Statement of WorkFor

Real Property Development PlanArizona Army National Guard (AZARNG)

DEMA17-00006590 M16-0066

PART I GENERAL REQUIREMENTS:

A. Introduction: The AZARNG intent is to use existing recent real property development plans and range complex master plans and merge that planning into a single 25 year plan that captures the prior work, updates the intent and strategic vision of that work, eliminates contradictions between documents and prepares the AZARNG to acquire the proper inventory of facilities for the next 25 years. Our intent is not to start from scratch and prepare a new long range plan. The AZARNG does not have the resources to complete this plan and needs an outside Contractor to get the plan completed. This plan is the basis for and justification of MILCON/SRM construction and guides the Real Property Planning Board and Installation Planning Boards at Camp Navajo, Silverbell Army Heliport and Papago Park Military Reservation.

B. Responsibility: Contractor shall furnish sufficient technical, supervisory, and administrative personnel to insure the expeditious accomplishment of the work specified in this Statement of Work (SOW). Additionally, Contractor shall furnish all services, materials, supplies, equipment, investigations, studies, and travel required in connection with this SOW.

C. Direction: The Contractor shall accept direction only from the Department of Emergency and Military Affairs (DEMA) Purchasing and Contracting Officer or the duly authorized Contracting Officer’s Representative (COR). Requests or desires of the Users or Using Agency made directly to the Contractor will be immediately brought to the attention of the COR. Any changes to the project scope or other provisions of this SOW must be authorized in writing by the Contracting Officer. Project tasks under this SOW will be phased awarded as funds become available. The Department of Emergency and Military Affairs (DEMA) Purchasing and Procurement Officer is Kathy Eastep, Office Phone (602) 267-2763 E-mail: kathy.eastep@fmo.azdema.gov. The Arizona Army National Guard and technical point of contact for this work is Mr. Scott Sveinsson, Office Phone (602) 629-4696, E-mail: scott.sveinsson@fmo.azdema.gov.

D. Coordination: In performance of the work, Contractor shall provide the following:

1. Meeting/Phone Records: Contractor shall prepare a written record of each site visit, meeting, or conference, either telephonic or in person, and shall furnish this record within five working days to the COR with electronic copies to all parties (A, B) identified in attachment A of this document. The written record will include the subject, the names of participants, an outline of discussion, and recommendations or conclusions reached. This requirement does not apply to the actual project document submissions themselves which are documented by the deliverables specified herein.

2. Annotating Review Comments: After submittal of each required planning / programming production package, Contractor will be furnished a table of comments from the

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various reviewers and concerned agencies involved in the review process. The disposition will clearly indicate the specific actions to be taken in response to each comment. Merely stating “concur” or “will comply” is not considered an adequate indication of actions taken. Contractor will be required to submit each follow-on submission package incorporating any accepted review comments in addition to providing the formal comment responses to each comment. If Contractor disagrees technically with any comment and does not intend to comply with it, they shall clearly outline, with ample justification, the reasons for noncompliance prior to conduct of the comment review meeting. Contractor shall furnish the disposition of all comments in writing. Contractor understands that after submittal of each required planning/programming production package, Contractor will be furnished review comments from the various reviewers and concerned agencies involved in the review process. If Contractor disagrees technically with any comment and does not intend to comply with it, he shall clearly outline, with ample justification, the reasons for noncompliance prior to conduct of the comment review meeting. Contractor shall furnish the disposition of all comments in writing. The disposition will clearly indicate the specific actions to be taken in response to each comment. Merely stating “concur” or “will comply” is not considered an adequate indication of actions taken. Contractor will be required to submit each follow-on submission package incorporating any accepted review comments to include the providing of formal comment responses to each comment (IAW PART V PROJECT SCHEDULE AND SUBMITTALS OF THIS SOW).

3. Needs List: Contractor shall furnish to the AZARNG COR, and Technical POC with copies furnished to all parties involved, a “living needs list”. This list will:

a. Itemize in an orderly fashion, planning/programming and site selection, conceptual design, and master planning data required by Contractor to advance the work in a timely manner.

b. Include a description of the action item, name of the individual or agency responsible for satisfying the action item, and remarks as appropriate.

c. Be maintained on a continuous basis with satisfied action items checked off and new action items added as required.

d. Initially the needs list is submitted to the AZARNG COR with an information copy to the Contracting Officer for items, criteria, or topics of discussion desired to be gathered or addressed during the project effort. The status of the needs list will be reviewed, and if required due to outstanding items, by telephone conference call between the Contracting Officer, AZARNG COR, AZARNG Technical POC, and Contractor (NLT) 15 days after issuance of notice to proceed (NTP).

D. Dissemination of Information: Contractor shall furnish copies of all instructions, manuals, and other documents pertaining to project planning/programming, design and master planning requirements to all Contractors (if any) to insure completely coordinated project documents.

E. Project Data/Site Information: Contractor shall be provided with copies of existing AZARNG prepared site survey/topographic drawing(s), photographic aerial survey overlay(s) and other pre-planning information/data requirements during the kick-off meeting.

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PART II REAL PROPERTY DEVELOPMENT PLAN:

A. Objectives: The responsibilities and procedures relating to the development, content, submission, and maintenance of the Real Property Development Plan (RPDP) is to:

1. Establish the foundation for real property management and development; reflect the goals, objectives, plans and real property requirements of all units and organizations assigned to or supported by the AZARNG.

2. Provide the framework for analyzing and justifying real property sustainment resource allocations; help justify real property construction, improvement and development in accordance with programming guidance, focused investments, and mission support dictates, while supporting power projection and potential mission expansion requirements.

3. Develop a management tool to ensure the efficient acquisition, utilization, and disposal of real property assets for all AZARNG installations; provide a decision-making tool to identify requirements and alternatives for resolving real property deficiencies and excesses. Utilizing the AZARNG Facilities Inventory and Support Plan (FISP), and conducting site surveys, perform real property accountability and ID available facilities for disposal, conversion or for use to allow for any outstanding lease termination. Ensure real property inventory within PRIDE database reflects all installation facilities and proper category codes.

4. Provide for the strategic capability for ensuring installation sustainability into the future through direct support of mission readiness and installation integration into regional planning.

