WeGO F/S 2019 Overviewwe-gov.org/wp-content/uploads/2019/07/WeGO-Smart... · Web viewSelection of one (1) consulting company and one (1) solution provider, or one (1) company that

WeGO Smart Sustainable City Feasibility Study (F/S) 2019

Request for Proposals

2019.

WeGO Secretariat

Table of ContentsI. WeGO F/S 2019 Overview...........................................................................3

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1. Project Summary...............................................................................................32. Proposal Summary.............................................................................................43. Submission Summary..........................................................................................7

II. Proposal Description.............................................................................................71. Content of the RFP.............................................................................................72. Other Information...........................................................................................11

III. Proposal Submission & Evaluation......................................................................111. Proposal Submission.........................................................................................112. Proposal Evaluation..........................................................................................123. Terms of Compliance........................................................................................19

IV. Proposal Requirements....................................................................................211. Proposal Format..............................................................................................212. Proposal Writing Guidelines...............................................................................24

V. Annexes...........................................................................................................26

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I. WeGO F/S 2019 Overview

1. Project Summary

Name WeGO Smart Sustainable Feasibility Study (F/S) 2019

Duration 2019. 08 - 2019. 12

Target One (1) or two (2) WeGO member cities (selected by WeGO Secretariat)

MethodSelection of one (1) consulting company and one (1) solution provider, or one (1) company that provides both consulting and solutions, based in Korea and with expertise in ICT, IoT, data, networks, and/or other smart city areas.

ProjectExpense

KRW 100,000,000 (Incl. Tax)- In addition to mandatory tasks, companies may propose additional tasks

(e.g. a pilot project), for which additional points may be given.- Depending on the size and scope of the proposed additional task(s), the

WeGO Secretariat may provide additional funding in an amount of up to twenty million South Korean won (KRW 20,000,000).

- Companies may propose an additional budget on their end as matching funds, in an amount not to exceed fifty percent (50%) of the total project budget, for which additional points may also be given.

Bidding Method

Bidding by Limited Competition (제한경쟁입찰)

Purpose of the

WeGO F/S

- To support WeGO member local governments in addressing challenges in smart city areas and advance their transformation toward smarter and more sustainable cities.

- To promote knowledge exchange among WeGO members through the sharing of best practice in smart city development, e.g. Seoul to other member local governments.

- To carry out WeGO’s vision and mission by contributing to smart city development around the world.

- To provide overseas business opportunities for Korean companies with expertise in smart city areas.

MainContents

- Project execution plan, analysis of technical and economic feasibility, and expected effects in applying the desired smart city system or technology in the selected city(s) should be provided.

- Research on the laws, technologies, and technical capacity of the selected city(s) must be conducted in advance to provide a basis for analysis.

- A pilot project or prototype applicable to the city(s) should be implemented to maximize the possibility of city-wide implementation.

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2. Proposal Summary

1) Theme: “Generating Actionable Data for Smarter Cities”

2) Conditions for Biddinga. Mandatory Task: To conduct an F/S in a WeGO member city selected by the WeGO

Secretariat

Selected City Kampala, Uganda*

Selected Project Smart Parking Platform for the Greater Kampala Metropolitan Area

Mandatory Tasks

Submission of an F/S report for the selected project based on the research and on-site inspection conducted in the beneficiary local government. The report must include analysis of the city’s strategy, development level, organizational structure, and current situation in smart city and ICT sector.

Additional Tasks Determined upon completion of a project execution plan and throughout the course of the F/S and pilot project in the selected city.

※ Kampala’s project proposal is attached as Annex 2.1, and may, upon agreement with the consulting company and solution provider, and subject to the availability of funds, be replicated under the scope of this F/S, in full or in part, in Bharatpur, Nepal. The proposal by Bharatpur is attached as Annex 2.2.

3) Project Budgeta. Project Budget (by WeGO): KRW 100,000,000 (Incl. Tax)b. Additional Funding for Additional Tasks:

i. Depending on the size and scope of the additional task(s), the WeGO Secretariat may provide additional funding in an amount of up to twenty million South Korean won (KRW 20,000,000).

ii. Companies may propose an additional budget on their end as matching funds, in an amount not to exceed fifty percent (50%) of the total project budget, for which additional points may also be given. A detailed breakdown of the total project budget must be included in the proposal. Such breakdown should clearly indicate budget items to be funded by WeGO (WeGO Project Budget) and the company (Company Project Budget).

c. Contract term: 2019.08.01 – 2019.11.30d. Payment: Payment will be made separately in two installments. The first payment

(fifty percent [50%] of the WeGO Project Budget) will be made after the signing of the Letter of Intent (LOI); the second payment consisting of the remaining balance will be made upon completion of the F/S and the WeGO Secretariat’s review and approval of the final output as delivered.

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4) Bid Eligibility

[ENGLISH]

a. Companies (including members of a consortium) with capacity in overseas ICT consulting, such as software companies, IT consulting firms, smart city solution companies, etc., will be entitled to participate in the bidding in accordance with Article 13 and Article 14 of the “Enforcement Decree of the Act on Contracts to which the State is a Party.”.

※ It is possible to participate in the bidding as a consortium (a group of entities). In this case, no more than three (3) companies will be part of a consortium, and the company with the highest ratio of participation will be the representative. The minimum participation ratio for each company should be more than 5%, and the main operator is required to meet the bid qualification. Members of the consortium cannot bid for the project as part of other consortiums and cannot change once they are determined as the bidder.

b. A company with a small and medium enterprise certificate issued to the company in accordance with the “Identification of Small and Medium Enterprises with Disabled Employees” and Article 2-2 and Article 4, Paragraph 2, of the “Enforcement Decree of the Promotion of Small and Medium Enterprises and Encouragement of Purchase of Their Products Act”.

※ Non-profit organization corresponding to Article 2-3-2 of the “Enforcement Decree of the Promotion of Small and Medium Enterprises and Encouragement of Purchase of Their Products Act” can apply for the bid; (ii) Big-sized companies can participate in the bidding but cannot be the main operator.

※ The above small and medium enterprise certificate must be valid before the bid starting date.

※ If the above small and medium enterprise certificate cannot be confirmed as a Small and Medium Enterprise through the Public Purchase Information Network (smpp.go.kr), the company is not eligible to apply for the bid.

[KOREAN]

c. 모든 사업자(공동수급체 구성원 포함)는 ⌜지방자치단체를 당사자로 하는 계약에 관한 법률 시행령⌟ 제 13 조 및 동법 시행규칙 제 14 조에 의한 입찰 참가자격을 갖춘 자로서 해외 정보화 컨설팅의 역량 있는 대한민국 SW 기업, IT 컨설팅 기업, 스마트시티 솔루션 기업 등

※ 공동수급(공동이행방식)으로 입찰에 참여할 수 있으며, 공동수급체 구성원은 3 개업체 이내로 대표사는 참여비율이 많은 업체로 하며, 구성원별 계약 참여 최소지분율은 5% 이상이어야 하고, 공동수급체의

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경우 주사업자가 입찰참가자격을 충족하면됨. 공동수급업체 구성원은 본 사업의 다른 공동수급업체에 중복적으로 참가할 수 없으며, 낙찰자로 결정된 이후에는 공동수급체 구성원을 변경할 수 없음

d. ⌜중소기업제품 구매촉진 및 판로지원에 관한 법률⌟ 제 4 조제 2 항 및 동법 시행령 제 2 조의 2 에 따른 중소기업 또는 소상공인으로서 ⌜중·소기업소상공인 및 장애인기업 확인요령⌟에 따라 발급된 중소기업확인서를 소지한 업체

※ 단, (i) 중소기업제품 구매촉진 및 판로지원에 관한 법률시행령 제 2조의 3 제 2 호에 해당하는 비영리법인은 입찰참여 가능 (ii) 대기업 참여는 가능하나, 공동수급체의 주사업자가 될 수 없음

※ 상기의 <중소기업확인서>는 입찰(개찰)일 전일 기준으로 유효기간 내에 있어야 하며, 유효기간 내에 있더라도 입찰(개찰)일 전일까지 발급된 것만 유효

※ 상기의 <중소기업확인서>는 중소기업 공공구매종합정보망(smpp.go.kr)에서 확인이 안 될 경우 입찰참가자격이 없음.

5) Selection of the Company(s)a. Based on the submitted proposals from bidding companies, shortlisted companies

will be identified through an evaluation process, and the selected company(s) will be determined after the negotiation stage.

i. A company may be eliminated from consideration if its submitted proposal is determined to be unsuited for the project through the quantitative evaluation.

b. The final evaluation score for a company will be the sum of the quantitative and qualitative evaluation results.

c. The qualitative evaluation will be conducted by a special F/S evaluation committee composed of external experts in the smart city sector.

3. Submission Summary

Companies are requested to check the bidding announcement carefully, as the selection process will proceed accordingly.

Proposal Submissiono The submission of proposals may be done in person or via postal mail to the WeGO

Secretariat (7F Seoul Global Center, 38 Jongro, Jongno-gu, Seoul 03188, Korea)o Deadline: 2019.08.01 at 18:00 (KST)

II. Proposal Description

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1. Content of the RFP

1) Background and Objectivesa. The final output of the F/S should go beyond the technical, economic, and policy

approach and include a comprehensive qualitative analysis on the below issues encompassing the conditions for further implementation of the project in the city:

- Demand, necessity, and anticipated effectiveness and impact of the project in the city.

- The target(s) of the project and marginalized groups that may be affected by the project’s execution, stakeholders in the project’s execution, and preparatory framework.

- Expected legal, social, and other challenges in the project’s execution.

b. The above analysis should include a detailed explanation of the ultimate goal to be achieved in carrying out the F/S, i.e. a clear and specific purpose for the project.

2) Analysis on Current Conditions and Settinga. Analysis on the current conditions of the city in such areas as geography,

demographics, economy, politics, ICT development, and others:i. To provide basis for demand forecast analysis, economic analysis, policy

analysis, benefits to the public, and other impact analyses.b. Analysis of the expected outcomes of the project:

i. Based on the collected data on past and present conditions, a forecast analysis that includes social and economic indicators should be made which can then be used for national and regional analysis.

c. Analysis of the current ICT and smart city-related infrastructure in the city:i. Networks, hardware, software, databases, etc.

ii. Information processing types and methods (manual, semi-automated, automated, etc.).

3) Research Activitiesa. Collection of data:

i. Data accessibility and collection method should be considered for all data required for the analysis within the F/S project.

ii. Consistency should be kept in data collection and data arrangement (e.g. formats, units, etc.)

iii. Clear sources of data should be provided.※ Country reports from multilateral development banks (MDBs) such as the

World Bank, ADB, and AfDB, may be used.b. Other methods of research:

i. Decide the most appropriate research methods for each sector (the statistical data, status of development, and results from on-site inspection) and for research on information processing methods of the city, utilize

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professionals with up-to-date expertise in the local system(s) and technology(s).

ii. Establish separate data collection plans based on different survey methods (e.g. documentary or field survey).

c. Collected data should be used for analysis only after its credibility is verified.

