Mother of Divine Grace Interparochial School2612 East Monmouth Street

Philadelphia PA 19134215-426-7325

Motherdivinegrace.com

The administrationof

Mother of Divine Grace Interparochial Schoolis the final recourse and reserves the right to amend this handbook.

Parents will be given prompt notification.

Prayer for Catholic Education

“We have Faith in Catholic Schools”

Blessed are You, O God! You are with us at all times, in all places.

We give thanks and praise that You continue to reveal Yourself to us.

Give our administrators, teachers and staff in Catholic schools the grace of insight in their endeavor to educate minds,

bodies and spirits in Your life-giving ways.

Give our diocese the courage to overcome obstacles and persevere in the pursuit of academic excellence,

stewardship and service to God’s people.

For our pastor we ask the gift of wisdom to guide the staff, students and families.

We thank You for the generosity of our Catholic families and community donors who continue to sustain our schools’ programs

through volunteerism, participation in fund-raisingand contributions of goods and services.

With grateful hearts we recall all who have gone before us on a pilgrimage of faith and hope.

We ask Your blessing on all who have sacrificed so much to ensure the viability of our Catholic Schools.

Awaken in the hearts of our youth openness to the way of life You have designed for them. May they grow to be priests, religious Sisters and Brothers, married or single persons

who faithfully spreadthe Good News of Your kingdom.

May all in our school communities find in You the source of all truth.This we pray in the name of Jesus our Savior and Brother.

AMENMother of Divine Grace, Pray for us!

Philosophyof

Mother of Divine Grace Interparochial School

At the heart of Catholic education is the student's instruction in Catholic doctrine and Christian values. No other goals supersede that of leading a student to a greater knowledge of and a more profound love for God.

As an extension of this goal, the school's aim is to develop the student's intellectual competencies, to make him/her aware of his/her responsibility to use God-given talents for the good of society, to encourage him/her to be sensitive to the needs of local and global communities and to be committed to the cause of peace and justice both nationally and internationally. We believe these goals are best realized when the family and school community work together to assure the student that he/she is special, loved and called to make a difference in the world.

Mother of Divine Grace Community continually strives to provide a Christ-centered environment that permeates the spiritual, intellectual, emotional and social life of the student. We, the administration and faculty of Mother of Divine Grace Interparochial School willingly assume the responsibility for the spiritual and academic development of students entrusted to our care. Therefore, we expect parents to be supportive of these efforts in their collaboration with us, not only through financial support of the parish, but most importantly by providing their children with a home environment which is conducive to the growth of Christian values and virtues.

Admission and transfer of students

Mother of Divine Grace Interparochial School admits students of any race, color, national and ethnic origin. The school does not discriminate in the administration of its educational policies, its admission policies or any school administered program.

Grades PK to 81. Children entering Prekindergarten must be three or four years of age on or before September 1st.2. Children entering Kindergarten must be five years of age on or before September 1st.3. Children entering First Grade must be six years of age on or before September 1st.4. Children entering Grades Five through Eight are received on a probationary basis until the end of the first trimester. Then they may be formally accepted if conditions warrant acceptance.

Required for registration of new students Pre K to Grade 8

The following documents and records must be presented at the time of registration:1. Birth certificate 2. Baptismal certificate if baptized in a parish other than Mother of Divine Grace. 3. Sacramental certificates (Penance, Communion and Confirmation) if sacraments where made in a parish other than Mother of Divine Grace. 4. Letter from the pastor of the parish you are a registered member of if you are not a member of Mother of Divine Grace Parish.5. Immunization records from the doctor 6. Child’s Social Security Card 7. A copy of the child’s most recent report card from the school in which the child is currently enrolled.8. Any other pertinent information that may relate to the child’s achievement in a school setting.9. Whenever there is a family situation involving either divorce or separation, a copy of the court order must be presented for the office file.10. The published nonrefundable registration fee per family.

11. At the end of the academic year, a transfer document must be presented to Mother of Divine Grace Interparochial School from the student’s former school.Please note: No registration will be taken if any of the above documents and records are not presented at the time of registration.

Re-registration Re-registration for the following academic year for students already enrolled in Mother of Divine Grace takes place in February of each year. At this time of re-registration a nonrefundable fee is required.

TransfersA parent or guardian of a student who transfers from Mother of Divine Grace Interparochial School to another school must complete a transfer request in the main office. A transfer form for the new school will be presented to parents at this time if all fees and tuition have been paid in full. When the parent or guardian presents the transfer to the receiving school and registers his/her child, the receiving school will request student records from our school. These records will be mailed to the receiving school. Due to the integrity of student records, all records are mailed to receiving schools. It is a school policy that records not be given to parents/ guardians for hand delivery to the receiving school.

Mass attendance All Catholic parents, in choosing to send their children to our parish school, are also accepting the serious responsibility to train their children in the ways of the Catholic Faith. Among the many duties that this entails, one of the most serious is their attendance at Holy Mass, as a family, on all Sundays and Holy Days of Obligation. A parent’s most important responsibility is to ensure eternal happiness for their child. Faithful recognition of the Precepts of the Church and devotion to the Blessed Sacrament are just two important ways parents can be role models for their children. All parents should strive to give their children a sound faith filledfoundation, including the practices of their faith. Any inquiries about the Catholic Faith can be made to the Pastor.