5. The objective of the RPLANS Analysis and Support is to efficiently calculate the State’s facility space allowances and compare to available real property inventory based on facility category codes. These efforts will satisfy the requirement for an installation Tabulation of Existing and Required Facilities (TAB) outlined in AR 210-20. It will also assist with site planning; stationing analysis, unit/organization facility allowances analysis, and space utilization. The Analysis and support will also include a review of the effect RPLANS has on; the Installation Status Report (ISR), the Long Range Construction Plan (LRCP) and Army Stationing and Installation Plan (ASIP). The Professional Services provided by the Contractor will allow the AZARNG to maintain current data in RPLANS. The RPLANS updates shall provide a current and projected display of facility requirements as impacted by changes in the Army Stationing and Installation Plan (ASIP) and Planning Resource for Infrastructure Development and Evaluation (PRIDE) databases. These RPLANS updates assist in determining installation/facility requirements and planning guidance with greater accuracy.

6. Through initial workload and periodic review dates, contractor will analyze the existing RPLANS data to determine priority of corrections needed based on allowances with emphasis on SRM funding. This process will identify overages and shortages by category code. The goal is to make sure all Real Property Inventory facilities have valid requirements thereby

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generating maintenance dollars as well as ensuring excess and deficit category codes are properly identified.

7. The Contractor will also use ASIP and PRIDE data to analyze and correct RPLANS issues.

8. Educate key personnel in the AZARNG FMO Planning & Programming section with hands on instruction on how to analyze and use RPLANS as a planning tool and how to analyze RPLANS and other data bases as a means to understand and make edits in RPLANS.

9. Create a procedural reference guide for future use by end users on RPLANS analysis and editing processes.

10. Recalculate requirements as changes/edits warrant.

11. Once the RPLANS requirements are approved by AZARNG, the Contractor will enter the requirements edits and work with National Guard Bureau (NGB) on behalf of AZARNG for NGB approval.

12. Match mission to facility types to greatest extent possible, minimizing movement and reconversion costs and recommend appropriate stationing of units within the State of Arizona based on leadership input and analysis of missions within the AZARNG. Convert or repurpose excess facilities made available through consolidation and move units in leased space back onto the installation and create disposal plan of excess facilities. Identify facilities for demolition within PRIDE database.

13. Create a facility reduction plan and disposal plan IAW AR 405-70 for all AZARNG facilities to reduce excess facilities and consolidate facilities in the best facilities using only the minimum authorized space to accomplish the occupant’s mission. Where economically prudent convert (repurpose) facilities, made available due to consolidation, in order to mitigate facility deficits and move army assets out of leases.

14. Develop a master planning level implementation and preliminary prioritization of long range construction projects (Unspecified Military Minor Construction, Critical Unfunded Requirement, and Military Construction) and Sustainment, Restoration, Modernization (SRM) Capital Investment Strategy. Create a prioritized Long Range Construction Plan (LRCP) MILCON and SRM requirements listing supporting the RPDP and facility reduction plan. Integrate existing planning reports and recommendations into a cohesive statewide recommendation of efficient real estate/land use and facility needs. Prepare 1390_1391 documents for top three SRM and LRCP MILCON projects.

15. Prepare the revised and updated draft and final site development plans, including an updated phasing and implementation strategy.

B. Purpose: The purpose of master planning and the RPDP is to:

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1. Establish a vision and future direction for efficiently managing, acquiring, or reducing real property at AZARNG installations in order to support the current mission, transformation, and management processes.

2. Establish mission-oriented AZARNG installations, which provide flexibility to react effectively to contingencies; provide soldiers, their families, and other users of AZARNG installations with high quality facilities.

3. Establish a framework for AZARNG management to review allocation of limited resources that affect, or are affected by, the use of real property assets; determine real property deficiencies and identify priorities and potential solutions.

4. Coordinate master planning activities with local community development.

5. Identify sustainability issues, activities, and actions that may have significant environmental impacts; minimize turbulence in resource planning.

6. Compare existing real property to projected real property needs and other developmental or operational activities.

7. Ensure that AZARNG installations are capable of supporting assigned missions, as well as providing locations or land areas to accommodate future expansion or reconfiguration.

C. Mission: To produce a long-range, integrated planning document implementing the Adjutant General’s goals and objectives for development and operation of the State’s real property and to assure continued mission performance at AZARNG installations. To achieve this RPDP must:

1. Identify facility shortfalls and excesses; develop alternatives (use of other existing, local facilities, rehabilitation, repurpose, addition/alteration or new construction) to support current and future missions.

2. Develop alternative uses for underutilized facilities to support current and future missions.

3. Establish a framework for prioritizing projects and managing limited State and Federal resources.

4. Support the military construction program (both MILCON and SRM) by comparing existing real property assets to requirements.

5. Identify activities and actions that may have environmental impacts early in the project development phase.

6. Analyze optimum stationing of soldiers and mission sets apropos AZARNG facilities throughout the State of Arizona.

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PART III PROJECT SPECIFIC TASKS:

A. This project consists of updating the existing Real Property Development Plan (RPDP) report (2006) for the statewide real property assets of the Arizona Army National Guard. This planning effort will build upon the analyses, documentation and recommendations from previous planning efforts as a foundation from which to explore a range of alternatives in the highest and best scenario that fully optimizes real property resources for the AZARNG. Specifically, this planning work will recognize the three key elements that the AZARNG would like to address through this effort: the Long Range Component (5 – 25 years); the Short Range Component (less than 5 years); and a Capital Investment Strategy. The A/E shall tailor an approach to accommodate the exploration of new ideas, balanced with the work previously accomplished and baseline information developed during the previous planning efforts including review and analysis of the stationing plans, local demographics, inventory analysis and assessment, real property disposition, and implementation. The result of this master planning task will then become the development of the Capital Investment Strategy consisting of:

a. A plan to get from the current real property inventory and condition to some future desired status for real property.

b. The Adjutant General’s strategy to reach the desired facilities condition, identification of alternatives considered, courses of actions, intermediate steps, projects (MILCON and OMNG), and funding required to get there.

c. A set of prioritized projects which are documented both as a narrative and a projects list.

d. The overall objective of the RPDP is to provide the required tools for the AZARNG and its leadership to make informed strategic decisions with regards to its Real Property in the State. The RPDP will be developed for the following real property components (RPC’s):

1. Real Property Component (RPC) No. 1: Update existing (2009) Training Center Master Plan (TCMP) for Camp Navajo. These services are to be produced in accordance with Master Planning for Army Installations UFC 2-100-01 (15 May 2012), NG PAM 415-12 (1 June 2011), National Guard Real Property Development Planning Guidelines NGR 210-20 (30 July 2004), NG PAM 210-20 (5 October 2007), and consideration and integration of other applicable referenced publications and sources including those indicated under Reference Documents indicated herein to ensure the successful acceptance, adaptation and future implementation of the plan. Contractor is responsible in adhering to aforementioned regulations. This RPC does include the Bellemont site of 15 acres. RPDP efforts pertaining to this RPC shall be planned to occur at this installation when site visits and interviews are required.

