MINNESOTA ASSOCIATION OFMEDICAL STAFF SERVICES

(MAMSS)

28TH ANNUAL SPRING CONFERENCE

Breaking Down the Barriers Together

Thursday and FridayApril 29-30, 2010

Holiday Inn Select Hotel & Suites Minneapolis International Airport

3 Appletree Square (I-494 & 34th Avenue South)Bloomington, MN 55425

* 952-854-9000 * Fax 952-876-8700 www.himspairport.com

ROOMS:

King Bed Non-Smoking or Double Bed, Smoking or Non-Smoking

A block of rooms has been reserved at the Holiday Inn Select Hotel & Suites Minneapolis International Airport for conference attendees.

Holiday Inn Select Hotel & Suites cost: $ 101.00 plus tax

Reservations at these prices must be made by Wednesday, April 7, 2010. Reservations can be made by calling hotel directly at 952-854-9000 or toll-free at 1-800-465-4329 and referencing Minnesota Association of Medical Staff Services.

DIRECTIONS From the North:Take 35 W South To I-494, Go East On I-494 To 34th Ave Exit 1b, Turn Right On 34th Ave 1 Block to American Blvd. Turn Left  – Hotel Entrance On Right. From the South:Take 35 W North To I-494, Go East On I-494 To 34th Ave. Exit 1b, Turn Right On 34th Avenue. 1 Block To American Blvd. Turn Left – Hotel Entrance On Right.From the East:Follow I-494 West To 34th Ave. Exit 1b, Turn Left On 34th Ave., Go 2 Blocks To American Blvd. Turn Left – Hotel Entrance On RightFrom the West:Follow I-494 East To 34th Ave. Exit 1b, Turn Right On 34th Ave., Go 1 Block to American Blvd. – Turn Left – Hotel Entrance On Right.

AIRPORTS - AMENITIES

Complimentary 24-hour shuttle service to Minneapolis / St. Paul International Airport and the Humphrey Charter Terminal. Scheduled Mall of America shuttle service and provide transportation to local companies within a 2-mile radius. Indoor junior Olympic pool, game room, gift shop, complimentary business center and complimentary parking. Closest Hotel to Light Rail Station - 1 Block from hotel

The Fitness Room is complimentary to all in-house guests 17 years or older. Exceptional facilities include the largest indoor pool in the area, whirlpool and sauna. The Fitness Room offers a 13-station, Nautilus circuit training equipment, multi-station Universal weight machine, over 500 lbs of free weights, Lifecycles, a Concept 2 Rower, Nordic Track, Treadmills, Elliptical Machine and Stair Climbers.

Dress code Business casual attire. It is usually best to dress in layers during the meetings due to room temperature fluctuations.

SCHEDULE OF EVENTS

Wednesday, April 28, 2010 7:00 pm – 8:00 pm Early Registration

Thursday, April 29, 2010 8:00am – 8:30am Registration and Continental Breakfast8:30am – 8:45am Welcome & Overview

Vendor Presentations8:45am – 10:15am The Expanding Role of Today's Medical

Services Department – How Do You Measure Up? – Chris Mobley

10:15am - 10:30am Break10:30am – 11:30am Health Care Reform Time for a Checkup – Janet

Silversmith, MMA Director of Health Care Policy

11:30am – 12:30pm Hospital Affiliation and Competency Evaluation Letters - Why the Confusion? – Chris Mobley

12:30pm – 1:30pm Lunch1:30pm – 2:30pm Your Bylaws & the Joint Commission

Negotiating a Medical Staff Standard – Libby Snelson

2:30pm – 3:30pm Credentialing is a Marathon – Keynote Speaker Matt Jones

3:30pm – 3:45pm Break 3:45pm – 5:15pm Stop Stress before it Stops you – Keynote

Speaker Matt Jones 5:30pm – 6:30pm Social Hour hors d’oeuvres

Friday, April 30, 2010 7:45am – 8:10am Registration and Continental Breakfast8:10am – 8:30am Annual Meeting8:30am – 10:00am DEA Registration Information “How does the

