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Casual Academy Governance ClerkCandidate Information Pack, January 2017
Closing date: 30th January 2017 4pm
Interview date: 8 February 2017
Welcome To Bradford Diocesan Academies Trust
Dear candidate
Thank you for taking your time to download our application pack and expressing your interest in the Academy Governance Clerk role at Bradford Diocesan Academies Trust (BDAT).
This pack has been developed to provide you a summary of all the information you need to consider when applying for a job within BDAT.
Within the pack you will find a job description, a person spec, a brief summary on the Trust and details of how to apply for this post should you choose to make an application.
You can of course find further information about us:
on our website at www.bdat-academies.org, on twitter at #wearebdat or by contacting us direct at [email protected] or calling 01274 909 120.
We wish you every success with your application and we look forward to meeting you in the near future.
Carol Dewhurst
CEO BDAT
Casual Academy Governance Clerk
Job Description Summary
Bradford Diocesan Academies Trust (BDAT) is looking to recruit an experienced Academy Governance Clerk to provide casual clerking and administrative support services to the Multi-Academy Trust and the schools within the MAT.
Hours of work are flexible to meet the needs of the MAT and schools within the Trust. The majority of governing body meetings are held in late afternoons and evenings, therefore willingness to attend evening meetings is essential. Administrative hours are flexible and home based. There is an expectation that the successful candidate will cover a minimum of 3 meetings per term. Remuneration will be made upon the submission of a signed and agreed claim form.
Reporting to The Governance Support Officer of BDAT
Accountable to The Trustees of BDAT and Chairs of the LGB’s
Duration of Post Casual
Salary £12.08 per hour plus travel expenses
Work Pattern: Afternoons, Evenings, Flexible hours
Start date: February 2017
THE AIM OF BRADFORD DIOCESAN ACADEMIES TRUSTTo ensure that every school within the Trust provides an outstanding education for every child, enhanced by its distinctively Christian ethos. BDAT’S MISSION STATEMENT: Our mission is “to provide high quality education within the context of Christian belief and practice so that every child can fulfil their academic potential and accomplish their individual goals”.
In practice as a Trust we seek to work with and alongside the schools in our Trust to provide a good quality of education to all children in our schools. We believe every child only gets one chance at education and they have a right to a good education.
Role Description
The Casual BDAT Academy Governance Clerk will provide administrative support, legislative and procedural guidance to Principal/Headteacher and local governing body in line with the Governance Handbook, Academies Financial Handbook and BDAT Scheme of Delegation in regards to exercising the local governing body functions.
The clerk will have access to appropriate legal advice, support and guidance, and where necessary seek advice and guidance from the Trust or third parties on behalf of the local governing body.
The clerk will provide effective administration of meetings; with the chair and headteacher prepare a focused agenda for the local governing body meeting and committee meeting liaise with staff members and governors preparing papers to make sure they are available on time, and distribute the agenda and papers as required by legislation or other regulations. The clerk will ensure all parties receive the final minute of the meeting within statutory timeframes.
Job responsibilities
Provide clerking services to the local governing body to include:
Record the attendance of governors at meetings (and any apologies), and take appropriate action in relation to absences, including advising absent governors of the date of the next meeting
Maintain a register of governor pecuniary interests and ensure the record of governors’ business interests is reviewed regularly and lodged within the school and at Trust level
Ensure the Academy completes the Disclosure and Barring (DBS) for any governor when it is appropriate
Maintain up to date records of the names, addresses and category of governing body members and their term of office, and inform the governing body and any relevant authorities of any changes to its membership
Undertake appropriate and regular training and development to maintain his/her knowledge and improve practice and keep up-to-date with current educational developments and legislation affecting academy governance.
Ensure that the minutes, agendas and reports are shared with the BDAT central governance team.
Follow up and report back on regulatory actions which arise from meetings of the local governing body.
The clerk may be asked to undertake the following additional duties:
Clerk any statutory appeal committees/panels the governing body is required to convene Assist with the elections of parent and staff governors Conduct skills audits and advise on training requirements and the criteria for appointing new governors
relevant to vacancies and keep BDAT informed. Perform such other tasks as may be determined by the Trust or local governing body from time to time
The post-holder is line managed by the Trust Governance Support Officer.
Person Specification
Attributes Essential Desirable
Knowledge, qualifications and experience
Able to demonstrate a willingness to attend appropriate training and development and evidence relevant skills
Evidence of working in an environment where experiences included taking initiative and self-motivation as well as team work
Exceptional administrative and diary management skills
Experience of clerking legislative procedures
Knowledge of the respective roles and responsibilities of the governing body, Headteacher/Principal, LA, Church,DfE and EFA
Ability to translate complex information into easily understood language
Experience of maintaining effective and accurate administrative systems
Engagement with, and understanding of wider educational partnerships spanning the primary, secondary and local authority sectors e.g. TSAs, MATs or the Diocese
Experience of working in a Church of England school and demonstrable understanding of Church school distinctiveness
Experience of clerking at Secondary and Primary level
Have already attended or make a commitment to attend the National Training Programme for Clerks or its equivalent
Skills and Abilities Personal commitment to excellence in service delivery;
Good listening, oral and literacy skills; Self- motivation and personal drive to
complete tasks to required quality standards and time scales
Writing agendas and accurate concise minutes;
Good ICT skills including Microsoft Office and Word;
Organising meetings; Using the internet to access relevant
information; Knowledge of academy governing body
procedures; Knowledge of educational legislation,
guidance and legal requirements;
Knowledge of Equal Opportunities and Human Rights legislation;
Knowledge of Data Protection legislation
Knowledge of data programmes, such as PowerPoint and Publisher
Personal attributes
All Essential Criteria Ability to work under pressure and manage multiple deadlines Ability to work remotely and on own initiative Willingness to comply with all BDAT policies Person of integrity;
Ability to maintain confidentiality; Ability to remain impartial; Have a flexible approach to working hours; Be sympathetic to the needs of others; Have an openness to learning and change; Have a positive attitude to personal development and training; Have good interpersonal skills.