The TCMP is generally separated into two distinct land use categories – 1) Ranges/Training Land and 2) Cantonment. The ranges and training land category comprises the training ranges, maneuver areas, training areas and any infrastructure

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within this footprint. The cantonment area comprises soldier support facilities and Training Center support facilities.

This TCMP will update the last Camp Navajo Master Plan published in 2009 and will incorporate the latest AZARNG Strategic Plan to comply with a number of new initiatives and updated sustainability and space planning guidance and standards. In addition – it will be helpful to put the new plan in similar format to the other TCMPs for AZARNG with key references for future projects by Category Codes in Capital Investment Strategy (CIS) section of plan. The contractor will also use and update items from the Range Complex Master Plan to include infrastructure analysis.

Work to be accomplished by this project includes:

a) Review and re-validate the current planning process, vision, guiding principles, goals and objectives, future direction, for facility utilization and development to meet current and future known mission requirements.

b) Clarification and description of the purpose of the Land Use Plans in relation to current military provisions for TCMPs;

c) Reference context and provide format for TCMP in relation to statewide long-range plan provisions;

d) Reference, use and update data from 2009 AZARNG Real Property Development Plan (Camp Navajo) and subsequent facility and land space use data prepared for each site as appropriate;

e) Reference, use and update data from the latest AZARNG Range and Training Land Program Development Plan (now the RCMP) and subsequent facility and land space use data prepared for each site as appropriate;

f) Reference, use and update data as it has been developed to date from the AZARNG Range Complex Master Plan (“RCMP”) - a comprehensive depiction of current and projected military training land assets. The RCMP graphically depicts the present layout of AZARNG Training Sites, including encumbrances, and weighs them against our doctrinal needs to determine their adequacy;

g) Ensure the Plan develops preferred site layout and evolution thereof through the Plan period incorporate applicable strategic and operational planning assumptions, identify relevant authorities under which the site(s) is operated, and incorporate information from all relevant AZARNG and other applicable agency guidance;

h) Ensure the Plan references and provides for proposed land use, circulation and infrastructure consistency with local and state agency(ies) provisions for land use designation, transportation/circulation/parking, and utility capacity(ies).

i) Develop an updated basis of planning including tabulation of requirements utilizing Real Property Planning and Analysis System (RPLANS) at a gross level for the State and the drivers for the long-term development, including a working hard copy product with relevant information for senior leadership to make critical and timely decisions related to mission and base operations for current and future facility requirements. The Real Property Planning and Analysis System (RPLANS) provides an automated capability focused on existing and future force

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structure, along with current and programmed facilities, that allows planners at all levels, using consistent, corporate data, to:

1) Analyze facility assets and allowances or requirements. 2) Evaluate facility impacts of proposed planning actions. 3) Analyze construction/disposal programs. 4) Examine facility buyout and maintenance costs. 5) Communicate effectively concerning quantitative aspects of facilities

adequacy. 6) It is critical that the data are kept current within this system in order to

accurately depict Arizona Army National Guard (AZARNG) facility requirements.

2. Real Property Component No. 2 (RPC No. 2): Papago Park Military Reservation. This RPC includes all 463 acres located north and south of McDowell Road, east of 52nd

Street (including the CSMS site).

3. Real Property Component No. 3 (RPC No. 3): Buckeye Training Site Cantonment area. This RPC does not include the actual range which is covered in the RCMP – Sustainable Range Plan.

4. Real Property Component No. 4 (RPC No. 4): Silverbell Army Heliport. The site is situated on 726 acres requiring analysis. RPDP efforts pertaining to this RPC shall be planned to occur at this installation when site visits and interviews are required.

5. Real Property Component No. 5 (RPC No. 5): Florence Military Reservation (FMR) Cantonment area. This RPC does not include the actual ranges which are covered in the RCMP as part of the Sustainable Range Program. This RPC includes approximately the federal Executive Order parcel with emphasis on the cantonment areas.

6. Real Property Component No. 6 (RPC No. 6): Arizona (-) Small Sites. This includes all sites not previously covered in RPCs 1-5. These sites range anywhere from 2 acres to 400 acres. Sites include: Casa Grande, Chandler, Coolidge, Douglas, Flagstaff, Glendale, Mesa, Nogales, Prescott, Safford, Showlow, Silverlake, Sunnyslope, Tempe, Valencia and Yuma Readiness Centers.

7. Real Property Component No. 7 (RPC No. 7): Facility Maintenance Shops and the Combined Support Maintenance Shop (CSMS) located at the following locations: Bellemont, Florence, Papago Park, Silverbell, Showlow, Valencia. B. Project Intent: The intent of this master planning effort is to develop an integrated planning report of all facility requirements and real estate of the AZARNG into a cohesive report to formulate the planning framework, and development requirements to support the current and future missions of the AZARNG across the planning horizon. The report will be based on available planning documents and findings along with additional planning analysis to develop an integrated development plan across multiple facility and real estate types. The RPDP provides the foundation documentation for facility investment and programming to meet the mission requirements of the AZARNG. The RPDP report incorporates and aligns the findings and

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recommendation of several existing planning documents (2006 RPDP, Readiness Center Transformation Master Plan (RCTMP), and others) into a consolidated report to act as a tool for decision making.

