISION

Based on the above Findings, the Board concluded:

1. The Metro Code at 3.09.050 (d) (4) calls for consistency between the Board decisionand any "specific directly applicable standards or criteria for boundary changescontained in . . . regional framework and functional plans . . . " There are no directlyapplicable criteria in Metro's regional framework plan or in the two adopted functionalplans, the Urban Growth Management Functional Plan and the Regional TransportationPlan.

2. ORS 198 and the Metro Code at 3.09.050 (d) (3) call for consistency between the Boarddecision and any "specific directly applicable standards or criteria for boundary changescontained in comprehensive plans, public facilities plans . . ." The Board has reviewedthe applicable comprehensive plan, which is the Washington County ComprehensivePlan, and finds that the annexation is consistent with said document.

3. The Metro Code calls for consideration of any directly applicable standards or criteria tobe found in urban planning area agreements (UPAA). The County recently adopted anordinance (A-Engrossed Ordinance 613) that revised the Hillsboro-Washington CountyUPAA to include the recently added UGB lands, which include the subject properties.The annexation is consistent with the revised UPAA.

4. The Metro Code also requires that the decision address consistency between thisdecision and any urban service agreements under ORS 195. [ORS 195 agreements arecooperative agreements and urban service agreements.] The required cooperativeagreement between the District, cities (including the City of Hillsboro) and WashingtonCounty has been adopted. The advertisement of the public hearing for the proposedannexation was consistent with the adopted cooperative agreement. The Boardtherefore concluded that its decision is not inconsistent with the adopted cooperativeagreements. An urban service agreement for the City of Hillsboro has also beenadopted; the subject property is within the urban service area boundary identified in theadopted urban service agreement. Annexation of the subject property to the District isconsistent with the adopted urban service agreement.

5. Metro Code 3.09.050 (e) (3) states that another criteria to be addressed is "Whether theproposed change will promote or not interfere with the timely, orderly and economicprovisions of public facilities and services." The Board finds that the District can serve


Page 5 of 5

this area. Therefore the Board finds that the annexation is a logical step towardsmaking urban services available to the property and does not interfere with the timelyprovision of those services.

6. The District supports the proposed annexation to its boundary. The Board of CountyCommissioners has endorsed this request as the Board of Directors of Clean WaterServices District.

7. A necessary party has not contested this boundary change. Therefore, the change maybecome effective immediately upon adoption by the Board pursuant to Metro CodeSection 3.09.050 (f).

EXHIBIT CProposal No. WA-7404

Page 1 of 1

EXHIBIT C

AGENDA

BOARD OF DIRECTORSHOUSING AUTHORITY OF WASHINGTON COUNTY

Agenda Category: Consent – Housing Authority

Agenda Title: AWARD CONTRACT FOR FLOORING AND ROUGHCARPENTRY SERVICES (AFFORDABLE HOUSING #24085B)

Presented by: Susan A. Wilson, Executive Director

SUMMARY (Attach Supporting Documents if Necessary)Each year the Department of Housing Services (DHS) develops a program to improve thecondition of flooring and the need for some rough carpentry improvements in a number of ourAffordable Housing units. This program improve and modernizes the inventory of AffordableHousing units.

On November 19, 2004 DHS issued an “Invitation to Bid” for “ Flooring and Rough CarpentryServices-Affordable Housing for the Housing Authority of Washington County-Contract No24085B”. The bids were evaluated by the lowest “Average Unit Cost” for each of the ten workcomponents identified, i.e. (1) install stud wall framing, (2) remove and replace decking, (3)remove and replace fascia, (4) remove and replace sub floor, (5) remove and replace foundation,(6) install particle board underlayment, (7) remove and replace sheet vinyl, (8) remove andreplace vinyl composite tile, (9) remove and replace carpet and pad, (10) remove ½” particleboard underlayment and install ½” particle board underlayment, etc. The Unit Cost for each ofthe components was added together and divided by 10 to gain the Average Unit Cost. TheDepartment received three bids in response to solicitation.

(Continued on next page)

DEPARTMENT’S REQUESTED ACTION:1) That your Board accept the proposed bids in response to Invitation to Bid #24085B; with theprimary contractor being Unlimited General Contracting , the secondary being North PacificConstruction and Eastside Construction being the third. This contract is not to exceed$150,000,and the contract is for three years.