Changes in address, telephone number or email addressIt is necessary for parents/guardians to notify the homeroom teacher and the school office concerning any change in address, email address and/or telephone number, whether it is a change at home or place of employment. This should be done as soon as changes are made. This is very important both in case of an emergency and in keeping our records up to date. If you wish to receive the phone call reminders and emails you must provide Mother of Divine Grace Interparochial School with the correct phone numbers and email addresses in order for the Phone Messaging System to work correctly. If you are not receiving phone messages please contact your child’s homeroom teacher to confirm the accuracy of the information we have on file.

Student custody in situations involving divorce or separation Parents are asked to inform school personnel when legal custody of the child(ren) resides with one parent. It is imperative that school has a copy of custody decrees. This will help school personnel to make effective decisions when the need arises. Custodial parents are likewise asked to supply the school with copies of restraining orders if the need arises

A child will not be released to a parent/guardian who does not have physical custody, without the written consent of the custodial parent/guardian. To determine the custodial parent/guardian, all separated or divorced parents of children enrolled in our school must provide the school with a copy of the court order or custodial agreement adjudicating that determination of custody. This Court Order/Custodial Agreement is placed in a confidential file.

All persons without legal custody of a child have no right to educational participation--including receipt of school materials--including “step-parents,” friends, and family members.

CurriculumMother of Divine Grace Interparochial School offers 10 years of continuous academic development. Our school has been fully accredited by the Middle States Association of Colleges and Schools. Mother of Divine Grace Interparochial School follows the Guidelines as directed by the Office of Catholic Education of the Archdiocese of Philadelphia. The school modifies curriculum for students with diagnosed needs. A student with a modified curriculum will receive a grade followed by the letter M on the report card to indicate the modification.

Grading Grades are calculated based on a variety of assessments such as: tests, quizzes, projects, class participation and home and school assignments. Parents are notified if the child is in danger of failing midway through the trimester by sending home a progress report that must be signed and returned. All students may view their grades through the Option C online grading system by viewing their class grades.

Homework In accordance with the principles of effective education, the school’s policy is to assign homework to all grades each day. Homework takes priority over extracurricular activities. On weekends or over holidays, homework is at the discretion of the teacher. Homework is a necessity because it reinforces skills taught in class, trains the mind through memorization and enhances critical thinking.Homework may take any of the following forms: written assignments, assignments not completed in class, reading assignments, study and review assignments and long or short term projects or reports. The amount of time for homework is based on students with average ability. Some students will need less time while others may need more time.

This time schedule includes times for written as well as study assignments.

Grades K 15 minutes Grades 1 & 2 30 minutes

Grades 3 & 4 60 minutes Grades 5 & 6 90 minutes

Grades 7 & 8 120 minutes

RetentionStudents are recommended for retention only for very serious reasons. It is recommended that intervention take place as soon as possible in the form of private tutoring and/or remediation in our school to enhance student skills. A student who has a prolonged absence without sufficient homebound tutoring to ensure mastery of grade level skills would be a candidate for retention.

Conditional PromotionAny student in grades 1 to 7 who fails the subjects of Math or ELA in two trimesters on his/her report card must attend a recognized summer school program or be tutored by a professional educator before he/she is admitted to Mother of Divine Grace Interparochial School in September of the following academic year. Reports indicating the skills reviewed and student performances must be forwarded to the principal by August 20th in order for a decision to be made regarding the student’s education at our school. If the reports are acceptable, the student will continue in our program.

Parents of eighth grade students will be notified by March 31st if a student is in danger of failing. However, the school reserves the right to notify parents of eighth grad students at any time during the second or third trimester that a student is experiencing academic difficulty and may fail for the year. If indeed, the student should fail a major subject, a diploma will not be awarded until satisfactory completion of a certified summer school program. Eighth graders are not permitted to repeat 8th grade at the same school. Mother of Divine Grace School does not provide summer school. Finding an appropriate summer school or tutoring program is a parental responsibility

Attendance When a student is absent from school, a parent must call the

office by 9 AM each day of the absence. If the office does not receive a call, a parent will be contacted. This policy is for the protection of the Mother of Divine Grace students and is aligned with the state statutes of the state of Pennsylvania.

Students should be fever free for 24 hours before returning to school. Students who are sent home during the school day with a fever will not be allowed to return to school the next day as this would not allow for the 24 hour protection of the entire school community.

A written statement giving reasons for the absence or tardiness must be brought to the student’s teacher upon the student’s return. These notes/letters will be retained in the office for one year. Please avoid writing the absence note on a napkin or a receipt. Should absence for any reason other than illness seem imperative, parents are requested to consult with the Principal and present a written reason for the absence.

The school calendar provides for extended weekends throughout the school year. Parents are encouraged to schedule trips or family outings during these times so as to eliminate the need to interrupt a child’s learning process. Missed assignments are the student’s responsibility.

Students who are absent due to illness have one day for each day of absence to make up the missed assignments, quizzes or tests. For example, a student who was absent three days would be given three school days to complete the missed work.

When a student is absent for three or more days due to illness, a parent may call the school office before 9 AM to arrange for homework assignments. Homework assignments may be picked up at the school office between 3:00 PM – 3:30 PM.

For short absences, students should make arrangement with classmates regarding assignments. Students may also receive missed assignments from their teacher when they return to school.

Teachers are not required to give make-up tests or assignments for absences due to vacations. No assignment will be given in anticipation of the vacation. (See also Homework due to vacations/planned absences.)

