Embed Size (px)
Citation preview
1
Welcome and Thanks for Your Support at the Demo Experience
June 17, 2019 Chatfield State Park, Swim Beach
11500 N Roxborough Park Rd, Littleton CO 80125
The Demo Experience at Summer Market is where buyers and media can see, try and buy products like never
before. This guide was created to help you plan for an amazing event!
COMPLETE DUE DATE ACTION ITEM
□ ASAP Exhibitor Badge Registration
□ ASAP Rig / Trailer Parking Form
□ ASAP Event Rents Tent Orders
□ ASAP Sunbelt Electrical Orders
□ May 15 Advanced Warehouse Starts Receiving Shipments
□ June 3 Submit Certificate of Insurance
□ June 7 Advanced Shipments Deadline
Action Item Checklist
2
Move-In
Sunday, June 16………...………………….9:00 p.m. – 11:00 p.m.* *Exhibitor staging for move in will begin at 8:30pm
Monday, June 17 ..................................... 5:30 a.m. – 8:30 a.m.* *Please note: if you chose to move in on demo day, vehicles will not be allowed to enter the
demo area after 8:15am and will be removed thereafter. Please plan accordingly.
Show Day & Hours
Monday, June 17 ................................... 9:00 a.m.– 4:00 p.m.
Registration Hours
Monday, June 17 .................................. 6:00 a.m. – 4:00 p.m.
Move-Out
Monday, June 17 .................................... 4:01 p.m. – 8:00 p.m.
*All pedestrian traffic must be cleared before vehicles will be allowed in the demo area. *All product and vehicles must be removed June 17. Nothing may be left overnight.
Show Schedule
3
Booth Set Up Exhibitor contracted demo booth space is raw space. Exhibitor is responsible for providing all booth items
including but not limited to, tent or canopy, flooring, chairs, tables, and electricity (via generator). Please refer to
the vendor listing in this kit to place orders for the above-mentioned items.
Due to the weather (heavy wind), please secure your tent or canopy with weights or stakes. If your booth is in
the sand you can stake down your tent, but if you are located on concrete or elsewhere you must use weights
(sand, water, etc).
Directions The demo is located at Chatfield State Park, Swim Beach in Littleton, CO. Please click here for electronic
directions. Chatfield State Park is about a 40 min drive from The Colorado Convention Center.
Electrical If you require electrical in your booth, you will need to order a generator through Sunbelt Rentals. They will
reserve a generator for you over the phone, but you will need to visit their store (here) when you arrive to pay
via credit card. Deliveries to / from the demo is $200. Reference the Sunbelt Rentals Order Information form
within this kit for steps to placing your order.
Exhibitor Parking Exhibitor parking will be available onsite, in the Swim Beach parking lot. If you have a rig, trailer or vehicle larger than a sprinter van please refer to the Rig / Trailer Parking portion of this kit for additional information.
Rules:
• No vehicles are allowed in the demo area or unloading area after 8:15 a.m. on demo day. All vehicles must be parked in the parking lot after this time, until move out begins.
Food & Beverage Food trucks will be located in the Swim Beach parking lot of the Demo Experience, selling drinks and food during
the event. Exhibitors are permitted to bring in their own food, however if you plan to do any cooking or food prep
inside of your booth space, please refer to the Food Safety Guidelines sheet within this kit for instructions.
Beer and hard cider are permitted inside of your booth space. NO GLASS CONTAINERS ALLOWED. Hard
alcohol is not permitted without Show Management approval. Holding or drinking alcoholic beverages on
product being tested (watercraft, bike, etc) by exhibitors and attendees is STRICTLY PROHIBITED. Law
enforcement will be onsite to monitor and enforce but exhibitors are also responsible for enforcing with their
booth staff and attendees using their product.
Freight/ Product Shipping We recommend you utilize Freeman, the official show decorator, to ship all your Demo Experience freight. *USE
Show Information A-Z
4
THE SHIPPING LABELS WITHIN THIS MANUAL TO ENSURE THAT YOUR FREIGHT IS DELIVERED TO
DEMO EXPERIENCE.* Be sure to list your Demo Experience booth number on your freight.
Move-In /Move-Out Move-In will begin at 9:00p.m. on Sunday, June 16, once the park is cleared of day use individuals.
Move-Out will begin at 4:01p.m. on Monday, June 17, and continue until 8:00 p.m.
• Rigs/Trailers – If you have a rig/trailer, please fill out the form within this kit to coordinate move in / out.
• Unload Quickly – Please unload your freight quickly, move your vehicles to an available parking spot and
then return to set up your booth. We need vehicles removed as quickly as possible from the demo area to
facilitate move-in for all exhibitors.
• Freight – Mark your freight clearly for the demo. Use the attached shipping labels or clearly indicate that your
shipment is for the Demo and not the Convention Center. Please put your Demo booth number on your
freight.
• It is windy and hot! Please secure your items, wear sunscreen and bring a large quantity of water.
Insurance Outdoor Retailer does not provide any type of insurance coverage for the property and/or personnel of exhibiting
companies (see Booth Space Contract item #9). Exhibitors must maintain insurance that meets the requirements
outlined in this manual and on your booth space contract, and send proof to Outdoor Retailer prior to the show.
Promotional Distribution & Use of Common Spaces Distribution of any printed materials, samples or other articles shall be restricted to the confines of the exhibitor’s
own exhibit space. Signs or advertising devices shall not be displayed outside of each exhibitor’s own space.
Strolling entertainment or moving advertisements outside of the exhibit space is strictly prohibited. If you have
any questions or would like information on outside advertising, please contact Show Management.
Rig / Trailer Parking If you have a rig, trailer or any vehicle larger than a sprinter van, please fill out the Rig / Trailer Parking Form
within this kit and return to Kirsten Khoury ([email protected]) before the show. If you do not fill
this form out, parking will not be guaranteed onsite or overnight during the event.
