Confidential Administrative Assistant Finance

Marine Atlantic is a federal Crown corporation that provides a vital ferry service link between Newfoundland and Labrador and mainland Canada.

At Marine Atlantic, we do so much more than get people from point A to point B. Whether it’s reunions, long-awaited trips home, or the start of a new adventure, we bring people together. We couldn’t bring people together every day without our own dedicated employees. Our employees embody our core values; they are safety oriented team-players who exhibit integrity and commitment, and always strive for excellence. Their understanding and commitment to our values make our employees an invaluable part of our organization.

Marine Atlantic is currently accepting applications for a Confidential Administrative Assistant to work with our Finance Department.

Reporting to the Directors of the department, the Confidential Administrative Assistant is responsible for supporting the day-to-day business activities of the Finance Department. This includes ensuring that company correspondence, transactions and files relating to the Vice-President’s responsibilities for Finance and Accounting, Supply Chain/Materials Management and as a member of the Executive Committee are well handled.

OTHER KEY AREAS OF RESPONSIBILITY

Provide timely administrative support to all managers in the department Follow proper procedures to ensure all information is kept secure and

confidential Process invoices in an accurate and timely manner Submit/reconcile Pcard information on time each month Keep all general filing updated Maintain supplies for a department of twenty three, Prepare work orders for maintenance issues for various departments Schedule and attend confidential management meetings, prepare agendas,

record and distribute minutes, and maintain files Make travel arrangements for VP Finance, Director Supply Chain and other

Managers in Finance and Supply Chain departments Promote a safe working environment Assist in the accomplishment of company objectives by performing other related

duties as required

QUALIFICATIONS

Essential

Dedicated to a  high level of safety excellence 5 years of work experience in related position Minimum typing speed of 50 wpm Proficient in the use of Microsoft Office Suite Applications: Word, Excel,

PowerPoint, and Outlook Demonstrated professionalism and discretion High level of customer service Excellent verbal and written communication skills Exceptional organizational skills Strong interpersonal skills and the ability to build effective relationships

Assets

Experience in a “confidential environment”

EDUCATION

High School or GEDANDOffice Administration or Secretarial Degree/Diploma from a recognized post-secondary institutionORA combination of equivalent education, job-related training and experience in a related position.

If you have a positive, proactive, can do attitude with excellent customer service skills and you are capable of handling multiple priorities and adapting to changing demands

while maintaining great attention to detail then we look forward to receiving your application.

If you meet the above requirements, please apply online before midnight on 4 January 2016.

Please note: There is no option to attach a cover letter or resume to the online application. For your application to be considered, all sections and questions must be completed. Applicants that progress to the next step may be contacted to submit a resume at that time.

Why Marine Atlantic?We are dedicated to creating an environment which promotes employee growth and career satisfaction. Some benefits of working with Marine Atlantic include competitive salaries, defined benefit pension plan, comprehensive benefit packages, professional development opportunities, and travel pass privileges on our vessels.

Important Messages:

Marine Atlantic Inc. is committed to Employment Equity and Diversity and invites applications from Women, Aboriginal People, Persons with Disabilities, and Visible Minorities.

To receive this job poster in an alternative format, please contact the Marine Atlantic Human Resources Department.