Arrangements for regular classroom tests missed because of an absence are to be made with the individual teachers. These tests must be taken within one week of the original test date.

Excessive absence (40) days or the equivalent of 40 days including tardies, can be cause for a student to be retained in the current grade for another year.

Homework due to Vacations/Planned Absences

The school calendar provides for extended weekends throughout the school year. Parents are encouraged to schedule trips or family outings during these times so as to eliminate the need to interrupt a child’s learning process. Missed assignments are the student’s responsibility.

Teachers are not required to give make-up tests or assignments for absences due to vacations. No assignment will be given in anticipation of the vacation. There will be no exceptions to this policy. Please do not ask the teacher to make an exception or offer payment for homework given in advance of an absence.

Homework Policy Due to Illness

When a student is absent for three or more days, a parent may call the school office before 9 AM to arrange for homework assignments. Homework assignments may be picked up at the school office between 3:00 PM – 3:30 PM.

For short absences, students should make arrangements with classmates regarding assignments. Students may also, receive missed assignments from their teacher when they return to school.

Students will be allowed one day for each day of absence due to illness. For example, a student who was absent three days should be given three school days to complete the missed work.

Late arrivalsAll students must be in the building by 7:55AM. School begins at 8AM with prayer. After 8AM, a student is considered late for school. Children who are late must receive an admission slip from the school office.

After four unexcused late arrivals, a student will serve a 7:40AM detention with the principal. Students will not be eligible for perfect attendance, honors, monthly awards or subject awards.

A pattern of lateness is detrimental to a student who wants to be successful in his/her school life. It is the PARENT’S responsibility to see that their child gets to school on time. We must prepare our children to become responsible citizens, being on time, is the first of many steps. Set a good example.

Early dismissal

Appointments during the school day are discouraged. If an early dismissal is required, a written note must be sent in to the teacher prior to the pickup time. The note must include the name of the student, the class, the reason for the request and the time and date of the pickup. If someone other than the parent or guardian is picking up a child, written notification must be sent to the office prior to the pickup. The principal or designee is responsible to ascertain the identity of the person who calls for the student. The parent/guardian must report to the office and sign their child out on the log sheet provided. It is imperative that the office knows about each child who leaves the building during school hours. “School hours” include the lunch/recess period. No parent may go into a classroom to pick up a child. Any child who leaves school early will not be considered for Perfect Attendance.

Student RecognitionStudents in Grades 4-8 may receive First or Second Honors. First or Second Honors will be given only for the 1st, 2nd and 3rd trimester. First or Second Honors are not given for the final average. Any student late 4 or more times during any trimester will not be eligible for honors. Students who receive a check mark on the Personal Development and Behavior section and Effort and Study Skills section are not eligible for honors. Students who receive a 1 or 2 in Art, Physical Education, Music or Technology are not eligible for honors. Please note that a student’s attendance and early dismissals are also taken into consideration when awarding First Honors: 92 or above in all major subjects

Second Honors: 87 or above in all major subjects

Subject AwardsStudents in Grades Kindergarten through Eight are eligible to receive a subject award. Subject Awards are given to students:

who try his/her best who has the highest general average who has not been late 4 or more times who have not received a check mark on the Personal Development and

Behavior section and Effort and Study Skills section who has not received an 1 or 2 in Art, Physical Education, Music or

Technology

Please note that a student’s attendance and early dismissals are also taken into consideration when awarding Subject Awards.

VISITORSFor the safety of the students and faculty:

You must call the school office (215-426-7325) before you arrive to school.

All visitors to the school must first check in at the office. No visitor may go to any area of the school without first signing in at

the office and receiving a “Visitors Pass”. This pass must be worn while you are in the building and be returned

when you leave.

Snow or inclement weather Mother of Divine Grace Interparochial School subscribes to a phone service through Option C. We will call you with any announcements of closing or early dismissal. It is imperative that we have accurate and current phone contact information for you and your emergency contacts.

If snow or other inclement weather begins in the evening or in the early morning hours:1. Listen for a phone call from school. Your phone will show MDG or Mother of Divine Grace as the caller. Do not hang up. Say Hello, wait a few seconds, and the electronic message will begin giving you information about school closing, late opening, or opening at regular time.2. Watch any TV station in the morning if the announcement is that ALL PUBLIC AND PHILADELPHIA ARCHDIOCESAN SCHOOLS ARE CLOSED, we are CLOSED.3. If by any chance the announcement says, “There is a two hour delay,” our school day will begin at 10:00 AM.4. If the announcement is that ALL PUBLIC AND PHILADELPHIA ARCHDIOCESAN SCHOOLS ARE OPEN, then we are OPEN.

If snow or other inclement weather begins after the children are in school:1. Parents may pick up their children at any time. Call school (215)426-7325 to let us know that you are coming.2. Wait for a call from us through Option C. If you see MDG or Mother of Divine Grace on your phone, please say hello and wait a few seconds for a

message. Do not hang up and call us. Listen for the message; it will give you very explicit instructions for picking up your child at school.3. Watch any TV station in the morning if the announcement is that ALL PUBLIC AND PHILADELPHIA ARCHDIOCESAN SCHOOLS ARE CLOSED, we are CLOSED.4. You and your child should have an emergency plan in the event of early dismissal.Note: School closings and delays will also be posted on the school’s social media accounts.