Registration All exhibitors and attendees attending the Demo Experience will be required to sign a waiver and wear a
wristband throughout the event. Please make sure to pick up your exhibitor badges before the show at
registration in either The Colorado Convention Center or the registration tent at the Demo Experience.
Restrooms Permanent restrooms are available within the event area, right off the Swim Beach.
Show Information A-Z
5
Safety Rules and Regulations
All watercraft being tested during the event is REQUIRED to have a life vest or preserver on board. Those using
the watercraft do not need to wear it, but it must be present in case of emergency. Exhibitors are responsible for
providing life vests or preservers for each of their watercraft products.
Note: No alcoholic beverages are permitted on the water. Any exhibitor or attendee found inebriated or
drinking while on or operating a watercraft will be removed from the water. Law enforcement and park rangers
will be onsite to monitor and enforce, but exhibitors are also responsible for enforcing with their booth staff and
attendees using their products.
Security As the Demo Experience is held outside in the elements, extra care must be taken to secure your product.
Show Management makes every effort to provide protection for exhibitors’ merchandise and displays. Show
Management will provide perimeter guard service on a 24-hour basis to include move-in, show day and move-
out. While Show Management will implement security measures to safeguard your property, neither Show
Management, Chatfield State Park, security contractor, decorator, nor any of their officers, agents or
employees assumes any responsibility for such property, loss or theft. Each exhibitor is responsible for their
own products. Please make sure that all items are locked up and secured overnight. To order additional booth
security, such as an overnight security guard, see the security page within this manual.
Selling
The at-show sale of exhibit product or samples by cash, check or credit card is prohibited. This in no way
interferes or prohibits the placing of orders by retailers.
Sound Exhibitors must regulate the level of sound in their booths so as not to inhibit the ability of neighboring exhibitors
to do business within their booth space. Show Management reserves the right to request sound adjustments or
removal if it interferes with the event and ability for exhibitors to do business.
Transportation There will be FREE shuttle service to and from the Demo Experience. Exhibitors are encouraged to take the
shuttle if it accommodates his or her schedule. If not, exhibitors are encouraged to carpool to the event to help
minimize car traffic.
Trash Show Management will provide 2 dumpsters onsite for exhibitor use. From move-in through move-out exhibitors
are responsible for disposing of their own trash. During event hours, Show Management will provide trash cans
in booth aisles for use of small trash. Do not put large boxes or items in these cans, please take your items to
the dumpsters. Any boxes or items left behind after move-out will be deemed trash and thrown away.
Show Information A-Z
6
Outdoor Retailer Show Management makes every effort to provide protection for exhibitors’ merchandise and
displays. Show Management will provide 24-hour perimeter guard service the night before the demo. While
Show Management will implement security measures to safeguard your property, neither Show Management,
Chatfield State Park, security contractor, decorator, nor any of their officers, agents or employees assumes any
responsibility for such property, loss or theft.
As the Demo Experience is held outside in the elements, extra care must be taken to secure your
product. Please make sure that all items are locked up and secured overnight.
We will be supplying retailers and media with “Demo Equipment” tickets to help exhibitors manage their check
out/in process for products being demoed.
Each exhibitor is responsible for implementing their own check-out system. This allows you the flexibility to loan
products to whomever you want, whether retailer, press or industry affiliate. It also allows you to take the
appropriate collateral from attendees, based on the value of your product. DO NOT TAKE BADGES AS
COLLATERAL!
Outdoor Retailer’s recommendations for securing product at the demo are as follows:
• Use the “Demo Equipment” tickets to ensure you have the customers information.
• Check their ID to ensure that the person checking out the product matches the information on the
badge/ticket.
• For extra security, we recommend taking collateral, i.e. ID’s, credit cards, etc.
• For individuals you want to demo product to that do not have tickets, we recommend using the “product
release form” on the adjacent page to gather the individual’s information.
Tips to Help Protect Your Product and Booth
• Monitor your booth during set-up.
• Hire a security guard to watch your booth overnight by filling out the form within this kit.
• Do not list the contents on the outside of your shipping crates/boxes. Use a code to indicate contents.
• Lock your items up and store out of reach.
• Do not leave valuable exhibit materials or proprietary information under tables or behind displays when the
demo is closed or your booth is unattended. Once the demo has closed, do not leave your display unattended.
• Have a staff member present until all of our booth is packed up.
• Always staff your booth during demo hours. Staff your booth until your product and the demo area
are cleared out during move-out.
Show Information A-Z
Security Information
7
8
Exhibitors must maintain insurance that meets the requirements below and provide proof to the Demo prior to the show.
You must submit your required insurance documents. Email a copy of your insurance to Kirsten Khoury at
[email protected] . Be sure the name of the attachment reflects the name of the insured exhibiting
company.
Certificate Holder Information should be listed as:
Outdoor Retailer Demo Experience, 31910 Del Obispo #200, San Juan Capistrano, CA 92675
Need Insurance? Click here to purchase. (Additional information on adjacent page)
Property Insurance – Contact your insurance broker or carrier to obtain a policy to cover the value of your booth,
equipment, product and supplies. If you already have property insurance, confirm that it will extend to your property
during shipping and at the show. Many insurance policies only cover property at a listed location or within 1000 feet of
that location. If you use an independent contractor for installation or dismantling, review the agreement carefully to
determine what insurance may be available if damage occurs as a result of their negligence.
Comprehensive General Liability Insurance – Confirm that you have adequate coverage to protect your interests from
potential claims arising from the injury to a person other than an employee at your booth.
Workers Compensation Insurance – Exhibiting companies must have a Workers Compensation policy as required by
law to insure your employees in the event of a work-related injury.