2) Authorize the chair, or designee, to execute requirement contract(s) as needed, following theCounty’s contract review process.


Agenda Item No.

HA1.a.

Date: 3/01/05

Consent – Housing AuthorityAWARD CONTRACT FOR FLOORING AND ROUGH CARPENTRY SERVICESAFFORDABLE HOUSING #24085BPage 2

Bidder Average Unit CostUnlimited General Contracting $ 27.91North Pacific Construction 42.50Eastside Construction 81.00

Unlimited General Contracting submitted the lowest bid; the bid documents allowed for additionalcontracts to be awarded in the event that the primary contractor is unable to manage the volume ofwork or meet mutually agreed upon deadlines.

AGENDA

BOARD OF DIRECTORSHOUSING AUTHORITY OF WASHINGTON COUNTY

Agenda Category: Consent – Housing Authority

Agenda Title: AWARD CONTRACT FOR ROOFING SERVICES(AFFORDABLE HOUSING # 24083B)

Presented by: Susan A. Wilson, Executive Director


Each year the Department of Housing Services (DHS) performs repairs and replacement of roofsthroughout the Affordable Housing Programs.

On November 30, 2004, DHS issued an “Invitation to Bid” for “ Roofing Services-AffordableHousing for the Housing Authority of Washington County-Contract # 24083B. The bids wereevaluated by adding the five categories of work requested together and dividing by five. Thisgives us the “Average Unit Cost” for each of the five work components identified, i.e. (1)Remove one layer of roofing material to decking and install new roofing material. (2) Removeexisting gutters and replace with new. (3) Remove existing downspouts and replace. (4) Removeand replace ½ inch plywood sheathing. (5) Apply heat weld-able membrane (TPO or PVC).

The Department received two bids in response to solicitation from seven potenial bidders.

Bidder Average Unit Cost per 100 Square Feet1. Quality Plus Roofing $ 98.742. Carlson Roofing $ 148.00

Quality Plus Roofing company submitted the lowest bid; the bid documents allowed foradditional contracts to be awarded in the event that the primary contractor is unable to managethe volume of work or meet mutually agreed upon deadlines. The total contract expenditure willbe the sum of $150,000.00

DEPARTMENT’S REQUESTED ACTION:1) That your Board accepts the proposed bids in response to Invitation to Bid #24083B, with theprimary contractor being Quality Plus Roofing.

2) Authorize the chair, or designee, to execute requirement contract(s) as needed, following theCounty’s contract review process.


Agenda Item No.

HA1.b.

Date: 3/01/05

MINUTES

WASHINGTON COUNTY HOUSING AUTHORITY

JANUARY 4, 2005

CONVENED: 10:25 a.m.

BOARD OF DIRECTORS:Director Tom BrianDirector Dick SchoutenDirector John LeeperDirector Roy RogersDirectory Andy DuyckDirector Carol GakinDirector Sydney Sherwood

STAFF:Charles D. Cameron, County AdministratorDan Olsen, County CounselVal Valfre, Assistant Director, Housing ServicesPatt Opdyke, CPO CoordinatorJeff Friend, AudioVisual SpecialistBarbara Hejtmanek, Recording Secretary

APPROVAL OF MINUTES:December 7, 2004

1. CONSENT AGENDA

It was moved to adopt the Consent Agenda.

Motion – Leeper2nd – SherwoodVote – 7-0

1.a.HA MO 05-1Award/Reject Bids for Architectural & Engineering Services (Approved Under ConsentAgenda)

1.b.HA MO 05-2Approve Agreement with Portland Habilitation for Landscape Maintenance Services forAffordable Housing (Approved Under Consent Agenda)

1.c.HA MO 05-3Award Contract for Roofing Services (Approved Under Consent Agenda)

1.d.HA MO 05-4Authorize Lease Agreement Regarding Use of the Walnut Street Maintenance Facility(Approved Under Consent Agenda)

1.e.HA MO 05-5Accept Fiscal Year 2003-04 Annual Financial Report and Reissued 2002-03 AnnualFinancial Report (Approved Under Consent Agenda)

2. ORAL COMMUNICATION (2 MINUTE OPPORTUNITY)

None.