Lunchtime Lunchtime recess is a time for the children to get outside and enjoy some sun and fresh air, weather permitting, and also to socialize while eating their lunch in the Church hall or classroom. It should not be a time for the children to get hurt or to be behaving badly.

All students are able to get a hot lunch provided by Nutritional Development Services. A monthly calendar will be sent home so that you and your child can decide if he/she would like to receive hot lunch.

Make sure your child knows when he/she is getting hot lunch. If you are packing your child’s lunch please include in your child’s

lunchbox, 2 napkins, one for the table and one for the lap. If for some reason your child forgets his/her lunch, your child will be

given something to eat. The school will NEVER allow a student to go without.

In order to concentrate and comply with the Diocesan Wellness Policy, the school STRONGLY DISCOURAGES parents from bringing in lunch from a ‘fast food’ establishment. Not only is it unhealthy; it is not fair to the other students sitting at the table. If it is used as a ‘special treat’ for yourchild, please examine alternate ways of providing a treat for your child.

Students are expected and required to eat with appropriate table manners.

Students are to speak in conversational tones to those students at their assigned table.

Students may not leave their seat without permission. It is expected that the students will follow the directives of the lunch

monitor when cleaning up their place, disposing of trash and moving to the recess area or classroom after lunch.

CommunicationFrequent communications between home and school is essential to your child’s education. As a parent, we invite and encourage you to correspond with the classroom teacher. This correspondence may take place either by calling the school to request a return phone call by the teacher at his/her convenience, email or by a written request.

Parents must schedule a meeting with the teacher if you would like to meet with the teacher Unscheduled meetings are not permitted at any time.

The following communications policy is to be maintained:1. The teacher is the contact.2. The principal is the second contact.3. The pastor is third to be contacted, only if a resolution has not been made.Please follow this chain of command.

Please be mindful that the teacher(s) may not be able to contact you the same day you have contacted them. Please be mindful that no staff member will respond to an email or phone call on the weekends or over holiday breaks.

Crisis management planMother of Divine Grace Interparochial School has two emergency plans in place, one for evacuation and the other for lock down.

The first, Crisis Management Plan, is activated when, for any reason, the school needs to be evacuated. The plan calls for us to walk the students to either into Church, walk the students to the Sons of Italy Hall at 2537 East Monmouth Street or Cohox Playground at 2889 Cedar Street where parents/guardians may come to pick up their child(ren). In case of emergency where evacuation is necessary our plan is to leave the building immediately. Parents will receive a call from Option C informing you that we have evacuated and where we are. Please go immediately to where we are and follow the directions provided.

The second, Shelter in Place Plan, is activated when the school is to be locked down. This will happen if our school is called either by the police or fire department or the Office of Catholic Education and instructed to do so. During lockdown mode, NO ONE IN, NO ONE OUT is imperative. The police department will be onsite to enforce this regulation. This plan is not meant to last more than three hours, at which time the Police Department will have buses on site to remove our students to a safe location which would be announced through the media and the emergency alert system to the community at large. This means that parents must go to the designated evacuation site to pick up their children. The parent Messaging System will be used as emergency contact. Parents MUST follow the directions given in these messages and NOT come to the school!

Please remember when you receive a call from Option C your phone will show MDG or Mother of Divine Grace as the caller. Do not hang up. Say Hello, wait a few seconds, and the electronic message will begin giving you information about where we are and what you need to do.

Discipline Clear and concise rules are essential for effective management in any situation. It is a necessary reflection of the Catholic School Philosophy. This philosophy attempts to develop children who are fully committed to the observance of just rules and regulations that will assist them in responding to the responsibilities and obligation they have to themselves and to others.

The code of conduct of Mother of Divine Grace Interparochial School has several objectives: The first is safety and the well-being of the entire school community. Secondly, to form students who are mature, responsible, self–disciplined individuals who live the Gospel message of Christ.

The third objective is that the school attempts to create an environment conducive to learning.

If a student violates the code of conduct, they must realize that there will be consequences for his/her action. As individuals gifted by God’s grace, they must realize their choices are their own responsibility. If they make poor choices, they must accept the consequences of their actions. While possibly painful, they will ultimately grow from this experience.

In order to accomplish this goal, a school wide calendar system is in place. Minor Discipline Offenses include but are not limited to those listed on the calendar form. This calendar is sent home each night. It is the responsibility of the parent to check this on a nightly basis.

If three violations are given a detention must be served Detention will be scheduled twice a month on a day of the week agreed upon by faculty. Detentions are served from 3 to 3:45PM. It is the responsibility of the parents/guardians to see that the student gets home safely after the detention is served.

Violent-Threatening-Harassing-Inappropriate acts by students and parents It is the intent of Mother of Divine Grace Interparochial School to provide an educational environment free from all forms of improper threats, intimidation, hostility, offensive and inappropriate behavior. Such improper conduct may take the form of unwanted verbal or physical conduct, verbal or written derogatory or discriminatory statements, and behavior otherwise not conducive to the educational and religious mission of our school.

These include, but are not limited to: Disrespectful behavior of any kind toward or about staff, student or other parent of students Insubordination Fighting Bomb scares or triggering other false alarms Cheating or plagiarism Use or possession of drugs or alcohol Smoking Stealing Weapons possession of any kind Intimidation, harassment, or threats of any kind

These categories do not cover every possible situation. The school is responsible for determining what is appropriate or inappropriate behavior both in and out of the classroom, in the school community generally, as well as outside the school community where such improper behavior affects the community.