4) Feasibility Analysis of the Projecta. Policy feasibility analysis:

i. Alignment of the project with the national or local long-term economic development strategy or master plan.

ii. Alignment with the city’s mid- or long-term smart city and ICT development plans.

iii. Comprehensive review of the project’s alignment with the national or local master plan on e-government, ICT, and/or smart city development.

b. Technical feasibility analysis:i. Analysis of demands/requests from the beneficiary local government and

analysis on the technical status of the city.ii. Analysis of the city’s organizational structure and operational

systems/technologies, followed by identification of the current problems and possible areas for improvement. A comparison of best practice cases from around the world should be presented to provide concrete directions for such improvements.

iii. Conclusions should be drawn from the results of various analyses on applicability and feasibility of the smart technology introduced in the proposal.

c. Economic feasibility analysis: i. Analysis of financial feasibility including the project execution budget, cost-

benefit analysis, and sustainability of the project outcomes in the city.ii. Assessment of the expected social and economic benefits that citizens and

operators will receive against all costs including project execution, resources, and labor.

5) Project Execution Plana. Define a target solution based on the review of existing alternatives and implications

appropriate for the city’s current ICT environment, requirements, and needs, then establish an implementation plan:

i. Draft an implementation strategy for a target solution that includes detailed information on the proposed solution.

ii. Draft a detailed execution plan with a timeline.b. The plan should outline the project’s direction, solution, scope of development of

the system(s)/technology(s), and schedule.

6) Demonstration of a Post-F/S Pilot Project within the Applicable Scope (Additional Points)

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a. Demonstration of service design and small-scale trial service based on ICT that can establish a unified smart parking system in the city (provision of infrastructure installation site[s] and pilot project will be conducted in consultation with the beneficiary local government).

※ Depending on the content of the pilot project, an additional budget can be provided by the WeGO Secretariat (up to KRW 20,000,000).

b. Submit final outputs such as operational manuals for the service and its systems, etc.c. Hardware composition for service configuration should be presented and delivered

in consultation with WeGO and the beneficiary local government.d. Details of the final product and main application technology:

i. Service model: Web, Mobile Web, Native App (Android, iOS), etc.ii. Main application systems/technologies: Apply the latest

systems/technologies applicable to smart parking such as low-cost sensors, real-time data collection, navigation, and automated payment systems, among others.

7) Final Output

The contractor must deliver the following final output immediately after completion of the project:

a. F/S Final Report (English)i. Must be within 100 pages and review the feasibility of the project. Should

meet the basic standards for submissions to international organizations and MDBs. The example is attached as Attachment Form No. 1.16.

b. F/S Final Report Abstract (Korean)i. Must be within 20 pages.

c. Project Proposal (English)i. Preparation and submission of a project proposal to secure funding from

MDBs (World Bank, ADB, AfDB, etc.) for further implementation of the project.

d. Post-F/S Pilot Project Demonstration (*If proposed and selected.)e. Budget Settlement Report (English)

i. Must contain a breakdown of the project expenses along with supporting documents.

ii. Must be verified by a certified tax accountant and submitted with a confirmation form.

f. Other requested materials from WeGO and the beneficiary local government.

Timeline

Stage Task Month Output

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Contract Signing andProject Launch

- Settlement on project scope- Project launch- Preparation for on-site

consultationso ICT concept and

component analysiso Country agenda and

smart city analysiso 1st site inspection plan

Aug. - Signed contract - Project Initiation

Document (to be submitted within five (5) days of the signing of the contract)

1st Site Inspection

- 1st site inspectiono Visits to relevant

government departments, agencies, etc.

o On-site inspection for ICT status analysis and research plan

o Feasibility analysis on ICT recognition and demand survey

o Meeting with responsible authorities

Sep. - Relevant department/agency interview results

- Initial report

2nd Site Inspection and Interim Report

- 2nd site inspectiono Interviews with relevant

stakeholders for core project

- Design of pilot project (if applicable)

Oct. - Relevant department/agency interview results

- Establishment of core project execution plan

- Development of pilot project (if applicable)

Nov. - Interim report (draft version of final report)

3rd Site Inspection, Results Review, and Final Output

- 3rd site inspection- Final report (on site)

o Delivery of final output

Dec. - Final report and abstract

- TOR for proposal to IOs and MDBs

- Pilot system/technology (if applicable)

- Budget settlement report

- Other documents

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2. Other Information

1) The details of the project and the schedule of project execution indicated in this RFP are planned items and subject to change according to the circumstances of the WeGO Secretariat.

2) Items that are considered by the bidding company essential to pursue the project, even if they are not described in the request for proposal, should be included in the scope of the proposal.

3) The bidding company is responsible for any disputes related to copyright, licenses, patents, and other intellectual property that may arise in the course of the company’s performance of services.

4) When analyzing the overall status of administrative information, the bidding company will make use of the data available and various existing case studies so that the results of the project are delivered in a timely manner and the quality is well controlled.

5) The submitted proposal will not be returned, and all costs related to preparation of such proposal will be borne by the bidding company.

6) Occasional requests for additional data or inspections may be made to confirm the content of the submitted proposal, and the bidding company will be expected to respond to such requests accordingly.

7) The ownership of the solution and output of the project are in accordance with the agreed ownerships and may be changed through consultation among the contracting parties.

8) Companies deemed to be poor, crude, unfair, or fraudulent in carrying out the project may be restricted from continuation of the project and/or barred from consideration for future projects.

III. Proposal Submission & Evaluation

1. Proposal Submission

1) Submission Guidelines

Please check the bidding announcement for information on the submission procedure.

a. Date: 2019.08.01b. Method: In-Person or Postal Mailc. Address: WeGO Secretariat, 7F Seoul Global Center, Jongno 38, Jongno-gu, Seoul

03188, Korea

2) Required Documentsa. Official document for bidding participation (공문소)b. Full proposal with any additional proposal information (10 copies)c. Summary of the proposal in presentation format (10 copies)d. USB flash drive with the proposal and summary of the proposal in presentation

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formate. Business management status of the bidding company [Attachment Form No. 1.5]f. Major business achievements within the last three (3) years with supporting

documents [Attachment Form No. 1.6]g. Indemnity statement [Attachment Form No. 1.13] h. Bid proposal form [Attachment Form No. 1.11], price proposal form [Attachment

Form No. 1.12], and service cost calculation statement [Attachment Form No. 1.7] i. Achievement records of the project manager (PM) [Attachment Form No. 1.4.1] and

project team members [Attachment Form No. 1.4.2]j. Documents to confirm the bid eligibility:

i. Bid delegation form [Attachment Form No. 1.10]ii. Business license

iii. Corporate seal certificate (*Seal or usesignet must be presented)iv. Corporate registrationv. Integrity pledge [Attachment Form No. 1.9]

vi. Employment certificate or health insurance qualification certificate with power of attorney (in case of proxy) [Attachment Form No. 1.14]

vii. Small and medium enterprise certificationviii. In case of consortium

1. Consortium Agreement (공동수급 표준협정서 (공동이행방식)) [Attachment Form No. 1.17]

2. Consortium Memorandum of Understanding (공동수급 합의각서) [Attachment Form No. 1.18]※ The standard agreement should list the share ratio of the

members of the joint supplier system.3. iii-v Document of the members of the joint supplier system

[Attachment Forms No. 5 & 6]k. Any other documents related to the submission of the proposal [Attachment Forms

No. 1, 2, and 3]l. Any other supporting documents related to the quantitative evaluation

※ Important:o The documents should be prepared in English language. o If the required documents are not submitted fully and completely by the deadline

established in the bidding announcement, the proposal will be subject to exclusion from consideration.

o Proposals submitted via postal mail must be delivered by the deadline to be considered.

2. Proposal Evaluation

1) Proposal Presentationa. Date and Venue: late July TBD | Seoul Global Center

※ The date and venue may be subject to change, in which case such change will be communicated to bidding companies in advance.

b. Presentation and Q&A: 30 minutes

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i. Presentation: 20 minutesii. Q&A: 10 minutes

iii. Language: English (interpretation possible) c. Guidelines:

i. The order of presentation by companies will be determined at random.ii. The proposal must be presented by the project manager (PM). In the event

of the PM’s absence, the proposal will be evaluated on the basis of the submitted documents, in lieu of presentation.

iii. Where the content of the presentation and proposal differ, such differences and the reasoning behind them should be clarified.

iv. The presentation should be centered on the content of the proposal and should not include any information irrelevant to such, e.g. introduction of board members, self-promotion, etc.

v. The evaluation consists of both quantitative and qualitative evaluations. No bidding company may dispute the method or results of such evaluations.

2) Evaluationa. Scale: 100/100

i. Quantitative Evaluation: 20/100ii. Qualitative Evaluation: 80/100

b. Guidelines:i. The quantitative evaluation is conducted by the WeGO Secretariat in

accordance with the examination criteria.ii. The qualitative evaluation is conducted by the WeGO F/S Selection

Committee.iii. Scores will be rounded to the nearest four (4) decimals.iv. Scores for the qualitative evaluation will be calculated for the average, with

the highest and lowest scores excluded. In the event of two or more matching highest or lowest scores, only one will be excluded.

v. In the event of a tie in total score, the company with the higher qualitative score will prevail. If both total and qualitative scores are equal, the selection committee will determine the selection by vote. In case of a tie, the chairperson of the evaluation committee will make the selection.

3) Evaluation Criteria and Distribution of Points

Category Criteria Points

Quantitative Evaluation (Performed by WeGO Secretariat)

Skills o PM's performance and achievement records 4

o Team members’ performance and achievement records 4

Experience o Amount of experience in comparable projects 4

o Service cost received for comparable projects 4

Credibility o Credit rating 213

Other o Quality/technology certifications, subcontracting records, and innovation

2

Subtotal 20

Qualitative Evaluation (Performed by Evaluation Committee)

Preparation

o Understanding of the beneficiary local government’s project proposal

20 o Understanding of the RFP

o Replicability of the company’s proposal

o Understanding of existing relevant policies and systems/technologies and related experience

Planning

o Preparation for project launch and project initiation document

30

o In-country/on-site research activities

o Establishment of to-be model

o System/technology development plan

o Project management plan

o Risk analysis and countermeasures

Capacity

o Human resources

30 o Competence of PM and team members

o Experience with comparable projects

o Overall performance of the company

Follow-Up

o Proposal of a pilot project

20

o Amount of matching funds

o Probability of attracting domestic/international funders

o Relationship established/to be established with the beneficiary local government toward post-pilot project implementation

Subtotal 80

Grand Total 100

4) Quantitative Evaluation

Category Criteria Points

Quantitative Evaluation (Performed by WeGO Secretariat)

Skills o PM's performance and achievement records 4

o Team members’ performance and achievement records 4

Experience o Amount of experience in comparable projects 4

14

o Service cost received for comparable projects 4

Credibility o Credit rating 2

Other o Quality/technology certifications, subcontracting records, and innovation

2

Subtotal 20

※ In case of a consortium, the member with the highest participation ratio will be evaluated.

4.1 Skills (8 Points)

- Evaluation of the performance and achievement records of the PM (4 points) and other team members (4 points) over the last 3 years (2017 to the present, including any ongoing work) related to domestic and overseas ICT consultation, construction of systems/technologies, and smart city solutions.