Special requirements
All Essential Criteria Flexibility to work at times convenient to the local governing bodies of the Trust. Ability to travel to the meetings; Available to be contacted at mutually agreed times.
Terms and Conditions
The employer for this post is the Bradford Diocesan Academies Trust.
The post holder will have their own access to ICT and Microsoft packages and should expect to undertake the majority of their duties from home. The post holder will also have access to work from the office of BDAT, 2nd Floor, Jade Building, Albion Mill, Albion Road, Greengates, BD10 9TQ should the need arise.
This post requires the ability to travel and work directly with academies and the Diocese. The post holder will be required to work evenings. Travel expenses to and from the academies will be paid in line with HMRC rates (currently 45p per mile) on production of a completed claim form and a fuel receipt.
An Enhanced DBS is required for this post.
The post holder will undertake any other miscellaneous work, deemed suitable by management of the Trust.
All BDAT Trust and Academy business should remain confidential to BDAT.
If you would value an exploratory conversation, please contact Victoria Bray On 01274 909120.
Casual Academy Governance Clerk
About BDATGeneral Information and Background
Bradford Diocesan Academies Trust (BDAT) is a Multi- Academy Trust (MAT) supporting a number of primary and secondary schools in Bradford.
BDAT is the only Church of England MAT operating in Bradford, as part of the Diocese of Leeds.
BDAT operates as an Exempt Charity, and is governed by a board of trustees who are responsible for, and oversee, the management of the company. The Memorandum and Articles are available on the Trust’s website at www.bdat-academies.org.
The mission statement of BDAT
“The Trust’s mission is to provide an education of the highest quality within the context of Christian belief and practice.”
In practice, as a Trust, we seek to work with and alongside the schools in our Trust to provide a good quality of education to all children in our schools.
The Trust does this through operating a light touch support role for schools at times of challenge and by establishing collaborative structures and processes to enable our schools to work together and share good practices.
As our family of schools continues to grow, we are constantly looking at how we can continue to improve to establish effective and efficient ways of partnership working.
Trust development and growth
The MAT was established in 2012 to support both primary and secondary Church schools needing support within an Academy model.
The Trust currently supports six primary and four secondary schools. Our growth is planned and is expected to build in a period of consolidation in 2016-17 as we expand our central school improvement and back office functions to support our Academies.
Our Schools
As of January 2017, BDAT is made up of ten academies operating across Bradford, providing education for over 6,000 students and employing more than 900 staff.
We work with schools of all different contexts and backgrounds including good and outstanding schools and we support schools in special measures. We recognise that each of our schools is unique and value their differences and the communities they represent.
Our primary academies
Christ Church Primary Academy Oxenhope Church of England School St Oswald’s Church of England School St Philip’s Church of England Primary
Academy Westminster Church of England
Primary Academy The Academy at St James
Our secondary academies
Belle Vue Girl’s Academy Bradford Forster Academy Buttershaw Business and Enterprise
College Immanuel College
We expect our MAT to grow over the next few years although growth will only be at a pace which is sustainable and manageable for the trust. We do not want to grow too big too quickly.
Joining us 2016 -17
Trinity All Saints CE Primary School St Johns Church of England Primary
School East Morton CE Primary School
Our Christian ethos
BDAT is a proud Christian organisation committed to providing high-quality education for all within an ethos which encourages academic, vocational, mental, physical, and spiritual opportunities and development for each member of its academies.
Whilst robust Christian principles underpin the work of the Academy, everyone is encouraged to explore their own spirituality and to recognise and understand that of others. It is for this reason that we choose to support and sponsor Non-Church of England Schools, as well as those within the faith.
For more information on BDAT visit www.bdat-academies.org or visit #wearebdat.
Casual Academy Governance Clerk
How to applyIf you are interested in applying for this post you need to download and complete an application form. The form is available at www.bdat-academies.org/vacancies
Please note the closing date for applications is 30 January 2017 4pm.
Applications received after this date will not be accepted.
Completing the applicationIf you decide to apply for this post, please complete the application. A Curriculum Vitae is not required and will not be accepted.
You should also provide the names, positions, organisations and telephone contact numbers of at least two referees, one of whom must be your current employer. If you do not wish to give your permission for us to approach your referees at this stage then please state this clearly and indicate your reasons for this preference.
To enable ease of contact we would appreciate it if you could provide daytime, evening and mobile contact numbers.
Please return your completed application form and email to:
E-mail: [email protected].
For additional information you can also contact:
Victoria Bray: [email protected] All
posts are subject to an Enhanced DBS check. We are committed to the safeguarding of children.
DATES FOR YOUR DIARY
Closing Date: 30 January 2017
Interviews will be held: 8 February 2017