Conduct by students or parents/guardians, or anyone acting on their behalf, incompatible with the educational and religious vision of the school is grounds for disciplinary action, including but not limited to immediate dismissal of the student, as well as reporting the incident to the appropriate legal authorities when warranted.

In addition, in the case of threats of violence or harassment in any form, including oral, written or electronic, by a student against any member of the school community, if the student is suspended but not dismissed, the student may be required to have psychological or psychiatric clearance before returning to school. The student may also be put on a Behavior Contract at the discretion of the administration.

Anti-Bullying Policy and Procedures

Introduction This policy has been created to support our school’s mission, to support our commitment to provide a safe environment for all, and to support our students in developing the self-direction and skills necessary for positive social interaction. In any school community, there will be times when students do not get along. In most cases bullying occurs because an individual lacks the self-discipline skills needed to get along in society and are designed to guide our community in responding to bullying and other negative social behaviors so that students move past these negative behaviors and develop skills to learn and play together as part of the community.

This policy applies to all students, parents, faculty, and adults who are employed by the school, volunteering or visiting.

Policy Statement At Mother of Divine Grace Interparochial School we believe that all people have dignity because they are created in God’s image and are of infinite value. We further believe that as a Catholic Christian community we are

called to reflect the values of Jesus in His regard and respect for all people. In this way, we build up the Body of Christ within our school community, and provide a physically and emotionally safe environment for all members.

Any form of bullying directed toward any member of our school community by another member of the community is contrary to these Christian values and is not acceptable at any time.

The school will provide ongoing and age-appropriate anti-bullying and social skills education for all students, as well as education for staff and parents on these same topics, in order to promote the prevention of bullying behaviors within our school community.

The school will provide ways for individuals to report incidents of bullying and other negative social behaviors that are of concern.

The school will treat seriously any reports of bullying behaviors or concerns. Such reports will be reviewed and investigated in a prompt, confidential, and thorough manner. Consequences will be applied according to our classroom and school discipline cycles, and in some cases may result in suspension and/or required withdrawal depending on the nature of the infraction.

Prevention and Education Bullying prevention begins with all members of our community being able to communicate clearly about the concerns and issues. Learning to distinguish the difference between normal social ups and downs, negative social behaviors such as meanness and rudeness, and actual bullying is part of the process for all of us. To that end, we provide the following definitions for our common understanding:

Bullying – when a student (or group of students) attempts to take power over another student. Bullying can be repeated over time or consist of a single interaction, with students adopting the roles of target, bully, bully-follower or bystander.

Physical Bullying – using physical force to hurt another student by behaviors that may include but are not limited to hitting, punching, pushing, shoving, kicking, spitting, pinching, getting in the way or holding. It is also physical bullying to interfere with another student’s belongings, to take or break possessions, and to demand or steal money.

Verbal Bullying – directing words at another student with the intention of putting down or humiliating. This includes but is not limited to threatening, taunting, intimidating, insulting, sarcasm, name-calling, teasing, put-downs and ridiculing. It is also considered verbal bullying when a student uses hostile gestures towards another student, such as making faces, staring, giving the evil eye, and eye-rolling.

Relational Bullying – when a student influences other students’ friendships and relationships by actions that include but are not limited to deliberately leaving them out, spreading gossip and rumor, whispering about them, giving the silent treatment, ostracizing or scape-goating. Relational bullying also includes writing words or creating cartoons, posters or drawings about another student designed to hurt or humiliate that student.

Cyber Bullying – the use of cell phones, text messages, e-mails, instant messaging, web blogs and postings to bully another student in any of the ways described above. Examples of cyber bullying include but are not limited to sending threatening or insulting messages by phone and e-mail, posting embarrassing pictures and personal information about others on blogs or social networking sites, forwarding to others a private e-mail or text message that was meant for a single individual, and spreading hurtful rumors online.

The educational and social skills components of our bullying prevention program will draw on other resources as necessary and appropriate for our students and school community.

Reporting Procedures All members of the Mother of Divine Grace Interparochial School community have the right and responsibility to report incidents of concern regarding negative social behaviors and bullying so that together we can maintain a safe environment for all and practice the skills necessary for positive relationships within the community. School administration and teachers are not always present to witness incidents or areas of concern, and therefore can only intervene when they are informed about them.

Students are encouraged to report bullying concerns to their classroom teacher or another school staff member by way of a verbal report or written note.

Parents are also encouraged to report directly to faculty or administration their concerns about any bullying behaviors. Parent reports can be made by way of a verbal or written note.

Teachers and Staff will report to the school administration all bullying concerns and incidents that come to their attention through either direct observation or reports from others. All reports that teachers share with the administration will be documented.

School Administration can also initiate a process to address an observed concern or incident. Depending on the concern, their report may be shared with the classroom teacher of the student(s) involved. All administration initiated reports will be documented.

School Administration will maintain records of all reports filed during the school year.

Intervention Procedures All reports of bullying concerns will be handled seriously and promptly by the faculty and administration. Upon review and investigation of a report, some concerns will be addressed within the classroom by the teacher, while more serious and repeated concerns will be referred to the administration for further intervention.

Intervention in bullying concerns, like all disciplinary matters at Mother of Divine Grace, will be addressed with the two goals in mind: to maintain safety and order within the community, and to identify, teach, and practice the skill(s) needed to prevent the unwanted behavior from occurring again.

