WELCOMWELCOMEE

Fiscal TrainingFiscal Training

Presented by the Department Presented by the Department of Alcohol and Drug Programs of Alcohol and Drug Programs

(ADP)(ADP)

CFTM 23 CFTM 23 CADPAAC Fiscal TrainingCADPAAC Fiscal Training

March 23, 2010March 23, 2010

My name is Jeffrey TrapnellMy name is Jeffrey Trapnell

Fiscal Analyst forFiscal Analyst for

Fiscal Management and Fiscal Management and Accountability BranchAccountability Branch

jtrapnell @adp.ca.govjtrapnell @adp.ca.gov916-323-1819916-323-1819

How did I get hereHow did I get here

• 14 years USN, USNR14 years USN, USNR– Sailor of the Year, BM1, InstructorSailor of the Year, BM1, Instructor

• International Sales and MarketingInternational Sales and Marketing

• Degrees in Accounting and FinanceDegrees in Accounting and Finance

• Field and Project manager for AT&TField and Project manager for AT&T

• Advanced Degree in EconomicsAdvanced Degree in Economics

• DadDad

Job Description in mathematical Job Description in mathematical termsterms

AGENDAAGENDA

•10:00 AM – Welcome and Theme10:00 AM – Welcome and Theme

•10:15 AM – Morning Session10:15 AM – Morning Session

– 12:10 PM – Lunch12:10 PM – Lunch

•12:40 PM - Afternoon Session12:40 PM - Afternoon Session

•3:50 PM – Evaluation and Closing3:50 PM – Evaluation and Closing

•4:00 PM - Adjourn4:00 PM - Adjourn

CHANGECHANGE

It is not the strongest of the It is not the strongest of the species that survive, nor the species that survive, nor the most intelligent, but the one most intelligent, but the one most responsive to change.most responsive to change.

(Charles Darwin, 1873)(Charles Darwin, 1873)

• ADP’s Goldmine of Knowledge:ADP’s Goldmine of Knowledge: References and Resources – References and Resources – Where to go and who to talk to Where to go and who to talk to

• ADP Funding:ADP Funding: It used to be funded that way last year It used to be funded that way last year New Multi-Year Contracts, again?New Multi-Year Contracts, again?

• Payments and Allocation:Payments and Allocation: Operating within the squeezeOperating within the squeeze Encumbrances and Expenditures, Timeframes, Encumbrances and Expenditures, Timeframes,

and Methodologiesand Methodologies

The MorningThe Morning

• QFFMRQFFMR - Yes we talk to FMAB / Cost Reports - Yes we talk to FMAB / Cost Reports

• CalOMS Prevention / CalOMS Treatment –CalOMS Prevention / CalOMS Treatment –• Yes there is a differenceYes there is a difference

• Drug CourtsDrug Courts• Not OTP / Not SACPA / Not JAG-ByrneNot OTP / Not SACPA / Not JAG-Byrne

• OTP money OTP money - - today and tomorrowtoday and tomorrow

• Audits - Audits - We know a few tricks ourselvesWe know a few tricks ourselves• All about staff hoursAll about staff hours

Splitting LunchSplitting Lunch

Cost Reports, DMC Forms and Cost Reports, DMC Forms and SDMC P2SDMC P2

• Cost Reports and Paradox:Cost Reports and Paradox: Throwing off life support and showing its valueThrowing off life support and showing its value I think the State owes me more moneyI think the State owes me more money Form Whisper – I think the forms talk to meForm Whisper – I think the forms talk to me

• Star date Twenty Ten, Captain’s Log:Star date Twenty Ten, Captain’s Log: SDMC P2 - We have arrivedSDMC P2 - We have arrived The legacy, the final throes of Bridge Resubmissions The legacy, the final throes of Bridge Resubmissions

Does it matter if it is a resubmission or replacement Does it matter if it is a resubmission or replacement

claimclaim

FinaleFinale

• Questions and AnswersQuestions and Answers

• EvaluationEvaluation

• AdjourningAdjourning

What have you done for me What have you done for me lately?lately?

