Debora H. NewmanSupervisor Administrative Specialist IKey Qualifications Twenty-seven years of experience in

Department of Energy Records and Information Management

Certified Derivative Classifier National Archives and Records

Administration, Certification of Federal Records Management Training, May 2011

National Archives and Records Administration, Electronic Records Issues, September 2002

Extensive knowledge of:o DOE Order 243.1B Records

Management Programo DOE Order 470 Security Serieso Energy Employees Occupational

Illness Compensation Program act (EEOICPA) Records Processing

o Freedom of Information Act (FOIA) and Privacy Act requirements

o DOE Records Disposition Schedules

o Federal Facility Agreement covering CERCLA requirements for the Administrative Record

o Information Security Manual and Classified Matter Protection and Control (CMPC) Requirements

o Waste Management Records, including State Permit Language on management records

Proficient in the Microsoft Office (Word, Excel, Access, PowerPoint, Outlook)

Experience with many custom software databases designed for specific research and/or business needs, including Documentum

Active DOE Q Clearance

EducationAssociate of Applied Science Degree in Business Management Technology, Roane State Community College, Harriman, TN, 2000

Experience SummaryMs. Newman has over 27 years of records management experience for the Department of Energy (DOE) Oak Ridge Records Management Systems. She is experienced in providing senior level strategic planning, technical records management, and record facility management. Ms. Newman possesses historical knowledge of the legacy records and understands all system support tools used for the East Tennessee Technology Park (ETTP) Records Collections. She has an excellent relationship with local DOE Records Management and Information Management personnel. Ms. Newman possesses extensive knowledge in:

DOE Order 243.1B Records Management Program

DOE Order 470 Security Series Energy Employees Occupational Illness

Compensation Program act (EEOICPA) Records Processing

Freedom of Information Act (FOIA) and Privacy Act requirements

DOE Records Disposition Schedules Federal Facility Agreement covering

CERCLA requirements for the Administrative Record

Information Security Manual and Classified Matter Protection and Control (CMPC) Requirements

Waste Management Records, including State Permit Language on management records

Ms. Newman is designated as the Subject Matter Expert in Records Management for the URS | CH2M Oak Ridge LLC (UCOR) contract. She is also certified by ETTP as a Derivative Classifier.

Present PositionSupervisor Administrative Specialist I, Strata-G Staffing Services, LLC, Knoxville, TN, 04/2012 – Present

Oversight and direction of staff members in areas of Records Management which include indexing, quality assurance checks, requests and retrievals, Project Document Controls Centers including the subcontract submittal process, Inactive Records Management, Facility Drawings and Records, Administrative Record, Correspondence Action Tracking, shipping records to off-site storage facilities, approving eligible records for destruction, file guide implementation, records inventory reconciliation and issuance of controlled documents.

Professional History Oak Ridge Site Representative/Records Manager, C.J. Enterprises, Inc., 11/1999 – 04/2012

Oversaw and directed up to 60 staff members in areas of Records Management, which included indexing, quality assurance checks, requests and retrievals, Project Document Controls Centers including the subcontract submittal process, Inactive Records Management, Facility Drawings and Records, Administrative Record, Correspondence Action Tracking, shipping records to off-site storage facilities, approving eligible records for destruction, file guide implementation, records inventory reconciliation and issuance of controlled documents.

Provided Deputy Program Management support by preparing proposals in response to request by the UCOR Subcontract Administrator.

Provided overall management and oversight of CJE personnel; coordinating weekly and monthly contract reporting and submittal requirements; and serving as the primary point-of-contact to the UCOR Subcontract Coordinator to performance of the contract.

Managed and coordinated daily work on responses to EEOICPA claims while ensuring project budget limits are upheld.

Coordinated with other Subcontractors on Records Management Practices and Procedures.

Maintain CJE procedures and staff work instructions. Prepared and taught classes to current staff in the areas of Records Management and

correct handling of Unclassified Controlled Sensitive information. Coordinated and provided records management guidance to the current UCOR Records

Manager and Subcontracting Representative. Directed project to reduce records holdings by 25,000 cubic feet by using the DOE

Records Schedules for shipment to an authorized Federal Records Center or appropriately destroy eligible record candidates within an 18-month period. Received DOE Certificate of Appreciation award from the 2006 DOE Information Management Conference recognizing this accomplishment. To date, over 41,000 cubic feet have been disposition.

Project Administration Submittal Coordinator, Pacific Western Technologies, LTD., 10/1998 – 11/1999

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Reviewed Request for Proposals for records related issues and arranged reading rooms for bidders.

Managed and tracked subcontract submittals. Activities included: logging submittals, distributing to the identified recipients, filling according to records requirements, preparing submittal reports for the Subcontract Technical Representatives, and transferring closed subcontract files to Inactive Records.

Provided assistance/guidance to computer programmers in making enhancements to the SSR System.

Prepared and presented records information at awarded subcontract kick-off meetings. Assisted project personnel with abandoned records, records clean up, classification

reviews, records turnover, and records inventory reconciliation. Provided interpretation/guidance and implementation of records management

procedures and engineering procedures for the submittal process.Project Records Coordinator, Lockheed Martin Energy Systems, Inc., and then Bechtel Jacobs Company LLC, 10/1997 – 10/1998

Integrated two waste management document centers into a central document management center. Assessed a third waste management document center to determine the need for ongoing operations. Tasks included reviewing records collections, interviewing staff, determining duplicate records and appropriately destroying, separating active records from inactive records, preparing inactive records for transfer to the Inactive Records Center, coordinating assignment of retention schedules.

Participated in company-wide records inventory updates. In the 1997 records inventory update, successfully collected information for over 200 records series equaling over 2,000 cubic feet. This review enabled the Company to more accurately identify new records series and make changes to previously identified records.

Assisted with special information requests, and internal and external audits and assessments.

Information Management Associate I, Lockheed Martin Energy Systems, Inc., 08/1993 – 04/1997

Interfaced with numerous diverse customers including auditors, federal and state regulators, DOE employees/contractors, and internal customers.

Managed quality assurance records including shipping documents, regulatory required documentation, and procedures.

Provided guidance on records management procedures and process. Provided database and software administration and configuration control.

Senior Office Assistant, Lockheed Martin Energy Systems, Inc., August 1991 – August 1993

Developed and implemented filing systems for classified project files. Prepared graphical presentations for meetings. Answered phones, maintained vehicle logs, facilitated security clearances, input

monthly time, prepared purchase requisitions and correspondence.Data Computerization Supervisor, Oak Ridge Associated Universities, 1989 – 1991

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Supervised and coordinated tasks for two data entry clerks for the Center for Epidemiologic Research. Maintained access/control to a secure records vault. Interpreted and evaluated changes to abstracted technical research data and input corrections. Prepared weekly statistical performance reports.

Office Assistant, Oak Ridge Associated Universities, 1988 – 1989 Worked in the Purchasing Department preparing Purchase Orders and working with

buyers.Data Energy Clerk, Oak Ridge Associated Universities, 1984 – 1988

Performed Data Energy for projects in the Center for Epidemiologic Research.

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Office Assistant I, Oak Ridge Associated Universities Belonged to a pool of Secretaries in the Office of Personnel Services.

Office Assistant I/VOE, Oak Ridge Associated Universities, 1982 – 1983 Worked as a receptionist for the Energy Education Division.

Professional Development/Training National Archives and Records Administration, Certification of Federal Records

Management Training, May 2011 National Archives and Records Administration, Electronic Records Issues, September

2002 Certified Derivative Classifier for the ETTP

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