WAYS AND MEANS COMMITTEE AGENDA

Board of Legislators County Office Building, Room 201 7 Court Street Belmont, New York 14813 Phone: 585-268-9222

WAYS AND MEANS COMMITTEE AGENDA

July 8, 2019

1. Approval of Minutes

- June 19, 2019 - June 24, 2019

2. Approval of Audit

3. Deborah McDonnell, County Administrator

- Request to Fill Deputy County Administrator Position

4. Terri L. Ross, County Treasurer - 2019 Leftover Tax Sale Bids

5. Referrals from Committees

6. Old Business

7. New Business

8. Questions from the Media

9. Good of the Order

10. Adjournment

M E M O R A N D U M O F E X P L A N A T I O N

INTRODUCTION NO: ___________________ (Clerk’s use only) Committee of Jurisdiction: Ways & Means Date: July 8, 2019 Requesting permission to advertise internally and fill the Deputy County Administrator position that is currently vacant. If needed, requesting permission to amend the Section IV Salary Plan to update the salary for Deputy County Administrator position. FISCAL IMPACT:

For further information regarding this matter, contact: Deborah A. McDonnell, County Administrator Phone: 585-268-9217

Request to Fill Position Form

Date: July 3, 2019 Committee of Jurisdiction: Ways & Means

Request to Fill: Title ofPosition: Deputy County Administrator Dept.: Administration

Will any positions be eliminated? No If yes, which position(s): ___________ _

This position is an: Existing position? Yes Newly Created Position? Created by Resolution #: 89-19

This position will be: Full Time? X Part Time? Permanent? X Temporary?

This position will be: Non Union? Yes Union? Covered by the bargaining unit.

Grade: Step: _____ Hourly pay rate:

Annual salary of position: $72,500 Cost of benefits for position: =$3"--'0""'"'"""'99"--4-'-----------

Does position suppmt a mandated program/grant? No Name of program: _________ _

Source of funding for position: 100% County %State --- %Federal --- %Other ---

Source of funding for benefits: 100% County %State --- %Federal --- %Other ---

Amount in cunent year's budget for this position:

Rationale justifying the need to fill this position at this time. Please include in your rational where applicable:

1. The specific duties that cannot be accomplished by another employee.

Provision of additional programmatic and policy oversight for day-to-day operations.

2. The goals your organization will not be able to accomplish as a result of not filling this position.

Timely response to requests for new initiatives could result in delayed/reduced funding opportunities.

3. The funding available to fill the position from external sources.

N/A

4. The benefit to the County generated by this specific position.

Increased operational efficiencies ~-

Department Head Signature: ~ County Administrator's Authorization: ~~ Personnel Officer Authorization: 6 ~r;;:-,

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MEMORANDUM OF EXPLANATION

Intro. No. _______

(Clerk’s Use Only) COMMITTEE: Ways and Means DATE: July 8, 2019 Requesting approval and resolution for the following 2019 leftover tax sale bids…

1. Sale number – 17-40 Town of Allen Property assessed to: SMB Investments LLC 4216 Holdridge Road 2.61 acre TMP # 82.-1-18.13 Class Code – 210 – 1 Family Assessment $47,600 2019 Tax $2,148.26 Bid Amount $2,000.00 Bidder - Daniel Eaton

2. Sale number – 17-689

Town of Friendship Property assessed to: Bickford, Donald & Rose 80 W Main Street .41 acre TMP # 182.15-1-40.1 Class Code – 210- 1 Family Res Assessment $19,600 2019 Tax $2,248.45 Bid Amount $4,000.00 Bidder - John Krause

3. Sale number – 17-1292 Town of Willing Property assessed to: Button, Charles 282 St Rt 19 .33 acre TMP # 292.3-1-32.2 Class Code – 210 – 1 Family Assessment $51,800 2019 Tax $2,554.38 Bid Amount $ 500.00 Bidder - Steven Button

2 Offers From: Allegany County Land Bank Corporation 6087 Rt 19N, Suite 300 Belmont, NY 14804

1. Sale number – 17-1170 Town of Wellsville Property assessed to: Hainey, Timothy 172 E State Street .69 acre TMP # 239.9-2-22 Class Code – 210 – 1 Family Assessment $29,000 2019 Base Tax $1,930.74 Bid Amount $1,950.00