ADP WEB PAGESADP WEB PAGES http://www.adp.ca.gov/

Which link has my Which link has my informationinformationPUBLIC SERVICES SERVICE PROVIDERS

VeteransAddiction Treatment Alcohol Awareness Co-Occurring Disorders Criminal Justice Driving Under the Influence (DUI) Find Treatment Help Methamphetamine Initiative Problem Gambling Prescription Drug Misuse Women's Services Youth and Young Adults  

ADP Bulletins and Letters CalOMS Prevention CalOMS Treatment Certification for Counselors DATAR Drug Medi-Cal Billing Drug Medi-Cal Certification Licensing Negotiated Net Amount (NNA) Resource Center Screening and Brief Intervention (SBI) SBI Tool Kit Technical Assistance and Training

Additional link informationAdditional link informationPUBLIC INFORMATION PROGRAMS AND

STAKEHOLDERS

About ADP Comments and Complaints Contact ADP Contracting Opportunities: IFB/RFP/RFO Employment Opportunities at ADP Events Calendar Press Room Public Records Act Requests What’s New?

Advisory Groups Constituent Committees Continuum of Services System Re-engineering Co-Occurring Joint Action Council Director’s Advisory Council (DAC) Governor’s Prevention Advisory Council (GPAC) HIPAA/Privacy/Security SACPA/Offender Treatment Program

But what about my needs?But what about my needs?

• Fiscal, Cost Report and QFFMR Fiscal, Cost Report and QFFMR information is found under the information is found under the Negotiated Net Amount link

• Drug Medi-Cal Billing information, Drug Medi-Cal Billing information, Drug Medi-Cal Billing Manual and Drug Medi-Cal Billing Manual and appropriate forms are found under appropriate forms are found under thethe Drug Medi-Cal Billing link

Additional Web page linksAdditional Web page links• Information regarding the Code of Federal Information regarding the Code of Federal

Requirement for patient confidentiality, Short-Requirement for patient confidentiality, Short-Doyle Medi-Cal Phase II information and Doyle Medi-Cal Phase II information and appropriate companion guides can be found under appropriate companion guides can be found under thethe HIPAA / Privacy / Security link

• Information regardingInformation regarding CalOMS Prevention andand CalOMS Treatment can be found within their can be found within their specific links from ADP’s home page.specific links from ADP’s home page.

• Drug Courts as well as OTP updates can be found Drug Courts as well as OTP updates can be found under theunder the Criminal Justice link.

Local Assistance Flow Chart Local Assistance Flow Chart 11

State of California - Local Assistance Funding Managed and/or Tracked by the Department of Alcohol and Drug Programs (ADP)

ADP Funding Non-ADP Funding

Drug Medi-Cal FundingNon

Drug Medi-Cal Funding

See Chart #2

See Chart #3

See Chart #7

Local Assistance Flow Chart Local Assistance Flow Chart 22

Regular (Non-Perinatal) Perinatal

American Recovery and

Reinvestment Act(ARRA) 11.59%

State General Fund

(SGF) 38.41%

American Recovery and

Reinvestment Act(ARRA) 11.59%

Federal Financial Participation (FFP) 50%

Drug Medi-Cal (DMC) Funding

Federal Financial Participation (FFP) 50%

State General Fund

(SGF) 38.41%

Local Assistance Flow Chart Local Assistance Flow Chart 33

State General Fund (SGF)

Substance Abuse Prevention and

Treatment Block Grant (SAPT Block Grant)

Other ADP Funding

NonDrug Medi-Cal Funding

See Chart #4

See Chart #5

See Chart #6

See Chart #4a

FY 2011-12

Local Assistance Flow Chart Local Assistance Flow Chart 44

Substance Abuse Prevention and Treatment Block Grant

(SAPT Block Grant) (within Negotiated Net Amount [NNA] Contract)

HIV Set-AsideDiscretionary

Substance Abuse Treatment and Testing

Accountability

Friday Night Live

Special ProjectsPrimary Prevention

Set- Aside

Perinatal Set-AsideAdolescent/Youth

Club LiveFemale Offender

Treatment Program

Funding matrix for SAPT Block Grant through FY 2009 - 10

Local Assistance Flow FY 2010-Local Assistance Flow FY 2010-1111

Substance Abuse Prevention and Treatment Block Grant

(SAPT Block Grant) (within Negotiated Net Amount [NNA] Contract)

