Public Portal of MIS application has been designed as a comprehensive platform for external as well as internal users of DGT to allow timely and transparent flow of information. The web portal will have information such as, details of establishments and apprentices if they want to participate in the Scheme, period of training, trade of training, tracking of apprentice after training etc.

Step No Details Instruction Remarks

1 How to Access portal

1

To access, type the address in the address bar as:

www.apprenticeship.gov.in

User will be redirected to the Home page of the Public Portal of Apprenticeship Training Scheme.

Home page is as shown as below

2 Establishment Registration

1

For New Establishment Registration Click on

(a) Establishment tab on upper tab bar. Or

(b) Establishment Registration on Establishment block.

Page for Registration of Establishment for Apprentice Training will open as shown below.

Establishment Registration Notification display on portal page.

2 Enter the all required details.

3 Click on Submit to register the establishment for apprenticeship training.

4

After Submitting all details, the mail would be triggered to the registered email ID of Contact Person for Apprenticeship with the activation link and will display a notification.

3 Activation (Establishment)

1 The triggered email will be displayed Activation Link

E-mail with Activation Link. Establishment Registration message. login Credentials Message

2

After clicking on Activation Link user will be redirected to MIS page along with system generated Establishment Registration number and a message.

3

A new mail will be triggered to the registered email ID with the login Credentials to the MIS page for Internal/Registered users.

Web based portal for Apprenticeship Training Scheme

Step No Details Instruction Remarks

4 Login & Modify user (Establishment)

1 Clicking on Login at Apprenticeship home page on the top, Login page will open.

Login Page Establishment Home Page.

2 With the use of “User ID” and “Password” user can successfully login the portal.

3 By clicking “Edit My Profile” on Establishment Login Home page, user can modify User details.

5

Upload Signature Image of Authorized signature

1 See Menu Colum on right side of your Establishment Login Page.

2

Select MIS>Apprenticeship> Establishment>Profile> Edit>

3 Edit details if necessary.

4 Upload image of authorized Signature for establishment

5 save

6 Course Creation (Establishment)

1 See Menu Colum on right side of your Establishment Login Page.

2 Select MIS>Apprenticeship> Course>Course details>Create

3 Enter the details regarding required Apprenticeship trade & seat.

4 save

7

Apprentice Registration

1

Apprentice need to register themselves on Public Portal under Apprentices Registration option for Apprenticeship

Apprentice Registration Apprentice Registration Submission Message.

2

For New Registration Click on

(a) Apprentice Registration of Apprentice tab on upper tab bar of portal Home page. Or

(b) Apprentice Registration on Apprentice block.

3 Enter the all required details with uploading photo.

4 Click on Submit button to register the apprentice for apprenticeship training

Step No Details Instruction Remarks

8 Activation (Apprentice)

1

Once Registration process is complete, an email will be triggered to the registered email ID of apprentice with activation link.

Apprentice Registration Mail

2

Once apprentice will click on Activation link, A new mail will be triggered to the registered email ID of apprentice with unique Registration Number for Apprenticeship Training.

Confirmation Mail with Apprenticeship Registration Number

9 Update Apprentice profile

1 With unique Registration Number Apprentice may update his/her profile.

Portal Home Page:-

Apprentice Authentication page

2

To update Apprentice profile Click on (a) Apprentice Profile of

Apprentice tab on upper tab bar of portal Home page. Or

(b) Apprentice Profile of Apprentice block on block menu at lower of portal Home page.

3 Apprentice Authentication page will display

4 Enter the required details for the authentication of apprentice profile.

5

Select authenticate, on successful authentication the trainee will be able to view own personal details, contact details and qualification details.

10 Apprentice Verification

1

To validate the apprentice profile for enables public to validate a particular apprentice Click on Apprentice>Apprentice verification On portal Home page.

Apprentice Verification

2 Enter the details

3

select the search, on successful validation the profile of apprentice will be displayed.

Step No Details Instruction Remarks

9 Apply for Apprenticeship (Apprentice)

1 To Apply for Apprenticeship candidates have to search Establishment.

Establishment search (from home page) Details of Establishments Establishment details page Registration form.

2

To search for registered Establishment for apprenticeship training click on (c) Establishment search of

Establishment tab on upper tab bar of portal Home page. Or

(d) Establishment search of Apprentice block on block menu at lower of portal Home page.

3

Enter the required details as Establishment Name, Region, State (mandatory), district, trade type, trade, Seat Available or Hostel facility.

4 click on Search button, the details of establishments will be displayed

5

Click on Establishment Name in which user want to apply, establishment details page will be open.

6

As per the required trade & seat available, click on “Apply” button on establishment details page under establishment details tab.

7 Clicking on “Apply” button, registration form will display

8 Enter the required details in registration form.

9 Click on Apply after completing registration form.

10

Application of candidate for Apprenticeship Training will be sent concern establishment through portal.