Appropriate confidentiality will be maintained in order to protect all of the individuals involved in the matter.

Uniforms All Pre Kindergarten and Kindergarten Students

* Yellow golf shirt (short or long sleeves) with Mother of Divine Grace School

* Blue shorts September through November again in April through June *Blue sweat pants from November through March* Blue sweatshirt or blue cardigan sweater with Mother of Divine Grace School logo* Sneakers – No Chucks* Athletic socks that are seen at the ankles.

Girls in Grades 1-4* Blue, white and gold plaid jumper with school emblem* Jumper may be no shorter than one (1) inches above the knee.* Yellow Peter Pan collar (Short or long sleeves)* Blue socks or blue tights* Blue cardigan sweater or sweatshirt with Mother of Divine Grace

School* Solid blue tie saddle shoes with rubber soles and heels.

Girls in Grades 5-8* Blue, white and gold kilt* Kilt may be no shorter than one (1) inches above the knee and may not be rolled. .* Yellow golf shirt (Short or long sleeves) with Mother of Divine Grace School* Blue socks from September through November again in April through

June * Blue tights from November through April* Blue cardigan sweater or sweatshirt with Mother of Divine Grace

School* Solid blue tie saddle shoes with rubber soles and heels.

Boys in Grades 1-8*Yellow golf shirt (Short or long sleeves) with Mother of Divine Grace School* Blue dress pants* Black belt* Black socks* Blue cardigan sweater or sweatshirt with Mother of Divine Grace

School* Sensible black tie shoes with rubber soles and heels. NO BLACK SNEAKERS

Physical Education Uniform for Boys and Girls in Grades K through 8* Navy blue sweat shorts -Must be no shorter than mid-thigh.* Navy blue sweat pants* Mother of Divine Grace School tee shirt* Navy blue Mother of Divine Grace School sweatshirt * Sneakers – No Chucks

* Athletic socks that are seen at the ankles.Spring / Summer Uniform for Boys and Girls in Grades 1 through 8This uniform is optional.

*Short sleeve yellow golf shirt with Mother of Divine Grace School*Navy Blue or Khaki walking shorts NO CARGO SHORTS*Shorts must be no shorter than mid-thigh.* Navy blue skort: One flap, plain, no buckles, zippers or pleats*Sneakers – No Chucks*Athletic socks that are seen at the ankles.

From the first day of school until November 1st students may wear their spring/summer uniform.

From November 1st until March 31st students must wear their regular uniforms.

On April 1st until the end of the school year students may wear their spring / summer uniform.

Jewelry-Make up-Hair styles It is important that each student respects his/her own dignity by his/her appearance. We have a uniform code so jewelry, make up, and hair styles are not distracting or presenting the wrong message about our Christian community.

Earrings are not permitted for boys.Facial piercings are not permitted.Small post earrings are permitted for girls-only one earring in each earlobe. No dangle or hoop earrings are permitted due to various school activities that may cause damage to earlobes.

One ring per hand is permitted for boys and girls.Religious medals or crosses may be worn under the students’ clothing to prevent breakage. No other type of necklaces may be worn by boys or girls.One rubber statement bracelet may be worn. An example of a statement bracelet is one in support of a cause.

Reminder: It is best for jewelry to remain at home due to its great value, both monetary and sentimentally. The school assumes no responsibility for jewelry worn to school and which becomes misplaced or missing. Protect your valuables. Leave them at home to wear on special occasions.

No make-up is permitted.

No nail polish of any color is permitted.No artificial nails are permitted.

Boys: Hair for all students is to be kept neat, clean and well-groomed at all

times. Hairstyles, including cultural or ethnic variations, are to be cut in

conservative style: not touching the collar, above the eyebrows and cut/trimmed around the ears. No tracks, tails or fad styles are permitted. Spiked, colored or excessive use of gel will NOT be allowed. Sideburns must be above the earlobe. Upper grade students must be clean shaven(no beards, mustaches, or other facial

Girls: Hair for all students is to be kept neat, clean and well-groomed at all

times. Girls with long hair must wear their hair up at all times; it must not

touch the collar. This is for health reasons Hair color must one that is found naturally on human beings. No

outlandish hair styles. Bangs may not be below the eyebrows. Girls’ hair accessories must be of reasonable size and match the colors

of the school uniform

Electronic device policy Cellular telephones, iPods, handheld electronic games or personal music players or games of any kind that may be distracting or disruptive to the learning environment are not permitted. In a situation where a cell phone isnecessary, the student must hand it in to the homeroom teacher, who either sends them to the main office or locks them in a classroom closet. No student may use a cell phone during the day. If a parent/guardian feels that it is necessary for their child to carry a phone before or after school, they must fill out a form giving the student permission to carry the phone and acknowledge that the phone may not be used on school property for any reason, including after school activities, when at CARES, or detention. A Bring Your Device Policy may be used at the discretion of the classroom

teacher for special projects. The use of cell phones in arrival lines or dismissal lines is not permitted.

Field tripsPeriodically, students are taken on field trips as part of their educational experience. Such trips are made only with the permission of their parents/guardians. Since field trips are educational in nature, all students shouldparticipate unless they are ill. When such trips are planned, permission slips are sent home to be signed and returned to the teacher. If a permission slip is not signed and returned to the teacher, the student will not be permitted to go on the trip. Telephone calls will not be accepted in lieu of the proper form. A faculty member, assisted by parent volunteers, will accompany the children on the field trip. ANY parent/guardian chaperoning a trip MUST have a Criminal Background Check and Child Abuse Clearance on file with the principal.

