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Draft MinutesePermit Working Group
Thursday, October 3, 2013 at 2:30 p.m.Government Center West Hearing Rooms1 N. University Drive, Plantation, FL 33324
Attendees: See last page.1. Welcome by Armando Linares2. Working Group Decisions are now posted to the Web3. Discussion: High level graphic of the ePermits Conceptual Approach
a) Cloud: This is what we (IT and GIS) must buildi) Application: One with fields that are common to all
(1) Owner, Location (parcel), Project Type onlyii) GIS: Handshake between application and location layers including the Property Appraiseriii) Uploaded Plans: Uniform method to upload plans
(1) Architect, engineers, surveyors upload documents and sign & seal plans in the same manneriv) Project Type: Automated road map of where to go and what to do
(1) GIS knows where the application is: Jurisdiction, Parcel, Wetland, Contaminated Site, etc.(2) Automatically routes the application by Project Type/Location and if New, Addition or
Renovation(3) Referrals for exceptions by SMEs handled separately
v) Document Storage: Rules for display and storage for high security /homeland security issuesvi) Status Board: Cities or agencies return status to status board
b) Building Departments, County, and State & Feds bracketed in the center: Already existsi) These are our existing platforms and applications
c) Permit Issuance: Issued on the back end (as it is now)d) Approved the high level workflow logic diagram
4. Subcommittees reported on their status:a) Kuntal Choksi reported for the IT Subcommittee. The subcommittee last met on September 24th. They
agreed that the initial phase of the interface will allow the applicant to enter permitting application information, allow the applicant or others to upload plans and revisions with SHA-1 signing and sealing, be a central repository, and email agencies when an application is submitted. Cities will develop APIs that will interface with their existing agency Permitting system with the Central ePermits interface to update statuses and receive plans and application information. If a vendor application is being purchased, the Cities will ensure APIs can be written to interface with the Central ePermits interface.
b) Debra K. Mink reported for the Marketing Subcommittee. BOMA is working with inspectors using tablets and Palm Beach on ePermitting and position papers. The Greater Fort Lauderdale Alliance is marketing Platinum Cities which includes criteria to have an online permit tracking system. They are working with Broward County ePermits to form a subcommittee and obtain direction for marketing including the use of social media.
c) Tom Dobbs reported for the GIS Subcommittee. Their first meeting was on September 24th where they formed a thirteen (13) member subcommittee. They are looking at obtaining location information working with members to obtain layers to add to the County GIS layers. Next steps are to make sure they have permitting authority boundaries. The committee is trolling for data sets that are critical to the cloud.
d) Chris Zimmerman reported for the Design Professionals Subcommittee. They are working to amend the eSign & Seal by adding Architects and to get rid of the paper requirement without the need for a third party certificate. Also of concern is the mechanism to upload multiple submittals.
e) Thuy Turner reported for the Building Officials Subcommittee. At the last meeting on September 25th, Sergio provided workflow for the process. They discussed naming conventions and concerns over sending the uploaded plans in the Cloud to their individual building departments. They are very close to having a unified application form, though they are still looking for consensus on the necessity of the owner’s signature on the application. Once they are done, they will finalize the draft to recommend to the Working Group to submit to the IT Subcommittee.
5. New Business Items discussed:a) Subcommittee Chairs to provide handouts to Administrative Leads two days prior to the Subcommittee
meeting.i) Leads set and approve agendasii) Lead distribute the handouts at the meeting
b) Change the name of the Construction Subcommittee to the Users Group Subcommittee.6. The meeting was adjourned at 4:20 p.m.
AttendeesConnie Boden, Broward County Pollution Prevention, Remediation and Air Quality DivisionKuntal Choksi, Broward County Enterprise Technology ServicesChris Cottler, City of Margate Building Department James Dipietro, Broward County Board of Rules and Appeals (BORA)Tom Dobbs, Broward County Planning and Redevelopment DivisionGabbie Drice, Broward County Pollution Prevention, Remediation and Air Quality DivisionRobin Kaplan, Holland BuildersKevin Keimel, City of Fort Lauderdale IT Applications ServicesLou Marks, Broward County Board of Rules and Appeals (BORA)Armando Linares, Environmental Protection and Growth Management DepartmentDebra K. Mink, Building Owners and Managers Association (BOMA)Kay Sommers, Broward County Pollution Prevention, Remediation and Air Quality DivisionElizabeth Susky, Broward County Pollution Prevention, Remediation and Air Quality DivisionThuy (twee) Turner, Broward County Planning and Redevelopment DivisionPaola West, City of Pompano Beach Planning and ZoningChris Zimmerman, American Institute of Architects Fort Lauderdale Chapter
Connie [email protected]
Jeffery [email protected]
