Welcome to Contract and Payment Express

Multiple Bank AccountsMultiple Bank AccountsTraining Overview

for Business Payees

Brought to you by the Office of Financial Management

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Who is this training for?Who is this training for?

Business Payees who have previously registered and signed up for Direct Deposit (EFT) on Contract and Payment Express.

Business Payees who would like to add additional bank accounts to their existing Registration details.

Currently registered Business Payees who want to learn more about the new Multiple Bank Accounts (EFT) functionality in Contract and Payment Express.

If you have not previously registered, please access the Pre-Registration Overview Training for Business Payees

What is Multiple EFT?

Multiple EFT enables vendors to have more than one bank account that can receive EFT payments from the State of Michigan

Using Multiple EFT functionality, a vendor can associate/disassociate (i.e. attach or detach) a bank account to an existing business mailing address

One address can be associated with only one bank account

One bank account can be associated with multiple addresses

User Id Password Account Type (Savings or Checking) Account Indicator (Consumer or Commercial) Financial Institution Routing No Financial Institution Account No

What is needed to Add Multiple Bank Accounts?

What Types of Changes or Inquiries Can I What Types of Changes or Inquiries Can I Make to My Vendor Registration?Make to My Vendor Registration?

View EFT Payment Details

Add/Delete Business Addresses

Inactivate Your Registration or Bank Account

Submit your W9

Update Registration Details

Update Existing Bank Account Information

Add Additional Bank Accounts

Activate Existing Bank Accounts

Associate/Disassociate Bank Accounts to Mailing Addresses

Let’s Get Started

Click Go to C&PExpress

C&PE Home Screen

Click Login Button

Enter User ID and Password

View Payments Screen

Click View Registration Details

Payment Details, if any, would be listed here.

TIP–CLICK ON FAQ FOR FREQUENTLY ASKED QUESTIONS OR KEYWORDS FOR DEFINITIONS OF TERMS USED

View Registration Details ScreenView Registration Details Screen

View Registration Details is a master screen that provides a review of your existing registration data.

It also provides links to locations where you can make changes to your account.

Registration Details Section

Direct Deposit Details Section

Address(es) Section

The View Registration Details Screen has 3 sections that must be scrolled to access.

E00 MailcodeE00 Mailcode

When you access your View Registration Details screen, you will notice that an E00 Mail code appears listed as one of your business addresses. The E00 Mail code was the address where you previously indicated a warrant should be mailed if the EFT payment did not process properly.

The E00 Mail code has been changed to work like any other mail code and will be attached to the existing bank account (Acct Seq No 001) you previously established. You can now continue to use the E00 Mail code for Direct Deposit/EFT payments of your existing bank account or associate it with a new bank account.

SCENARIO ONE: Adding a Bank Account

Vendor Business Payee Corporation is currently registered with two business mailing addresses and one EFT/Direct Deposit bank account. The E00 mail code will also be listed as a third business mailing address. All three addresses will initially be associated to the original EFT/Direct Deposit account (Acct Seq No 1).

Now… Business Payee Corporation wants to take advantage of the new Multiple EFT functionality by adding a 2nd bank account and associating it to Address # 3 (Mail Code 002) for EFT payment.

Begin on the View Registration Details screen.

Note: Bank Acct Seq No 001 Details

Note: Address # 1 is Mail code # E00

Note: Address # 2 is Mail code # 000/001

Note: Address # 3 is Mail code # 002

Note: All three addresses are associated with Bank Acct Seq No 001.