Automobile Liability Insurance – Confirm that an automobile liability policy is in place for any company owned vehicles
used in connection with the show. Confirm that insurance is provided for any non-owned and/or hired vehicles used in
connection with the show, including utility vehicles for loading and unloading.
Reporting – In the event of damage or loss of property, or an accident or injury, it is your responsibility to contact your
insurance broker or carrier immediately.
Insurance Requirements – As stated in your Exhibitor Space Contract, an exhibitor shall, at their own expense, secure
and maintain through the term of this contract, including move-in and move-out days, the insurance listed below. All such
insurance shall be primary of any other valid and collectible insurance of the exhibitor and shall be written on an
occurrence basis. Claims made policies are not acceptable and do not constitute compliance with exhibitor’s obligations
under this paragraph.
• Required: Workers’ Compensation insurance, unless you are the sole proprietor. Sole proprietor is a business
entity that is owned and run by one individual. If you have even one other person in the booth working with you,
you will need workers compensation coverage.
• Required: Comprehensive General Liability insurance with limits not less than $1,000,000 each occurrence,
$2,000,000 aggregate, combined single limit for bodily injury and property damage, including coverage for
personal injury, contractual, and operation of mobile equipment, products and liquor liability (if applicable);
• Required: Automobile Liability insurance with limits not less than $500,000 each occurrence combined single
limit for bodily injury and property damage, including coverage for owned, non-owned and hired vehicles,
including loading and unloading operators. Auto coverage is only required if there is a vehicle in your booth or if
you are using a designated loading/unloading area i.e. POV area.
Comprehensive general liability and automobile liability insurance policies shall name as additional insured Emerald
Expositions and each of its subsidiaries. If requested, copies of additional insured endorsements, primary coverage
endorsements and complete copies of policies satisfactory to Emerald Expositions, shall be furnished to Emerald
Expositions sixty (60) days before the first day of the Event. Certified copies of the Certificates of Insurance or policies
shall provide that they may not be cancelled without 30 days advance written notice to Emerald Expositions.
Insurance Requirements
9
Exhibitor Insurance Program
EXHIBITOR GENERAL LIABILITY INSURANCE (REQUIRED)
Emerald Expositions requires that all exhibitors carry Commercial General Liability with minimum limits of $1,000,000 per occurrence, $5,000,000 aggregate. Emerald Expositions and the Venue shall be named as Additional Insured. The insurance will be in force during the lease dates of the event/show. If you wish to combine coverage for both the demo and the building in your COI; please include the demo dates in your coverage (i.e.: 8/1-8/7).
• Provides exhibitors who do not have Commercial General Liability Insurance or who do not want to use corporate insurance.
• Protects foreign exhibitors whose insurance will not pay claims brought in the U.S. Courts
• Cost is $65.00 USD per exhibiting company – regardless of booth size.
Apply for insurance coverage online
Please visit our site to purchase insurance for Demo Experience 2019 Visa, MasterCard, AMEX are accepted
Coverage must be purchased prior to the event/show
INSURANCE QUESTIONS? Total Event Insurance
10
Each booth staff member attending the Demo Experience will need to be registered for a badge. Outdoor Retailer WILL NOT mail badges before the show. Register before you get to the show to make badge pick up quick and easy. When picking up a badge, each booth staff member will be required to sign a waiver form. Wristbands will be handed out during this process, and are required to be worn through the duration of the event. To pre-register for your staff badges click here.
Once you register you will receive an email confirmation. We will be able to scan the confirmation on your
Smartphone onsite. But if you would rather, we strongly recommend you print your confirmation email with
barcode BEFORE leaving for the show to help expedite the process.
Onsite Registration Hours:
Monday, June 17
6:00 a.m. – 4:00 p.m.
Badge Allotments: Each exhibiting company will be allotted six badges per 12’x10’ booth. Additional badges are available for purchase online through exhibitor registration.
REGISTRATION QUESTIONS?
CALL 800-465-5514 EMAIL [email protected]
Registration
11
Booth Security Staff Pro Stephen Fullmer Tel: 714-230-7210 x235 [email protected] Buyer Lead Retrieval Experient Ajay Vyas Tel: 888-889-4674 [email protected] Chair, Flooring & Table Rentals Event Rents Mike or Maria Tel: 303-972-0975 [email protected] or [email protected] Freight and Shipping Freeman Tel: (303) 320-5100 Fax: (469) 621-5614 [email protected] Generator Rental Sunbelt Rentals Stephen Collum Tel: (720) 887-7473 [email protected]
Hotel/Housing Reservations OnPeak Tel: 855-742-9170 Tel: 212-532-1660 www.outdoorretailer.com Int’l Shipping & Custom Brokerage Phoenix Int’l Business Logistics Tel: (908) 355-8900 Fax: (908) 403-0228 [email protected]
Outdoor Retailer/Demo Experience Kirsten Khoury Operations Manager Tel: 949-226-5716 Fax: 949-606-7263 [email protected]
Tent Rentals Katie Tel: 303-972-0975 [email protected] Registration Experient Tel: 800-465-5514 [email protected]
Tradeshow Sales
Krista Dill: 949-226-5728 – [email protected] Ryan Johnson: 949-226-5788 – [email protected]
Paul Dillman: 949-226-5751 – [email protected] Dave Nielson: 949-226-5755 – [email protected]
Robert O'Quinn: 949-226-5721 – [email protected] Adam Kingston: 949-392-4644 – [email protected]
Key Contacts
Rig / Trailer Parking Form (Please only fill out and return this form if you intend to park a vehicle
larger than a sprinter van)
Company Name: __________________________________________
Onsite Contact Name: _____________________________________
Onsite Contact Phone: _____________________________________ Demo Booth #: ___________________________________________
What type of vehicle do you need to park (select one):
Semi-truck / Rig RV Car / Van with Trailer or Trailer Box Truck
Is the vehicle driven by a member of your company or a hired driver? ______________________________________________________
Will you be needing to park overnight? If so, what night(s)? ______________________________________________________
When do you plan to move in with the vehicle / set up your booth space? ______________________________________________________
Please fill out and return this form to Kirsten Khoury before the show at [email protected].