None.


None.

5. ADJOURNMENT: 10:26 a.m.

Motion – Leeper2nd - GakinVote – 7-0

MINUTES APPROVED THIS ____ DAY _____________________________ 2005

______________________________ __________________________________RECORDING SECRETARY CHAIRMAN

MINUTES


FEBRUARY 15, 2005

CONVENED: 10:22 a.m.

BOARD OF COMMISSIONERS:Chairman Tom BrianVice Chair Andy DuyckCommissioner Dick SchoutenCommissioner John LeeperCommissioner Roy Rogers

STAFF:Charles D. Cameron, County AdministratorDan Olsen, County CounselElmer Dickens, Senior Assistant County CounselKathy Lehtola, Director, LUTPaul Schaefer, Senior Planner, LUTSuzanne Savin, Senior Planner, LUTJerry Hanson, Director, Assessment & TaxationBill Gaffi, General Manager, CWSLinda Gray, CPO CoordinatorPatt Opdyke, CPO CoordinatorJeff Friend, AudioVisual SpecialistBarbara Hejtmanek, Recording Secretary

APPROVAL OF MINUTES:January 25, 2005

PRESS:Doug Browning, Hillsboro ArgusHenry Stern, The Oregonian

1. CONSENT AGENDA

Chairman Brian announced the following modifications to the Consent Agenda:

• Item c. is continued to February 22, 2005.• There is a replacement page for item d.• An off docket item from Land Use & Transportation and County Counsel entitled

“Approve Settlement of Claim on 170th Avenue Project with RCI” (Minute Order 05-48) is added to the Consent Agenda.

It was moved to adopt the Consent Agenda, as modified.

Motion – Rogers2nd – SchoutenVote – 5-0

1.a.CWS RO 05-3Acquire Easements for Sanitary Sewer, Storm Sewer, Water Quality Preservation andStorm and Surface Water Drainage (Approved Under Consent Agenda)

1.b.CWS MO 05-10Award Contract for Landscape Maintenance Services to Portland Habilitation Center,Inc. (Approved Under Consent Agenda)

1.c.CWS MO 05-11Approve an Agreement between Clean Water Services and the Church of Jesus Christ ofLatter Day Saints to Construct a Portion of Cross Creek Discharge Main Project in SW209th Avenue (6211) and Grant an Exemption from Competitive Bidding (CPO 6)(Approved Under Consent Agenda)

1.d.CWS RO 05-4Adopt Resolution and Order for the SW Peters Road Local Improvement District (6170)Proposing Levy of Assessments and Setting the Date for Public Hearing (CPO 4M)(Approved Under Consent Agenda)

LAND USE AND TRANSPORTATION

1.e.MO 05-41Approve Amendment 5.0 with CH2M Hill for Cornelius Schefflin Bridge at CouncilCreek Project (CPO 12C) (Approved Under Consent Agenda)

1.f.MO 05-42Approve Amendment 6.0 with CH2M Hill for Spiesschaert Bridge at Council CreekProject (CPO 12C) (Approved Under Consent Agenda)

1.g.RO 05-27Establish the Roads in Taurus Meadows as a County Road (CPO 6) (Approved UnderConsent Agenda)

1.h.RO 05-28Approve Establishment of a Road Maintenance Local Improvement District (MLID) forIron Ridge Estates No. 2 (CPO 1) (Approved Under Consent Agenda)

1.i.RO 05-29Approve Establishment of a Road Maintenance Local Improvement District (MLID) forMarty Meadows (CPO 6) (Approved Under Consent Agenda)

1.j.RO 05-30Approve Establishment of a Road Maintenance Local Improvement District (MLID) forStillwater Gardens (CPO 6) (Approved Under Consent Agenda)

1.k.MO 05-43Set Public Hearing to Vacate Portions of Certain Slope Easements Along SW Beef BendRoad (CPO 4B) (Approved Under Consent Agenda)

1.l.MO 05-44Set Public Hearing to Rename NW Nitchman Road (CPO 8) (Approved Under ConsentAgenda)

1.m.MO 05-45Set Public Hearing to Rename SW 170th Avenue (CPO 6) (Approved Under ConsentAgenda)