C. Project Philosophy: The Contractor commits to oversee and direct the design of the Project to obtain the greatest long-term value for the State of Arizona, and which reflects the prudent expenditure of public funds within the constraints of the Project program, context, and budget. In pursuing this goal, the Consultant, with the Owner's assistance, commits to:

a. Develop a design that is appropriate for the context of the Project and the nature of its function, both present and future.

b. Avoid expenditures for aesthetic effect which are disproportionate to the Project as a whole.

c. Help assure the Project is completed on time and within budget.

d. Strive to reduce the cost of the Project, while keeping life-cycle costs low.

e. Apprise the Owner throughout the Project concerning the economic impact of all design decisions.

f. Document all Project requirements and provide traceability of requirements, to the Owner’s satisfaction, throughout the Project.

g. Ensure design complies with and can be implemented and utilized consistent with applicable data development standards and standing operational procedures specified by the Owner.

h. Implement Owner approved Arizona Department of Energy State Energy Efficiency Design (“SEED”) program throughout the Project.

i. Recycled products shall be used where they are economically feasible. The Contractor shall give preference to materials and supplies manufactured from recycled materials under the following conditions:

1. The recycled product is available;2. The recycled product meets applicable standards;3. The recycled product can be substituted for a comparable non-recycled

product; and4. Recycled product costs do not exceed the costs of non-recycled products by more than five (5%) percent.

D. Scope of Work: This scope of work consists of the preparation of a consolidated Real Property Development Plan (RPDP) and Capital Investment Strategy (CIS) for facilities and real estate of the AZARNG that covers a 25 year period. This work will be accomplished through the conduct of two separate planning Charrettes to support the planning and decision making tasks.

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These planning efforts will reflect the synthesis of the numerous technical and design studies previously developed, it will be the product of the collective efforts of Contractor and the AZARNG. A final leadership briefing will also be conducted. The goal of the RPDP study effort is to deliver a dynamic process rather than a static end-product. It is the goal that the master plan, when fully developed, will allow for continued adaptation with the incorporation of new information. This will allow the AZARNG to continue to manage its growth in an orderly and coherent fashion well beyond the involvement of the team on your project.

1. Phase I: Identification and analysis of RPDP “drivers”, such as AZARNG Strategic Plan, Camp Navajo Strategic Plan, ISR-I for existing conditions, ASIP for stationing, RPLANS for facility requirements, PRIDE for existing facilities inventory, population growth trends, specific programmatic needs, operational requirements, agency “vision” and strategic mission. The following tasks will be accomplished under this phase:

a. Existing Condition Analysis and Site Constraints: An initial coordination meeting will occur between the A/E and the AZARNG to identify locations without potential and to place those locations on an identified show stopper lists. Locations so identified will have the minimum assessment conducted shown at Level 1 below. The existing conditions analysis will be performed using the multi-tiered assessment approach to document the conditions of AZARNG properties. This four level assessment process for establishing the condition of facilities helps to prioritize budgets for further in-depth assessments and renovation projects. Coupled with a building component based life cycle cost analysis tool, the four level assessments can give an excellent picture of the immediate and long term requirements for sustaining facilities. Each of the four levels described below builds on the previous level and increases in detail and work effort. The A/E shall perform the Levels 1 and 2 existing conditions analysis for each facility under this SOW. If during the Levels 1 and 2 analyses it is recommended by the contractor that a more detailed physical condition assessment is considered appropriate for a specific facility (i.e. a higher level of existing condition analysis), such effort shall be a subject for further negotiations under a separate task order. All assessment data must be electronically compatible for input to AZARNG data systems as appropriate; for example, html for web based data or input document for data contained in PRIDE. Facilities recommendations for closure or consolidation will be made and included on a listing. FMO will request concurrence or granting of a TAG exception to continue operations at that installation.

Level 1 Assessment: The Level 1 assessment is simply a compilation of building data which includes – Building Name; Building Identification; Location; Number of Stories; Building Type or Category; Building Gross Square Footage; Building Current Replacement Value; Year Built; Historic Status; and Local Cost Index. Similar facilities at training sites may be combined by Facility Category Code, FCC.

Level 2 Assessment: The Level 2 assessment is a desk audit conducted by the A/E in coordination with a AZARNG facilities management staff person who is familiar with the respective building(s) being audited. The Level 2 assessment is a system by system review using a standard classification standard such as Uniform II. Review of the building places a condition or percent consumed on each individual system. Generic system costs as those found in RS Means Costworks are used to estimate costs.

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Level 3 Assessment: The Level 3 assessment is similar to the Level 2, except an actual walk-through of the building is conducted, usually by an independent party (non-AZARNG personnel). The walk through, depending on the size of the building takes ½ to 1 day (dependent upon the complexity of the building) and includes a review of record drawings to help identify and quantify building systems. As with the Level 2 assessment, conditions and costs are reflected on a system by system basis. This is a high level assessment and if recommended by the A/E to be necessary for whatever reason will require advance approval by the FMO/COR.

Level 4 Assessment: The Level 4 assessment is a detailed condition assessment performed by a multi-disciplined team of engineers covering mechanical, electrical, building envelope/architectural and life safety. Additional engineers such as structural may be included if specific interest items have been identified during the lower tiered assessments. Specific building deficiencies are identified; corrective actions developed; and cost estimates for implementation developed using a task oriented estimating system such as RS Means Costworks. Each deficiency and corrective action/cost estimate is documented by system, deficiency type and priority, depending on the MSARNG’s needs. This is the highest level assessment and if recommended by the A/E to be necessary for whatever reason will require advance approval by the FMO/COR.

b. Stopper List. Facilities identified during the Level 1 which may be obsolete with little to no potential for development will be moved to a level 2 assessment. The A/E together with AZARNG facilities management staff will develop a stopper list using the following criteria. Facilities so identified will be contained in the RPDP to the extent of an asset inventory, GIS spatial data collected from photography and will include a narrative outlining reasons for placement on the stopper list. A single deficiency will not necessarily cause placement on the stopper list, but rather the collective judgment of the A/E and AZARNG facility management personnel will be used.

(1). Location is so incompatible as to preclude addition/alteration or modernization of the facility because of:

- Residential zone- Noise abatement zone- Environmental reasons- Mission Analysis

(2). Insufficient acreage for mission without possibility of additional acreage being procured because of:

- Less than 8 acres- Sufficient acreage but unsuitable for construction without significant site development or mitigation of environmental issues.

(3). Anti Terrorism and Force Protection issues which cannot be overcome because of:

- Minimum standoff distance of 148 feet from nearest highway or road.- Minimum standoff distance of 20 feet from parking.