DEA process work, complete how to for DEA Registration and Renewal” – Elizabeth E. Woolford and Joe Cappello

10:00am – 10:15am Break10:15am – 11:15am Break out Session (Choose One)

Payer Credentialing Panel – Cathy Davis, CPCS, Medica Health Plans ORFPPE OPPE – Kevin Svenby – Credentialing Director, HealthEast Care System, Donna Frey, BS, RN, CPHRM, CHCQM, FAIHQ - Children’s Hospitals and Clinics, Debbie Popham - Children’s Hospitals and Clinics, Kathy Metry CPMSM, CPCS – Director, Medical Staff Services, Lakeview Hospital, Gary Griffiths – Manager of Accreditation & Regulatory Affairs, North Memorial Medical Center

11:15am - 12:15pm NPDB – Cynthia Grubbs, R.N., J.D 12:15pm – 12:30pm Wrap up and Door Prizes (must be present to win)

13 CEUs from the National Association of Medical Staff Services (NAMSS) – pending approval from NAMSS

REGISTRATION FEES FROM $175 - $215See details on registration form (refreshments, continental breakfast, lunch, and hors d’oeuvres are included).

CANCELLATION/CHANGESFee is refundable by written request if received by April 09, 2010.After April 09, 2010 – A $50 cancellation fee will be charged.After April 23, 2010 – No refunds but you may substitute another person from your organization.

Notify Chris Kipka, CPCS, CPMSM so changes can be made. By fax: 320-656-7115 or e-mail: kipkac@centracare.com

Questions:Call Marie Hamborg at 320-212-5570 or email: mjtorkel@hotmail.com

For conference updates, go to: http://www.namss.org/StateAssociations/StateWebsites/Minnesota/tabid/215/Default.aspx

AUDIENCE

This conference is ideal for hospital medical staff services employees, clinic and health plan credentialing staff. Content is appropriate for those new to credentialing and privileging and the seasoned professional

PROGRAM OBJECTIVES

To recognize individual leadership qualities in order to become a powerful contributor, be a success in your organization and improve quality care for patients.

To become familiar with the TJC and NCQA standards and identify recent changes in order to prepare for or to understand what it takes for a successful survey.

To learn ways to manage and improve relationships with customers of the medical staff or credentialing office.

To recognize the external pressures facing the profession to maintain effective privileging and credentialing processes.

To learn and review requirements and realities of reporting practitioner adverse events to State and Federal authorities.

To learn and review the benefits of personal development and self awareness on productivity and staff performance.

To exchange ideas and solutions to challenges facing the medical staff services professional in Minnesota

SPEAKER BIO’S

Matt Jones is a professional speaker, author, and three-time cancer conqueror. On September 11, 2002 at the age of twenty-three, he was diagnosed with cancer. After spreading to his brain, doctors did not think he would live. Against all odds, Matt recovered and had a bone marrow transplant. Due to an infection in his brain, he had to relearn how to walk. One year after finishing his treatment, he completed a marathon. Matt is now working towards his goal of running one on every continent. His story has been in both international magazines and TV shows. As a professional speaker, Matt travels around the country inspiring and motivating audiences through his amazing story. He is the author of several books. Matt has a BA in Communication and a Masters in Liberal Studies with an emphasis in Organizational Leadership.

Janet Silversmith has over 17 years of experience in health policy development, analysis, and health services research. Janet is the director of health policy for the Minnesota Medical Association. In this position, she is responsible for coordinating MMA advocacy strategies, analyzing physician payment issues, monitoring changes in the physician marketplace, analyzing the impact of relevant regulatory and legislative changes on physician practices, and supervising MMA legal and quality improvement activities. Prior to joining the MMA, Janet conducted research on Native American health disparities. She also worked for the Minnesota Senate. She holds a Master's degree from the University of Minnesota's Humphrey Institute of Public Affairs.