Discretionary / Substance Abuse

Treatment and Testing Accountability

Special Projects

Perinatal Set-Aside

Club Live and Friday Night Live

Female Offender Treatment Program

Adolescent/Youth

HIV Set-Aside

Primary Prevention Set- Aside

Funding matrix for SAPT Block Grant

FY 2010 – 11

Bold indicates combined funding allocations

Local Assistance Flow Chart Local Assistance Flow Chart 55

State General Fund (within NNA contract)

Regular (Non-

Perinatal)Perinatal

Parolee Services Network (funding received from

California Department of Corrections and

Rehabilitation [CDCR])

Women and

Children’s

Local Assistance Flow Chart Local Assistance Flow Chart 66

Other ADP Funding (not included in NNA/DMC Contract)

Drug Court Partnership

Dependency Drug Court Safe and Drug Free Schools and Communities

Funding eliminated in June 2011

Access to Recovery (California Access to Recovery Effort)

Comprehensive Drug Court Implementation

ADP SGF Funding Provided to CDCR for parolee service activities

Offender Treatment Program(Proposed to be eliminated in

Governor’s FY 2010-11 preliminary budget)

Substance Abuse and Crime Prevention Act (Substance

Abuse Treatment Trust Fund)Residual funds only; subject to

ADP SACPA Audit

Local Assistance Flow Chart Local Assistance Flow Chart 77

Non-ADP Funding Used for Alcohol and Other Drug Services

Fees (General Client Fees,

DUI Fees)

CalWORKsAdministered by

Dept of Social Services

County Match(General County Match, OTP,

CDCI, DCP, and DDC)Private Industry Council (PIC)

Penal Code (PC) 1000

SB 920/921 (PC 1463.25/HSC 11372.7)

Insurance

Provider Unrestricted Funds (DMC Only)

County Funds(General County Funds)

Non County Revenue

Targeted Case Management/Medi-Cal

Administrative Activity

County Unrestricted Funds (DMC Only)

PC 1463.16 (Statham Funds)

ADP Local Assistance Funding ADP Local Assistance Funding Matrix Fiscal Year 2009 - 2010Matrix Fiscal Year 2009 - 2010

DISCLAIMER

• Information included in this matrix does not Information included in this matrix does not relieve counties of any monetary match relieve counties of any monetary match requirements mandated by State or Federal Law.requirements mandated by State or Federal Law.

• The Department cautions counties and providers The Department cautions counties and providers that violating State and Federal laws and that violating State and Federal laws and regulations may jeopardize future AOD funding regulations may jeopardize future AOD funding levels. Federal (SAPT Block Grant) Law prohibits levels. Federal (SAPT Block Grant) Law prohibits the supplantation of SGF with Federal Funds.the supplantation of SGF with Federal Funds.

SAPT DiscretionarySAPT Discretionary

Authority - Title 42, Chapter 6A, Subchapter XVII, Part B, Subpart ii, Sections 300x-21 through Section 300x-66- HSC 11754- CFR 45, Subtitle A, Part 96, Subpart L, Sections 96.120 through 96.137

Summary of Allowable Expenses

These funds may be used for a wide range of activities to prevent and treat substance abuse and deal with the abuse of alcohol, the use or abuse of illicit drugs, and preventing the use or abuse of tobacco products.

Summary of Restrictions /Not Allowable

- See “General SAPT Block Grant Funding Information” for further restrictions- Can be used on loans for Resident Run Housing programs. - Cannot be used for stand alone tobacco treatment services.

SAPT Friday Night Live (FNL) SAPT Friday Night Live (FNL) ProgramProgramAuthority - Title 42, Chapter 6A, Subchapter XVII, Part B,

Subpart ii, Sections 300x-21 through Section 300x-66- HSC 11754- CFR 45, Subtitle A, Part 96, Subpart L, Sections 96.120 through 96.137

Summary of Allowable Expenses

Funding used to prevent alcohol and drug use among teenagers through activities including community action, assemblies, and leadership training.  * Will be merged with SAPT Club Live in 2010-11.

Summary of Restrictions /Not Allowable

Funding must be used in accordance with the six Primary Prevention Strategies

SAPT Club Live (CL) ProgramSAPT Club Live (CL) Program

Authority - Title 42, Chapter 6A, Subchapter XVII, Part B, Subpart ii, Sections 300x-21 through Section 300x-66- HSC 11754- CFR 45, Subtitle A, Part 96, Subpart L, Sections 96.120 through 96.137

Summary of Allowable Expenses

Funding for this program is used for middle school-age students and is an extension of the FNL program.   * Will be merged with SAPT Friday Night Live in 2010-11.