Participation in any field trip is a privilege. Misconduct, as well as delinquent tuition payments, may prevent a child from attending these special events. Children, who are not permitted to attend a school trip, by either parent or school request, must report to school. Field trips are considered school days. Appropriate dress (School uniform or gym uniform) and conduct are always expected on a field trip.

GRADUATIONAny eighth grade student who fails the subject of Math or ELA in two trimesters on his/her report card or who has a failing composite average, is required to attend an Archdiocesan summer school if they wish to attend an Archdiocesan High School in the Fall. If a student fails to achieve the basic academic performance necessaryfor graduation, that student will be excluded from the graduation ceremonies. Finally, should any student’s tuition be unpaid, he or she will be excluded from participating in graduation ceremonies and any eighth grade school closing activities. Participation in closing ceremonies is a privilege, not a right. The school reserves the right to deny a student from participating in

the closing exercises if, in the view of the school, the student’s academic or disciplinary record indicates that this privilege should be rescinded. NO CHILD WILL BE PERMITTED TO PARTICIPATE IN ANY ENDOFYEAR CELEBRATIONS, IF FINANCIAL OBLIGATIONS ARE NOT UPTODATE.

TECHNOLOGY

PurposeTechnology is a valuable and real world educational tool. Our school is committed to teach its faculty, staff, students and school community to work and to learn effectively with technology and to ensure responsible use of the equipment. The policy outlined below applies to all technology use including Internet use. TheAcceptable Use Policy for Technology applies to all students, faculty, staff, volunteers or community members allowed access to technology resources. In some cases outside or personal uses of technology may be applicable under this policy.

Scope of UseWe recognize that the digital world allows anytime, anywhere access. Uses mentioned in this policy apply to inside school use and may in certain instances apply to personal technology use in and/or outside of school.Where personal outside use of technology threatens a likelihood of substantial disruption in school or extracurricular activities, these activities may be viewed as a violation of the Acceptable Use Policy and may be subject to the disciplinary measure found herein.N.B. the types of electronic and digital communications referenced in the AUP include, but are not limited to, social networking sites, cell phones, digital cameras, text messaging, email, voice over ap, chat room and instant messaging.

GoalThe school’s goal is to prepare its members for life in a digital global community. To this end, the school will: Integrate technology with curriculum to enhance teaching and learning Encourage critical thinking, communication, collaboration and problem solving skills Facilitate evaluation and syntheses of information Encourage ethical practices and provide education for internet safety and digital citizenship Provide a variety of technology based tools and related technology skills

Responsible UserOur schools will make every effort to provide a safe environment for learning with technology including Internet safeguards. The faculty, staff, students and school community are granted the privilege of using the computer

hardware peripherals, and electronic communication tools, including the Internet. With this privilegecomes the responsibility for appropriate use. In the Archdiocese of Philadelphia, we use information and technology in safe, legal and responsible ways. Weembrace the following condition or facets of being a digital citizen:

Respects one’s self. Users will select online name that is appropriate and will consider the information and images that are posted online. Respect Others. Users will refrain from using technologies to bully, tease or harass other people or forward inappropriate materials or communications. Protect One’s self and Others. Users will protect themselves and others by reporting abuse and not forwarding inappropriate materials or communications. Respect Intellectual Property. Users will cite any and all use of websites, books, media, etc. Protect Intellectual Property. Users will request to use the software and media others produce and protect license agreements for all software and resources.

INTERNET USEUnauthorized and inappropriate use of the Internet in or out of school is grounds for disciplinary action up to and including dismissal. Inappropriate student Internet use at home that in any way associates his/her wrongful conduct with the school, students of the school and any teacher or staff member, may be cause for disciplinary and legal action if the use affects the administration of the school generally, or the relationship of the school to the student specifically. Thus, for example, the posting of an Internet site from home containing threateningand/or derogatory comments about a teacher, student or school official may be grounds for dismissal. This is particularly applicable where the site creates an atmosphere of fear or otherwise adversely affects the educational and religious mission of the school.

TECHNOLOGY USE GUIDELINESEducational Purpose/ Appropriate Use: School technology is to be used to enhance student learning. Students must not access social networking sites or gaming sites, except for educational purposes under teacher supervision.

Copyright/ Intellectual Property: All sources obtained for teacher and student work should be properly cited. Users are to respect the right of and the intellectual property of others in accordance with Federal Copyright Law.

Transferring copyrighted material to or from a school without expressed permission of the owner is a violation of Federal Law.

Communications: Electronic and/or digital communications with students should be conducted for educationally appropriate purposes and employ only school–sanctioned means of communication. The school sanctioned communications methods include:

Teacher school web page Teacher school email Teacher school phone number Teacher created, educationally focused networking sites

Teachers or administrators, in their normal responsibilities and duties, may be required to contact parents outside of the school day. A teacher or administrator is free to contact parents using a home phone or personal cell phone. However, they should not purposely distribute a home phone number or personal cell phone number to students. If a student contacts a teacher or administrator using a teacher or administrators’ personal numbers email or networking sites, the teacher or administrator should immediately report this to the administrator or proper authorities.