1.n.RO 05-31Approve Establishment of a Road Maintenance Local Improvement District (MLID) forCascadian Heights No. 4 (CPO 7) (Approved Under Consent Agenda)

COUNTY ADMINISTRATIVE OFFICE

1.o.MO 05-46Adopt the Fiscal Year 2005-06 Budget Policies (Approved Under Consent Agenda)

1.p.RO 05-32Approve Budget Appropriations Adjustment for the SB 1145 Fund Following EmergencyBoard Funding Increase to Department of Corrections (Approved Under ConsentAgenda)

HEALTH AND HUMAN SERVICES

1.q.MO 05-47Approve Waste Reduction Plan, Year 15, and Intergovernmental Agreement with Metroto Receive Grant Funds in the Amount of $171,402 (Approved Under Consent Agenda)

SUPPORT SERVICES

1.r.RO 05-33Amend the 2004-2005 Pay Plan to Reflect Classification and Salary Changes for ThreePositions (Approved Under Consent Agenda)


None.

3. BOARDS AND COMMISSIONS3.a.MO 05-36Announce Vacancies on Boards and Commissions

Chairman Brian announced vacancies on the following Board-appointed advisorycommittees:

• Aging and Veteran Services Advisory Council• Accessibility and Disabilities Advisory Council

The Chair encouraged interested parties to obtain a volunteer application from the CountyAdministrative Office or online. He expressed appreciation for citizen participation onthese committees.

3.b.MO 05-37Appoint 13 Members to the Washington County Arts, Heritage and Humanities Coalition

There was a motion to appoint 13 members to the Washington County Arts, Heritage andHumanities Coalition, as follows:

1-year appointments:Marcia ArganbrightPam BakerAnalese ForsterMarci Hosier

2-year appointments:Betty AtteberryCommissioner Andy DuyckAnn KoppyBonnie Laing-Malcomson

3-year appointments:Dawn HoltPaula KinneyAnn RoseberryCommissioner Dick SchoutenBenjamin Wakashige

Motion – Rogers2nd – DuyckVote – 5-0

3.c.MO 05-38Appointment to the Cooperative Library Advisory Board

It was moved to appoint City Councilor Peter Truax to the Cooperative Library AdvisoryBoard.

Motion – Duyck2nd – LeeperVote – 5-0

4. PUBLIC HEARINGS – LAND USE AND TRANSPORTATION4.a.RO 05-25Consider the Annexation of Approximately 0.68 Acres to the Tualatin Valley WaterDistrict (WA-5704)

Suzanne Savin read the quasi-judicial rules of procedure into the record. She told theBoard that the applicant requests a 0.68 acre parcel be annexed to the Tualatin ValleyWater District in order to provide water service to the developing property. Ms. Savinindicated that the subject property is located in the City of Portland within a portion ofthat city’s limits that extends into Washington County. She said that although thePortland Bureau of Water Works typically provides water service to properties withincity limits, the applicant’s submittal included a resolution adopted by the Portland City

Council in support of the property’s annexation to the district. Ms. Savin concluded thatbased upon the analysis in the staff report and the attached findings and conclusions inExhibit A, staff recommends that the Board approve minor boundary change WA-5704with the approval becoming effective immediately.

The public hearing was opened.

No public testimony was offered.

The public hearing was closed.

Commissioner Leeper’s understanding was that this would be a multi-dwelling structureand wondered how many dwelling units are being discussed.

Ms. Savin was not certain of the exact number of dwelling units but specified that this isa proposed apartment building.

It was moved to adopt a Resolution and Order approving the annexation with theapproval becoming effective immediately.

Motion – Schouten2nd - DuyckVote – 5-0

4.b.RO 05-26Consider the Annexation of Approximately 30 Acres to the Tualatin Hills Park &Recreation District (WA-6504) (CPO 7)

Suzanne Savin again read the quasi-judicial rules of procedure into the record. Shereviewed that today’s hearing was continued from the Board’s February 1st hearing date,at the applicant’s request. Ms. Savin explained that this was to allow the applicant toresolve a final issue with the District prior to the effective date of the proposedannexation. She said that based upon the analysis in the staff report and the attachedfindings and conclusions in Exhibit A, staff recommends that the Board approve theminor boundary change WA-6504 with the approval becoming effective immediately.