Summary of Restrictions / Not Allowable

Funding must be used in accordance with the six Primary Prevention Strategies

SAPT HIV Set AsideSAPT HIV Set AsideAuthority - Title 42, Chapter 6A, Subchapter XVII, Part B,

Subpart ii, Sections 300x-21 through Section 300x-66- HSC 11754- CFR 45, Subtitle A, Part 96, Subpart L, Sections 96.120 through 96.137

Summary of Allowable Expenses

- Funding used to provide HIV early intervention services to individuals under going treatment for substance abuse. Services include appropriate pre-test counseling, testing, appropriate post-test counseling, and providing therapeutic measures in relationship to the testing for preventing and treating the conditions of the disease. - Services may be provided at treatment program site or satellite sites that provide treatment services only.

Summary of Restrictions / Not Allowable

- This funding can be used in treatment programs only.- HIV services are voluntary - not required as condition of receiving AOD treatment- HIV early intervention services must be made available to individuals in an AOD treatment program at the treatment site.

SAPT Substance Abuse Treatment SAPT Substance Abuse Treatment and Testing Accountability and Testing Accountability (SATTA)(SATTA)

Authority - CCR, Title 9, Division 4, Chapter 2.5, Section 9535- Title 42, USC, Section 300x-21(b)Title 42, Chapter 6A, Subchapter XVII, Part B, Subpart ii, Sections 300x-21 through Section 300x-66- HSC 11754- CFR 45, Subtitle A, Part 96, Subpart L, Sections 96.120 through 96.137

Summary of Allowable Expenses

- This funding is for drug testing of clients treated under SACPA. After the SACPA funds have been expended for the FY, then these funds can be used for any other purposes consistent with federal SAPT Block Grant requirements.   * Will be merged with SAPT Discretionary in FY 2010-11.

Summary of Restrictions /Not Allowable

- May be used for drug testing provided it is part of client’s treatment plan and not a stand alone program or initiative.

Federal Financial Participation Federal Financial Participation (FFP) for Drug Medi-Cal (DMC) (FFP) for Drug Medi-Cal (DMC) (Non-Perinatal and Perinatal)(Non-Perinatal and Perinatal)

Authority - Title XIX (Social Security Act), California Medicaid State Plan, and CCR, Division 3, Title 22- Health Care Financing and Administration (HCFA-15)

Summary of Allowable Expenses

This funding is allowed for services as identified in CCR, Title 22, Section 51341.1 and HCFA-15

Currently 50% to State General Fund (SGF non-Peri and Perinatal)

Summary of Restrictions /Not Allowable

- Matchable to SGF funding only for DMC services. (50%)- This funding is not allowed for Minor Consent clients (Medi-Cal Aid Code 7M, 7N, or 7P which are 100% SGF funded)

American Recovery and American Recovery and Reinvestment Act (ARRA)Reinvestment Act (ARRA)for Drug Medi-Cal (DMC) (Non-for Drug Medi-Cal (DMC) (Non-Perinatal and Perinatal)Perinatal and Perinatal)Authority - Title XIX (Social Security Act), California

Medicaid State Plan, and CCR, Division 3, Title 22- Health Care Financing and Administration (HCFA-15)

Summary of Allowable Expenses

This funding is allowed for services as identified in CCR, Title 22, Section 51341.1 and HCFA-15

Currently 11.59% to State General Fund (SGF non-Peri and Perinatal)

Summary of Restrictions/Not Allowable

- Matchable to SGF funding only for DMC services.

- See FFP on Minor Consent client limitations.

SGF Discretionary – RegularSGF Discretionary – Regular

Authority California Budget Act Authority

Summary of Allowable Expenses

These funds are used for the cost of alcohol and drug treatment and prevention services.

Summary of Restrictions /Not Allowable

- Cannot be used to match the Federal Share in the Drug Medi-Cal program- County match required (see County Match)- If county population is less than 20,000, SGF can be used for DUI programs

SGF Match to DMC (Non-SGF Match to DMC (Non-Perinatal and Perinatal)Perinatal and Perinatal)Authority California Budget Act Authority

Summary of Allowable Expenses

This funding is allowed for services as identified in CCR, Title 22, Section 51341.1.