Elizabeth (Libby) A. Snelson represents medical staffs across the country, focusing on medical staff bylaws. She handles issues such as "disruptive practitioner" procedures, emergency call coverage, conflicts of interest, and medical staff organization, to name only a few. A frequent speaker on medical staff legal issues, Libby presents at medical staff leadership retreats, and in programs sponsored by the American Medical Association, the American Bar Association, state medical societies, and other organizations. Libby is Past President of the American Society of Medical Association Counsel, and current President of the Macalester College Alumni Association. Her articles on physician advocacy and medical staff legal issues have appeared in various publications. She is the author of The Physicians’ Guide to Medical Staff Organization Bylaws, published by AMA, The Massachusetts Medical Society’s Model Medical Staff Bylaws, and other model medical staff documents.

Chris Mobley is a consultant, author, and educator, specializing in assessment, development, project management, and redesign in areas of credentialing, privileging, medical staff governance, meeting management, and staffing with over 25 years’ combined experience in consulting & education (1989-present) and in hospital medical staff services employed positions (1974-1988). Her consulting practice involves working with hospitals, managed care and credentialing verification organizations in the following related areas: Assessment and/or development of medical staff office systems that support the medical staff

governance structure and its organization including credentialing and privileging, meeting management, review and development of bylaws, rules, policy manuals and/or other governance documents, integration with quality management functions, and assistance with software selection/installations – including action plans/implementations and start ups for new organizations

assessment of credentialing systems, policies, procedures for MCOs, CVOs action plan for development/implementation of credentialing centralization systems assessment for and assistance with accreditation-regulatory compliance and survey preparation,

corrective action plan development and implementation (Joint Commission, HFAP, CMS, NCQA) development of allied health credentialing program/documents/forms performance of staffing analysis for credentialing and medical staff office personnel

provision of long term contract management as well as transition management during personnel vacancy or for special projects, utilizing sub-contractors when necessary

assistance to organizations for recruitment, interviews and training for new personnel expert witness for medical staff organizations related areas

Elizabeth Woolford holds a B.A in Sociology with the emphasis on Law, Criminology, and Deviance and a Master’s Degree in Kinesiology from the University of Minnesota – Twin Cities. She is the Registration Program Specialist (RPS) for the DEA Minneapolis/St. Paul District Office, and has been employed by the Drug Enforcement Administration since 2004. RPS Woolford handles all registration related duties for the States of Minnesota and North Dakota. RPS Woolford has a vast understanding and interpretation of the controlled substances laws, rules and regulations pertaining to Title 21 United States Code and its implementing regulations, Title 21 Code of Federal Regulations. RPS Woolford is required to contact various state and federal civilian and law enforcement agencies in order to assure that licensing such medical professionals is in the best interest of the public.

Joe Cappello holds a BA and an MA in Psychology from Ball State University, Muncie, Indiana. He is a Senior Diversion Investigator (DI) with the Drug Enforcement Administration and has been employed by DEA since 1989. DI Cappello has worked in the Minneapolis-St. Paul District Office and the Chicago Field Division, Chicago, Illinois. DI Cappello graduated from DEA's Instructor Development and Leadership Development Courses. He has extensive and broad criminal and regulatory investigative experience and is very familiar with Federal and State controlled substances laws and all rules, policies, and procedures promulgated therefrom.

Cathy Davis, CPCS has 14 years experience in the health care industry at Medica and is currently the Quality Program Manager for Medica’s credentialing department. She has responsibility for ensuring that every application processed is consistent with current NCQA standards and state/federal regulations prior to being submitted to the Credentialing Subcommittee for review and approval. She also ensures that credentialing is performed according to policy and is responsible for performing quality reviews of credentialing activities. Cathy is currently participating in the Minnesota Credentialing Collaborative in the development and implementation strategy for a web based credentialing application tool.In addition to Cathy’s day to day job responsibilities, Cathy stays active in community efforts. Efforts include: participating in community credentialing collaboration through the Minnesota Council of Health Plans; serving as a resource to credentialing professionals; speaking at MAMSS conferences. Cathy has served on the MAMSS Board of Directors and is a current MAMSS and NAMSS member.