2. Sale number – 17-1171

Town of Wellsville Property assessed to: Hainey, Timothy & Georgette 178 E State Street .72 acre TMP # 239.9-2-23 Class Code – 220 – 2 Family Assessment $29,000 2019 Base Tax $1,836.97 Bid Amount $1,850.00

See attached bid forms

For further information regarding this matter, contact:

Terri Ross, Allegany County Treasurer 268-9290

Board of Legislators County Office Building, Room 201

7 Court Street

Belmont, New York 14813

Phone: 585-268-9222

Ways & Means Committee

July 8, 2019 Referrals from Other Committees

Human Services Committee

1. Office for the Aging Director Madeleine Gasdik is requesting a resolution to accept and

appropriate a donation in the amount of $1,000 from the Grace United Church in Wellsville. The donation comes from funds raised through donations and fundraising events. These funds will be used to increase travel expenses (mileage) for the Home-Delivered Meals Program and should be appropriated as follows:

Appropriation: Amount: A6779.422 (OFA – Wellness in Nutrition – Gas & Oil) $1,000

Revenue: Amount: A6779.1792.PC (Supplemental Nutrition Program – Local Contribution) $1,000

2. Ms. Gasdik is requesting permission to fill one part-time Typist (Non-union, Grade 4, Step: Base).

This position is responsible for telephone and office reception and clerically supports the whole agency. The annual salary for this position is $12,977 with benefits estimated at $1,365. This position is funded 20 percent with County funds, 57 percent with State funds, 10 percent with Federal funds, and 13 percent with “Other” funds.

3. Social Services Commissioner Vicki Grant is requesting a resolution to accept and appropriate additional Local Assistance General funds in the amount of $30,000 for 2019 expenditures related to the Family First Transition Fund. The funds should be appropriated as follows:

Appropriation: Amount: A6070.474 (Services for Recipients – Hillside One Family) $23,000 A6010.482 (DSS Admin – Recruitment/Retention Support & Incentives) $ 4,000 A6010.101 (DSS Admin – Staff Administration) $ 2,000 A6010.482 (DSS Admin – Mobility Mapping) $ 1,000 Total: $30,000 Revenue: Amount: A6070.4670.00 (Federal Aid – Family First Transition Funds) $23,000 A6010.4610 (DSS Admin – Family First Transition Funds) $ 7,000 Total: $30,000

Personnel Committee

1. County Clerk Rob Christman is requesting permission to fill one part-time Motor Vehicle Cashier/Examiner (Non-union, Grade 8, Step: Base) due to a resignation. This position is responsible for DMV transactions required by the State of New York. The annual salary of this position is $15,661 and is not eligible for benefits. This position is funded 100 percent with County funds.

Ways & Means Referrals July 8, 2019 Page 2 of 2

2. The Sheriff’s Office is requesting permission to fill one full-time Senior Account Clerk Typist (AFSCME, Grade 10, Step: Base – Step 7). This position will assist the full-time Accountant with their workload and help to reduce the current Accountant’s overtime hours. The salary for the remainder of 2019 is estimated between $12,615 and $15,178 with benefits estimated between $5,392 and $6,488. This position is funded 100 percent with County funds. The filling of this position is contingent on the adoption of the resolution creating the position that is being considered at the July 8 Board meeting.

3. The Sheriff’s Office is requesting approval to change the Accountant (PEF, Grade 7, Step: Base – Step 11) position hours from 40 to 35 hours per week to match other Accountant’s in the County. This transition would better suit the needs of the Sheriff’s Office as they also intend on hiring a full-time Senior Account Clerk Typist who will also work 35 hours per week to provide consistent accounting services to the Sheriff’s Office. This change also allows the Sheriff’s Office to fall in line with the County’s new standard work hours. The annual salary for this positions new hours is estimated between $43,611 and $60,369 with benefits estimated $18,644 and $25,807. This position continues to be funded 100 percent with County dollars. Additionally, the Sheriff’s Office is requesting permission to fill the Accountant position at 35 hours per week.


Intro. No.____________

(Clerk’s use only)

COMMITTEE: Human Services DATE: July 3, 2019

The Allegany County Office for the Aging requests a resolution to accept a

donation of $1,000.00 from the Grace United Church in Wellsville. The

donation comes from funds raised through donations and fundraising events.

The amount will be used to increase travel expenses (Mileage) for the Home

Delivered Meals Program.