Summary of Restrictions/Not Allowable

- 100% of this funding is for Minor Consent clients (Medi-Cal Aid Code 7M, 7N or 7P)

- Perinatal SGF Match to DMC funding can only be used for services as defined in Title 22 for pregnant or 60-day postpartum women

- With the exception of Minor Consent clients (Medi-Cal Aid Codes 7M, 7N or 7P), must have FFP match

Substance Abuse Offender Substance Abuse Offender Treatment Program (OTP) Treatment Program (OTP) Authority - California Budget Act Authority

- HSC, Division 10.10, Chapter 76, 2006 Statutes

Summary of Allowable Expenses

- Enhancing treatment services for offenders assessed to need them, including residential treatment and narcotic replacement therapy- Increasing the proportion of sentenced offenders who enter, remain in, and complete treatment- Reducing delays in the availability of appropriate treatment services- Use of a drug court model, including dedicated court calendars- Developing treatment services that are needed but not available

NOTE: Proposed to be eliminated per the Governor’s FY 2010-11 preliminary budget.

Safe and Drug Free Schools Safe and Drug Free Schools and Communities (SDFSC) and Communities (SDFSC) GrantGrant

Authority - No Child Left Behind Act

- SDFSC (20 USC Section 7111 et seq.)

Summary of Allowable Expenses

This funding is used for reducing drug, alcohol, and tobacco use, and violence, through education and prevention activities to create a safe and drug-free learning environment that supports student academics in the nation’s schools and communities.

NOTE : Grant funding has been eliminated as of June 30, 2011. All documents are due to ADP by August 30, 2011. Additional information March 10, 2010 e-mail from Jane Williams, ADP

Substance Abuse Treatment Substance Abuse Treatment Trust Fund (SATTF) (Also Trust Fund (SATTF) (Also known as SACPA)known as SACPA)

NOTE:No new funds are available in FY 2009 – 10.

Residual funds if available only; funding expired June 30, 2009

Non-County RevenueNon-County Revenue

Authority County operated revenue

Summary of Allowable Expenses

This funding information is revenue from sources other than allocated or county-generated such as non-federal grant, donations, contributions, and third-party payments other than insurance.

Summary of Restrictions /Not Allowable

 Restrictions as defined by county

County FundsCounty Funds

Authority HSC, Sections 11840 and 11840.1

Summary of Allowable Expenses

These are funds provided by the county as administered by the County Alcohol and Drug Program Administrator. These are funds in addition to the county match funds.

Summary of Restrictions /Not Allowable

 Restrictions as defined by county

FeesFees

Authority County generated revenue

Summary of Allowable Expenses

These are fees that are collected from clients and expended for treatment services. Share of cost information should be reported as a fee. These revenues shall be used in support of additional alcohol and other drug services or facilities.

Summary of Restrictions/Not Allowable

- These fees cannot be used in Support Services for administrative, management and support functions as they relate to how the funding it identified in the budgets and cost reports under the Support Services modality.

County/Provider County/Provider Unrestricted FundsUnrestricted FundsAuthority County/provider generated revenue

Summary of Allowable Expenses

This funding is used to identify how much the county and/or provider is using to cover DMC costs that exceed the DMC rate.

Summary of Restrictions/Not Allowable

Restrictions as defined by county/provider

Insurance / Share of CostsInsurance / Share of Costs

Authority County generated revenue

Summary of Allowable Expenses

This funding is what is collected from third-party payers and / or Medi-Cal Share of Costs.

Summary of Restrictions/Not Allowable

- These fees cannot be used in Support Services (HSC 11841).

PC 1463.25 (SB 920) and HS PC 1463.25 (SB 920) and HS 11372.7 (SB 921)11372.7 (SB 921)Authority

Summary of Allowable Expenses

This funding results from fines collected by the county for violations and convictions of alcohol/drug related offenses as required by SB 920 (Alcohol Abuse Education and Prevention Penalty Assessment) and SB 921 (Controlled Substance Abuse Penalty Fee).