Kevin Svenby is the Credentialing Director for HealthEast Care System’s hospital and payer credentialing programs. He has held that position for over 10 years and has over 16 years experience in credentialing. Kevin has been a key player in the challenging revision and implementation of HealthEast’s FPPE process based on the results of four recent Joint Commission surveys. Kevin is a member of HealthEast’s Credentialing, Accreditation, Bylaws and Diversity Committees and has special interests in medical legal issues, staff development, quality improvement and organizational transformation.

Debbie Popham is currently employed at Children’s Hospitals and Clinics of Minnesota. She assumed the role as a Peer Review Analyst a year ago, when she joined the Peer Review Department. Debbie has a Credentialing background of 10 + years and played a key role in the development and implementation of the Focused Professional Practice Evaluation (FPPE) process. Debbie’s current responsibilities include management of the FPPE process and data analysis for quality and peer review on behalf of the Children’s Professional Staff. Debbie is actively involved with the Children’s Ongoing Professional Practice Evaluation (OPPE), as she facilitates a process to produce reports for each practitioner at defined intervals.

Donna Frey, BS, RN, CPHRM, CHCQM, FAIHQ has been with Children’s Hospitals and Clinics of Minnesota for almost ten years working initially as a Clinical Performance Improvement Consultant and as the co-lead for the regulatory and accreditation steering committee. Donna now supports the Professional Staff (medical staff and other licensed practitioners) by providing ongoing leadership in the development of professional staff peer review committees, and maintaining regulatory and accreditation readiness. Donna also supports the Professional Staff Bylaws Committee with development of and revisions to Professional Staff documents. This includes defining the process developed for Focused Professional Practice Evaluation (FPPE) and Ongoing Professional Practice Evaluation (OPPE).

Gary Griffiths in the Manager of Accreditation & Regulatory Affairs for North Memorial Medical Center. He coordinates the survey preparation for any surveys at North Memorial Medical Center and Maple Grove Hospital: MN State Health Department, CMS, CARF, and CLEA, etc. He serves on the Accreditation Coordinating Committee and works closely with all the chapter leads.

Kathy Metry, CPMSM, CPCS has been the Director of Medical Staff Services at Lakeview Hospital in Stillwater, a suburb of St. Paul, MN since 1992. She joined NAMSS and her state organization in 1993 and has attended every NAMSS conference since that time. She served on the Minnesota Assn. of Medical Staff Services board from 1997-2003, including three years as MAMSS President.Kathy has been involved with CCN activities since the first CCN Job Task Analysis workshop in 2003 and has worked on all aspects of Test Development since that time. She was elected to CCN in 2005 and served as Chair of Test Development for two years followed by Chair Elect and Chair of the Certification Commission of NAMSS.

Cynthia Grubbs, R.N., J.D. is the Deputy Program Manager and Senior Policy Analyst for SRA, International, Inc. She is the lead policy expert for SRA’s National Practitioner Data Bank-Healthcare Integrity and Protection Data Bank project team. Prior to her position with SRA in 2004, she was the Director of the Office of Policy and Planning, Bureau of Health Professions (BHPr), Health Resources and Services Administration (HRSA). From 1998 until 2003 she held numerous positions with the Division of Practitioner Data Banks, BHPr, HRSA, including the Acting Deputy Division Director and Associate Director for Policy and Analysis. The Division of Practitioner Data Banks is responsible for the management of the National Practitioner Data Bank and the Healthcare Integrity and Protection Data Bank. Her previous experience includes working as a staff attorney practicing in the medical malpractice, personal injury and individuals with educational disabilities fields. She also has over 8 years of experience working as a Registered Nurse.

SESSION SUMMARIES

Stop Stress before it Stops You – Matt JonesStress comes in all colors, shapes, and sizes. The modern world was supposed to eliminate stress through all the new technological advances. Instead, more than ever it seems we are faced with greater amounts of stress. This can be seen from our jobs to home and to being struck in traffic. The result, 80% of people are going to jobs they dread and the majority of heart attacks happen on Monday morning between 7:00 and 9:00 a.m.But did you know that too little stress is just as worse? The key is to find a balance and effective ways to stop stress from becoming overwhelming. Matt dealt with massive amounts of stress when he was told the words, “You have cancer” at the age of 23. After spreading to his brain he was given a less than 10 percent chance of living. From these experiences, Matt learned insights in dealing with stress. Matt’s training sessions, “Stop Stress before it Stops You” is an interactive and hands on training session where participants will learn how to deal with stress. This will be accomplished through personal reflection, feedback with group members, and participatory exercises. From his personal experiences and research, Matt will share with you by using the word STRESS strategies to “Stop Stress before it Stops You”.