Please appropriate as follows:

Increase Expenditure Account #

A6779.422 WIN (Wellness in Nutrition)-Gas & Oil $1,000.00

Increase Revenue Account #

A 6779.1972.PC WIN (Wellness in Nutrition) – Local Contrib. $1,000.00

FISCAL IMPACT: Increase local contributions.


Madeleine Gasdik, Director Office for the Aging (585) 268-9390

Name and Department Telephone


Date: _July 3, 2019_______________ Committee of Jurisdiction: Human Services______________ Title of Position: __Typist__________________________ Dept.: __Office for the Aging______________________ Will any position(s) be eliminated? __No___ If yes, which position(s): ___________________________ This position is an: Existing position: __X____ Newly Created Position: ______ Created by Resolution #: _________ This position will be: Full-Time: ______ Part-Time: __X____ Permanent: ______ Temporary: ______ This position will be: Section IV: ______ Non Union: __X____ Union: ______ covered by the ____________ bargaining unit. Grade: __4___ Step: ____Base_____ Hourly pay rate: __$15.976___________________ Annual salary of position: _$12,977___________ Cost of benefits for position: _$1,365____________________ Does position support a mandated program/grant? No___ Name of program: _____________________ Source of funding for position: _20_____% County __57____% State ___10___% Federal __13____% Other Source of funding for benefits: __20____% County __57____% State __10____% Federal __13____% Other Amount in current year’s budget for this position: __$14,342_______________________________________ Rationale justifying the need to fill this position at this time. Please include in your rational where applicable: 1. The specific duties that cannot be accomplished by another employee.

There is only one typist position at the Office for the Aging. This position is responsible for telephone and office reception, and clerically supports the whole agency. If other employees were asked to do these jobs, the county would be paying higher wages for typist duties.

2. The goals your organization will not be able to accomplish as a result of not filling this position. There would be no receptionist for a busy county agency resulting in lack of customer service.


Please see above.

4. The benefit to the County generated by this specific position. Providing the clerical support needed by the OFA to fulfill its mission. Providing good customer service to the citizens

Department Head Name: __Madeleine M. Gasdik______________________ Date: July 3, 2019 County Administrator Authorization: ________________________________ Date: ___________ Personnel Officer Authorization: ___________________________________ Date: ___________ Form Updated: 05/01/18


Intro No. ________________

(Clerk’s Use Only)

COMMITTEE: Human Services Committee Date: July 3, 2019

Requesting a resolution to appropriate additional Local Assistance General Funds for 2019 for expenditures

related to the Family First Transition Fund. These budget adjustment changes are requested based on a recent

LCM outlining the appropriate uses for the funds (attached)

Revenue A6070.4670 Family First Transition Funds $23,000

A6010.4610 Family First Transition Funds $ 7,000

Appropriations A6070.474 Hillside One Family $23,000

A6010.482 Recruitment/retention support & incentives $ 4,000

A6010.101 Staff Administration $ 2,000

A6010.482 Mobility Mapping $ 1,000

FISCAL IMPACT: Additional $30,000 in First Transition Funds to support FC recruitment & retention.


Vicki L. Grant, Commissioner 268-9303

Allegany County Department of Social Services


Committee of Jurisdiction: Personnel

Title of Position: Motor Vehicle Cashier/Examiner Dept.: Allegany County Clerk

Will any position(s) be eliminated? No If yes, which position(s): _________ _

This position is an: Existing position: XXX Newly Created Position: __ Created by Resolution #: __ _

This position will be: Fu ll-Time: Part-Time: XXX Permanent: XXX Temporary: _ _

This position will be: Section IV: Non Union: XXX Union: __ covered by the _____ bargaining unit.

Grade: Eight Step: Base Hourly pay rate: $17.21

Annual salary of position: $15,661 Cost of benefits for position: None,

Does position support a mandated program/grant? Yes Name of program: NYS State Vehicle and Traffic Law T2 200 VAT 2

Source of funding for position: 100% County __ % State _ _ %Federal __ %Other

Source of funding for benefits: None County __ % State _ _ %Federal __ %Other

Amount in current year's budget for this position: Funded for 2019 by fees generated by the County Clerk's DMV Office (16,000)

Rationale justifying the need to fill this position at this time. Please include in your rational where applicable: 1. The specific duties that cannot be accomplished by another employee.