No public testimony was provided.


It was moved to adopt a Resolution and Order approving the annexation with theapproval becoming effective immediately.

Motion – Rogers2nd – LeeperVote – 5-0

5. PUBLIC HEARINGS – COUNTY COUNSEL5.a.ADOPTEDThird Reading, First Public Hearing of Ordinance No. 634 – Amend Ordinance 489 toDelegate Signature Authority for Subdivision and Partition Plats as Permitted by StateLaw

There was a motion to read Ordinance No. 634 by title only.

Motion – Duyck2nd – SchoutenVote – 5-0

Dan Olsen read the proposed ordinance by title.

Kathy Lehtola observed that the request is to delegate signature authority on certain platsbecause the Board, except for the Chair, is a part-time Board. She noted that there aretimes when staff needs to get plats recorded right away and there is not a Board memberavailable to sign the plats. Mrs. Lehtola summarized that this would allow staff theflexibility to sign plats as appropriate or as needed.


No public testimony was forthcoming.


It was moved to adopt Ordinance No. 634.

Motion – Duyck2nd – LeeperVote – 5-0Roll Call: All Aye

5.b.MO 05-39Third Public Hearing on Proposed Metropolitan Urban Growth Boundary RestrictedShooting District

Elmer Dickens reviewed that this came before the Board in July of 2004, when the Boardadopted a Resolution and Order to initiate a process and directed the Sheriff to submit a

staff report. He related that the Sheriff complied with this request on August 6, 2004 andrecommended adoption as long as it included the entire Urban Growth Boundary andallowed for the use of shotguns to control predatory animals. Mr. Dickens recalled thatthe matter was continued to November 16, 2004, when the Board asked for 1) a summaryof all of the properties within the Urban Growth Boundary that were undeveloped andwere more than five acres suitable for shooting, and 2) information about carelessshooting calls within the County. Mr. Dickens said that a staff report was filed as ExhibitA. He summarized that there are 877 lots within the Urban Growth Boundary that were10 acre minimums and were generally suited in most cases for shooting. Mr. Dickensstated that the Sheriff declined to support any adoption of a restricted shooting districtwhich used a piecemeal approach. Regarding the careless shooting calls, he reported thatfrom January 2004 to July 2004 there were 124 calls for shots fired. Mr. Dickens relatedthat most of these cases resulted in the Deputy not being able to either find the persondoing the shooting or to even identify the complainant. He told the Board that fivereports were written out of the 124 calls and that only one involved an incident involvinga firearm. Mr. Dickens indicated that this was dealt with using existing criminal laws.

Chairman Brian asked for a description of the proposed district.

Commissioner Leeper said that the area he would like covered with a restricted shootingdistrict has the following boundaries:

Southern Boundary: Highway 26Western Boundary Cornelius Pass RoadNorthern Boundary Metro Urban Growth BoundaryEastern Boundary County Line Between Washington and Multnomah

Counties


Randy Kayfes, 16550 SW Merlo Road, Beaverton, Oregon, submitted a Resolution 05-5from the Beaverton School District School Board and read it into the record. (Resolutionmay be found in the Meeting File.) He indicated that this Resolution was passedunanimously by the School Board last night. The resolution asked the Board to initiatesuch proceedings necessary for the establishment of restricted shooting districts aroundall Beaverton School District school sites in unincorporated Washington County. Mr.Kayfes informed the Board that the Beaverton School District in the last two years hasexperienced approximately a 400 percent increase in lockouts of their schools. Heexplained that a lockout is initiated when somebody inappropriately uses a firearm. Mr.Kayfes observed that the School District does not have the time to ascertain if a personhas taken hunter safety courses or if a person is acting appropriately. He spoke of theneed to provide for the safety of students, staff and parents. Mr. Kayfes remarked thatthe educational process is interrupted while staff takes appropriate action to ensure thesafety of the school and staff. He asked the Board for help in letting people know that

hunting near a school ground is inappropriate by ordinance. As a parent, Mr. Kayfesasked the Board to provide a buffer zone around schools to create a safety zone.