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- Cannot meet laminated glass/doors requirements.

c. Incorporate the AZARNG Readiness Center Transformation Master Plan (RCTMP) which is a statewide regional analysis as a basis for justifying/validating Readiness Center (RC) locations. Analysis was based on economic growth trends as well as demographic and socioeconomic studies. This also includes analysis of recruitment potential trends by the targeted type (based on unit types) in order to identify the best locations for any new RC. Other factors such as travel time, income, population growth and property requirements were factored in.

d. Analyze army transformation as it impacts stationing plans and facility requirements. Update stationing assumptions as required by using the anticipated Unit of Action configuration analyzing the relationship between the existing and proposed force structure.

e. Analyze installations ensuring range facilities, billeting, dining, maneuver areas, maintenance facilities and other miscellaneous entities support the mission.

2. Phase II: Development of the specific physical plans for new construction, modernization (addition/alteration), lease actions, property acquisition/disposal, for all sites, as well as the development of an implementation strategy (phasing and funding requirements and sources) associated with the various facilities with each RPC. The following tasks will be accomplished under this phase:

a. Develop and propose a listing of projects, both short and long range, which implements the RPDP.

b. Assist AZARNG in developing a strategy for securing MILCON projects for upcoming fiscal year. Include a Capital Investment Strategy for Short Term of 0-5 Years and Long Term of 5-25 Years (MILCON funds) to address all construction Requirements.

PART IV REAL PROPERTY DEVEOPMENT PLANNING REQUIREMENTS

1. Project Initiation : Contractor will begin the project with an initial orientation meeting with all project team members consisting of the following master plan objectives:

a. Define the project schedule and identify all critical meetings and milestones.

b. Interview key project individuals and further develop project goals

c. Review existing documents to include: Readiness Center Transformation Master Plan (RCTMP) Camp Navajo RPDP (2009), AZARNG State-wide RPDP (2006), The Adjutant General’s narratives, existing site development plans, prior vision plans.

d. Begin data collection for programming and analysis.

e. Identify all the stakeholders and critical players required to be involved at the various stages of the project.

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f. Develop a detailed work plan, project schedule, and outline (Critical Path Method) of all project deliverables and key stakeholders to be involved during the master planning process.

2. Visioning :

a. Visioning: Visioning is essential to develop a shared and detailed understanding of the goals and objectives for the AZARNG’s statewide real property. It will provide a preliminary understanding and definition of critical issues that could potentially impact the project’s outcome. The visioning process will include interviews and input sessions with key AZARNG stakeholders, staff and other parties identified by the government. The contracting team will review any previous documents, studies, planning data and pertinent information to establish internal and external planning baselines.

1. During the visioning phase Contractor will conduct an on-site master planning charrette to gain input, reaffirm goals and objectives, and to re-validate the overall guiding direction for the Master Plan Update based on the AZARNG leadership vision. Meet with AZARNG executive leadership.

2. The Contractor will re-validate appropriate survey instruments and methodologies for gathering perspectives, which will allow for the understanding of short and long-term needs (5 – 25 years), while also identifying a long-range vision and corresponding goals. The Planning Team will conduct work sessions, site visits, and meet with key stakeholders from the AZARNG and other outside entities necessary during the project initiation meeting.

3. The basis of planning and master planning drivers will be reviewed by the Contractor to ensure they remain an out-growth of the visioning, existing conditions analysis, on-going projects underway and needs/requirements identification. Identification of planning opportunities and constraints will be reviewed as well by Contractor.

3. Site Analysis/Confirmation/Validation:

a. Using the previous RPDP planning documentation, the analysis of existing conditions of the property will be validated in a site visit in order to confirm the development suitability of the property. The site visits will be restricted to select sites as determined during work sessions with the AZARNG. Site visits will be limited in total number for each RPC as designated below:

RPC 1 - CN Cantonment Operational RPC 2 - PPMR RPC 3 - Buckeye Military Reservation RPC 4 - Silverbell Army Heliport

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RPC 5 - Florence Military Reservation Cantonment Area RPC 6 – Arizona (-) Small Sites RPC 7 – Facility Maintenance Shops

b. Mission and Facility Review: Contractor will review the existing facilities and program requirements of these locations and refine concepts for utilization of these training sites. Complete master plans for each location is not part of the scope however, general concepts and preliminary project lists to support the location requirements will be developed and utilized in the statewide project lists.

c. Contractor will conduct an on-site work session at each location to evaluate and plan future development at each location.

d. The government will provide the Contractor with all location information, mapping and available data to conduct the planning analysis.

4. Implementation and Long Range Construction Plan Development:

a. Contractor will conduct a planning session on-site to develop and review the alignment of recommendations and implementation strategy. The session will document project prioritization in the development of the Long Range Construction Plan and associated programming requests. These findings will be documented into the final RPDP report along with project planning documents as determined by Facilities Management Office Master Planner.

5. Documentation:

a. Contractor will provide an updated Statewide RPDP and Camp Navajo Real Property Master Plan that defines a clear, optimized course of action incorporating all information collected and developed during the previous phases of work described above, and will include the following sections:

1. Executive Summary

2. Vision, Goals and Objectives

3. Program Summary (Tabulation of Existing and Required Facilities Analysis)

4. Existing Conditions Overview

5. Basis of Planning/Guiding Principles

6. Long-Range Development Plan

7. Capital Investment Strategy

8. Facility Reduction Plan for excess facilitiesE. Criteria:

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1. Project Criteria: The project will be planned and developed in accordance with the following criteria. Other project specific and National Guard criteria shall be acquired and used during the conduct of the master planning processes:

a. Army Regulation (AR) 210-20, Real Property Development Planning for the Army Installations, 16 May 2005.

b. National Guard Regulation (NGR) 210-20, Real Property Development Planning for the Army National Guard, 30 July 2004.

c. National Guard Pamphlet (NG Pam) 210-20, Real Property Development Planning for Army National Guard, 5 October 2007.

d. Unified Facilities Criteria (UFC) 4-010-01 “DOD Minimum Antiterrorism Standards for Buildings”, and including UFC 4-020-01; UFC 4-010-02, UFC 4-020-04A; and AR 190-51; AR 190-11; AR 190-13; FM 3.19.30;

e. UFC 2-100-01 “Installation Master Planning”, 15 May 2012

f. NG Pam 415-12, Army National Guard Facilities Allowances, 1 June 2011.

g. NGR 415-5, Army National Guard Military Construction Program Development and Execution, 18 July 2003.

h. NG Pam 415- 5 Army National Guard Military Construction Program Execution, 31 July 2003.

i. NGR 415-10, Army National Guard Facilities Construction. 25 July 2003

k. National Guard Bureau (NGB) Design Guide (DG) 415-1, Army National Guard Readiness Center Design Guide, 1 June 2011

l. NGB DG 415-2, Army National Guard Logistics Facilities Design Guide, 1 June 2011

m. NGB DG 415-4 Army National Guard Training Facilities Design Guide, 1 June 2011

n. NGB DG 415-5, Army National Guard Education Facilities Design Guide, 1 June 2011

o. NGB DG 415-6, Army National Guard General Facilities Information Design Guide, 1 June 2011

p. FY2015-2021 MILCON 2013 Program Guidance from NGB

PART V PROJECT SCHEDULE AND SUBMITTALS:

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A. Real Property Development Plan Deliverables:

1. The RPDP document will describe the process used in the development of the overall plan and establish an implementation framework for the future development.