- Skills are evaluated on the basis of the following documents:o Health insurance qualification certificate (including the proposal attachment forms),

as evidence of work experience.- Performance and achievement records are quantified by the number of provided services

related to domestic and overseas ICT consultation, construction of systems/technologies, and smart city solutions:

More than 5 4 3 2 Fewer than 1

4.0 3.0 2.5 2.0 1.5

4.2 Experience (8 Points)

- Evaluation of the amount of experience in (4 points) and service cost received for (4 points) comparable projects over the last 3 years (2017 to the present, including any ongoing work) related to domestic and overseas ICT consultation, construction of systems/technologies, and smart city solutions.

- Experience is evaluated on the basis of the following documents:o Summary of experience in comparable projects in full detail (see Attachment Forms

No. 1.4.1 and 1.4.2, and provide further annexes as needed).o Certificates issued by relevant associations or contractors.

- Amount of experience is quantified by the number of cases:

More than 6 4 – 6 2 – 4 Fewer than 2

4.0 3.0 2.5 2.0- Service cost received is calculated by the total value of contracts in the past three (3) years,

including those currently in force:

Unit: KRW 1,000,000

More than 600 500 – 600 400 – 500 300 – 400 200 – 300 Less than 200

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4.0 3.5 3.0 2.5 2.0 1.5

4.3 Credibility (2 Points)

- Credibility is evaluated on the basis of credit rating:※ The credit information for the corporate bonds (or corporate bills) within the validity

period most recently issued by the credit information provider before the bidding date by Article 4 of the “Credit Information Use and Protection Act” (credit information business: credit inquiry business, Credit rating grade business) will be evaluated based on the rating or corporate credit rating ("Credit Rating Certificate" specifies the credit rating, rating date or rating validity period).

- Credit ratings are quantified according to the following ratings:

Credit Rating on Corporate Bond

Credit Rating on Corporate Bills

Rating on Corporate Credit Evaluation

Points

AAAAA+, AA0, AA-

A+A0A-

-A1

A2+A20A2-

AAAAA+, AA0, AA-

A+A0A-

2.0

BBB+ A3+ BBB+ 1.8

BBB0 A30 BBB0 1.6

BBB- A3- BBB- 1.4

BB+, BB0 B+ BB+, BB0 1.2

BB- B0 BB- 1.0

B+, B0, B- B- B+, B0, B- 0.8

Less than or CCC+ Less than or C Less than or CCC+ 0.6- If the rating of the company under evaluation is different from that of the corporate bond

(or corporate bill) and corporate credit rating, such company will be evaluated by the higher score. In the event a confirmation certificate on credit rating is not submitted, such company will be evaluated as (CCC + (C)). For merged companies, the new rating is evaluated as a new credit rating after the merger. Until then, the lowest rating of the merged company is applied.

4.4 Other (2 Points)

- Other criteria for evaluation include quality/technology certification, subcontracting records, and innovation.

- Such criteria are evaluated on the basis of certificates and other evidence, which are quantified as follows:

Criteria Points

Quality/Technology Certification (기술(품질) 인증보유)- Products with certificates such as GS, patents, performance certification,

1.0

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quality certifications/guarantees, etc.).

Subcontracting Records- Designation as a model subcontractor by the Chairperson of the Fair Trade

Commission (하도급 공정거래 우수기업).0.5

Innovation (혁신형 중소기업)- Classification as an innovative SME (venture, technological innovation type, or

innovative business type) by the President of the Small and Medium Business Administration (SMBA).

0.5

5) Qualitative Evaluation

Category Criteria Description Points

Preparation

Understanding of the beneficiary local government’s project proposal

Understanding of the purpose of the project proposal, organizational structure of the beneficiary local government, etc.

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Understanding of the RFP Understanding of the requirements and expectations of the RFP.

Replicability of the company’s proposal

Company’s role and responsibilities in the context of the project, accuracy in identifying problems, and replicability of the proposal to other cities.

Understanding of existing relevant policies and systems/technologies and related experience

Understanding of existing relevant policies, systems/technologies, and smart city models (both in Korea and overseas) as well as related experience.

Planning

Preparation for project launch and project initiation report Evidence of a realistic and concrete plan, with

the components below:- Schedule, scenarios, use of experienced domestic and international experts, etc.- Appropriate domestic benchmarking.- Expected results and deliverables.

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In-country/on-site research activities

Establishment of to-be model

System/technology development plan

Project management plan

Risk analysis and countermeasures

Establishment of both risk factors and responses to such.

Capacity Human resources Detailed allocation of human resources with technical skills and qualifications.

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17

Category Criteria Description Points

Competence of PM and team members

Experience with overseas projects, ability to communicate in English, and other skills and qualifications.

Experience with comparable projects

Experience with and achievements from comparable projects.

Overall performance of the company

Factors such as business performance, sales figures, and external recognition.

Follow-Up

Proposal of a pilot projectExistence of a proposal for a pilot project, taking into consideration relevance, concreteness, scale, and completeness.

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Amount of matching fundsAvailability of matching funds, taking into consideration appropriateness, specificity, and effectiveness.

Probability of attracting domestic/international funders

Existing or impending partnerships with MDBs and/or other funders for the project.

Relationship established/ to be established with the beneficiary local government toward post-pilot project implementation

Whether the company has an established relationship with the beneficiary local government or is in the process of establishing one.

Subtotal 80- For R&D and cross-analytical purposes, the WeGO Secretariat may internally assign grades to

companies based on their points received. The selection committee will be made aware of such grading scale, which may serve to inform their point allocation:

Section A B C D E F

Score 100% 80% 60% 40% 20% 0%

- Scores for the qualitative evaluation will be calculated for the average, with the highest and lowest scores excluded. In the event of two or more matching highest or lowest scores, only one will be excluded.

6) Shortlisted Companiesa. Bidding companies with a total score of 70 or higher will be considered shortlisted

companies. In the event no company is shortlisted, the RFP may be released again for a new bidding process.

b. The highest scoring company among the shortlisted companies will be considered 18

the winner of the bid. In the event of a tie in total score, the company with the higher qualitative score will prevail. If both total and qualitative scores are equal, the selection committee will determine the selection by vote. In case of a tie, the chairperson of the evaluation committee will make the selection.

c. Negotiations with other shortlisted companies will take place only once the highest scoring company has been contacted or it is decided that no contract will be awarded to it.

d. In the event no negotiations with shortlisted companies result in a contract award, the RFP may be released again for a new bidding process.

7) Contract

WeGO and the selected company will enter into a contract that outlines the project scope, expected deliverables, and strategies for implementing recommendations of the evaluation committee, to be jointly determined by the parties during the negotiation period and which may be amended upon mutual agreement, if necessary.

More details can be found in the Terms for Entry into Contracts [Attachment Form 1.8].

3. Terms of Compliance

Terms of Compliance

1) The company will make a proposal that meets all of the requirements and expectations specified in this proposal and that satisfactorily provides assurances of quality, training, and technical support.

2) The preparatory framework and division of roles required for the project should be specified, taking into consideration performance and achievement records of the PM and team members, and time required for tasks. Where there is a consortium, its scope and roles of members should be clearly specified.

3) The company should prepare its proposal as accurately and comprehensively as possible, and will take full responsibility for any issues that may arise as a result of error or omission.

4) The WeGO Secretariat may suggest or require changes from the company with regard to its proposal, in the interest of maximizing the probability of the project’s success. The company will make its best efforts to reflect such changes in a complete and timely manner.

5) The WeGO Secretariat will not be responsible for any errors or omissions in the disclosure of data related to the RFP made prior to the final contract or official launch notice. In the event of significant changes to relevant laws or regulations, details of the project may need to be adjusted.

6) The company will not disclose to any third party information or materials provided by the WeGO Secretariat in relation to the project, and will strictly comply with the security requirements of the WeGO Secretariat. Documents submitted in relation to the RFP may not be used for any other purpose.

7) Project findings and deliverables will remain under the ownership of the WeGO Secretariat, which may be changed through consultation between the contracting parties.

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Other Information

1) In the interest of confidentiality, no data or documents submitted by the company will be disclosed to third parties.

2) Submitted documents will not be returned, and all costs related to the proposal preparations will be borne by the company.

3) The selected company and non-selected companies will be directly informed of the results of their proposal evaluation.

4) Any suspected or identified collusion by the company in the course of its preparation or submission of the proposal may result in the disqualification of such proposal.

5) No team member may be removed from, replaced in, or added to the project for its duration without prior consent of the WeGO Secretariat.

6) Companies are required to submit along with their proposals the qualifications and proof of work experience of their PM and team members.

7) The project should to the best of the company’s ability be carried out in good faith and in accordance with the tasks and requirements set out by the WeGO Secretariat and the beneficiary local government.

8) All work performed under the scope of the project must be in compliance with the content of the contract.

9) In the event it is deemed during the course of the project that any task, approach, or other content of the contract is insufficient for successful completion of the project, the WeGO Secretariat and/or beneficiary local government may amend or add to such content and the company should comply accordingly.

10) Within five (5) days from the contract signing date, a project initiation document should be submitted. The WeGO Secretariat will review the submitted documents and confirm the plan.

11) The company will make presentations on the initial, interim, and final reports, and should apply any suggestions or requirements that arise during the course of or after the completion of the project.

a. Project Initiation Document: A detailed project plan containing the project execution plan and schedule, submitted within five (5) days from the contract signing date.

b. Initial Report. A report outlining achievements of the initial visit to the beneficiary local government.

c. Interim Report: A comprehensive report on achievements based on the initial report, with details on major outcomes, use of resources, and progress of the schedule, submitted by the deadline set by the WeGO Secretariat.

d. Final Report: A comprehensive report on the final output of the project including relevant items specified in the RFP, proposal, contract, etc. must be submitted before the end of the project.

e. Other Matters: After entry into force of the contract, progress reports can be submitted on a regular basis until the end of the project (e.g., monthly).

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IV. Proposal Requirements

1. Proposal Format

1) Standarda. In principle, the proposal should be in A4 portrait orientation; but, if necessary, A3

may be folded into A4 and considered as one sheet (up to three [3] sheets of A3 are allowed).

b. The proposal should be prepared in English. The font size should be 13 points, and font should be Times New Roman or Calibri for English and 휴먼명조 for Korean, 150% line spacing, left and right margins 25 mm, top and bottom margins 20mm and 15mm, respectively. The font size in the table should be 11-12 points but 9 points can be used for large amounts of contents.

c. All page numbers must be marked.

2) Quantitya. 10 copies of the proposal and related supporting documentsb. 10 copies of the presentation summaryc. 1 copy of all the supporting documents related to the quantitative evaluationd. 1 copy of all the supporting documents related to the bid eligibility confirmation

3) Lengtha. The proposal should not exceed 25 double-sided sheets (50 pages) and must be

submitted after being drafted and bound. The related supporting documents must be submitted as a separate book with a spring (black) binding.

b. The presentation summary should not exceed 10 double-sided sheets (20 pages) and must be submitted in a clear file.

c. The supporting document for the quantitative evaluation and the supporting documents related to the bid eligibility confirmation must be submitted bound with a black spring.