Electronic and Mobile Devices, Cell Phones: Users must adhere to local school policy that may further define uses of mobile devices. The administrator of the school will determine access. If a particular mobile device is to be used for educational purpose, the school administration and/or teacher will provide parameters for the use.

Examples of Unacceptable Uses – Users are not to: Use technology to harass, threaten, deceive, intimidate, offend, embarrass, or annoy any individual. Post, publish, or display any defamatory, inaccurate, violent, abusive, profane or sexually oriented material. Users must not knowingly or recklessly post false information about any persons, students, staff or any other organization. Use of photography, image, video or likeness of any student, or employee without express permission of that individual and of the principal. Attempt to circumvent system security Deliberately visit a site for unacceptable material or any material that is not in support of educational objective. Students must not access social

networking sites of gaming sites, except for educational purposes under teacher supervision. Violate license agreements, copy disks, CDROMs, or other protected media Use technology for any illegal activity. Use of the Internet for commercial gain or profit is not allowed from an educational site. Breach confidentiality obligations of school or system employees. Harm the goodwill and reputation of the school or system in the community. Transmit any material in violation of any local, federal and state laws. This includes, but is not limited to Copyright material and threatening or obscene material.

Reporting: Users must immediately report any damage or change to the school’s hardware/software that is noticed by the user.

Administrative Rights: The school has the right to monitor both students and employee use of school computers and computer accessed content. Due to evolving nature of Technology, the Archdiocese of Philadelphia, Office of Catholic Education reserves the right to amend or add to this policy at any time without notice.

Personal Use of Social MediaThis section of the policy refers to the personal use of social media sites such as, but not limited to Facebook, Twitter, Instagram, Snapchat, YouTube, and many others. Teachers and students may not mention members of the school community without their consent unless the subject is of public concern and the speech fall under applicable constitutional protections. ‘Friending’ of current students is forbidden on a teacher’s personal social networking site. Personal posts must use appropriately respectful speech, and refrain from harassing, defamatory, abusive, discriminatory, threatening or other inappropriate communications.

Policy ViolationsViolation of the above rules will be dealt with by administration of the school. Violation of these rules may result in any or all of the following: Loss of use of the school network, computers and software, including Internet access. The student will be expected to complete work on a nonetworked, standalone computer system. Issuance of detention, if applicable.

Disciplinary action including, but not limited to, dismissal and/or legal action by the school, civil

Medication The city of Philadelphia provides a school nurse to Mother of Divine Grace School one (1) day a week. Medication may not be taken in a classroom or carried on the person of a student. Members of the office staff will assist children in taking medications. In these cases, appropriate instructions must be provided to the school, signed by a parent or guardian. This is necessary so a record of the dates and times for administration of the medicine can be kept in the office All medications MUST be properly labeled and brought to school by a parent/guardian.

Parents need to inform the homeroom teacher, the school nurse and office IF and WHEN a child is using an inhaler or in need of an EpiPen.

MONEYUse the following procedure for turning in all money:

Put money in an envelope. Mark the envelope clearly with student’s name, grade, room number,

amount of money and the purpose for the money.

PARTIES On a student’s birthday, with permission of the teacher, a small

treat may be sent in for the class. No student may distribute party invitations in school at any time. Party invitations should be distributed outside the school environment

so that social functions do not create unnecessary stress to some students who may not be included on the guest list.

Tuition and FeesPayments for each school year start on April 15th through March 15th. All payments will be made through the FACTS MANAGEMENT PROGRAM. Our parents register online with the FACTS MANAGEMENT PROGRAM, (the link is on the MDG website, motherdivinegrace.com under the Admissions Tab.) Once registered, the Facts Management Program has your permission to deduct from your checking account the monthly or bi-monthly tuition payments.

The FACTS MANAGEMENT PROGRAM charges an Enrollment Fee of

Payment in full due on or before July 15th $10 fee (paid once) Semi payment pay in two installments July and January $15 fee (paid

once) Monthly payment spread your tuition balance over monthly

installments $ 42 fee (paid once). Please select a payment option that best suits your financial needs.

It will be deducted from your account within 14 days after April 1st . PLEASE NOTE: If you are not registered with FACTS by June 30th , you will be responsible to make up the monthly payments missed before the start of school in September. We cannot accept a student for school in September, unless you have paid at least the six monthly payments of tuition and fees.

Instructions on how to register with the FACTS Program is listed on the MDG school website, under the Admissions/Tuition Packet tab.

Tuition must be paid up to date for a student to return to Mother of Divine Grace Interparochial School at the start of each new trimester.

Tuition must be paid in full for the current school year for a student to participate in any end of year activities. End of year activities include, but not limited to: 8th grade trip, graduation dance, class trips, farewell for Pre-Kindergarten and 8th grade and graduation for Kindergarten and 8th Grade.

No report cards will be given to a student if there is a tuition balance for the current school year until the balance is paid in full.

No transfer slips will be issued if there is a tuition balance for the current school year until the balance is paid in full.

Students are not permitted to return to Mother of Divine Grace Interparochial School if there is an outstanding tuition balance from the previous school year.

While recognizing the possibility of special financial arrangements between single, separated and divorced parents either through mutual agreement or court order, the parent/guardian signing the tuition agreement assumes full responsibility for the payment of all tuition according to the timetable listed on the tuition agreement as published.

If a financial hardship should develop, please contact the tuition committee as soon as the hardship arises.