2. The planning graphics will be in colored graphic form, which can be used as a freestanding exhibit, or to produce a slide show or presentation. The plan graphics will include tables, maps, plans and illustrations to capture the intent and direction of the plan including:

a. TAB Analysis/Report and Disposal strategy for excess real property category codes to include repurposing strategy to reduce deficits and excess.

b. Statewide Facility Inventory & Locations. Validate facility requirements to include Aviation, Training, RTI, FMS, Administration, Supply/Warehousing, and Org/Non-Org parking (ingress/egress optimization for mission).

c. Site Development Plans for key priority facilities at a macro level (PPMR, Camp Navajo, Florence Military Reservation, Silverbell Army Heliport).

d. Statewide unit stationing optimization to include space allocation and utilization optimization. Match mission to facility types to greatest extent possible.

B. CADD/GIS Products Deliverables Standards / Requirements

1) All CADD/GIS products must be produced and submitted by the Contractor in AutoDesk and/or Environmental Systems Research Institute (“ESRI”) ArcGIS programs; software versions must be AutoCAD 2010 or more recent and ArcGIS/INFO 10 Windows 7 operating system.

2) General survey work, drawings, design work or geo-spatial data captured as necessary under this contract shall be accomplished and developed using CADD software as indicated above and procedures conforming to the following criteria. All CAD drawings will be created per the A/E/C CADD Standard 3.0 The A/E/C CADD Standard Manual can be downloaded from the “Documents” area at the following address:

https://cadbim.usace.army.mil/CAD

The A/E/C CADD Standard has been developed by The CADD/GIS Technology Center to reduce redundant CADD standardization efforts within the Army, Navy, Air Force and Corps of Engineers.

The A/E/C CADD Standard includes presentation graphics, level/layer assignments, electronic file naming, and standard symbology. Platform-specific software has been developed to aid the user in implementing the standard. In addition, nongraphic attribute data will be developed as part of the standard.

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Digital drawing files shall be submitted in AutoCAD Release 2010 or later, native file format (.dwg) , and in PDF format. When submitting the electronic AutoCAD drawings, all externally referenced files (xref’s) must be bound to the drawing. In other words, the drawing must be able to be loaded completely from one file. All electronic data for drawings will be provided in a coordinate correct file and be compatible to ESRI ArcGIS 10 software.

3) All GIS graphical digital data generated by the contractor and supplied to the AZARNG shall be fully compatible with ESRI software applications specifically ArcGIS version 10 with no intermediate file translation required. Geospatial data and related products in a digital format must be readily useable by the AZARNG geospatial data systems and be able to successfully be loaded into the AZARNG’s SDE database.

4) The two (2) copies of the final product shall contain: (1) an ESRI personal geo-database containing all the layers in the final mapping product(s), (2) Portable ArcGIS map document(s) (mxd(s)) capable of recreating all final map mxd(s), (3) metadata in ASCII format.

5) GIS data shall be compliant with the most recent version of Tri-Services Spatial Data Standards (“SDSFIE”) (see cadbim website indicated in b) and contain Federal Geographic Data Committee Compliant (“FGDC”) metadata. http://www.fgdc.gov/metadata/geospatial-metadata-standards. Each feature class must be accompanied by metadata that meets the FGDC Metadata standards. Both ‘Mandatory’ and ‘Mandatory as Applicable’ fields, as defined by the FGDC Standards, shall be completed for each GIS layer. The abstract field must have, at a minimum, the SDSFIE definition of the feature class. Date formatting shall conform to YYYYMMDD. Meta data files shall be submitted in Extensible (“XML”) and FGDC CSDGM (“SGML”) and American Standard Code for Information Interchange (“ASCII”).

6) Maps must be prepared according to the National Guard Bureau Memorandum titled: Cartographic Standard Requirements for GIS Products (see Exhibit I). The category of the map should be inserted in the map legend. The AZARNG GIS Manager will coordinate with Contractor to provide the appropriate category.

7) The AZARNG may request specific maps that must meet the minimum requirements set forth by the National Standard for Spatial Data Accuracy (“NSSDA”). If a map meets the minimum accuracy standard requirements set forth by the NSSDA, it must be noted in the legend, “This map meets the National Map Accuracy Standards.” Maps whose errors exceed the standards shall omit from their legends a mention of the accuracy. Any published map that is an enlargement shall state so in the legend. For example, “This map is an enlargement of a1:20,000 scale map drawing,” or “This map is an enlargement of a 1:24,000- scale published map”.

8) All spatial (“ArcGIS” and “CADD”) data shall use the horizontal North American Datum of 1983 (“NAD83”), and the North American Vertical Datum of 1988 (“NAVD88”). The projection, datum and coordinate system must be defined and then documented in the metadata for both CADD and ArcGIS products.

9) An external label for each digital media shall be provided and contain, as a minimum, the following information:

• AZARNG Contract Number and date.

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• Project Name• List of file names on the digital media (as space on the label permits).

An 8 x11 or 11x17 inch map of all data being depicted on each map being submitted as deliverables must accompany the data. The preferred format for the map is .pdf. This is not an official map by standards however it should depict data being submitted per the standards and in a consistent format acceptable to the Owner.

Additional Deliverable Requirements (as necessary).

The Contractor shall coordinate with AZARNG Master Planner/GIS Analyst to provide a GIS development plan as required. Contractor will use existing AZARNG shapefiles to the maximum extent possible to minimize costs and time. This plan will provide a conceptual design of the data (i.e. defining thematic map layers and associated attribute data but not providing detailed file structures, etc.) for the scope of the work to be performed. All GIS data (including geospatial data acquisition and map development for use in a GIS) shall conform to the most current release of the Spatial Data Standard for Facilities, Infrastructure, and Environment (“SDSFIE”).

