UK Aid MatchProject Completion Report

Updated August 2020This project completion report covers the full length of the project and is unique to each project based on the contracted start and end date. This narrative report must be submitted alongside all supporting documents within three months after the project end date. The checklist of supporting documents can be found at the end of this report template. Refer to the Project Completion Report Guidance (opens in new tab) under the grant holder resources section of the website before completing this template.

1: Grant informationOrganisation1.1 Grant holder organisation

name1.2 Grant reference number1.3 Project delivery partners (if

applicable)1.4 Previous annual report

score/s (if applicable)Year 1: Year 2: Year 3: Year 4:

Project detail1.5 Project title1.6 Start date1.7 End date 1.8 If a no cost extension was

granted, specify the original end date

1.9 Outline why a no cost extension was granted

1.10Country(ies) of implementation

1.11Counties or districts in country(ies) of implementation

1.12Project summaryIt is recommended that this ‘summary’ section of the report is completed after the rest of the report to allow for thorough reflection. It is useful to refer to the project summary from the original project proposal and amend according to any key project design changes that occurred over

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the project lifetime.

The project summary should include the project achievements with reference to context, beneficiaries reached over the lifetime of the grant, and the overall project impact. [400 words]

BudgetBreakdown of budget and other contributions

Total project budget including match fundingTotal project budget funded by the Foreign, Commonwealth and Development Office (FCDO) (formerly the Department for International Development (DFID))

Other1.13Acronyms

Avoid the use of jargon and acronyms. Only use acronyms where necessary and avoid those that are sector or context specific. If acronyms are necessary, list them here.

Acronym

Explanation

1.18Share the D-portal link (opens in new tab) to updated final set of published IATI data. Ensure activity status is changed from implementing to closed.

2: Performance against outcomesThis section is about achievement against project outcomes. Outcome Indicators Plot actual performance against the intended targets for each outcome indicator in the logframe into the graphs below. Add additional graphs if necessary.

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The graphs can be modified within this template by right clicking the relevant parts of the graph. Remember to modify all elements including:

Y axis title X axis and Y axis range Data entry per quarter

Self-assessment scoring criteriaRefer to the scoring guidance and assess each outcome from the logframe using the scoring descriptions below.Score Outcome descriptionA++ Outcome substantially exceeded expectation (exceeded by a

range of 20%+)A+ Outcomes moderately exceeded expectation (exceeded by a range

of 10-20%)A Outcomes met expectation (exceeded by a range of 0-10%)B Outcomes moderately did not meet expectation (underachieved by

between 0 and 10%)C Outcomes substantially did not meet expectation (underachieved

by 11%+) Outcome statement

(copy paste outcome statement wording from logframe)

Overall outcome score (Self-assessed)

Choose an item.

Outcome Indicator One: (copy paste indicator, word for word from logframe)

Baseline Y1 Y2 Y30

50100150200250300350400450

100

200

300

400

80 100 120

300

[Indicator] at the end of year X

Target Actual

Self-assess progress for this outcome indicator Choose an item.Explain how you verified the result. Describe what data you used and how it was collected [150 words]

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Explain and provide an analysis for any major differences between what you planned to achieve, and what has been accomplished. Outline what learnings have been drawn from the differences. [200 words]

Outcome Indicator Two: (copy paste indicator, word for word from logframe)

Baseline Y1 Y2 Y30

50100150200250300350400450

100

200

300

400

80 100 120

300

[Indicator] at the end of year X

Target Actual

Self-assess progress for this outcome indicator Choose an item.Explain how you verified the result. Describe what data you used and how it was collected [150 words]

Explain and provide an analysis for any major differences between what you planned to achieve, and what has been accomplished. Outline what learnings have been drawn from the differences. [200 words]

Outcome Indicator Three: (copy paste indicator, word for word from logframe)

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Baseline Y1 Y2 Y30

50100150200250300350400450

100

200

300

400

80 100 120

300

[Indicator] at the end of year X

Target Actual

Self-assess progress for this outcome indicator Choose an item.Explain how you verified the result. Describe what data you used and how it was collected [150 words]

Explain and provide an analysis for any major differences between what you planned to achieve and what has been accomplished. Outline what learnings have been drawn from the differences. [200 words]

Outcome Indicator Four: (copy paste indicator, word for word from logframe)

Baseline Y1 Y2 Y30

50100150200250300350400450

100

200

300

400

80 100 120

300

[Indicator] at the end of year X

Target Actual

Self-assess progress for this outcome indicator Choose an item.

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Explain how you verified the result. Describe what data you used and how it was collected [150 words]

Explain and provide an analysis for any major differences between what you planned to achieve, and what has been accomplished. Outline what learnings have been drawn from the differences. [200 words]

3: Performance against outputsThis section reflects upon achievement of outputs. Complete the below alongside the Output Scoring Table (excel), which will be available on SMILE (pre-populated with historical data, if appropriate). Output 1 (Insert output wording from

approved logframe)Overall output score (Self-assessed)

Choose an item.