Summary of Restrictions/Not Allowable

- A minimum of 33 percent collected shall be allocated to Primary Prevention programs. - These funds shall supplement and not supplant any local funds made available to support the county’s alcohol and drug abuse education and prevention efforts.

Reporting RequirementsReporting Requirements

• Reporting Requirement MatrixReporting Requirement Matrix– Responsible ADP Division/Branch/SectionResponsible ADP Division/Branch/Section– Name of document, report, or dataName of document, report, or data– Due Date(s)Due Date(s)– AuthorityAuthority– Purpose Purpose

• Monthly Reporting Requirement MatrixMonthly Reporting Requirement Matrix– displays in calendar format reporting datesdisplays in calendar format reporting dates

Reporting Matrix - PartialReporting Matrix - PartialDivision/Branch/

Section Document, Report, or

DataPurpose

Division of Admin. - ASB A-133 Audit Report Requirements of Single Audit Act for audits of federal funds

OCJC – OTP OTP Invoice Distribution of OTP funding

IMSD - Data Mgmt Services Section

CalOMS Treatment Data Files

Meet federal requirements for reporting client teratment data and to provide data needed by state and counties for planning, budgeting, and reporting

LCD - PPSB, Program Support

Relocation for NTPs Recommendation for new program address

PSD Treatment - FMAB Cost Reports, including applicable DMC forms

Ensure expenditures meet federal and state requirements

Subject to future funding

ADP Payment Information ADP PAYMENT ADP PAYMENT INFORMATIONINFORMATION

Type of Funding/Payment Method

SGF Regular

(non-peri) and

Perinatal

SAPT Block Grant

DMC SGF Regular

(non-peri) and

Perinatal

DMC FFP – Regular -

DMC (non-peri)

and Perinatal

Drug Court Funding

(DCP, CDCI, and DDC)

OTP (*)

SDFSC (**)

12 monthly payments

X X

Quarterly Invoice X X X

Approved Services X X

Payment scheduled by ADP - Schedule

X X X X X X X

(1/12th of allocation or contract – lesser of the two)

Submitted to State Controller’s Office for release of warrant

ADP PAYMENT ADP PAYMENT IDENTIFIERSIDENTIFIERSSGF Funding

50910/702.11

this is for regular (non-perinatal) SGF discretionary funding.

50913/702.21

this is for perinatal SGF discretionary funding.

50913/702.22

this is for Women and Children’s funding.

50959/702.18

this is for parolee services network funding. DMC Funding - sample of coding for DMC services placed on the 835

Month/Year

Appropriation Amount State Funding Code

Amount Federal Funding Code

200907 103 NON-PERI $224.40 G $224.39 F

200908 103 NON-PERI $90.57 G $90.56 F

201003 102 PERI $44,146.68 G $44,146.68 F

201004 103 NON-PERI $105,970.00 G $0 F

SAPT Block Grant SAPT Block Grant FundingFunding

Sample of the coding for August 2010 FFY Award 2010

08/10SAPT10DIS Aug 2010 SAPT10 Discretionary

08/10SAPT10PRE Aug 2010 Prevention

08/10SAPT10FNL Aug 2010 Friday Night Live

08/10SAPT10CL Aug 2010 Club Live

08/10SAPT10HIV Aug 2010 HIV Set Aside

08/10SAPT10PER Aug 2010 Perinatal Set Aside

08/10SAPT10SATTA Aug 2010 SATTA Funding

AOD and Mental Health AOD and Mental Health Funding Sources ChartFunding Sources Chart

• Chart developed by the Funding Sub-Chart developed by the Funding Sub-committee of the Co-Occuring Joint committee of the Co-Occuring Joint Action Council (COJAC) WorkgroupAction Council (COJAC) Workgroup

• Similar information as identified on Similar information as identified on ADP’s Local Assistance Funding ADP’s Local Assistance Funding MatrixMatrix

AOD and Mental Health AOD and Mental Health Funding Sources ChartFunding Sources Chart

• Adds information aboutAdds information about– Covered ageCovered age– Target populationTarget population– Client Eligibility Requirement and Who Client Eligibility Requirement and Who

Determines EligibilityDetermines Eligibility– Where to find more informationWhere to find more information

•CURRENT AS OF:

•MARCH 2009 Updates pending

How are Allocations How are Allocations developed?developed?