4) Table of Contents of the Proposal

Table of Contents Main Points

Ⅰ. Proposal overviewThe bidding company should understand the proposed project, its purpose, scope, prerequisites, and core technological strategy, summarizing the features and advantages of the proposal

Ⅱ. Status of the bidding company

General status The bidding company should present the company’c general status and history of major activities as well as the capital, sales, and achievements for the past

21


three (3) years (2017, 2018, and 2019).

Organization and project team status

Organizational structure and project team status of the bidding company

Main content of the project

Present the main content of the project, if applicable, by sector

Major Business Performance

Major business performance for the past three (3) years that are relevant to the project

F/S project performance and experienceo Project performance and experience o Understanding of F/S and government's ODA Projectso Consulting and smart city solution implementation cases

domestically and overseas (relevant evidence on business performance should be submitted)

Ⅲ. Project Plan

Understanding of the selected city (country)

Background (pre-conditions) of the project in the selected city (country)o Smart city status of the selected city (country), promotion plan,

etc. General status of the selected city (country)

o Regional and cultural circumstances, regional unions, alliance treaties, etc.

o Purpose of smart city promotion and demand in the selected city (country)

F/S execution plan

Step-by-step action plan on the conduct of the F/S (including risk management plan)

o Preliminary preparations Local launching session and on-site inspection Domestic survey Field survey → Domestic survey and analysis Benchmarking Review by the selected city and completion of the report

Feasibility and specificity of the action plano Consensus on the F/S schedule, detailed activity plan and

outputs, utilization of domestic and international experts, etc. Expected effects and deliverables

o Awareness of risks and risk management plan o F/S promotion methodology and model cases

Proposal on pilot service/project

Detailed planning of pilot service/project implementation o Detailed design and execution plan for the pilot service/project

Plan for linking the pilot service/project with actual implementation of the project in the city after the trial period

Ⅳ. Project

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Management

Project management plan

Present plans for project management and procedure on developing systems, reporting systems, components, risk factors, changes, etc.

Schedule Provide step-by-step schedule, priority, and resource allocation plan

Reporting and review plan

Present detailed reporting and review plans for the project period (occasional, monthly report, etc.)

Final output planDescribe the detailed plan for final output, including the name and content of such output, and timeline for delivery, based on the bidding company’ econsulting methodology

Quality assurance plan

Present organization, methods, procedures, and content, to guarantee quality of the service

Performing organization and task assignment

Provide details on the organizational structure and task allocation of the team members, who will carry out the project

o The project manager should be 100% involved in the project

Team members and career backgrounds

Present one by one the team members who will be carrying out the project and share each member’s career background

Ⅴ.Support Section

Risk Management Plan

Present the risk factors and share methods and procedures to manage the risks

Confidentiality- Present measures and ways on how to bring consciousness to the

project team members - Describe measures to prevent and countermeasures in response to cases

of sudden changes to the project team members (e.g., withdrawal), along with safeguards in relation to intellectual property

Other supportDescribe other information on any other possible support related to this project (technology, equipment, consulting methodology, etc.)

Ⅵ. Other items Describe any other additional item that the company wishes to propose for additional points.

2. Proposal Writing Guidelines

1) Generala. The contract will be the primary reference document in case of any dispute.

Requests by the WeGO Secretariat for amendments to a proposal agreed upon by the shortlisted company during the negotiations should be incorporated in the contract, and any such requests made and agreed upon after entry into force of the contract will be considered as an update to such contract with immediate effect.

b. The WeGO Secretariat may request additional documents during its negotiations

23

with shortlisted companies, and such documents upon receipt will form part of the proposal.

c. The WeGO Secretariat reserves the right to alter or disregard any part of a company’s proposal and will not be responsible for loss of or damage to documents in the event of force majeure.

d. In case of dispute with regard to the translation of the proposal, both parties will negotiate to reach a mutual agreement.

e. In the evaluation process, companies with incomplete documentation may receive additional instructions, lose points in the evaluation, or be disqualified from consideration.

f. To confirm the content of the proposal, additional information may be requested or a local inspection may take place. Companies should make their best efforts to follow any instructions, and will assume responsibility for any disadvantages received in case such requests are not met.

2) Preparationa. Prepare the content of the proposal in accordance with the given table of contents,

guidelines, and details. If deemed necessary or relevant, any content otherwise not requested in the guidelines may also be submitted.

b. All documents should be submitted in their original form. In cases where this is not possible, a copy with a stamp (원조대조필 인) should be submitted. The WeGO Secretariat may at any time request proof of original documents for verification.

c. The proposal should be prepared in Microsoft Word in A4 portrait orientation; but, if necessary, landscape orientation may be used. The presentation of the proposal should be prepared in Microsoft PowerPoint, landscape orientation.

d. The proposal should not exceed 25 double-sided sheets (50 pages). It should be printed in grayscale and on both sides of the paper. If necessary, color printing is permitted on up to 4 pages.

e. Each section of the proposal should be properly labeled, and pages should be numbered at the bottom center of each page for easy reference.

f. Related documents that can objectively support the content of the proposal should be prepared and provided in the form of attachments.

g. Supporting documents related to the quantitative evaluation and bid eligibility confirmation should be submitted and separately bound with a black spring. If the supporting documents in these two packages overlap, the original document should be provided in one and a copy with stamp in the other.

h. The proposal should be prepared in English with a table that defines abbreviations used. Measurement units should be indicated using the metric system.

i. Additional documents not specified in these guidelines but considered part of the bidding proposal may be included in the section, “Other Items.” Otherwise, “not applicable” should be indicated.

j. The content of the proposal should be as specific as possible. Vague expressions should be avoided and items that can be quantified should be quantified.

k. All content of the proposal should be verifiable, as possible.l. Companies may not modify, replace, or delete items in/from the suggested format

24

of the proposal document, and will assume responsibility for any disadvantages received in case of any modifications, replacements, or deletions.

3) Presentationa. The presenter and attendees should refrain from wearing uniforms, badges, and

name tags with a company logo or any other item that indicates the identity of the company.

b. Such terms as the name of the affiliated company, name of the employee, and terms that can identify the company should not be used, and no additional materials for the presentation may be distributed on site.

V. Annexes

1. Attachment Forms1.1. General Status of the Company1.2. Organization and Project Team Status1.3. List of Project Team Members1.4. Achievement Records

1.4.1. Achievement Records of the PM

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1.4.2. Achievement Records of the Team Members1.5. Capital and Sales (Past 3 Years)1.6. Experience with Comparable Projects (Past 3 Years)1.7. Service Cost Calculation Statement1.8. Terms for Entry into Contracts1.9. Integrity Pledge1.10. Bidding Delegation Form1.11. Bidding Proposal Form1.12. Price Proposal Form1.13. Indemnity Statement1.14. Power of Attorney1.15. Summary of Additional Proposal (Pilot Project)1.16. Table of Contents for F/S Final Report (Example)1.17. Consortium Agreement (공동수급 표준협정서 (공동이행방식))1.18. Consortium Memorandum of Understanding (공동수급 합의각서)1.19. Quantitative Evaluation Self-Diagnosis Table

2. City Project Proposals2.1. Project Proposal by Kampala, Uganda - The Smarter City, The Greater Kampala

Metropolitan Area: The Unified Smart Parking Platform2.2. Project Proposal by Bharatpur, Nepal - Smart Parking Management in Bharatpur

Metropolitan City

26

[Attachment Form 1.1]

General Status of the Company

1. Name of the company 2. Representative

3. Business Sector

4. Address

5. Phone Number

6. Establishment year of thecompany

Year / Month

7. Business operations Year / Month ∼ Year / Month

8. Main Activities History (Summary)

9. Status on the number of technical staff No. of people

Section Total

Expertise field

Other fieldsS/W field H/W field

DB

Construction

ISP Establishment

(Consulting)

Total

Head Technical

Staff

Senior Technical

Staff

Intermediate

Technical Staff

Junior Technical

Staff

Licensed

Technical Staff

Note: The classification of engineers is based on "2019 S/W Business Price Calculation Guide (Korea Software Industry Association)"

27

28


Organization and Project Team Status

1. Organization of the Company

2. Structure of the Project Execution and Status of the Project Team

Notes:

a. The person in charge of each field should be specified.

b. The order of description of the technicians for each field should be listed according to the position

rank to be reflected in evaluation.

c. The structure and status of the project team will describe the team members directly involved in the project and

their participation should be verified when submitting the final reports.

29

Project Manager (PM)

Position, Name, Technical Grade

Field Field Field Field

Affiliation,

Position,

Name,

Technical

Grade

Affiliation,

Position,

Name,

Technical

Grade

Affiliation,

Position,

Name,

Technical

Grade

Affiliation,

Position,

Name,

Technical

Grade


List of Project Team Members

Section Sector NameAge

(International)

Technical Grade

Position in this project

Final education

CertificationResponsibiliti

es

Dedicated

Participation

Project

Manager

Field

Field

Field

Field

Field

Field

Non-

Dedicated

Participation

Field

Field

Field

Field

Field

Field

Field

Notes:

a. All dedicated and non-dedicated team members must be in-house staffb. Date of draft: As of the date of the bid submission c. Separate draft for the partner technicians

30

[Attachment Form 1.4.1]

Achievement Records of the PM Current Date: Month/Day/Year

Name

(Korean) Date of Birth

(English)

(Chinese Characters)

Work Address

Home

Address

Academic Background

Name Department (Major) Name of the Thesis

High school

Bachelor's Degree

Master's Degree

PhD

Work Experience

Name of the Company (Organization)Employment Period

Position Responsibilities

Certificati

on

Name of the Certificate Date of Acquisition Issuing Authority

Language Language Reading Writing Speaking A : Fluent as a native speaker

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B : Able to speak in daily life as well as in

technical details

C : No problem in daily communications

D : Able to communicate with a dictionary

Similar

Project

Experie

nce

Overs

eas

Name of the ProjectTargeted

CountryField Period

Client

Name

Responsibil

ities

Notes

a. In order to confirm the number of the overlapping projects, please list the projects that are currently being carried out. In this case, please write down the expected completion date of the projects. Points will be deducted if the remaining period is more than 3 months.

b. Submit a certificate of execution of similar projects issued by the client. The serial number indicated in the section on experience in similar projects (of the proposal bidding package) should be the same.

c. For work experience, please submit the proof of eligibility for health insurance as evidence. d. Experience with similar projects for the past 3 years will be described without any omission

(including the contract in progress since 2017). Overseas IT consulting business is the target. If there is no enough space, a separate sheet can be used.

e. In the section of execution of similar projects, please include the name of the organization and the contact person’s contact information.

b. If it is determined as false information, no points will be given.

32

[Attachment Form 1.4.2]

Achievement Records of the Team Members

(Excluding the Project Manager)

NameAffiliatio

nPosition Age

Academic

Background

University MajorWork experience

in the field

Graduate School Major Certificate

Task in this project

Involvement

period

Percentage of

involvement %

Work Experience

Company Employment period

Position Responsibilities

Experience in Similar Project

Name of the Project Participation period Tasks ClientRemarks(related skills)

Notes:

a. Describe a technician who is included in "Form 1.2" and will be directly involved in the project.