Mary Manseau, 5230 NW 137th Avenue, Portland, Oregon, mentioned that she lives inArea B of the annexation agreement between Washington County and Beaverton. Sheinterpreted this to mean that it will be at least ten years before her urbanizedneighborhood will be annexed and protected by State law from hunting. Ms. Manseausupported expansion of the restricted shooting zone to the current UGB boundaries. Sheheard at today’s Worksession that procedures are available for any property ownersrequesting exception to this rule. Ms. Manseau remarked that confusion about theexisting boundaries exists. She commented that she just realized today that most of theurbanized area north of Highway 26 is already inside the restricted shooting zone. Ms.Manseau reviewed that the restricted shooting zone is the 1994 UGB. She maintainedthat enforcement is not being carried out. Ms. Manseau referenced the hunting incidentthat occurred in 2003, which was across the street from where she lives and whichapparently was inside the restricted shooting area. She testified that the officer called tothe scene as well as local residents were unaware that this area was in a restrictedshooting zone. Ms. Manseau felt that the community is in serious need of educationrelative to where the boundary begins and ends. She suggested coordination with theOregon Department of Fish and Wildlife so that the Hunter’s Manual indicates that thereis a restricted zone in Washington County. Ms. Manseau believed the community needssomething to help protect it.

Dina Gross, 14290 NW Spruce Ridge Lane, Portland, Oregon, expressed support for therestricted shooting district.


Chairman Brian observed that because there is no Resolution and Order or map today thatreflects Commissioner Leeper’s defined area, the Board needs to direct staff to preparesuch items.

Elmer Dickens said that he would need a couple of weeks to allow the Sheriff’s OfficePlanning and Research staff to prepare a new electronic map of the area that would besuitable for use by the deputies.

In that he has championed this measure so far, Commissioner Leeper said he would behappy to see the shooting district extend to the unincorporated area within the UGB.However, in the interest of obtaining support for an expanded shooting district, he waswilling to compromise to the area defined. Commissioner Leeper recognized that thisdoes not encompass all of the Beaverton School District area but felt that it is the areamost prone to these types of incidents.

Commissioner Schouten’s first preference was to include everything in District 1 as wellbecause that would cover roughly the southern half of the Beaverton School District. He

believed that the same policies that are at issue in the northern half of the BeavertonSchool District also apply to the southern half. If there is no majority support for this,Commissioner Schouten was willing to vote for the more restricted northerly boundariesas set forth by Commissioner Leeper.

Vice Chair Duyck strongly opposed any shooting district that encompasses the entireUrban Growth Boundary. He went on to say that he has reservations about the smallerrestricted boundary. Vice Chair Duyck stated that the real problem is that the restrictedshooting district does not do anything. He pointed out that of all of the cases reported tothe Sheriff’s Office, only one was a legitimate report and that individual was cited underother laws and dealt with appropriately. Vice Chair Duyck said that the fact that theCounty has a restricted shooting district will not change anything. He was reluctant toput laws on the books that are just there because they make everybody feel good.However, Vice Chair Duyck said that if the zone is restricted to Commissioner Leeper’sdistrict, he would be willing to defer to Commissioner Leeper’s judgement as to the areahe represents. Therefore, he did not oppose this formation.

Commissioner Rogers said that it was his understanding through this hearing process thatthere are State laws and provisions that would cover the situation that the Board isdealing with. He observed that the Board is looking at enforcement more than atregulations. Commissioner Rogers believed, though, that when any Commissioner feelssomething is important to his district, the rest of the Board should try to accommodatethat to the highest degree possible. He was therefore happy to support the restrictedshooting district confined to Commissioner Leeper’s district.

Chairman Brian placed himself in the niche that respects property rights as well as gunowner rights. However, he was swayed on this matter by several of facts. ChairmanBrian noted that Washington County is growing by about 800 to 1,000 people per month.He said that the area described by Commissioner Leeper is getting a substantial amountof that growth. Chairman Brian took note of the school sites that are not within cities butare among the 190,000 unincorporated residents. He agreed that there are laws on thebooks to enforce but he did think this restricted shooting district would make adifference. Chairman Brian preferred to err on the side of prevention and safety. Herecognized that there will be people in the affected district who, knowing the law, willresist shooting. Chairman Brian concluded that this therefore will statistically reduce theodds of an errant bullet or ricochet. He mentioned that there is the ability for an owner ofproperty (5, 10, etc. acres) to ask for an inspection for a shooting range which, if theSheriff believes it is safe, can be approved.