ELECTRICAL / GENERATOR ORDER INFORMATION
If you need electrical inside of your Demo Experience booth, you will need to rent a generator through
Sunbelt Rentals. Please read through the steps below to help you place your order.
Steps to Place an Order
1. Visit their website to determine what equipment you need: https://www.sunbeltrentals.com/
2. Contact Stephen Cullum at [email protected] or 720.887.7473 with the
following information ready:
a. Billing Name
b. Billing Address
c. Driver’s License #
d. Delivery Address:
11500 N Roxborough Park Rd
Littleton CO 80125
(Swim Beach)
e. Your Booth Number
3. When you arrive at the Demo Experience, visit their store in Littleton, address below, to pay via
credit card. You will need your driver’s license to confirm.
Sunbelt Rental
13109 US-85
Littleton, CO 80125
Note: There is a $100 per way delivery charge.
Food Safety Guidelinesfor Temporary Events
PreparationUse a simple menu. Use a simple menu; they are safer and easier to prepare. Only use food from approved sources. Food must be prepared and stored in a commercial commissary kitchen.
Cool all foods at the commissary. Foods cooked at the commissary and then cooled must be rapidly cooled from 135ºF to 70ºF within 2 hours, then to 41ºF within an additional 4 hours. Food prepared at room temperature must be cooled to 41ºF within 4 hours in a 2-4”deep container uncovered in refrigeration; in an ice bath (stirring often), in an ice bath with an ice paddle; or in refrigeration.
Pre-wash all produce. All produce must be washed at an approvedcommissary in a food prep sink or be received pre-washed (i.e., lemons forlemonade, potatoes for fries, or apples for caramel apples).
Keep foods cold during transport. Cold foods must be transported andheld in approved units capable of maintaining foods at less than 41ºF. Onlysmooth, easily cleanable, non-absorbent ice coolers or approved food-gradecontainers may be used for the storage of food, ice or drinks. Containers orcoolers made from Styrofoam may not be used.
Store all food, utensils and equipment away from contamination. Food, utensils, equipment, and single-use items must be protected from dust, insects, customers, and other contamination while being transported,stored, used and/or served.
Clean UpUse sanitizer solution. Wiping cloths must be used with sanitizer solutionand must be stored in the sanitizer between uses. Test kits must be providedand used. Sanitizer concentration requirements are as follows: Chlorine(bleach): 50-200 ppm / Quaternary ammonium: 200 ppm or as per label.
Do not wash dishes on-site. On-site washing in tubs/basins or3-compartment sinks is not allowed. Extra serving utensils must be providedso that soiled utensils can be changed every four (4) hours.
Store and dispose of wastewater properly. All liquid waste, except drainage from clean potable ice, must be stored in a properly sized retention tank and be discharged into an approved wastewater disposal system.
Collect and dispose of garbage properly. Any solid waste, such as fooddebris or waste paper, must be collected and disposed of at an approvedcommercial establishment. A clean trash receptacle must be provided in thefood booth.
Food ServiceCheck cooking temperatures. Use a digital food thermometer to checkcooking temperatures. Measure the temperature in the thickest part of the food. Cook hamburgers and ground beef to at least 155ºF, chicken or other poultry to 165ºF and pork to 145ºF. After the food is cooked, it must be kept hot at 135ºF or more until it is served. If you’re serving potentially hazardous foods you must have an accurate, probe-type, digital food thermometer onsite at all times during the event.
Reheat to165ºF. Any foods being reheated must reach 165ºF within 30minutes. Do not attempt to reheat any food in a crock-pot, chafing dish, or other hot-holding device; they take too long to reheat food, giving bacteria a chance to grow.
Keep cool foods at 41ºF or less. Cold perishable foods must be kept at 41ºF or less at all times.
Wash hands in running water. Handwashing facilities with running potable water, liquid soap and paper towels must be provided. You may use a portable water source that allows both hands to be placed in a stream of water simultaneously, such as a container with a pullout waterspout or a Cambro-type container and a catch basin for the dirty water.
Do not touch ready-to-eat foods with bare hands. Workers may not touch ready-to-eat foods or food contact surfaces with their bare hands. Use disposable gloves, tongs, napkins or other tools to handle food. Keep food covered at all times to protect it from insects, dust, etc. Condiments must be served from pre-approved covered containers. Animals are not allowed inside the booth.
Send sick workers home. Only healthy workers may prepare food. Anyone showing signs of illness, such as coughing, sneezing, diarrhea, vomiting, fever, etc. is not allowed in the booth. Workers must wear clean clothes. No smoking is allowed in the booth.
Use potable water only. Potable water must be available and used. A foodgrade hose must be used when connecting to a potable water supply.
12/2018
Exhibitor Information Full Payment is due on the estimated total cost of service MUST be received PRIOR to acceptance of order. Payments will be accepted in the form of: Credit Card, check or money order
Email Completed Orders to: (Preferred) Mail Checks to:[email protected] Staff Pro Inc.Fax Completed Orders to: 1400 N Harbor Blvd 7th Floor(714) 230-7201 Fullerton CA 92835On-Site Contact: Stephen Fullmer (714) 793-7972 Please enclose a copy of the booth order form to allow accounting
department to properly allocate the payment.
Complete/update your company information below. Please type or print clearly
COMPANY NAME COMPANY CONTACT FOR BILLING PURPOSES
STREET ADDRESS CITY
PHONE FAX WEB EMAILPO#:
Please list below any additional onsite contacts and phone numbers: (Not Required)
NAME/PHONE NAME/PHONE NAME/PHONE
DEPOSITS AND PAYMENTS We understand this Booth Coverage order becomes a binding contract when accepted by Staff Pro Inc. We agree to abide by the attached Term and Conditions detailed on the 2nd page of this contract.