33

b. Age and work experience will be indicated by year and month based on the date of bidding announcement date.

c. Submit a certificate of similar project performance issued by the client (with the same serial number notified as in the experience in similar project section of the proposal bidding package)

d. For career experience, please submit proof of eligibility for health insurance as evidencee. Attach a copy of the certificate and the confirmation of employment insurance (or proof of the

company's workforce and technician's level, such as a certificate of medical insurance payment).f. When drafting the similar work experience, please include the name of the ordering organization, the

contact person and contact information g. If it is confirmed as a false information, no points will be given.

34


Capital and Sales (Past 3 Years)

Name of the company: (Unit: KRW 1,000)

Section 2017 2018 2019 Total Average

Gross assets

Corporation capital

Liquid liability

Fixed liability

Liquid asset

Net profit during the term

Cost of sales

Total Sales

Sales

S/W

H/W

DB Construction

ISP Establishment

(Consulting)

Others

Total

Ratio of owner's equity

(Corporation capital/gross asset)

Return on Equity

Liquidity ratio

(Liquid asset/liquid liability)

Credit rating grade

Credit ratings for corporate bonds Rating date

Credit ratings for corporate bills Rating Validity Period

Corporate Credit rating grade

Notes:

35

a. Attach accounting documents such as the statement of financial position, income statement where settlement announcement or self-report was made.

b. Submit original copy of the 'Credit rating certificate' where credit rating, rating date, rating validity period is stated.

36


Experience with Comparable Projects (Past 3 Years)

A. Main points of the project (2017.1.1. ~ 2019.12.31., including projects in progress)

Name of the company:

No.

1. Name of the Project / Service

Period2. Contract Price

(Unit: KRW 1,000)

Client 3. Detailed Task Description

4. Whether the project was a joint project

RemarksName Address

Phone number

Total

Notes:

a. The projects are listed in the order of the year, and only those projects related to this task should be mentioned.

b. Contract amount: In case of a joint project, please indicate the total amount of the whole project in total and

indicate the company's contribution in parentheses.

c. Detailed contents of the work: Content of the work should be described in the project stages (status analysis and

diagnosis, basic plan, and execution plan establishment, etc.)

d. Proof of experience with comparable projects should be submitted by a relevant institution or via a copy of the

certificate or contract issued by the client. Any experience for which proof is not submitted may result in its

inadmissibility for the purposes of this form.

e.

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B. Breakdown of Project

Name of the Project

Ordering

Organization

Project period

Starting Date

End date

(expected)

Contract Price

Technical Staff in

Charge of the

Project

Qualified Title: Name:

1. Purpose of the Project

2. Important Points on the Project and Contents of the Tasks Performed

[Attachment Form 1.7] 38

Service Cost Calculation Statement

1. General (Unit: KRW 1,000)

Item

Section

WeGOProject Expense

Expenses borne by the company

Total

Componen

t

Ratio

(%)

Main companyParticipating

company

Monetary Monetary In-kind Monetary In-kind Monetary In-kind

1. Consulting Service Fee

o Consult

o Consulting

o Research Assistant

o Assistant

2. Direct Expenses

o Travel expense

o Commission Fee

o Meeting

o Rent Fee

3. Development Cost ―

4. Pilot Project Cost

5. Others

Total 100%

39

2. Detailed calculation statement

A. Service Fee Unit: KRW 1,000

Section Name Position(Role)

Actual Payment

(A)

Participation rate

(%)(B)

Expenses borne by

the company

Total (A x B / 100)

Monetary In-kind Total

Internal Labor Cost

Subtotal -

External Labor Cost

Subtotal -

Total

B. Other Costs Unit: KRW 1,000

Section Unit Price Collection(amount, case)

Sum(KRW 1,000)

Expenses borne by

the company

Detailed explanation of the calculation statement

Direct Cost

Travel expense

Meeting

.....

Others .....

Total KRW (Monetary KRW, In-kind KRW)

Notes:

a. Labor cost should be in accordance with the standards of the Ministry of Strategy and Finance “Academic Research Service

Labor Cost 2019” (2019 년 기획재정부 학술역구용역 인건비기준 단가 적용).

b. Exchange rates should be based on the rate of USD 1 = KRW 1,100.

c. If there are other participating organizations, please fill out the detailed calculation details for the

40

participating organizations separately in addition to the detailed calculation for the main organization.

d. Costs related to the system/technology development within the scope of the pilot service/project

implementation (after the F/S) should be included in the expenses borne by the company.

41


Terms for Entry into Contracts

Article 1 Definitions

1.1. "Bidding company" means a company that has submitted a proposal for consideration by the evaluation committee.

1.2. "Shortlisted company" means a company that is qualified to be the subject of contract negotiations based on the results of the evaluation by the evaluation committee.

1.3. "Selected company" means a company that has been determined by the WeGO Secretariat to be the awardee of the contract, as a result of contract negotiations.

Article 2 Scope of the Contract

The scope of this contract is in accordance with the selected project within the WeGO Feasibility Study (F/S) 2019.

Article 3 Proposal Evaluation

3.1. The final evaluation of the proposal is calculated by summing up the results of the quantitative and qualitative evaluations. The evaluation criteria and scoring system are indicated in Chapter III, Subchapter 2 of the Request for Proposals (RFP) (“Proposal Evaluation”).

3.2. The qualitative evaluation (80 out of 100 points) is the average of the total scores of the committee members, with the highest and lowest scores for each company excluded. In the event a highest or lowest score appears more than once, one of them will be excluded. In cases where the average score comes out to a decimal, such score will be rounded to the nearest four decimals.

Article 4 Selection of Shortlisted Companies and Order of Negotiation

4.1. Bidding companies with a total score of 70 or higher will be considered shortlisted companies.

4.2. In the event no company is shortlisted, the RFP may be released again for a new bidding process.

The order of negotiations will be determined in descending order according to the results of the evaluation by the evaluation committee. If the number of shortlisted companies is two or more and they have the same total score, the shortlisted company with the higher score in the qualitative evaluation will be the first in order. If the total score of the shortlisted companies in the qualitative evaluation is the same, the order will be decided by vote of the evaluation committee. In case of a tie, the chairperson of the evaluation committee will make the selection.

Article 5 Notification of the Order and Schedule of Negotiations

Once the shortlisted companies and order of negotiations are determined, shortlisted companies will be notified of the order and schedule of negotiations.

Article 6 Negotiation Procedure

6.1. Negotiations will start with the shortlisted company that is first in order, and negotiations with other shortlisted companies will take place only once the former has been contacted or it is decided

42

that no contract will be awarded to it.

6.2. If negotiations with the shortlisted company that is first in order do not result in a contract award, negotiations will be conducted with the shortlisted company that is second in order, and so on.

6.3. In the event no negotiations with shortlisted companies result in a contract award, the RFP may be released again for a new bidding process.

Article 7 Content and Scope of Negotiations

Negotiations will be conducted on the content of the project proposal by the shortlisted company (methods of project execution, project execution schedule, proposal price, etc.) and the content recommended by the evaluation committee. The content of the contract may be adjusted through such negotiation.

Article 8 Negotiation Period

The negotiation period will be commence from the date of the notification in Art. 5 and end on the fifteenth day thereafter, but may be extended by up to ten (10) days in consultation with the shortlisted company in accordance with the scale, specificity, and complexity of the project.

Article 9 Determination of the Selected Company

Once negotiations with a shortlisted company are deemed successful, a notice of contract award will be made to the selected company.

Article 10 Contract Signing and Implementation

The contract between WeGO and the selected company will be drafted, reviewed, and concluded within ten (10) days after the notification in Article 9.

Article 11 Prohibition of Subcontracting

Subcontracting by the selected company will not be permitted at any time.


For company submissions

Integrity Pledge

43

We are aware that transparent corporate management without corruption is an important factor for social development and national competitiveness. In participating in the bidding for the WeGO Smart Sustainable City Feasibility Study (F/S) 2019, our employees and agents pledge the following:

1. We will not engage in any unfair conduct that would obstruct the free competition of the bidding through any prior agreement or in collusion with another company, including in price fixing.

2. We will not offer bribes or make unfair profit such as money, entertainment, or other valuables, directly or indirectly to/from employees of the WeGO Secretariat or members of the evaluation committee at any time starting from the bidding process and surviving termination of the contract indefinitely.

3. We understand that, in the event such bribe or unfair profit is found to have taken place, our proposal and any contract in preparation or in force will be terminated with immediate effect. We will not launch any dispute over losses or damages incurred in the event of such termination.

4. We will strive to establish a corporate code of ethics, which prohibits employees from engaging in unfair conduct, including bribery to or collusion with employees of the WeGO Secretariat or members of the evaluation committee, and any retaliatory action against whistleblowers.

5. We agree to compensate the client for any damages incurred as a result of our acts of collusion including price fixing, which may include, but are not limited to, the below:5.1. Difference between the bid amount as price fixed and as it would have been in the

absence of such price fixing;5.2. Administrative expenses related to the release of the RFP for a new bidding process;5.3. Damages made directly or indirectly to the client as a result of extension or delay

of the contract; and5.4. Other tangible and intangible damages proven by the client to have taken place as

a result of collusion. 5.5. In the event that it is difficult or impossible to calculate the specific loss, we agree

to compensate the client for 10% of the contracted amount.

The above-mentioned integrity pledge will be fulfilled by promises based on mutual trust. If we are selected as the successful bidder, the project will be contracted and implemented in compliance with this pledge as a contractual condition.

2019. . .

Pledger: Company CEO (Signature)

44


To: Secretary General of WeGO (part of the form)

Bidding Delegation Form

Company NameCorporate

Registration Number

Address Phone Number

RepresentativeResident

Registration Number

Bidding Date

Name of the Bid WeGO Smart Sustainable City Feasibility Study (F/S) 2019

Proxy Seal

I will delegate all of the authority related to this bid to the following person:

Name:

Resident Registration Number:

I declare the seal to be used for this bid as following:

Seal:

I will accept all matters related to the bidding announcement for the WeGO Smart Sustainable

City F/S 2019 and will participate in the bidding process by submitting the attached forms.

Attachments:

1. A copy of the document proving the bid eligibility 2. A seal declaration form3. Documents specified in the announcement

Applicant:

45



Bidding Proposal Form

Bidding Date

Name of the

BidWeGO Smart Sustainable City Feasibility Study (F/S) 2019

Bidding Amount

Total cost: KRW

(WeGO Project Expense: KRW

Expense borne by the company: KRW )

Completion

(Delivery) Date

Company Name Corporate

Registration Number

Address Phone Number

RepresentativeResident

Registration Number

If this bid is accepted by your organization, I will submit the bidding proposal form, perform the

service with the bidding amount indicated above and confirm the delivery of the service result

within the promised time in accordance with the terms of the contract.

Attachment: Copy of the Price Proposal (see Form 1.12)

Bidder :

Date : Month/Day/Year


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Price Proposal Form

Name of the Project WeGO Smart Sustainable City Feasibility Study (F/S) 2019

Bid notification number

Duration of the project Days from the contract date

Proposed amount (C) KRW

Section

Amount

WeGO Project Expense (A) Expense borne by the Company (B)

WeGO Feasibility Study Consulting

Consulting Cost

Development Cost

Direct Cost

Others

Additional Task Fee

Subtotal(incl. tax)

Total(C = A subtotal+B subtotal)

We hereby submit the price proposal with the above amount.