AZARNG Responsibilities: AZARNG will designate the appropriate logo and legend nomenclature that will

document ownership of deliverables. This will be a contingency for Acceptance of Deliverables.

AZARNG will provide all necessary site information as indicated in Reference Documents to be provided by AZARNG.

Contractor’s Responsibilities: The Contractor will ensure that all necessary information as indicated in the Reference

Documents are addressed in the context of the Plan process, development and content.

The Contractor will ensure that their transactions with the Owner’s systems and staff are noted and logged with Project Manager.

The Contractor will be held liable for transactions that they conduct with the Owner’s system or staff that are not noted and logged as indicated and that result in harm to system operations or deter from project deliverables/schedule.

The Contractor will ensure their transactions of data capture with all outside agencies are documented and provided to AZARNG.

C. Master Planning Submittals: Contractor shall provide the following submittals for review by the AZARNG and Contracting Officer. Electronic versions shall be in PDF format with line numbers, written on CD for distribution. Along with each submittal, Contractor shall also furnish an editable electronic version of the DD Form 1390/91 for distribution to the AZARNG only.

1. Preliminary (65%) RPDP report Submittal

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2. Pre-Final (95%) RPDP Document Submittal

3. Final RPDP (100%) Document Submittal

D. Programming Services: During the Programming Phase, the Contractor shall provide those Services necessary to refine programming, site related limitations and requirements for the Project. Some of the described Services will be provided during this activity phase and some during other phases of Project design. Grouping herein is for convenience to identify the Services required for the Project. The Consultant's Services during Phase 1 shall consist of preparation for development of Draft Land Use Plan which incorporates required provisions of the TCMP for review by Owner to include:

A.1.01 PLANNING Services consisting of confirming and refining the plan information already developed for the Plan, and detailing the needs, interrelationships and special requirements.

A.1.02 SITE DEVELOPMENT PLANNING Services consisting of preliminary site development planning services including, but not limited to, provision of an executive summary, a building space use analysis, and a comparative evaluation of conceptual site development designs, based on: land utilization; structures placement; facilities development; movement systems, circulation and parking; utilities and Project description; preliminary systems descriptions; code review; master plan; Owner requirements; subsurface conditions; ecological requirements and landscape concepts.

A.1.03 NEEDS ANALYSIS Services consisting of gathering information from the Owner to identify requirements, problems, issues, expectations, concerns, as well as Project goals. The programming information shall include but is not limited to a list of spaces, their sizes, activities, hours of use, equipment, and systems use (including traffic analysis), and a brief narrative describing the relationship between spaces.

A.1.04 DOCUMENTATION OF EXISTING CONDITIONS.The Contractor shall update the existing AutoCAD and GIS maps for the site to reflect

current horizontal and vertical development on the site in current versions of the geo-spatial software and in a format specified by the Owner.

Examples of Site Condition Maps include:

A. Cover Sheet (Statewide Context)

B. Index SheetC. Regional Map D. Vicinity MapE. Adjacency Map

(showing land uses)F. Site Maps – including:

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Facilities Site Mapa. Building and paved area footprintsb. Operational Factorsc. Land Use Map

G. Real Property ConditionsH. Transportation Map

a. On-site and b. Off-site connectivity and traffic conditions; includes vehicle and pedestrian circulationc. Site Access Points

I. Electrical MapJ. Telecommunications Map

a. Copper Cableb. Fiber Opticsc. Telephone serviced. Computer/data

K. Water MapL. Wastewater MapM. Storm Drainage MapN. Environmental Overlay

showing:a. Physical Factorsb. Natural Factorsincluding Tree Coverc. Cultural Factorsd. Pollution Factors

(Air, Noise)

A.1.05 ON-SITE UTILITY STUDIES Contractor to identify requirements and prepare initial designs for onsite utilities required for the Project.

A.1.06 OFF-SITE UTILITY STUDIES Contractor to document determination of requirements for connections to utilities to extent feasible.

A.2 SCHEMATIC DESIGN SERVICES In the Schematic Design Phase, from the approved programming information, the Contractor shall provide those Services necessary to prepare schematic design documents consisting of drawings and other documents illustrating the general scope, scale and relationship of Project components (the “Schematic Design Documents”) for approval by the Owner. Designs will be conceptual in character and based on program requirements provided by the Owner.

A.2.01 PROVISION OF DRAFT LAND USE PLAN & ASSOCIATED PLANNING SERVICESThe Contractor will provide a Draft Plan that meets the provisions of AR 210-20 and

requirements of NGR 210-20 and associated guidance. The Draft Master Plan will identify the planning horizon to project maximum potential build-out of the site taking into consideration

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known existing and projected future conditions. The Draft Master Plan will provide analysis of three potential future site layout alternatives to the current site layout, identify a preferred site layout, and potential build-out for the plan horizon. The Draft Plan will also reflect provisions and identify further analysis that may be required to demonstrate consistency with local and state land use, transportation/traffic, utility plans, as well as environmental review and land management processes that must be addressed with implementation of planned development.

Further analysis required will be provided in the Plan as determined by gained concurrence of responsible agencies, including the Owner, with provisions of the draft Master Plan in meeting land use, transport analysis or other applicable provisions.

A.2.02 INTEGRATION OF LAND USE PLAN INTO REAL PROPERTY DEVELOPMENT PLAN (RPDP)

The Contractor will produce an updated Long Range Component (“LRC”) summary for the Training Center Master Plan for integration in the Real Property Development Plan (“RPDP”). The Long Range Component narrative report will analyze the Training Center’s mission(s). In this report the Contractor will document established goals and objectives for the future development of the training site. The Contractor will describe the existing and projected physical, social and built environments in which the training site exists including, but not limited to utilities, transportation and land use. The Contractor will utilize existing data as well as data developed from other sources which includes transportation studies, utility analysis, space utilization studies, Tabulation of Existing and Required Facilities, environmental studies (including noise), and the AZARNG Real Property Development Plan. The Contractor will be responsible for summarizing data from the Site Development Plan for ready integration into the Long Range Component of the RPDP. The LRC will consist of a narrative report, and supporting graphics.