VISA MC AMEX
Credit Card Number :
Exp. Date:
Authorized Signature:
(Print name as it appears on card)
State Zip
If this authorization is for a deposit, would you like Staff Pro to charge the balance due at the end of the event?
Yes No, Please bill me per contract terms
RATES
BOOTH OFFICER: $29.50 per hour; applied to all orders received 15 days prior to the first Move In day or earlier BOOTH OFFICER: $33.50 per hour; applied to all orders received 14 days OR FEWER PRIOR to the first Move In day.BOOTH OFFICER: $36.00 per hour, applied to all orders received on or after the start of the first Move In day and On-Site
NO ON-SITE ORDERS FOR ARMED OR POLICE OFFICERS.
Hours Requested: Please indicate what time you would like to have officer arrive at the booth. NOTE: All coverage will have 1/2 hour added to each post time for deployement (breifing, paperwork and arriving to location on time)
NOTE: Should officer remain until a company representative arrives onsite? Yes No
Day/Date: Post Time: Day/Date: End Time: Total Hours:
Day/Date: Post Time: Day/Date: End Time: Total Hours:
Day/Date: Post Time: Day/Date: End Time: Total Hours:
Day/Date: Post Time: Day/Date: End Time: Total Hours:
Day/Date: Post Time: Day/Date: End Time: Total Hours:
Day/Date: Post Time: Day/Date: End Time: Total Hours:
Total Hours requested:
Applied Rate:
add 3% for Credit Card Orders
Total Due With Order:
STATE ZIP
Outdoor Retailer Summer 2019Chatfield State Park
17-Jun-19
Attn: Stephen Fullmer
STAFF PRO INC.1400 N Harbor Blvd 7th Floor
Fullerton CA 92835
Staff Pro Inc. Exhibitor Booth Coverage Order Form
Fax (714) 230-7201 Office & On-Site (714) 793-7972Email: [email protected]
ALL SECTIONS MUST BE COMPLETED BELOW TO PROCESS CREDIT CARD PAYMENT
Date
City
Street Address
Title
STAFF PRO is pleased to offer high-quality EXHIBITOR BOOTH COVERAGE SERVICE for those exhibitors who desire booth coverage for their individual booths beyond that level which has been arranged for by Show Management. Please direct inquires and orders regarding this service to:
BOOTH # _________________
Full payment of the booth security fees must be received within 14 days of the faxed Exhibitor Booth Coverage Order Contract. If placed on a wait list your payment will be held. Any additions to the order will be billed to client via US Postal unless otherwise instructed on this contract.
All orders submitted without a deposit will not be processed and coverage will not be provided until payment is received.
Important:Exhibitor hereby irrevocably and unconditionally authorizes Staff Pro Inc to automatically charge Total Deposit upon acceptance of contract on or before services begin.
Select your preferred system on or before 4/23/19
from 4/24/19to 5/8/19
after 5/8/19
number of units TOTAL
SWAP® “3 Pack” One license and three activations. $499 $499 $499 $
Additional SWAP Activations Additional activationsavailable with purchase of SWAP “3 Pack”, RT2000 or Tablet.
$129 $129 $129 $
Optium™ RT2000 Includes Optional Custom SurveyRT2000 Portable Bluetooth printer
$470$75
$545$100
$575$125
$$
SWAP Enabled Tablet $399 $425 $475 $
Developer’s Kit for Real Time Data Services (RTS)- for all exhibitors who use their own lead system. We provide all information to access our database in real time. Instructions for your IT Dept. to set up data transfer, credentials for downloads and support if needed.
$650 $650 $650 $
Delivery of Reader to Booth (Post show pickup not available) $100 $100 $100 $
Sub-Total
Processing Fee
7.65% Sales Tax
Total
$
$
$
$
See page 2 for system descriptions and requirements.
Lead Management Order FormOutdoor Retailer Summer Market June 17 - 20, 2019 • Colorado Convention Center, Denver, CO
For Assistance Contact:
Order Online: https://exhibitor.experientswap.com Order by Mail: Experient, 5202 Presidents Court, Suite 310, Frederick, MD 21703 Order by Fax: 301.694.3286
Showcode OTR192
Exhibiting Company: ______________________________________ Booth #: ______________________________________________
Check if information is for: Exhibiting Company Third Party 3rd Party Company (if applicable): __________________________
Contact Name: ___________________________________________ Address: ______________________________________________
City: ___________________________________________________ State/Country:___________________________ Zip: __________
Phone:_____________________ Fax: ________________________ Email: ________________________________________________
Payment Method q Check (Orders cannot be processed unless received with payment.)q Visa q MasterCard q American Express q DISCOVER
NOTE: If you use your own lead retrieval system, you will need Real Time Data Services to acquire full attendee contact information from the QR code on the badge.
9.99*(Applicable to phone or faxed orders)
Order Confirmation will be delivered via email.
Note: All readers must be picked up at the exhibitor services desk unless delivery arrangements are made and paid for in advance of the show.
Terms and Conditions:• Orders cannot be processed
unless received with pay-ment. Purchase Orders are not accepted. Send check or credit card information with order form.
• All orders canceled prior to 30 days of the show will incur a $100 cancellation fee.
• Orders canceled within 30 days of the show will not be refunded.
• Taxable items and rates vary among states and are subject to change.Please call for exact quote.
Taxable items and rates vary among states and are subject to change.Please call for exact quote.
Processing Fee is waived when order is placed using the company's online portal.
Signature: _____________________________________________________________
Card #: _________________________________________________ Exp: _____/_____
Upon registration for this event, all guests (foreign and domestic) agreed to Terms of Use which include voluntarily sharing their personal information with exhibiting companies via lead retrieval. Experient recommends all customers seek their own expert advice for GDPR Compliance concerns.