Once you arrive at the View Registration Details Screen, note the existing vendor information. (Based on Business Payee Corporation Scenario 1)

Next, Click Add Direct Deposit Account to add another bank account

Note: The Payee number and Payee name should appear

Note: You are now establishing Bank Acct Seq No 002

Select Account type

Select Account indicator

Enter and Confirm Routing number

Enter and Confirm Account number

FILL OUT THE PAYMENT DETAILS SECTION IF NEEDED

NOTE: PAYMENT DETAIL FROM YOUR BANK IS GENERALLY ONLY REQUIRED BY LARGE BUSINESSES. USUALLY, PAYMENT DETAIL ON THE C&PE WEBSITE IS SUFFICIENT

NOTE: WHEN YOU ADD A NEW BANK ACCOUNT, YOU MUST SELECT AN ADDRESS FROM THIS SECTION TO ASSOCIATE WITH IT

CHECK THE BOX TO SIGNIFY THE ADDRESS YOU WISH TO ASSOCIATE TO THE ABOVE EFT ACCT SEQ NO 002

Click Submit

NEXT, YOU MUST SUBMIT THE AUTHORIZATION ELECTRONICALLY

CLICK THE PRINTER ICON TO PRINT THE AUTHORIZATION

AFTER READING, CHECK THE BOX TO AGREE TO THE TERMS AND CONDITIONS

Note: Click Update Direct Deposit Information if you wish to change or correct your Direct Deposit details

CLICK SUBMIT AND RETURN TO THE VIEW REGISTRATION DETAILS SCREEN

YOU CAN NOW REVIEW YOUR CHANGES

Note: Address # 3 (Mail Code 002) is now associated to Bank Acct Seq No 002

Note: Bank Acct Seq No 002 has been added to the Direct Deposit Details with a status of “Ready to Prenote”

to allow 10 business days to process the

Direct Deposit Authorization

The account status will then change to

“Ready for EFT or Active”

For more on Bank Account Statuses see Keywords

SCENARIO TWO:

Changing an Existing Address/Bank Account Association

A few days have passed and Business Payee Corporation wants to associate business Address #2 (Mail Code 000/001) to Bank Acct Seq No 002.

Begin at the View Registration Details Screen.

Next, Click Change Direct Deposit Account Association

Note: Address #2 (Mail Code 000/001) is currently associated to Bank Acct Seq No 001

Next, Click the radio button for Account Seq No 002 in the Select column

CLICK SUBMIT AND RETURN TO THE VIEW REGISTRATION DETAILS SCREEN

You have arrived at the bottom of the Update an Address screen for Address #2 (Mail Code 000/001). This is where you can change your Address/Bank Account Seq No association.

Note: Address # 2 (Mail Code 000/001) is now associated to Bank Acct Seq No 002

YOU CAN NOW REVIEW THE CHANGES

You may have noticed…the Routing Number and Account Number are

partially masked.

For security reasons, only the last four digits will be shown – unless you are in edit mode

Inactivating/Activating Bank Inactivating/Activating Bank AccountsAccounts

If you wish to inactivate a bank account, you must select “Inactivate” on the Direct Deposit Details section of the View Registration Details screen.

“Inactivate\Activate” is a toggle switch that allows you to change your bank account activation.

You can reactivate a bank account after it has been “Inactivated”.

For Greater Efficiency in the Payables Process

Location of Mail code #

It is recommended thatsubmitted invoices indicate the desired

State of Michigan MAIL CODE NUMBER

The Mail Code Number infers the correct bank account and represents the address

where you want your payment mailed if paid by paper check.

(If a Mail code number is not provided, the payment may be delayed.The Mail code number could be handwritten on the invoice if necessary).

Contract and Payment Express enables you to self manage your account.

Payees should take a proactive approach in updating their business addresses, bank accounts and other pertinent information.

You can access your account and update your information 24 hours a day.

You must have your User Id and Password to access C&PE.

When you are ready to leave Contract & Payment Express, remember to log out

via the link at the top of the screen

for completing the preliminary review of the Multiple Bank Accounts Tutorial for business payees.

We hope you will return on or after

April 20, 2009 when the new Multiple Bank Accounts functionality will be available on the Web.

Questions?

Please contact the

Office of Financial Management

Help Desk

at (517) 373-4111 or

(888) 734-9749