A.2.03 SERVICES RESPONDING TO PROGRAM REQUIREMENTS.In addition to ensuring that the provisions of the TCMP for the identified sites is

consistent with responsible agency provisions and is summarized for the purposes of complying with the LRC of the RPDP, the Contractor shall provide the following services:

Services responding to above program requirements and consisting of preparation of: a. Conceptual building plans; preliminary sections and elevations; development of approximate dimensions, areas and volumes for potential future site development will be laid out consistent with the official (most recent date) survey conducted for the (agency) of the boundaries of the site and projected with survey level accuracy as appropriate.

b. Single-line drawings showing complete building and associated footprint layout, identifying the various major areas, core areas and their relationships for preferred site layout.

c. Description of a process for review for future proposed development to ensure review and reflection consistent with provisions of the TCMP and RPDP, and incorporation of RCMP / RDP updates.

A.2.04 DOCUMENTATION OF PROJECTED CONDITIONS.

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The Contractor shall update the existing AutoCAD and GIS maps for the site to reflect projected horizontal and vertical development on the site and associated conditions for the Master Plan planning horizon in current versions of the geo-spatial software and in a format specified by the Owner.

Examples of Projected Condition Maps include:

A. Cover Sheet

(Statewide Context)B. Index SheetC. Regional Map D. Vicinity MapE. Adjacency Map

(showing land uses)F. Site Maps – including:

Facilities Site Map a. Building and

paved area footprintsb. Operational Factorsc. Land Use Map

G. Real Property ConditionsH. Transportation Map

a. On-site and b. Off-site connectivity includes vehicle and pedestrian circulation c. Site Access Points

I. Electrical MapJ. Telecommunications Map

a. Copper Cable b. Fiber Optics c. Telephone service d. Computer/data

K. Water MapL. Wastewater MapM. Storm Drainage MapN. Environmental Overlay

showing:a. Physical Factorsb. Natural Factorsincluding Tree Coverc. Cultural Factorsd. Pollution Factors (Air, Noise)

A complete Draft Land Use Plan incorporating provisions as identified in the course of this Project for presentation, review and comment by appropriate internal agency representatives

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will be submitted to the Owner per the provisions of the timelines indicated under Limitations and Constraints and per the requirements indicated under Project Deliverables.

A.3 – MASTER PLAN SERVICES In the Master Plan Services phase the Contractor shall provide those Services necessary to demonstrate local plan land use compliance for provisions of the Training Center Master Plan from the approved Schematic Design Documents (Draft Land Use Plan), specifications and other documents setting forth in detail the requirements for implementation of the Preferred Site Development Plan (site layout).

A.3.01 FINAL DRAFT TCMPThe Contractor will provide a Final Draft Land Use Plan incorporating provisions as

identified in the course of this Project for presentation, review and comment by appropriate internal agency representatives and responsible outside agencies.

A.3.02 The Contractor will provide services consisting of documenting processes with respect to development of the TCMP. The document shall provide acknowledgement and signature pages for those authorities involved inpreparation and consultation and authorization and approval of the document.

  A.4 - MASTER PLAN DOCUMENTS SERVICESIn the Master Plan Documents Services Phase the Contractor shall provide those Services

necessary to prepare the final plan for publication and dissemination.

A.4.01 DRAFT and FINAL DRAFT TCMP [Land Use Plan]

The Draft and Final Draft documents will be provided in formats that allow for the Contractor to provide a fixed end product (the Final Draft) that is acceptable to the Owner as well as the original documentation in which it was created including all word documents embedded graphics, and geo-spatial data that will conform to acceptable formats per the Owners specifications.

A.4.02 (Reserved)

E. Submittal Schedule: The following schedule shall be adhered to after NTP – NOTICE TO PROCEED of the Task/Delivery Order. The development/performance times specified below establish the document delivery date(s) to all addressees. Contractor shall plan their work to permit mailing by routine mail service; however, one-day mail services shall be used whenever necessary to meet the below schedule.

Project Initiation, scoping and data needs list and collection 20 Days

Conduct a Visioning & Planning Charrette (PPMR, Camp Navajo, FMR, Silverbell Army heliport) and on-site work session. Government will provide POCs.

10 Days

Develop and submit ‘Preliminary’ 65% RPDP Document. 110 Days

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Anticipated completion time for AZARNG, Contracting Officer, and other entities review

21 Days

Conduct an Implementation and Long Range Construction Planning work session on-site to refine findings and formulate documentation

4 Days

Develop and submit PRE- Final 95% RPDP Document. 75 Days Anticipated completion time for AZARNG, Contracting Officer, and

other entities review21 Days

Resolution of all review comments; develop and submit ‘Final’ RPDP document.

45 Days

Present Final (100%) Master Plan Update to AZARNG Leadership 2 Days

Provide the working desk copy version after final RPDP deliverable 180 Days

1. Contract Completion: Since Contractor may be required to furnish recommendations subsequent to the final (100%) submittal, all work and services to be performed under this Task Order for the RPDP will be completed no later than 330 days after Contracting Officers receipt of final required submission.

2. List of Attachments: The following attachment is included and pertains to the number of RPDP documents and CD’s to be mailed for this project:

Attachment 1 Master Plan Document Submittal Mailing List

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SUBMITTAL MAILING LIST

ITEM A B C D E AGENCYA. Department of Emergency and Military Affairs (DEMA) Purchasing and Contracting Office

Draft RPDP Update 65% Documents

1 5 ATTN: Name5636 E. McDowell Rd.Phoenix, AZ 85008 Ph:602 629-4696

Draft RPDP Update 65% CD 1 5

Pre-Final RPDP Update (95%) Documents

1 5 B. Arizona Army National Guard ATTN: AZ-CFMO/Mr. Scott Sveinsson

Pre-Final RPDP Update (95%) CD

1 5 5636 E. McDowell Rd.Phoenix, AZ 85008Ph: 602 629-4696

Final RPDP Update (100%) Documents

1 10

Final RPDP Update (100%) CD

1 20 C. Army National Guard Readiness Center

ATTN: MASTER PLANNER NGB-ARI-RE111 South George Mason Drive Arlington, VA 22204-1382Ph: (703) 607-7946

DESK COPY VERSION OF 1 5RPDP 11 X 17 (DRAFT)

DESK COPY VERSION OF 1 20RPDP 11 X 17 (FINAL)

(End of Scope)

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