Elmer Dickens asked for direction on one point, namely, whether this restricted shootingdistrict would allow the use of shotguns to control predatory birds or animals.

Chairman Brian indicated that the Board would resolve that question when staff returnswith the map.

Vice Chair Duyck cautioned that it is not where a shot is fired from that is the danger butrather where the shot goes to. He said that a shot could just as easily be fired outside theUrban Growth Boundary and be a danger to those within. Vice Chair Duyck remarkedthat this is why we rely on the responsibility of hunters and those who do shoot.

There was a motion to direct staff to return with the language of the Resolution and Orderand accompanying map as outlined by Commissioner Leeper. It was further moved todirect staff to come back with a map/Resolution which adds District 1 to the areadescribed by Commissioner Leeper. Staff will bring all of this back on March 15, 2005.

Motion – Leeper2nd – DuyckVote – 5-0

6. COUNTY COUNSEL6.a.MO 05-40First Reading of Ordinance No. 636 – Adopt Procedures and Standards for Claims FiledPursuant to the Amendments to ORS Chapter 197 Adopted by Ballot Measure 37 (2004)and Declare an Emergency

Chairman Brian announced that this ordinance is not yet ready to be read for the firsttime. He indicated that the first reading of this ordinance will be held on February 22,2005.


None.


None.

9. ADJOURNMENT: 11:00 a.m.

Motion – Rogers2nd – DuyckVote – 5-0

The Board adjourned to Room 140 for a continuation of today’s Worksession.

MINUTES APPROVED THIS ____ DAY ___________________________ 2005

_______________________________ ________________________________RECORDING SECRETARY CHAIRMAN

Washington County, Oregon

Board of Commissioners

M e e t i n g N o t i c e

Washington County Board of Commissioners

March 1, 200510:00 a.m.

CHAIRMANTOM BRIAN

VICE CHAIRANDY DUYCK

COMMISSIONERDICK SCHOUTEN

COMMISSIONERJOHN LEEPER

COMMISSIONERROY ROGERS

The Board of Commissioners will meet for a generalworksession in Room 140 of the Public ServicesBuilding at 8:30 a.m.

The Board of County Commissioners of WashingtonCounty, as the governing body of Washington County, the Housing Authority and all Countyservice districts for which this Board so acts, will meet for its regular Board meeting in theShirley Huffman Auditorium of the Public Services Building at 10:00 a.m.

All public meetings are recorded.

The agenda items listed below are provided in Adobe Acrobat PDF format. The latest freeAcrobat reader may be downloaded from: www.adobe.com/products/acrobat/readstep.html.

H o u s i n g A u t h o r i t y A g e n d a

BOARD OF DIRECTORS:Tom Brian | John Leeper | Dick Schouten | Roy Rogers | Andy Duyck | Sydney Sherwood | Carol Gakin

1. CONSENT AGENDA

Approval of Minutes January 4, 2005 (PDF, 11K)

a. Award Contract for Flooring and Rough Carpentry Services(PDF, 11K)

11

b. Award Contract for Roofing Services(PDF, 11K)

13


(2-Minute Opportunity)


(10-Minute Opportunity)

Housing Authority AgendaBoard AgendaWorksession AgendaMeeting Schedules and ProceduresMeeting Calendar


5. ADJOURNMENT

B o a r d o f C o m m i s s i o n e r s A g e n d a (PDF, 409K)

1. CONSENT AGENDA

The items on the Consent Agenda are considered routine and will allbe adopted in one motion unless a Board member or person in theaudience requests, before the vote on the motion, to have the itemconsidered separately. If any item is removed from the ConsentAgenda, the Chairman will indicate when it will be discussed in theregular agenda. A list of Consent Agenda items is included at the endof the agenda packet.


Limited to two minutes per individual; ten minutes total.