Attachment : Service Cost Calculation Statement (see Form 1.7)

Month/Day/Year

Name of the company:

Address : Phone Number:

CEO:

Resident (Corporate) Registration Number :

Notes:

a. If the statement of service cost calculation is not submitted, the form will be regarded as inadequate.b. Reflect the cost related to the trial service (pilot project) implementation at the expense borne by the

company in section B.

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Indemnity Statement

Indemnity Statement

I confirm the following statements by submitting the task implementation plan of the

WeGO Smart Sustainable City Feasibility Study (F/S) 2019.

1. We did not receive any support from any governmental entity in Korea for this

F/S.

2. None of the content of the submitted documents for the bid are false or

intentionally misleading. In the event such content is found, I accept any

repercussions that arise as a result.

3. I confirm that I will not launch any disputes in regard to the WeGO Secretariat's

decisions in evaluating, shortlisting, and selecting companies for the WeGO Smart

Sustainable City F/S 2019.

Date: Month/Day/Year

Applicant (Company):

CEO:

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Power of Attorney

Power of Attorney

As a representative of ___ (company), I delegate tasks related to the WeGO Smart

Sustainable City Feasibility Study (F/S) 2019 to the following representative(s):

Affiliation:

Position:

Name:

Resident registration number:

Date: Month/Day/Year

Company Name:

CEO:

Notes:

a. Attach a copy of the proxy's ID card

b. Seal of representative should be the corporation seal

49


Summary of Additional Proposal (Pilot Project)

No. Proposal SummaryProject period

Amount required for execution

Condition for Execution

Project methodology

Remarks

Note: Any other details for the additional proposal may be added, if necessary.

50


Table of Contents for Final Report (Example)

Table of Contents

Project Title

Abbreviations Table

Contents

Figures / Tables

Executive Summary

I. Introduction 1. Project Background 2. Project Objectives 3. Project Scope 4. Project Schedule 5. Project OrganizationII. Country Profile 1. Geography 2. Society and Economy

III. Smart City Environmental Analysis 1. Smart City Development Plan 2. Smart City Strategy 3. Plan of related project 4. Law and Regulation 5. Smart City Organization 6. Infrastructure 7. Readiness for Implementation 8. Implication of Smart City Environmental Analysis

IV. Technical Analysis 1. Requirement Analysis 2. Current Status 2.1. System Configuration 2.2. Business 2.3. H/W, S/W, N/W 2.4. Organizations Process 3. SWOT Analysis 4. Benchmarking 5. Implication of Technical Analysis

51

V. Implementation Plan 1. Direction 2. Vision and Strategy 3. Scope of Development 4. System Architecture 4.1. Business Architecture 4.2. Data Architecture 4.3. Application Architecture 4.4. Technology Architecture 5. Implementation Schedule 6. Implementing Organization 7. Training Plan 8. Operation and Maintenance Plan

VI. Economic Analysis 1. Estimated Total Cost 2. Cost Breakdown 3. Required Cost by Year 4. Proposed Funding Source 5. Estimated Benefit 6. Economic AnalysisVII. Sustainability of Project Effect 1. Qualitative Benefits 2. Quantitative Benefits 3. Risk Factors and Undertaking 4. Sustainability of Project EffectAppendicesReferences

52

[Attachment Form 1.17]공동수급 표준협정서 (공동이행방식)

제 1 조 [목적] 이 협정서는 정서는사와 ○○○사가 재정, 경영, 기술능력, 인원 및 기자재를 동원하여 아래의 공사, 물자 또는 용역에 대한 계획, 입찰, 시공 등을 위하여 공동 연대하여 사업을 영위할 것을 약속하는 협약을 정함에 있다.

1. 사 업 명:

2. 계약금액:

3. 발주자명:

제 2 조 [공동수급체] 공동수급체의 명칭, 사업소의 소재지, 대표자는 다음과 같다.

1. 명 칭: ○○○

2. 주사무소소재지:

3. 대 표 자 성 명:

제 3 조 [공동수급체의 구성원] ① 공동수급체의 구성원은 다음과 같다.

1.○○○회사 (대표자: 소재지: )

2.○○○회사 (대표자: 소재지: )

공동수급체 대표자는 표자는로 한다.

③ 공동수급체 대표자는 발주자 및 제 3 자에 대하여 공동수급체를 대표하며, 공동수급체의 재산관리 및 대금청구 등의 권한을 가진다.

제 4 조 [효력기간] 본 협정서는 당사자간의 서명과 동시에 발효하며, 당해계약의 이행으로 종결된다. 다만, 발주자 또는 제 3 자에 대하여 당해 계약과 관련한 권리의무 관계가 남아있는 한 본 협정서의 효력은 존속된다.

제 5 조 [의무] 공동수급체의 구성원은 제 1 조에서 정한 목적을 수행하기 위하여 성실, 근면 및 신의를 바탕으로 하여 필요한 모든 지식과 기술을 활용할 것을 약속한다.

제 6 조 [책임] 공동수급체의 구성원은 발주기관에 대한 계약상의 의무이행에 대하여 연대하여 책임을 진다.

제 7 조 [하도급] 공동수급체의 구성원은 분담부분의 일부를 하도급할 수 없다.

제 8 조 [거래계좌] 선금 및 잔금은 공동수급체의 대표자의 다음 계좌로 지급받는다.

1. ○○○회사 (공동수급체대표자): 체대은행, 계좌번호○○○, 예금주○○○

제 9 조 [구성원의 출자비율] ① 공동수급체의 출자비율은 다음과 같이 정한다.

1. 의의자

2. 의의자 %

② 제 1 항의 비율은 다음 각호의 어느 하나에 해당하는 경우 변경할 수 있다. 다만, 출자비율을 53

변경함에 있어 일부 구성원의 출자지분 전부를 다른 구성원에게 이전할 수 없다.

1. 발주기관과의 계약내용 변경에 따라 계약금액이 증감되었을 경우

2. 공동수급체의 구성원 중 파산, 해산, 부도 등의 사유로 인하여 당초 협정서의 내용대로 계약이행이 곤란한 구성원이 발생하여 공동수급체의 구성원 연명으로 출자비율의 변경을 요청한 경우

한율현금 이외의 출자는 시가를 참작, 구성원이 협의 평가하는 것으로 한다.

제 10 조 [손익의 배분] 도급계약을 이행한 후 이익 또는 손실이 발생하였을 경우에는 제 9 조에서 정한 비율에 따라 배당하거나 분담한다.

제 11 조 [권리, 의무의 양도제한] 구성원은 이 협정서에 의한 권리의무를 제 3 자에게 양도할 수 없다.

제 12 조 [중도탈퇴에 대한 조치] ① 공동수급체의 구성원은 다음 각호의 어느 하나에 해당하는 경우 외에는 입찰 및 당해계약의 이행을 완료하는 날까지 탈퇴할 수 없다. 다만, 제 3 호의 규정에 해당하는 경우에는 다른 구성원이 반드시 탈퇴조치를 하여야 한다.

1. 발주자 및 구성원 전원이 동의하는 경우

2. 파산, 해산, 부도 기타 정당한 이유 없이 당해 계약을 이행하지 아니하여 공동수급체의 다른 구성원이 발주자의 동의를 얻어 탈퇴조치를 하는 경우

3. 공동수급체의 구성원 중 파산, 해산, 부도 기타 정당한 이유 없이 당해 계약을 이행하지 아니하는 경우

② 제 1 항의 규정에 의하여 구성원 중 일부가 탈퇴한 경우에는 잔존구성원이 공동 연대하여 당해계약을 이행한다. 다만, 잔존구성원만으로 면허, 실적 등 잔여계약이행에 필요한 요건을 갖추지 못할 경우에는 연대보증인과 연대하여 당해계약을 이행하여야 하며, 연대보증인이 없거나 연대보증인이 계약을 이행하지 않는 경우에는 잔존구성원이 발주기관의 승인을 얻어 당해요건을 충족하여야 한다.

하 제 2 항 본문의 경우 출자비율은 탈퇴자의 출자비율을 잔존구성원의 출자비율에 따라 분할하여 제9 조의 비율에 가산한다.

④ 탈퇴하는 자의 출자금은 계약이행 완료 후 제 10 조의 손실을 공제한 잔액을 반환한다.

제 13 조 [하자담보책임] 공동수급체가 해산한 후 당해 공사 등에 관하여 하자가 발생하였을 경우에는 연대하여 책임을 진다.

제 14 조 [운영위원회] ① 공동수급체는 공동수급체의 구성원을 위원으로 하는 운영위원회를 설치하여 계약이행에 관한 제반사항을 협의한다.

② 이 협정서에 규정되지 아니한 사항은 운영위원회에서 정한다.

위와 같이 공동수급협정을 체결하고 그 증거로서 협정서 정통을 작성하여 공동수급체의 구성원이 기명날인하여 각자 보관한다.

2018 년 월 일 OOO (인)

54

OOO (인)

55

[Attachment Form 1.18]공동수급 합의각서

입 찰 일 자

입 찰 건 명

우리는 위의 입찰에 공동수급체를 결성 입찰에 참고하고자 귀 단체에서 정한 각종 조건, 유의서 및

입찰공고사항을 전적으로 승낙하며 또한 대표자는 각 구성원이 합의한 금액으로 입찰하겠으며,

낙찰시 모든 구성원은 대표자가 투찰한 입찰금액으로 이의 없이 계약 체결 및 이행을 성실히

수행하겠음을 이에 합의각서를 제출합니다.

2018 년 월 일

공동수급체 대표자

주사무소 소재지

상 호

성 명 (인)

사업자등록번호

주민등록번호

공동수급체 구성원

주사무소 소재지

상 호56

성 명 (인)

사업자등록번호

주민등록번호

57


Quantitative Evaluation Self-Diagnosis Table

This table should be submitted for the quantitative evaluation with the detailed supporting documents that will be used for calculation.

Company

Name

Evaluation itemsEvaluation

factorField Name

Technical qualifications /

Education

Work Experien

ce (Years)

Experience with Similar

Projects (Case)

Participation Rate

Experience of

Team Members

PM’s

Performance %

Team

Members’

Performance

%

%

%

Actual average -

Experience with

Comparable

Projects

Number & Budget of Projects

Performed

2017Unit: Million

won/case

2018Unit: Million won/case

2019Unit: Million won/case

TotalUnit: Million

won/case

Number Number Number Number

Budget Budget Budget Budget

Business Status

Credit

Rating

Grade

Credit Rating for Company Bonds Credit Rating for Company BillCompany

Credit Rating Grade

Credibility Company'sCredibility

a. Whether the company have a technical (quality) certification

b. Whether the company is marked as excellent firm for fair trade

subcontracting

c. Whether the company is an innovative small and medium enterprise

Notes:

a. Business status should indicate the credit rating grade in the corresponding column.

58

b. PM’s and team members’ experience with comparable projects should reflect the number of projects

in the relevant field over the past three (3) years (2017-2019, including any contracts in progress) and

their budget.

c. Mark "O" for credibility in the relevant section of the company's credibility.

d. When entering the calculation result, the decimal point should be rounded to the second digit.

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[Annex 2.1.]