• January 10 - Governor’s Preliminary January 10 - Governor’s Preliminary Budget is issuedBudget is issued – (released Jan. 8, 2010)

• January 10 - Thru Feb.January 10 - Thru Feb.– Policy discussions held between ADP, CADPAAC Policy discussions held between ADP, CADPAAC

Executive Committee, and the Fiscal Workgroup Executive Committee, and the Fiscal Workgroup (includes internal ADP reviews). (includes internal ADP reviews).

– Per HSC, Section 11814(c) the NNA preliminary Per HSC, Section 11814(c) the NNA preliminary allocations must be issued within 45 days of the allocations must be issued within 45 days of the Governor’s Preliminary Budget.Governor’s Preliminary Budget.

NNA / DMC MethodologyNNA / DMC Methodology

• Base Funds – same level of funding as in prior yearBase Funds – same level of funding as in prior year

• New Funds - $2,500 per each $1 million and the balance New Funds - $2,500 per each $1 million and the balance distributed straight per capita distributed straight per capita

• SGF Match for DMC – based on counties final approved contract SGF Match for DMC – based on counties final approved contract for prior year.for prior year.

• Reductions – MBA counties held harmless for first 5% of Reductions – MBA counties held harmless for first 5% of reduction reduction

• Distribution of HIV funds are based on the weighted indicators. Distribution of HIV funds are based on the weighted indicators. These indicators are weighted as:These indicators are weighted as:

Distribution of HIV FundsDistribution of HIV FundsWEIGHT NEEDS – BASED DATA

20.0% HIV Counseling and Testing Prevalence (first time positives 2005 to 2007)

20.0% Number of newly reported HIVE cases (2006 to 2008)

20.0% Cumulative Living AIDS Cases Through April 30, 2009

15.0% African American Population (2000 Census)7.5% Male syphilis cases, 20087.5% Male gonorrhea cases, 20085.0% Hispanic population (2000 U.S. Census)5.0% People living below federal poverty level (2000 U.S.

Census)100% Total

Because HIV funding is based on need, the amount each Because HIV funding is based on need, the amount each county receives may change annually. county receives may change annually.

Drug Court Allocation Drug Court Allocation informationinformation• DCP Methodology for FY 2009-10 Preliminary DCP Methodology for FY 2009-10 Preliminary

AllocationAllocation– Participating counties receive the same historical Participating counties receive the same historical

allocation as in prior year funding.allocation as in prior year funding.

• CDCI Methodology for FY 2009-10 Preliminary CDCI Methodology for FY 2009-10 Preliminary AllocationAllocation– Participating counties receive the same historical Participating counties receive the same historical

allocation as in prior year funding.allocation as in prior year funding.

• DDC Methodology for FY 2009-10DDC Methodology for FY 2009-10

–   Participating counties receive the same historical Participating counties receive the same historical allocation as in prior year funding.allocation as in prior year funding.

Additional time linesAdditional time lines• March -March - JuneJune

– Legislative Hearing Held on ADP’s Proposed BudgetLegislative Hearing Held on ADP’s Proposed Budget

• July 1 July 1 – Governor’s signs the Budget ActGovernor’s signs the Budget Act

• July 1 -July 1 - AugustAugust– Policy discussions held between ADP, CADPAAC Policy discussions held between ADP, CADPAAC

Executive Committee, and the Fiscal Workgroup Executive Committee, and the Fiscal Workgroup (includes internal ADP reviews)(includes internal ADP reviews)

• August 15August 15– ADP issues Final Allocations as confirmed in the State ADP issues Final Allocations as confirmed in the State

Budget (no restrictions on timelines of when Final Budget (no restrictions on timelines of when Final Allocation must be issued)Allocation must be issued)

Allocation RevisionsAllocation Revisions

• NNA/DMC Statewide Revisions:NNA/DMC Statewide Revisions:– If increase in federal funds not captured If increase in federal funds not captured

by the May Revisionby the May Revision– New funds are identifiedNew funds are identified– Adjustments to statewide funding level Adjustments to statewide funding level

after Budget Actafter Budget Act

• NNA/DMC Individual Revisions: NNA/DMC Individual Revisions: – Adjust SGF Match to DMCAdjust SGF Match to DMC– Inter-County transfersInter-County transfers