STOP, THINK, and ACT

THINK POSTIVE

RELEASE

ENGERZIE

SELF-EMPOWERMENT

SMALL VICTORIESThe attendees will learn the following:

Power of the 3 P’s (Professional, Polite, and Proactive) How to maintain and develop a positive attitude in the midst of insanity Why you have to master the art of releasing and practical ways to do this How to stay energized Fun and simple ways to empower yourself Why small victories are essential

Health Care Reform Time for a Checkup – Janet SilversmithThe 2008 Minnesota Health Care Reform Act sought to transform health care delivery, modify payment models, improve quality, and engage consumers. Now nearly two years since its passage, how has Minnesota’s reform act progressed? This presentation will describe Minnesota’s journey in the development of health care homes, baskets of care, peer grouping, and new quality reporting provisions.

Credentialing is a Marathon – Matt JonesThe credentialing done by medical staff professionals plays a vital role in the nation’s healthcare system. However, like a marathon at times, it can be an endurance event and the recognition and acknowledgement for a job well done is not always given. From his talk, “Credentialing is a Marathon” Matt shares the lessons and strategies that helped him to overcome insurmountable odds that medical staff professionals can use professionally and personally. During his talk audience members will be energized, rejuvenated, and have their spirits lifted as Matt takes them through his heart warming and inspiring story of crossing the finish line of a marathon after relearning how to walk. Through the use of running a marathon as a metaphor participants will be able to relate the lessons Matt learned to their career as in medical services as well as there day to day life. This is accomplished through group interaction, humor, and personal stories.

Benefits How to stay energized as a medical staff professional How to get yourself to continue to take action Be Rejuvenated and motivated Reconnecting with a passion for credentialing and life

Your Bylaws & the Joint Commission Negotiating a Medical Staff Standard – Libby SnelsonThis session will explore the history of the Joint Commission standard MS 1.20, and its evolution to the proposed standard MS 01.01.01, the medical staff bylaws and self-governance standard. As a member of the Joint Commission’s MS 01.01.01 Task Force, St Paul medical staff attorney Libby Snelson will discuss the process of negotiating this standard between medical staff and hospital interests, and explain the key new Elements of Performance.

Understand the context of the changes the Joint Commission is making in its medical staff governance standard

Know what is new required content for medical staff bylaws Be prepared to evaluate whether their medical staff’s bylaws require revision to comply with the

standard.

The Expanding Role of Today's Medical Services Department - How Do You Measure Up? – Chris MobleyThe times – they are changing! What we had years ago for staffing and resources isn’t what we need today. This session will provide information on how to make transitions to a “best practice” model for your department given today’s demands for efficiency, timeliness, expertise, compliance and more. Participants will be encouraged to develop their own model for achieving optimal performance given the tools presented. Understand why the traditional scope of services isn’t sufficient to meet today’s increasing demands and expanding responsibilities. Describe current barriers to optimal performance by your department and/or individual employees. Discuss transitioning from a traditional medical staff to a “best practice” staffing model. Define what skill sets/training/education are needed for optimal performance. Identify mechanisms to obtain the resources you need to achieve optimal performance within your department.

Hospital Affiliation and Competency Evaluation Letters - Why the Confusion? – Chris MobleyWho signs hospital affiliation requests at your facility? Who do you send your requests to for affiliation and/or competency evaluation? What is your policy for responding to, requesting information from other facilities or individuals with regard to “canned” responses, questionnaires, or a combination thereof? This session will clarify the differences between “competency” and “affiliation”, and what the Standards do/don’t require. We’ll also discuss who should and shouldn’t be completing what forms/questionnaires and how to properly request the information you need from the appropriate organizations and individuals. Examples or proper and improper forms/letters and who’s signing will be reviewed as well as how to define “good standing”.