Provide a brief analysis and reflection of any under or over achievement against indicator targets for this output. Ensure all indicators are covered. [200 words]

Overall Outcome Assessment Based on the above outcome indicator assessments, reflect on overall achievement against the project outcome.Overall self-assessment score

Justify the assessment. Summarise the factors and achievements that led you to assign this overall score. [150 words]

Choose an item.

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Output 2 (Insert output wording from approved logframe)

Overall output score (Self-assessed)

Choose an item.

Provide a brief analysis and reflection of any under or over achievement against indicator targets for this output. Ensure all indicators are covered. [200 words]

Output 3 (Insert output wording from approved logframe)

Overall output score (Self-assessed)

Choose an item.

Provide a brief analysis and reflection of any under or over achievement against indicator targets for this output. Ensure all indicators are covered. [200 words]

Output 4 (Insert output wording from approved logframe)

Overall output score (Self-assessed)

Choose an item.

Provide a brief analysis and reflection of any under or over achievement against indicator targets for this output. Ensure all indicators are covered. [200 words]

Output 5 (Insert output wording from approved logframe)

Overall output score (Self-assessed)

Choose an item.

Provide a brief analysis and reflection of any under or over achievement against indicator targets for this output. Ensure all indicators are covered. [200 words]

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4: Theory of Change and LogframeThis section is about understanding the impacts, outcomes, and outputs in relation to the project’s theory of change and logframe. 4.1

Theory of change. Submit the theory of change. Reflect upon the assumptions underpinning the project theory of change. Outline whether the assumptions held true or if they come under challenge or changed in any way over the project’s lifetime. If so, explain how, where, and why they were adapted. [300 words]

4.2

Logframe. Submit the updated project logframe, using the latest approved version from SMILE, with the ‘achieved’ sections completed against each output / outcome indicator. Reflect upon any logframe changes over the course of the project and explain the rationale and results of the changes. [300 words]

4.3

Impact indicators. Reflect on the extent to which the project has contributed to the impact level indicators outlined in the logframe. [200 words]

5: Learning

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Complete the table below detailing what learning your team has gained within each area and what methods were used to capture learning. Detail any actions taken during the project’s lifecycle to respond to the learnings and/or any changes planned for future project implementation. 5.1

Programmatic approach and project implementation learnings. Reflect on project implementation and the operational/logistical delivery of activities in the workplan. Analyse what key learnings can be derived from the achievements and challenges experienced in delivering activities within the context and how these learnings will be used by your organisation or in future programming. [300 words]

5.2

Technical and sector learnings. Reflect on the technical approach used. Analyse what key learnings can be derived from the achievements and challenges experienced in delivering this approach to address the identified problem and how these learnings will be used. [300 words]

5.3

Institutional and policy learnings. Reflect on institutional and policy engagement in the context of the project. Analyse what key learnings can be derived from the achievements and challenges experienced and how these learnings will be used. [300 words]

5.4

Monitoring and evaluation learnings. Reflect on how you measured change in the project and the tools or methods used. Analyse what key learnings can be derived from the achievements and challenges experienced, and how these learnings will be used. [300 words]

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5.5

Beneficiary accountability. Reflect on how the project strengthened beneficiaries’ choice and control over their own development during the life of the project. Outline the accountability mechanisms used and their effectiveness. Analyse what key learnings can be derived from the achievements and challenges experienced and how these learnings will be used. [300 words]

5.6

Research. What research have you done since the last Annual Review? Provide reference and link, including dates and a concise summary of key learnings. Please attach any research report(s) as an annex. [200 words]

5.7

External evaluation. Outline key findings from the independent evaluation conducted on the ended project. The full report should be submitted as an annex to this narrative report. [200 words]

6: Sustainability This section requires reflection and analysis on how the project has integrated sustainability strategies over the project lifetime. Please refer to the Sustainability Guidance on the UK Aid Match website (opens in new tab). 6.1 Provide an update on the context for sustainability and the

implementation of the exit strategy. Provide an analysis of how activities

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did or did not work well, in terms of achieving sustainable impact. [300 words]

6.2 Economic sustainability: How did the project contribute towards greater economic empowerment? Outline how the project supported beneficiaries in reducing poverty sustainably. Explain the impact of the project on economic progression out of poverty and how economic improvements will continue after the project has closed. [300 words]

6.3 Environmental sustainability: How did the project contribute towards improving the environment or aim to minimise any environmental impact? Detail actions taken to mitigate against the impacts of climate change, build climate and environmental resilience, or improve environmental management. Were any climate smart innovations or technologies used? Explain how the environmental improvements will continue after the project has closed. [300 words]

6.4 Socio-political sustainability: How did the project contribute to improving the socio-political context? Outline the extent to which the project influenced policy changes or affected attitude and behaviour change across stakeholders. Detail how the project supported national/local government to achieve sustainable impact. Describe how the socio-political improvements will continue after the project has closed. [300 words]

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7: Social inclusionThis section is about how the project has reached the most marginalised and vulnerable beneficiaries. 7.1 Summarise what has been done to identify and target the most

marginalised and vulnerable beneficiaries and reflect on how well this has worked. Consider the full project cycle, including planning, implementation and monitoring and evaluation. How did you measure the most vulnerable and marginalised were reached? [200 words]