DMV transactions required by the State of New York

2. The goals your organization will not be able to accomplish as a result of not filling this position. DMV transactions required by the State of New York

3. The funding available to fill the position from external sources. Funding is provided by the fees generated through County Clerk DMV (12.7%)

4. The benefit to the County generated by this specific position. Customer Service m~aws

Department Head Name: ~~ County Administrator Authorization: .li-;:a- "R . ~

.'"d~ Personnel Officer Authorizatio~ r-.:~

Fonn Updated: 06/25/18 (Resolution No. 118-18)

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Date: July 3, 2019 Committee of Jurisdiction: Public Safety

Request to Fill: Title of Position(s): Senior Account Clerk Typist Dept.: Sheriff’s Office

Will any positions be eliminated? YES If yes, which position(s): Junior Accountant (not filled at this time)

This position(s) is an: Existing position? Newly Created Position? X Created by Resolution #: ________

This position(s) will be: Full Time? X (35 Hr. Week) Part Time? ______ Permanent? X Temporary? ________

This position(s) will be: Non Union? ______ Union? X covered by the AFSCME bargaining unit.

Grade: 10 Step: Base-7 Hourly pay rate: $18.029-$21.6832

Annual salary of position(s): $12,615-$15,178 Cost of benefits for position(s): $5,392.91-$6,488.59

Does position support a mandated program/grant? Yes Name of program: Jail

Source of funding for position(s): 100% County ______% State ______% Federal ______% Other

Source of funding for benefits: 100% County ______% State ______% Federal ______% Other

Amount in current year’s budget for this position(s): $0

Rationale justifying the need to fill this position(s) at this time. Please include in your rational where applicable: 1. The specific duties that cannot be accomplished by another employee.

Position needed to assist the full time accountant with their workload (we have received no qualified applicants for the junior accountant position)

2. The goals your organization will not be able to accomplish as a result of not filling this position.

To reduce the accountants overtime and complete all accounting duties

3. The funding available to fill the position from external sources. None

4. The benefit to the County generated by this specific position.

Public Safety

Department Head Name: _________________________________ Date: 07-03-2019

County Administrator Authorization: ________________________________ Date: ___________ Personnel Officer Authorization: ___________________________________ Date: ___________ Form Updated: 05/01/18


Intro. No.______ (Clerk’s use Only)

COMMITTEE: Public Safety Date: July 3, 2019

The Sheriff’s Office is requesting approval to change the Accountant hours from 40 to 35 to match other Accountants in the County. This transition would better suit the needs of the Sheriff’s office as the Office also intends on hiring a full time Senior Account Clerk Typist, also working 35 hours, in providing consistent accounting services to the ACSO. This move would also assist the Office in becoming more efficient within normal hours to deliver these services to the Office and the County.

Fiscal Impact: none

Refer To: Personnel

For further information regarding this matter contact: Ricky L. Whitney, Sheriff 585-268-9204


Date: July 3, 2019 Committee of Jurisdiction: Public Safety

Request to Fill: Title of Position(s): Accountant Dept.: Sheriff’s Office

Will any positions be eliminated? NO If yes, which position(s):

This position(s) is an: Existing position? X Newly Created Position? Created by Resolution #: ________

This position(s) will be: Full Time? X (35 Hr. Week) Part Time? ______ Permanent? X Temporary? ________

This position(s) will be: Non Union? ______ Union? X covered by the P.E.F. bargaining unit.

Grade: 7 Step: Base to step 11 Hourly pay rate: 23.9626-33.1701

Annual salary of position(s): 43,611.93-60,369.58 Cost of benefits for position(s): 18,644.10 – 25,807.99

Does position support a mandated program/grant? Yes Name of program: Jail

Source of funding for position(s): 100% County ______% State ______% Federal ______% Other

Source of funding for benefits: 100% County ______% State ______% Federal ______% Other

Amount in current year’s budget for this position(s): $0

Rationale justifying the need to fill this position(s) at this time. Please include in your rational where applicable: 1. The specific duties that cannot be accomplished by another employee.

Position needed to fulfill the accounting functions at the sheriff’s Office

2. The goals your organization will not be able to accomplish as a result of not filling this position. Timely execution of accounts payable and receivable/ Payroll / Budgeting / other duties as assigned


None 4. The benefit to the County generated by this specific position.

Public Safety

Department Head Name: _________________________________ Date: 07-03-2019

County Administrator Authorization: ________________________________ Date: ___________ Personnel Officer Authorization: ___________________________________ Date: ___________ Form Updated: 05/01/18

Documents

WAYS AND MEANS COMMITTEE AGENDA