WeGO Smart Sustainable City Feasibility Study Program 2019

Project Proposal Form

The Smarter City, The Greater Kampala Metropolitan Area:

The Unified Smart Parking Platform

I. Priority Area What urban area does your project proposal cover? Please write Yes/No.

Mobility YES “Smart Parking”Public SafetyOther public services

II. Background (min. 300 words)This question should reflect your city’s need for the WeGO Feasibility Study Program. Please provide background information on the selected challenge(s) in your city, and describe objectives of the project, and explain how this project can improve the citizens’ quality of life.

Background information on the selected challenge(s) in the cityThe population of Uganda is 42.86 million and its GDP is USD 25.89 billion in 2017. Uganda is a landlocked country and its transport system is mostly relied on road since its railways have not functioned well. The road accounts for 96.5% of the freight cargo whereas the railway accounts for only 3.5%. As far as passenger traffic is concerned, road accounts for an average of 95%. Therefore, the road transport was the biggest emitter responsible for 70% of all GHG emissions from transport in 2014.

In the meanwhile, the Greater Kampala Metropolitan Area (GKMA) is the area where contains the most industrialized city in Uganda, Kampala and its total population was estimated 10% of Uganda’s population in 2017. Also, the GKMA has been earmarked in Uganda Vision 2040 as an economic and administrative hub, and a major investment destination for Uganda.

However, in the GKMA, as a combined result of the rapid urban population increase, the national economy growth and rapid traffic increase traffic congestion has become serious. The road accounts for 99.9% of transport modal consisting of 82.6% taxi, 8.5%

60

Boda-boda (bicycle, and motorcycle taxi) and 8.8% cars. And the severe peak hour congestion in the GKMA costs the country about Shs 2.8 trillion (approximately, USD 745 million) annually in GDP according to the World Bank, and parking is a crucial factor contributing to this problem for the drivers searching of a parking space. There are many parking places of modern technologies existing but many drivers don’t know about the parking blocks or about parking system. To overcome from these problems of congestion of traffic and reduce emissions from it, the unique, but smart step of solution is a unified smart parking platform. Furthermore, according to a report, smart parking can result in 220,000 gallons of fuels saving till 2030 and approx. 300,000 gallons of fuels saved by 2050.

Describe objectives of the project.The proposed system produces the real-time information of the empty car parking spaces on the mobile phones by the existing data records in the integrated database. And in the system, users can access data to determine the availability of spots for parking and then compare prices between available parking spots with their mobile phones. Also the App provides all possible shortage routes for the parking from any area of the city. This technique uses existing parking operators, sensors, real time data collection, data operators and smart phones to collect and analyze data and deliver insights and information to citizens in brand new ways that do not require installation of new hardware.

Explain how this project can improve the citizens’ quality of life.Thus, the unified smart parking platform benefits for the quality of citizens’ life, not only of drivers strongly influenced due to inefficiencies and diseconomies of urban congestion. And it plays a major role in creating eco-friendly environment by improving the utilization of existing parking, and by reducing the emission of CO2 and other pollutants from reducing needlessly circles in city blocks for searching parking.

III. Project Description (min. 700 words)Please elaborate how this project could address the challenge mentioned above. The description should include:

a) Technical specifications of the Projectb) Information on the data you would like to gather or have collected so far and how it

is expected to help address the above-mentioned challenge(s) (data category, description, source, type, collection interval, etc.)

c) Information on the ways you are planning to collect the desired data, solutions and technologies you are considering most suitable

d) The expected outcomes of the Project

Technical Specifications of the ProjectIn the proposed smart parking mobile app, provides a way for users to find parking in

61

The Greater Kampala Metropolitan Area, using their mobile devices. The system is composed of four main parts: the drivers mobile web application, the service providers mobile web application, the database, and the admin website. The user interface is adapted based on the user type, of which are three: drivers, and service providers (who own, or run public, and private on, and off parking lot) and admin (KCCA team that operates the unified control center, and smart parking system.) as shown Figure 1. Features in the application allow the users to find a parking spot with basic introduction of the parking lot (name of parking lot, space open hours, etc), and price information based on the current location or based on the area’s address of a spot that users enter. Moreover, a navigation service is provided to help the users find a parking space from the current location.

<Figure 1. Architecture of The Unified Smart Parking Platform>

The concept behind this is that the system is based on the usage of smart phones, and operators or sensors, and cameras as monitoring methods, and techniques to detect the occupancy of cars parks. It provides the parking spaces by using this technique that allow users to check parking availability, price, and navigation to the destination as the flow chart of the process is shown in Figure 2.

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<Figure 2. System Flow of The Unified Smart Parking Platform>

The system’s methodology begins with finding nearby service providers (available parking spot). After that it narrows the list by checking available spots among all service providers after the user specifies the time period of the parking. The next process check the prices based on the predecessor completion leading the successor process to add more variables such as the user priority, where they can set their priorities to help the system providing best result such as lowest price, shortest path, or shortest time, to direct the best parking for the user. Finally, the system will elect the best parking spot as shown in Figure 3.

<Figure 3. Methodology of The Unified Smart Parking Platform>

Moreover, the Kampala Capital City Authority (KCCA) has designated the Central Business District as a potential pilot area as shown in Picture 1.

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<Picture 1. Central Business District in GKMA as a potential pilot area >

Information on the data we would like to gather or have collected so far and how it is expected to help address the above-mentioned challenge(s) (data category, description, source, type, collection interval, etc)

Data Category Data Description Source Data Type

Data Collection Interval

Database of Registered Parking Service Providers

Name, Location, Price, No. of Parking Space, Open hours, etc.

Department of Transport andDepartment of Engineering

Characters, Integers, Strings, Images, etc.

Weekly

Database of Unregistered Parking Service Providers

Name, Location, Price, No. of Parking Space, Open hours, etc.

Submission by Service Providers

Characters, Integers, Strings, Images, etc.

Weekly

Database of Parking Occupancy

Location, Name of Parking lot, Price, Hours, Date, etc.

Department of Transport andDepartment of Engineering

Characters, Integers, Strings, etc.

Real-time

Information on the ways you are planning to collect the desired

64

data, solutions and technologies you are considering most suitable.

Feasibility Study including a pilot system as below will encompass all aspects of the design, conduct and reporting of the pilot and feasibility study.

Finding Vacant Parking Technology The first input to the system is determined when the user chooses the destination location, either by writing an address or based on his/her current location. This key input gives the system the starting point to find all nearby parking service providers. And the system also detects the date and time of usage and registers the information as another input. With this input, the system can evoke the availability of a variety of service providers. At this point, the system eliminates all of the reserved parking spots and only shows the available spots, making it easier for the user to view the options and to choose the desired hours Once the user taps on the find button, a query is executed to capture four variables from the parking service providers’ database: Service Provider ID, Parking Number, Intended Parking Time From, and Intended Parking Time To. Figure 4 shows that the unified smart parking platform help users/drivers find vacant parking.

<Figure 4. Configuration of The Unified Smart Parking Platform>

Architecture of The Unified Smart Parking SystemIn terms of architecture, the proposed system will be mainly used as a mobile web-based application. From the driver and service provider’s perspective, using the system from the comfort of their phone is the most convenient, which is why using this kind of technology for this tool makes sense. However, there are other components that comprise the proposed system that also play and important role as below.

• Mobile Web-based Application for users Most of the products already available for parking services are applications that

65

requires for download to the user’s smartphone. However, this means that the application is platform-specific. In order to make it more compatible with any kind of platform, the proposed system will be implemented as a web based mobile application using JSP, Javascript, JQuery and HTML. The user is only required to have Internet access from his/her smartphone and a web-browser that supports HTML5. Another benefit of having a web-based application is that updates are displayed immediately – The users are not required to download them to begin to benefit from them.

• Mobile Web-based Application for parking service providersInformation such as real time park availability information parking lot information, will be entered manually by a service provider or an automated process from the sensors, and cameras detecting the park occupancy. A mobile web application for service providers is to make it simple, and easy for service providers to enter the real time information of park availability detected by operators, or the sensors, and cameras with their phone on site.

• Admin Website The admin website is for the operators at KCCA (who manages entire process, and the unified control centre based in KCCA, and we also call admin). It is implemented in PHP and HTML. The purpose of creating a website is to make it an easier process for admin to enter, and manage data required by the database. For instance, information such as new service providers, number of parking spots is easier to enter using a personal computer rather than a phone. Admin users are able to do the following through the website:• Manage, and add information of service providers • Change account settings

Expected outcome of the projectIn the result of the feasibility study, the road map for the system development is proposed flowingly to implement more strategically through the periods of 2 years as show in Figure 5.

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<Figure 5. Road Map of System Implementation>

The implementation of the unified smart parking platform would enable the followingIn the proposed system, users can access data to determine the availability of spots for parking and be provided with possible shortage routes for the parking from any area of the city. The system benefits for the environment and plays a major role in creating

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eco-friendly environment as well as improving the utilization of existing parking, leading to greater revenue for parking owners and the City.

1) Accurately predict and sense spot/vehicle occupancy in real-time.2) Reducing traffic congestions as well as simplifying the parking experience and

adds value for parking stakeholders. 3) Playing a major role in creating better urban environment for citizens by

reducing the emission of CO2 and other pollutant.4) Enabling better and real time management of available parking space,

resulting in significant revenue generation.

IV. Relevance of the Project to the Government’s Development Strategies (min. 250 words)

Please specify the following:

a) Project’s compatibility with your city’s vision or master plan for Smart Sustainable Cities

b) Project’s compatibility with the central government’s Smart City/ICT strategies

Compatibility with KCCA’s Smart City Vision; As an organization, KCCA has shown a commitment to taking the lead on technological innovations to better serve the people of Kampala. In our Smart City Concept Model, one of the key services identified is smart transportation. Even though a masterplan for the implementation of a smart city in Kampala has yet to be developed, we have taken the initiative to implement smart mobility pilot projects, including a traffic control center and smart parking.

Uganda Vision 2040, the nation’s principal development plan, states that “By 2040, the Greater Kampala Metropolitan Area will be one of the most attractive cities in the world, offering citizens and visitors a safe and efficient transport system based on high quality public transportation and a complementary non-motorized transport network.” Not only is improving transportation quality in Kampala critical for the city, but is a priority to propel the development of the country. The government of Uganda has identified ICT as a strategic driver in the attainment of this vision.

V. Local Support (min. 100 words)Please indicate what type of local support your city can extend to WeGO’s project consultants during the program. Examples include providing office space with internet connection, translation/interpretation services, local transportation/pick-up, hotel accommodation, coordination of meetings with department heads, etc.

KCCA shall support the project consultants throughout the project period such as

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interpretation services, meeting coordination with department/ directorates heads, other Government Ministries, Departments and Agencies directly responsible, surveys (data collection), organization of workshop and conference for advisory, office space with internet connection, desks, chairs, telephones, internet connections, local mobile SIM cards and also provide the required policy and technical documents needed for analysis. For their displacement, we prepared cars with guider to bring them anywhere they need to go. Other requirements will be also provided.

VI. Post-project Commitment (min. 250 words) Please demonstrate your city’s strong commitment to the actual establishment of the solution upon the completion of the feasibility study by indicating the city’s budget for the deployment of the solution, financial plan, fundraising opportunities, the city leadership’s support and so forth.