P: 888.889.4674E: [email protected] is against Experient’s security policy to accept credit card via email.
Ajay Vyas
Descriptions & Requirements
Developer’s Kit for Real Time Data Services• All of the credentials you need to access our registration database in real time• Instructions for your IT Department to set up the data transfer• Choose whether you want to pull data in real time, nightly or at the end of the event
JOHN DOECompany, City, State
SWAP• Download the app directly to your phone or device• Collect leads anytime, anywhere• SWAP automatically tracks leads by salesperson• Custom lead qualifiers• All leads consolidate in your SWAP Portal for immediate follow-up
Optium RT2000• A mobile device for capturing lead information• High speed scanning and extended battery life• Custom lead qualifiers• All leads consolidate in your SWAP Portal for immediate follow-up
SWAP Enabled Tablet• All the mobile lead capture benefits of SWAP, pre-loaded on a 7” Android tablet• Your device will be set-up, tested and ready for pick-up at the event• All leads consolidate in your SWAP Portal for immediate follow-up
• Ability to attach and send marketing materials from your device
01 EVENTRENTS.COM / 303.972.0975
2019 product Guide
02 EVENTRENTS.COM / 303.972.0975
pride. perfection. Persistence.
04 EVENTRENTS.COM / 303.972.0975
CHAIRSBAR STOOL CHROME/BLACK $10.95BAR STOOL GHOST $19.80BAR STOOL BLACK CHIAVARI $24.00BAR STOOL GOLD CHIAVARI $24.00BAR STOOL MAHOGANY CHIAVARI $24.00BAR STOOL SILVER CHIAVARI $24.00BAR STOOL WHITE CHIAVARI $24.00BAR STOOL RUSTIC $27.50BAR STOOL ELIO GUNMETAL $8.80BAR STOOL ELIO ROSE GOLD $13.20CHAIR LUNA BLACK $7.70CHAIR LUNA WHITE $7.70CHAIR ELIO GUNMETAL $11.00CHAIR ELIO ROSE GOLD $11.00CHAIR HALO GOLD $9.90CHAIR HALO WHITE $9.90NEW CHAIR HALO ANTIQUE DRIFTWOOD $9.90CHAIR HELIX GOLD ALUMINUM $9.95CHAIR HELIX LIMEWASH BLACK $9.95CHAIR HELIX LIMEWASH WHITE $9.95CHAIR LOUIS DRIFTWOOD ANTIQUE $17.60CHAIR NAPOLEON $9.00CHAIR BLACK CHIAVARI $9.95CHAIR GOLD CHIAVARI $9.95
CHAIR MAHOGANY CHIAVARI $9.95CHAIR NATURAL CHIAVARI $9.95CHAIR SILVER CHIAVARI $9.95CHAIR WHITE CHIAVARI $9.95CHAIR CRYSTAL CHIAVARI $9.00CHAIR BLACK PLASTIC $1.95CHAIR WHITE PLASTIC $3.20CHAIR BLACK WOOD $5.55CHAIR FRUITWOOD $5.55CHAIR WHITE RESIN FOLDING $4.95CHAIR NATURAL WOOD $5.55CHAIR BLACK/BRONZE HOTEL STACK $6.60CHAIR INVIZO $22.00CHAIR CRYSTAL MIRAGE $16.00CHAIR X-BACK RUSTIC NATURAL $11.00CHAIR X-BACK RUSTIC WHITEWASH $11.00FARM BENCH $40.00RUSTIC BENCH $50.00CHAIR PAD POLY — IVORY, BLACK, WHITE $2.00CHAIR PAD LAMOUR $3.95CHAIR PAD RUSTIC $2.50NEW CHAIR PAD PANAMA $4.50NEW CHAIR PAD HARD $3.00
TABLES4' BANQUET TABLE $19.756' BANQUET TABLE $11.958' BANQUET TABLE $12.956' × 18" CONFERENCE TABLE $12.958' × 18" CONFERENCE TABLE $12.95NEW 8' × 42" EDISON TABLE COCKTAIL HEIGHT (Natural or Whitewash Top) $195.00NEW 8' × 42" EDISON TABLE (Natural or Whitewash Top) $165.008' × 48" COOPER WHITEWASH TABLE $165.008' × 48" MAYFLOWER WHITEWASH TABLE $195.008' × 48" MAYFLOWER TABLE $195.008' × 40" NAPA TABLE $145.005' ROUND NAPA TABLE $145.008' × 40" FARM TABLE $175.005' ROUND RUSTIC TABLE $145.006' × 42" RUSTIC TABLE $110.008' × 40" RUSTIC TABLE $145.004' ROUND TABLE $11.955' ROUND TABLE $12.956' ROUND TABLE $14.9530" ROUND TABLE $19.75
30" HALF ROUND TABLE $18.6530" QUARTER ROUND TABLE $12.3560" HALF ROUND TABLE $26.3560" SQUARE TABLE $28.9530" SQUARE TABLE $13.25LARGE SERPENTINE TABLE $20.75SMALL SERPENTINE TABLE $18.45
CABARET TABLES2' ROUND DINING HEIGHT $16.252' ROUND COCKTAIL HEIGHT $16.253' ROUND DINING HEIGHT $16.253' ROUND COCKTAIL HEIGHT $16.253' SQUARE RUSTIC COCKTAIL HEIGHT $53.00WINE BARREL COCKTAIL TABLE $58.30
CHILDREN'S SEATING 6' CHILDREN'S TABLE $17.95CHAIR CHILDREN $3.25HIGH CHAIR STACKING, OAK $16.50BOOSTER SEAT $11.55
Product & Price List
11 EVENTRENTS.COM / 303.972.0975
RUSTIC COLLECTION8' × 42" EDISON TABLE (Natural or Whitewash Top) $165.00NEW 8' × 42" EDISON TABLE COCKTAIL HEIGHT (Natural or Whitewash Top) $195.008' × 40" NAPA TABLE $145.005' ROUND NAPA TABLE $145.008' × 48" COOPER WHITEWASH TABLE $165.008' × 48" MAYFLOWER WHITEWASH TABLE $195.008' × 48" MAYFLOWER TABLE $195.008' × 40" FARM TABLE $175.00FARM BENCH $40.005' ROUND RUSTIC TABLE $145.006' × 42" RUSTIC TABLE $110.008' × 40" RUSTIC TABLE $145.00RUSTIC 3' COCKTAIL TABLE $53.00CHAIR X-BACK RUSTIC NATURAL $11.00CHAIR X-BACK RUSTIC WHITEWASH $11.00RUSTIC BENCH $50.00BAR STOOL X-BACK RUSTIC NATURAL $27.50CHAIR PAD RUSTIC $2.50WINE BARREL COCKTAIL TABLE $58.30WINE BARREL FIRE PIT (PROPANE) $275.00
CARPETPlease call for sizes, color and styles available.