7.2 Disability inclusion: Summarise, with practical examples, what has been done to identify and target people with disabilities in both your project and your organisation's decision-making processes over the duration of the project. Explain how well this has worked. Explain how the project has ensured that people with disabilities have equal access to project benefits. Reflect on any lessons learned. [200 words]

7.3 Gender equality: Summarise, with practical examples, what has been done to address gender inequality, in both your project and your organisation's decision-making processes, over the duration of the project, and explain how well this has worked. Refer to DFID’s Strategic Vision on Women and Girls (opens in a new tab). [200 words]

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8: Risk managementThis section looks at how risk has been understood, reported, and mitigated against over the project lifetime. 8.1 Submit an updated final risk register and delivery chain map. Outline

any key changes to the project and delivery chain risks over the course of the project and reflect on how effective risk mitigation approaches have been. Detail key learnings from the risk management approach. [250 words]

8.2 Outline if you would do anything differently in terms of identifying, managing, and mitigating risk in the future. If so, explain how you would do it differently. Detail any learnings. [250 words]

9: SafeguardingThis section looks for analysis on how the approach to safeguarding was strengthened over the project’s lifetime.9.1 What activities were carried out to strengthen the approach to safeguarding at project

level? Reflect on the impact of these activities [200 words]

9.2 How did you engage beneficiaries and stakeholders in the project approach to safeguarding, including ensuring that they understood their rights and how to report a safeguarding concern? What learnings have you taken from this? [200 words]

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9.3 If applicable, how did you build your downstream partner’s capacity around safeguarding? [200 words]

9.4 What key lessons around safeguarding have you learnt because of implementing this project? [200 words]

10: Capacity building This section explores how grant holder and downstream partner organisational capacity has changed over the project lifetime10.1

Detail any staff development or capacity building activities undertaken or received by your organisation (as the lead grant holder). Describe the results of these activities and how it impacted the delivery of the project. [200 words]

10.2

What capacity building (or staff training) has been carried out with downstream partners. Reflect on the impact this had on project delivery and outline key learnings. [200 words]

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11: Knowledge sharing11.1 Have you made any connections with any other grant holders during

the project period?Yes ☐ No ☐If yes, what were the key issue(s) discussed and/or what insights were shared? What value was added to your project and will you continue to liaise with them beyond the end of the project?

11.2 Collaboration. Please describe any collaboration and engagement with other actors outside your organisation, on work related to project implementation during the project period? Outline how you will continue to liaise with these actors beyond the end of the project (if relevant). Provide explanatory text next to any actors you select on the left.

Government

NGOs

Private Sector

Other Please specify type of actor:

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11.3 Dissemination. Have you shared knowledge or lessons learnt relevant to this project with any other partners or across other sectors over the project period? If so, please share the platform used, type of knowledge exchanged and outcomes from disseminating this information.

Yes ☐ No ☐What platform did you use? For example, Skype / Phone or email.

What type of knowledge did you exchange?

What were the results or impacts of disseminating/sharing this information?

12: Value for Money (VFM) “Maximising the impact of each pound spent to improve poor people’s lives” – Refer to DFID’s approach to Value for Money (opens in a new tab) and additional guidance on the UK Aid Match website (opens in new tab). 12.1 How benefits outweighed costs: Provide a narrative of how your

project represented good value for money, the specific changes that you identified at project completion, and any longer-term or unforeseen additional positive consequences. Demonstrate how total budget represented money well-spent and how the benefits outweighed the costs. [200 words]

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12.2 Economy: Did you buy inputs of the appropriate quality at the right price? Share examples of instances when inputs (staff, consultants, raw materials, and capital) produced outputs demonstrating economic value (at the lowest price delivering the highest quality). Do not just list activities but also include the outcomes of the activities. [200 words]

12.3 Efficiency: How efficiently did project inputs convert to outputs through project activities? Share details of the steps taken to ensure inputs (staff, supplies etc.) were used efficiently to maximise the results achieved. [200 words]

12.4 Effectiveness: How well did the project outputs achieve the desired outcome? Consider how well the outputs achieved what they set out to and supported the achievement of outcomes. Provide examples across the project period. [200 words]

12.5 Equity: How fairly were project benefits distributed, reaching the most vulnerable and marginalised populations? Reflect on how equitably the benefits of the project have been distributed amongst beneficiaries and within target communities. Explain the resulting or anticipated multiplier effects from this project. [200 words]

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13. Feedback to fund manager 13.1 Please provide any feedback from experience engaging with the fund management

team. What has gone well when dealing with MannionDaniels? How could we improve?

13.2 Is there anything else you would like to tell us, or any requests you have for us?

14. Project completion report checklist See below a full list of documentation required for submission.

Submitted?1 Completed narrative report2 Completed Output Scoring Table (with achievements completed

in ‘project completion report’ tab)3 Theory of change4 Logframe (with achievements completed in final column)5 Updated risk register 6 Updated delivery chain risk map7 Safeguarding policy – only if updated since the last annual

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review8 Research and evaluations – only if appropriate 9 Minimum one strong case study with photos10 Independent evaluation11 Annual audited accounts.