This proposal falls in line with the Multi-Modal Urban Transport Master Plan for Greater Kampala Metropolitan Area (GKMA) for the period of FY25-FY40. The object of the master plan is to lead to the development of an environmentally friendly transport system and promote sustainable urban mobility to a level sufficient and necessary for a world-class capital city.As a part of the framework brings to plans on development of mobility management and Intelligent Transportation System including new parking system establishment for the GKMA. The master plan clarifies that an intelligent transport system is key in managing traffic flow and increasing road safety. Currently, there is high traffic pollution, and a high noise level partially but largely due to management of parking system.

Furthermore, when it comes to the solution implementation upon completion of the feasibility study, it falls in line with the budget source as MTA, and private sectors since the MTA – the organization which should be responsible for park and ride facilities operations, revenue and all other aspect is the budget source as well as a private operator that can be easily contracted out to.

In addition, Kampala has already made investments in the Transport Master plan that informs the smart transport agenda. Kampala currently has a pilot Smart Traffic Control center with 14 traffic signals that is going to be scaled up with sixty-nine junctions in the next 3 years with the support of Japan International Cooperation Agency (JICA). KCCA is therefore committed to having a comprehensive Smart Transport solution that will be a benchmark for emerging cities

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[Annex 2.2.]

WeGO Smart Sustainable City Feasibility Study Program 2019

Project Proposal Form

Smart Parking Management in Bharatpur Metropolitan City

II. Priority Area What urban area does your project proposal cover? Please write Yes/No.

Mobility yesPublic Safety yesOther public services

VII. Background (min. 300 words)This question should reflect your city’s need for the WeGO Feasibility Study Program. Please provide background information on the selected challenge(s) in your city, and describe objectives of the project, and explain how this project can improve the citizens’ quality of life.

Bharatpur metro city which is emerging as the most suitable settlement area lies in the central Nepal. The blend of the lush green fields and well managed urban settlement makes it the hot destination for migrates. Bharatpur is the pivot point that joins the two of the most important highways of Nepal also known as the lifeline of Nepal, Prithivi highway and East-West highway. Prithivi Highway connects the Kathmandu, the capital city of Nepal with the rest of the country by linking to the East-West highway. Being the large city with the nearly a million people living here, Bharatpur is the largest metro city of Nepal. As this is the central location which is equidistance from almost all the locations it is imperative city in terms of migration from the remote locations. Year by year, the number of people migrating from the remote location around the central region and the western region to the Bharatpur metro city is increasing exponentially.Bharatpur is aiming to establish itself as the smart city by ensuring the development of all the prerequisites needed for the smart city. The increasing number of people has resulted in the increased number of vehicles. Not only the people living in the Bharatpur but also the people living in the nearby locations travel to Bharatpur for the professional purposes. People travelling through land in Nepal have to pass through the Bharatpur Metro City if they want to go to the capital city. Being the lifeline of the Kathmandu, all the goods imported from India for Kathmandu must pass through

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Bharatpur. With the increased use of vehicles in the city, the traffic management problem has emerged as the one of the most prominent problems. Bharatpur is facing the emerging problems due to the improper traffic management are congestion, wastage of space due to unmanaged and haphazard parking, wastage of time of the people while searching for the safe parking space, car napping, car vandalism etc. This project specially aims to work with the Parking Management System of the Bharatpur Metropolitan city.The objectives of this project can be defined as below:

Bharatpur metro city aims to create the smart system that parks a number of vehicles with the least space possible in a mannered way.

It aims to enhance the security with simplifying parking system. It aims to establish the efficient management system for the parking that

prevents the problems like haphazard parking, vehicle vandalism etc.

The project if implemented will make the qualitative difference in the lives of people by making their daily lives simpler. Finding the parking location in the busy Street has been the prominent problems that the entire citizens want to avoid. If the parking space is available too, the issue of the security of the vehicles arises. So, the efficient and managed parking management system makes it easier for the citizens by informing them about the available parking space which is safe and doesn't charge more money. Along with that, the parking system of the metro city also looks more managed and aesthetically pleasing. The managed systematic parking system can be the good source of revenue for the metro city. All in all, the managed systematic smart parking management system will contribute toward the goal of making the Bharatpur Metropolitan city a smart city

VIII. Project Description (min. 700 words)Please elaborate how this project could address the challenge mentioned above. The description should include:

e) Technical specifications of the Projectf) Information on the data you would like to gather or have collected so far and how it

is expected to help address the above-mentioned challenge(s) (data category, description, source, type, collection interval, etc)

g) Information on the ways you are planning to collect the desired data, solutions and technologies you are considering most suitable

h) The expected outcomes of the Project

Technical specifications of the projectFor the completion of the project, we have envisioned a well built parking space where the cars, bikes, buses and trucks will be parked. For each type of vehicle, there will be peculiar type of parking space. For each parking space there will be the fingerprint scanner which will record the finger print of the vehicle driver and store the information of the vehicle entry including the entry time. The parking system will be

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developed as the parking slots inside the parking space. Above each parking slot there will be the LCD board which displays the information about the parking slot including the parking slot number and the availability of the parking slots at the moment. For this, infrared sensor will detect the absence/presence of the vehicles in the parking slots and these sensors will be interfaced with the microcontroller. The LCD boards above the parking slots will display information about the availability of the parking space mainly in terms of the lights i.e. green if available and red if unavailable. So, to retrieve the parked vehicle, one's fingerprints must match only then the vehicle will get the permission to take out the vehicle. So, in the simple sense, a driver drives to the nearest parking lot after locating the available parking space in the mobile app made by the metro city. After entering one's fingerprint in the system at the gate, the driver will be allowed to enter the parking lot where there will be many slots. There will be LCD boards above each parking slot and if the parking slot is available, the LCD above the parking slot will indicate the green color indicating the availability of the parking space. While, retrieving the vehicle from the parking lot, the driver has to enter the fingerprint and match it with the already entered data at entry. The system will then calculate the payable amount and after paying the certain fee, then only the driver will be allowed to go out.Information of data to be collectedFor the implementation of the smart parking system various data are needed to make the system work. The statistical measures that will be used for each parking sensor are:

Sensor occupation (SO): accounts for the amount of time during which the corresponding parking space is occupied.

Event frequency (EF): accounts for the number of parking events per unit time. Like the measure of how many vehicles parked during one hour period on average. It also includes the data of total number of vehicles parked during the parking window period.

Parking event duration (PD): measures the duration of parking events. The parking duration will be calculated on the hourly basis for the generation of the better revenue.

Vacancy duration (VD): measures the duration of vacancies. This includes the average duration of gap between two consecutive vehicle parking.

Source of the dataThe sources of the data that will be collected for the smart parking management are the sensors that will be used at the parking space. Generally, for each parking slot, one parking sensor will be used. The infrared sensor will then relay the information about the parking to the local host and then the data collected will be analyzed effectively for the genesis of the fruitful and measurable data that is actionable.

Expected OutcomeWith the world moving towards the green transportation concept, the world is aiming to replace the fuel engines by electric engines. The sustainable concept for the smart

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parking management system will be the concept of installing the electric charger's vehicles in each parking spot. Bharatpur is going to be a busy city will the increasing population and the smart parking management system in Bharatpur will enable Bharatpur to manage the parking that is being haphazard and unsecure. The implementation of the system will give the real time status updates of all the parking spots and enforcing the security system in the parking management will discourage the vehicle theft and vandalism by larger extent. The managed parking system may increase the revenue of the Metropolitan city by including the larger area of vehicles management under the tax umbrella. The project also aims to implement the system of web based, app based and SMS based parking reservation system which will give public the sense of effective service delivery. The ultimate aim of this project is to make the betterment of people's living by enabling them to live the life smartly

IX. Relevance of the Project to the Government’s Development Strategies (min. 250 words)

Please specify the following:

c) Project’s compatibility with your city’s vision or master plan for Smart Sustainable Cities

d) Project’s compatibility with the central government’s Smart City/ICT strategies

Bharatpur Metro city aims to be the smart city and the city council is in the process of drafting the practical strategies to achieve the status of smart city. Bharatpur city believes in making the development sustainable so it is working on the strategies to make the data gained from the city actionable. The city has emphasized and accepted the fact that the data is one of the most important aspects for future development which will be the ICT based and automated. The usage of Automatic Intelligence (AI) is believed to be the future of the service industry including the Public Service. The metro city is drafting a vision paper for 25 years which incorporates ICT as the pivot point for the sustainable development of the city.Nepal government has aimed to implement and incorporate ICT in the service delivery. Use of the smart parking management system will enable and support the central government's vision to the establishment of the smart cities across the nation. The transportation system which is in the chaotic state as of present will be managed to some extent. Parking management in the urban areas is one of the service delivery point identified by the central government that needs to be improved for the public welfare. The parking management system will contribute towards the establishment and regulation of the managed urban settlement. The central government has the project called City Development Corporation which has prioritized the parking management in the urban areas as the basic requirement of the establishment of the managed smart city.

X. Local Support (min. 100 words)Please indicate what type of local support your city can extend to WeGO’s project

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consultants during the program. Examples include providing office space with internet connection, translation/interpretation services, local transportation/pick-up, hotel accommodation, coordination of meetings with department heads, etc.

Bharatpur Metropolitan City is affirmative for providing the local support for the consultants. Consultants will be provided the office space with the reliable internet connection. Along with that, the metro city will also provide the human resource that will be fluent in English and English to Nepali and vice versa translation for the effective communication with the consultants. The metro city is unfortunately unable to provide hotel accommodation and local transportation due to unassigned budget and lack of vehicles. However, the metro city will play the fully supportive role in helping the consultants' meetings with the respective department heads and the relevant officers.

XI. Post-project Commitment (min. 250 words) Please demonstrate your city’s strong commitment to the actual establishment of the solution upon the completion of the feasibility study by indicating the city’s budget for the deployment of the solution, financial plan, fundraising opportunities, the city leadership’s support and so forth.

For the deployment of the smart parking management system in Bharatpur, the committee to identify the problems and possible solutions regarding the parking in the Bharatpur has been already formed. Along with that, city is eyeing towards allocating the enough fund for the project after estimating the cost of transitioning the parking management system of Bharatpur city to the smart parking management system. There are numerous opportunities for the city to finance the project including the funding from the central government as well as the funding from the provincial government. The city is committed towards arranging the necessary funds for the smart parking management project and achieving the scalable progress in terms of the field implementation of the project. Along with the funding opportunities from the federal and the provincial government, the city can arrange the fundraising for the implementation of the project. The non-residential of the Bharatpur living in foreign countries are eager to crowd fund for the development of the city. Also the business people in the Bharatpur have shown the keen interest in helping the city council to achieve the ultimate aim of the city, to be the sustainable smart city. The city council also can decide on the contribution of certain percentage of the revenue by charging the taxpayers extra for this particular project but the revenue stream of the city is enough for funding such projects.The mayor and Deputy mayor of Bharatpur Metropolitan City are young leaders who really believe in changing the face of the city and are really keen to develop the city into exemplary sustainable and smart metro city. The leaders of the city are affirmative about the plans regarding the establishment and implementation of the smart parking management system in the Bharatpur.

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