TENTSPlease contact one of our specialists for sizing and pricing.
ACCESSORIES9' MARKET UMBRELLA, TABLE SEPARATE* $53.00ORNATE BASE $5.95
*Call for market umbrella colors
DANCE FLOOR & STAGINGDANCE FLOOR, OAK3' × 3' SECTIONS $18.65
Sample Sizes 9' × 12' $223.8012' × 12' $298.4015' × 15' $466.2518' × 24' $895.20
DANCE FLOOR, BIRCH OUTDOOR4' × 4' SECTIONS $35.26
Sample Sizes 8' × 12' $211.5612' × 12' $317.3416' × 16' $564.1620' × 24' $1,057.80
DANCE FLOOR, BRACKENVARIOUS SIZES CALL FOR PRICING
DANCE FLOOR, DRIFTWOOD4' × 4' SECTIONS $60.50
Sample Sizes 8' × 12' $363.0012' × 12' $544.5016' × 16' $968.0020' × 24' $1,815.00
DANCE FLOOR, WHITE4' × 4' SECTIONS $60.50
Sample Sizes8' × 12' $363.0012' × 12' $544.5016' × 16' $968.0020' × 24' $1,815.00
DANCE FLOOR, BLACK4' × 4' SECTIONS, BLACK $60.50
Sample Sizes8' × 12' $363.0012' × 12' $544.5016' × 16' $968.0020' × 20' $1,815.00
STAGING* BILJAX 4' × 4' SECTIONS CALL FOR PRICING WENGER 4' × 8' SECTIONS $93.50WENGER 4' × 4' SECTIONS $93.50
*Dance floor and staging prices include setup and takedown. Delivery fee is not included. Unsure of which size floor you need? Contact one of our specialists.
14 EVENTRENTS.COM / 303.972.0975
Rental Policies & Procedures
Event Rents is here to serve you. We will do our best to make your event a success. Call one of our event specialists today to plan your next special event.
Rental Rates are based on a one day period. For extended periods of use, special arrangements can be made. Equipment returned after the due date will be charged the daily rate until the equipment is returned. All charges are for time out, not time used.
Payment of all fees should be made prior to the rental period. Deposits are required in advance to reserve equipment. Credit will be extended to pre-approved accounts only.
Reservations should be made in advance to ensure the availability of equipment. Reservations make it possible for us to have your order checked, packaged and ready for delivery or pickup.
Delivery service is available throughout Colorado. Delivery charges are based on distance traveled, labor and zip code.
Delivery quotes are available upon request. Quotes are for first floor deliveries, to your door, dock or easily accessible areas. For deliveries to any other areas, there will be an additional charge.
Delivery quotes do not include setup or breakdown. This service is also available for an additional charge.
Our counts on all items must be accepted unless we are notified IMMEDIATELY. Please notify us at once if you receive any broken or damaged equipment.
Pickup: All china, silver, glassware, utensils, etc. should be rinsed food free and re-packaged in transport containers prior to pickup. A charge will be assessed for all transport containers damaged or not returned.
All breakage and loss charges are in addition to rental fees. China, glassware, etc., will be considered broken if returned chipped.
If the equipment is not available for pickup at the agreed upon pickup time, additional charges may be incurred.
Holiday and after hour pickups are available for an additional charge. This must be arranged prior to delivery.
Cancellations and Changes: Please give us at least 48 hours notice for cancellations or changes to orders. We will make additions to your order if possible. A cancellation fee may be assessed on high demand or seasonal items.
Prices are subject to change without notice.
WE ARE CONTINUALLY ADDING NEW ITEMS TO OUR INVENTORY. PLEASE CALL FOR ANY ITEMS NOT LISTED.
pride. perfection. Persistence.EVENTRENTS.COM / 303.972.0975
Demo ExperienceJune 17, 2019
Chatfield State Park - Swim BeachLittleton, Colorado
Dear Demo Experience Exhibitors:
For those exhibitors who are participating in the Demo Experience at Chatfield State Park, Freeman is offering the following complete material handling services at the advance warehouse:
• Receive and store your freight beginning MAY 15, 2019• Deliver your freight to Littleton, Colorado
These services include receiving your crated, skidded or boxed materials at the advance warehouse, delivering those materials to your space at the Demo Experience, removing empty cartons or skids, and loading your materials on your designated carrier at Chatfield State Park - Swim Beach.
Freeman can also return materials to your booth space at the Colorado Convention Center, with those charges appearing on your invoice. Please note that Freeman will not receive any uncrated materials for the Demo Experience at the advance warehouse, and no inbound freight services will be offered at the park.