DEA Registration Information “How does the DEA process work, complete how to for DEA Registration and Renewal” Elizabeth E. Woolford and Joe CappelloThis session will review the DEA Registration Process. Specifically it will include the topics of: Locum Tenens Practitioners, Change of Address, New & Renewal application requirements for DEA registrations, Fee Exempt Registrations, Nurse Practitioner requirements for DEA registrations and Data Waived Practitioners.

Payor Credentialing Panel – Hosted by Cathy Davis, CPCSAre you new to the credentialing profession? Do you have questions on what health plan credentialing is? This session provides an overview of health plan credentialing and what is typically required by health plans. Representatives from different health plans will be on hand to answer questions about what is required.

FPPE OPPE Panel – Interpretation of TJC Standard – Kevin Svenby - HealthEast, Donna Frey, BS, RN, CPHRM, CHCQM, FAIHQ - Children’s Hospitals and Clinics, Debbie Popham - Children’s Hospitals and Clinics, Kathy Metry – Director of Medical Staff Services, Lakeview Hospital, Gary Griffiths - Manager of Accreditation & Regulatory Affairs for North Memorial Medical Center Where to begin - Process, implementation, forms, documentation, reports, facility survey outcomes - where are you in the process, how do you measure up?

COMPLETE A SEPARATE REGISTRATION FORM FOR EACH ATTENDEE.REGISTRATION DUE APRIL 16, 2010.

Make checks payable to MAMSS. (TPIN: 523 44345) Forward registration & check to: (Sorry, no Credit Cards)

Chris Kipka, CPCS, CPMSM, St. Cloud Hospital, 1406 Sixth Avenue NW, St. Cloud, MN 56303

Please type (form fill able or print)

Name/Title:      

Facility:      

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CPMSM CPCS Plan to taking exam       . Check if you are interested in being part of a study group for CPMSM or CPCS Let us know if you have any special needs:

REGISTRATION RATES: Amount Enclosed: $      

MAMSS MEMBER: $175

NON-MAMSS MEMBER: $215

I will attend the following (Check all boxes that apply)

April 30, 2010

Choose one Break out Session per time slot10:15am – 11:15 am

Payor Credentialing Panel – Cathy DavisOr

FPPE-OPPE – Kevin Svenby, Donna Frey, BS, RN, CPHRM, CHCQM, FAIHQ, Debbie Popham, Kathy Metry, CPMSM, CPCS, Gary Griffiths

April 29, 2010 April 30, 2010

8 am Continental Breakfast

12:30 pm Lunch

5:30 pm Social Hour and hors d’oeuvres

7:45 am Continental Breakfast

□ $210 SPECIAL NEW MEMBERSHIP (not a renewal) AND 1 1/2-Day Conference

Holiday Inn Select - Area Recreation

BLOOMINGTON AREA INFORMATION

Attractions/Things to do near the hotel:

Mall of America ( 1MI / 1.61 KM ) Ikea (1 MI/ 1.61 KM) Hiawatha Light Rail Station ( 2 blocks ) Minneapolis Convention Center / Dwtn Minneapolis (9 MI/ 14.48 KM) Park at Mall of America (1 MI/ 1.61 KM ) Fort Snelling (2 MI / 3.22 KM ) MN Zoo (5 MI / 8.05 KM ) Metrodome - Home of the Minnesota Vikings (9 MI/ 14.48 KM) Target Field – Home of the Minnesota Twins (9MI/14.48) Target Center - Home of the Minnesota Timberwolves (9 MI/ 14.48 KM) River Center Convention Center / Dwtn St. Paul (9 MI/ 14.48 KM) Science Museum of Minnesota (9 MI/ 14.48 KM) Minnesota History Center (9MI/14.48 KM) XCEL Energy Center - Home of the Minnesota Wild (9 MI/ 14.48 KM) Mystic Lake Casino ( 20 MI/ 32.19 KM) Golf within 5 MI / 8.05 KM Tennis within 2 MI / 3.22 KM Southdale / Galleria ( 7 MI / 11.2 KM )