Step No Details Instruction Remarks

10

Offering Apprenticeship Training to candidates. (Establishment)

1

After Applying for Apprenticeship in concern Establishment through registration form by candidates, concern establishment will show his/her application on own portal page.

MIS>apprenticeship> Training>approval>Queue Page for details of candidates New window after select “offer” Offer letter to candidates through Portal generated E-mail.

2

To show received application under pending approval list under status “Apply by Apprentice.” Select MIS>apprenticeship> Training>approval Queue.

3

Under pending approval list, clicking on underlined blue colored Apprentice Reg. No, User will enable to show complete details of candidates with his/her photo & attached documents.

4

If establishment found appropriate candidate, than √ (tick out) on □ button before Apprentice Reg. No. & select “offer” under selection action drop-down list.

5

Selecting particular candidates for offering Apprenticeship Training, a window will open. Enter training period i.e. starting date & completion date of training & rate of stipend as per norms & click on “Save”

6 Offer letter will be send to candidates through Portal generated E-mail.

11

Acceptance for Apprenticeship Training. (Apprentice)

1

After saving the page by establishment, an email will be triggered to the candidates regarding Apprenticeship offer for acceptance with link for confirm acceptance.

A apprenticeship Training Acceptance Page Offer accepted message

2

Clicking on link by candidate, a page will be open on portal site regarding offer for Apprenticeship Training & its acceptance.

3

Required details must be entered by candidate & uploaded his/her signature.

4 Click on “Accept” Offer accepted message will be display.

Step No Details Instruction Remarks

12

Approve candidates for Apprenticeship training. (Establishment)

1

After accepting offer for Apprenticeship training by candidates, his/her request for Apprenticeship Training in particular establishment will be shown on concern establishment’s dashboard.

MIS>apprenticeship> Training>approval>Queue Status “Accepted by Apprentice.” select “Approve” E-mail to designated authority for further processing.

2

To show received request under pending approval list under status “Accepted by Apprentice.” Select MIS>apprenticeship> Training>approval> Queue.

3

√ (tick out) on □ button place on just before Apprentice Reg. No. & select “Approve” under selection action drop-down list.

4

After approving candidates for Apprenticeship Training, details of such candidates not shown in “Queue” menu but shown in “View” menu under status “Approved by Establishment.” (MIS>apprenticeship> Training>approval>View)

5

Through portal generated E-mail, details of candidate approved by establishment will sent to concern designated authority for further processing.

13 Apprenticeship Contract (Establishment)

1 Select MIS>apprenticeship> Training>approval>View

Establishment dashboard MIS>apprenticeship>Training>approval>View Portal generated contract

2

(a) Click on Blue colored Apprentice reg. no.

(b) Page for details of approved candidates will be displayed.

(c) Under Training details tab click on “Registered Contract”

(d) Portal generated Contract of Apprenticeship Training for Establishment approved candidates will be downloaded in pdf format.

Step No Details Instruction Remarks

14

Approval for Apprenticeship contract (Designated authority)

1

Designated authority will get details of candidate approved by establishment through portal generated E-mail.

An auto generated Mail to designated authority Designated authority dashboard MIS>apprenticeship>Training>approval>Queue Select “process” A new window for upload manually signed contract for approval. Designated authority dashboard- After Contract upload MIS>apprenticeship>Training>approval>View Status-Contract generated Final contract to Apprentice, concern Establishment & concern designated authority through them E-mail.

2

To show candidates for approval by designated authority under “Pending approval list” Select MIS>apprenticeship> Training>approval>Queue

3

Under pending approval list, clicking on underlined blue colored Apprentice Reg. No, Designated authority will enable to show complete details of candidates approved by establishment in new opened window.

4

On that page, Under Training details tab click on “Registered Contract” Portal generated Contract of Apprenticeship Training for Establishment approved candidates will be downloaded in pdf format.

5

Concern designated authority would Print downloaded contract & check details of establishment approved contract.

6

If it found ok, than designated authority would sign the contract & scan that contract in pdf format.

7 Select MIS>apprenticeship> Training>approval>Queue

8

√ (tick out) on □ button place on just before Apprentice Reg. No. & select “process” under selection action drop-down list.

9 A new window will open for upload manually signed contract for approval.

10

Upload manually signed contract for approval & save page. Now final contract will replace on exiting contract.

11

Final contract will be sent to Apprentice, concern Establishment & concern designated authority through them E-mail.

Step No Details Instruction Remarks

15 Legacy data upload

1

For uploading legacy data of Apprentices (Apprentices who were joins in Apprenticeship Training previously), submit data for such apprentices in prescribed Excel sheet given herewith)

2

Such data will be uploaded in bulk through login from state Apprenticeship Advisor at head office level.