For your convenience, we have enclosed a special Demo Experience shipping label. Please do not combine your booth shipments for the Colorado Convention Center with your shipment for the Demo Experience event as additional charges may be incurred to separate the shipments. Freeman will assume no responsibility for materials not shipped or marked properly leading to missing or wrong materials at the Demo Experience. Material handling charges will be applied to your booth space at the Colorado Convention Center.
All freight must arrive at the warehouse by JUNE 7, 2019. Freight received after the deadline will incur a late to warehouse charge.
RATESMaterial Handling ................................................................................................. $ 0.63 per pound
Rate applies to shipments sent to either the warehouse or directly to show site.
Material Handling - After Deadline ...................................................................... $ 0.79 per poundRate applies to shipments arriving at the warehouse after JUNE 7, 2019.
Material Handling - 10 lbs and under ................................................................... Free of ChargeThis rate is per shipment. A qualifying shipment totals any number of pieces delivered to the same booth, by the same carrier, from the same shipper, on the same day, weighing less than 10 pounds or less.
Return to Colorado Convention Center ............................................................. $ 27.00 per cwtRate applies with a 1000 lb. minimum.
IMPORTANT SHIPPING INFORMATION
Freeman Exhibit Transportation offers fast and easy service! Please call one of our representatives at (800) 995-3579 to help arrange all your shipment needs.
Warehouse• Warehouse receiving begins on MAY 15, 2019. • Warehouse address:
Exhibiting Company Name / Booth #Outdoor Retailer Summer Market 2019C/O Freeman / Crane Worldwide14200 E 35th Pl, Ste 105Aurora, CO 80011
FREEMAN m
aterial ha
ndlin
g
(459279) Page 1 of 4
4493 Florence StreetDenver, CO 80238-2479
(303) 320-5100 • Fax: (469) 621-5614
NAME OF SHOW:
COMPANY NAME: BOOTH #:
CONTACT NAME: PHONE #:
E-MAIL ADDRESS:
For Assistance, please call (303) 320-5100 to speak with one of our experts.
Demo Experience / June 17, 2019
INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER
4493 Florence StreetDenver, CO 80238-2479
(303) 320-5100 • Fax: (469) [email protected]
(459279)
SANDBAGS
FREEMAN san
dbag
s
• Please order in advance to ensure availability.• Orders received after the deadline date will be charged at the Standard Price.
Description Quantity Discount Price Standard Price Total
Sandbag $31.60 $44.25 $
4% Tax $
Total $
THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE. PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY. IF MORE LABELS ARE NEEDED COPIES ARE ACCEPTABLE.
D O N O T D E L A Y
NO. OF PIECES ____________________________
CARRIER: _________________________________
TO: _____________________________EXHIBITOR NAME
C/O FREEMAN 4493 FLORENCE ST DENVER, CO 80238-2479
WAREHOUSEDEMO EXPERIENCE
F R E E M A NR U S H
D O N O T D E L A Y
F R E E M A NR U S H
RECEIVING DATE BEGINS: MAY 15, 2019
DEADLINE DATE IS: JUNE 7, 2019
RECEIVING DATE BEGINS: MAY 15, 2019
DEADLINE DATE IS: JUNE 7, 2019
NO. OF PIECES ____________________________
CARRIER: _________________________________
TO: _____________________________EXHIBITOR NAME
C/O FREEMAN 4493 FLORENCE ST DENVER, CO 80238-2479
WAREHOUSEDEMO EXPERIENCE
Account No.: Exp. Date:
Cardholder Name (Print): Signature:
Cardholder Billing Address:
City/State/Zip:
MATERIAL GRAND HANDLING TOTAL
ENTER TOTALS HERE
COMPANY CHECKPlease make check payable to: Freeman. Checks must be in U.S. funds drawn on a U.S. or Canadian bank. (“U.S. FUNDS” MUST BE PRE-PRINTED on Canadian checks.)Please reference (459279) on your remittance.
BANK TRANSFERBank Transfer to Bank of America, N.A.; Dallas, TX Wire TransferABA#: 026009593 ACCT #1252039192 FreemanInternational Wire TransferSwift Code: BOFAUS3N ACCT #1252039192 FreemanACH Direct DepositABA# 111000012 ACCT #1252039192 FreemanBank address for Wire and ACH is 901 Main St, Dallas, TX 75202 Please reference Name of Show & Booth Number so we can properly credit your account.
Note: Customers are responsible for any bank processing fees.
METHOD OF PAYMENT
CREDIT/DEBIT CARDFor your convenience, we will use this authorization to charge your credit/debit card account for your advance orders, and any additional amounts incurred as a result of show site orders placed by your representative. These charges may include all Freeman companies, or any charges which Freeman may be obligated to pay on behalf of Exhibitor, including without limitation, any shipping charges. Please complete the information requested below:
NAME OF SHOW: COMPANY NAME: BOOTH#:
ADDRESS: BOOTH SIZE X
CITY/STATE/ZIP: CUSTOMER #
PHONE #: EXT.: FAX #:
SIGNATURE: PRINT NAME:
CONTACT'S E-MAIL
E-MAIL FOR INVOICE CHECK IF YOU ARE A NEW FREEMAN CUSTOMER
Invoices will be sent by e-mail, please provide e-mail address of the person who reconciles your invoices if different than above.
Demo Experience / June 17, 2019
FREEMAN m
etho
d of p
aymen
t
(459279)
BY SUBMITTING THIS FORM VIA FAX OR POSTAL MAIL OR ORDERING MATERIALS OR SERVICES FROM FREEMAN, YOU AGREE TO BE BOUND BY ALL TERMS & CONDITIONS INCLUDED IN YOUR SERVICE MANUAL.
AMERICAN EXPRESS MASTERCARD VISA We do not accept credit card information via email.
4493 Florence StreetDenver, CO 80238-2479
(303) 320-5100 • Fax: (469) 621-5614