3. PROCLAMATION HEALTH AND HUMAN SERVICES

a. Proclaim March 2005 as "Developmental Disabilities AwarenessMonth" in Washington County(PDF, 11K)

15

4. PUBLIC HEARING LAND USE AND TRANSPORTATION

a. Consider the Annexation of Approximately 14.46 Acres to theClean Water Services District (CPO 9)(PDF, 92K)

17



7. ADJOURNMENT

CONSENT AGENDA

APPROVAL OF MINUTES

February 15, 2005(PDF, 10K)

27

CLEAN WATER SERVICES

a. Endorse Boundary Change Proposal WA-7404 for Annexationto Clean Water Services' Service District (CPO 9)(PDF, 20K)

39

b. Accept the Construction of the Cornelius Pump Station Projectas Final and Authorize Release of Retainage to Kerr Contractors,Inc. (CPO 1)(PDF, 19K)

43

LAND USE AND TRANSPORTATION

c. Approve Construction Contract for 2005 Americans withDisabilities Act Curb Cut and Sidewalk Projects (All CPOs)(PDF, 53K)

45

d. Establish a County Road in Falcon Crest (CPO 6)(PDF, 33K)

51

e. Approve Agreement with Polygon Development for NW BarnesRoad (CPO 1)(PDF, 32K)

53

f. Approve Agreement for the Railway Crossing PreliminaryEngineering Services on the 19th and 20th Realignment Project City of Cornelius (CPO 12)(PDF, 29K)

55

g. Vacate a Portion of Public Right-of-Way on SW Mayberry Lane(CPO 6)(PDF, 67K)

57

h. Vacate a Portion of a Storm Sewer Easement (CPO 14)(PDF, 46K)

67

COMMUNITY DEVELOPMENT

i. Approve Community Development Block Grant ProjectAgreement for Community Partners for Affordable HousingsGreenburg Oaks Apartments Project(PDF, 9K)

73

j. Approve "Assignment and Assumption" Agreement betweenWashington County, Community Partners for AffordableHousing and Villa La Paz Limited Partnership for the GreenburgOaks Apartments Project(PDF, 9K)

75

k. Housing Rehabilitation Program Policy Changes CommunityDevelopment Block Grant (CDBG) and Home Programs(PDF, 19K)

77

HEALTH AND HUMAN SERVICES

l. Award Contract to Provide Adult Chemical DependencyTreatment Services for the Drug Court Program(PDF, 9K)

79

m. Approve Contract Amendment for Cascadia BehavioralHealthcare for Early Childhood Mental Health Treatment(PDF, 9K)

81

n. Approve Contract Amendment with RMC Research for Servicesto Reduce Use of Ecstasy and Other Club Drugs(PDF, 9K)

83

o. Approve Amendment to the 2004-2005 Contract with AcumenFiscal Agent, LLC to Provide Fiscal Services for Persons withDevelopmental Disabilities(PDF, 9K)

85

SHERIFFS OFFICE

p. Accept Oregon Department of Transportation, Traffic SafetyGrant and Authorize Increase in Budget Appropriations for theSheriffs Office(PDF, 44K)

87

SUPPORT SERVICES

q. Accept Bid/Award Contract for Temporary Staffing Services(PDF, 11K)

91

r. Accept Bid/Award Contract to Install Two Dump Truck Bodiesfor Fleet Management Division(PDF, 9K)

93

s. Accept Bid/Award Contract for Herbicide Spraying Services(PDF, 10K)

95

t. Accept Proposal/Award Contract for Traffic Counts(PDF, 9K)

97

SERVICE DISTRICT FOR LIGHTING NO. 1

u. Form Assessment Area, Authorize Maximum AnnualAssessment, and Impose a First Year Assessment for CopperCanyon Estates (CPO 1)(PDF, 221K)

99

B o a r d o f C o m m i s s i o n e r sM e e t i n g C a l e n d a r



Tuesday, March 8, 2005Extended Worksession - 8:30 a.m.

Tuesday, March 15, 2005

Worksession - 8:30 a.m.Board Meeting - 10:00 a.m.

Tuesday, March 22, 2005

Worksession - 2:00 p.m.Board Meeting - 6:30 p.m.

Washington CountyAdministrative Office155 N. First Avenue, Suite 300Hillsboro, OR 97124

Phone: 503-846-8681Fax: 503-846-4545E-Mail: [email protected]