WELCOME TO THE LIBRARIES AUSTRALIA

ROADSHOW

Libraries Australia Search

Benefits to your Organisation

• Single search across multiple libraries

• ILL functionality (Enhanced Requesting)

• Relevance ranking/Advanced Search

• Alerts for acquisitions

• Access to Web Cataloguing module

Free Service

• Same URL as subscription service• Available to anyone with Internet connection• ANBD and Picture Australia only• Limited “Get” options

Libraries Australia Search Subscription Service

Subscription Service

• Same URL as free service • ANBD + more Databases• Personal accounts + Alerts• More “Get” options• Choice of search screens• Save records & queries• Access to more download options• Access to Administration, RES, RIS and

LADD

Free Access to APAIS for Small Libraries

Using LimitsGroup 1

Group 2

Using Limits

GovRAP

GovRAP

Questions?

LA Search Upgrade - Permalinks

LA Search Upgrade - Permalinks

• http://nla.gov.au/anbd.bib-an41952280

instead of

• http://librariesaustralia.nla.gov.au/apps/kss?action=Display&mode=fulldisplay&target=nbd&queryid=4&startPos=28

COinS

Questions?

Subscription - End User Access

• Personalisation

• Alerts

• Enhanced Requesting

Personalisation

• Staff and users can• have their own ‘Accounts’• save records and queries into a personal

folder• have access outside the library• have access to specified databases

• You can run reports on account use

Create a personal account (for library staff and users)

Customise Libraries Australia

Customisation

Alerts

• Save a search query

• Run again automatically

• Searches for newly added material or changed records

• Search results sent by email with links through to ANBD

32

Click on Search History

Save query as alert – emails notifications to you

33

End User Access

• What is it?

• Are there any extra charges for providing end user access?

End User Access

• How can I offer End User Access?

• How do I get End User Access set up?

Most Importantly

These Libraries Australia Search features are:

• Available at no extra cost

• Able to be customised to suit your libraries requirements

Questions?

Other Ways of Searching Libraries Australia

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• Z39.50

• Via Google Scholar

• OpenSearch (A9.com)

• Search Box (HTML)

• Facebook

Google Scholar

OpenSearch

46

Questions?

Deep Linking Deep Linking

Deep Linking

Questions?

Libraries Australia Administration

• What is Libraries Australia Administration?

• Who can use Libraries Australia Administration?

• What are some Libraries Australia Administration features?

• Are manual & online help available?

Libraries Australia Administration

LAAdminSystem

Products

RecordExportService

Record ImportService (RIS)

LDAPDirectory

AuthenticationPermissions

Customer &Management

reports

BillingUsage

Statistics

What is Libraries Australia Administration?

• Manages access to other Libraries Australia services.

• Gives organisations the ability to:• Access RIS, RES and order Products• edit their own details• add and edit users • view reports & charges

Accessing Administration

Accessing Administration

Who Can Use Administration?

• Subscribers to Libraries Australia

• Two levels of access• User admin• Customer admin

User Administration

Tabs

Customer Administration

Requesting Customer Administration Access

• Email the Libraries Australia Help Desk with the username and password of nominated account

librariesaustralia@nla.gov.au

Customer Administration Features• Edit your organisation’s details• Edit and add users• Edit access groups• View charges• Use the Record Import Service (RIS)• Use Record Export Service (RES)• Order Products

Editing Organisation Details

Editing Organisation Details

Editing Organisation Details

Edit and Add UsersAdding and

Editing Users

Edit and Add UsersAdding a User

Edit and Add Users

Creating a User Account

Edit and Add UsersEditing Users

Editing Users Account Details

Editing User Accounts

Editing Access Groups

View chargesView charges

Questions?

Libraries Australia Document Delivery

What is LADD?• Request Creation and Management system• Over 730 LADD customers in Australia• 66 ISO locations• Request creation based on searching ANBD

and Te Puna, (CISTI and Infotrieve if you request to have access)

• Access to 300 NZ libraries through Te Puna• Web based

What are the benefits?

• Access for resources outside your collection

• Manages request process

• Payments service

• Support Copies and Loans

• ILL service levels - Core, Rush, Express

• Part of your subscription to LA

LADD administration features

• Work Queues

• ILL Reports

• LADDPS Reports

Work Queues

ILL Reports

LADDPS Reports

LADDPS Reports

LADD Additional Functionality

• DocStore

• Email Alerts

• Enhanced Requesting

• Reciprocal arrangements

Why use DocStore

• Facility available to all LA Doc Del users

• Better than email attachments

• Document is linked with request

• Email alert

Email Alerts

Email Alerts

Enhanced Requesting• Links Libraries Australia Search with

Libraries Australia Document Delivery

• Networked with over 730 libraries.

• Mediated by ILL library staff

Enhanced Requesting

• How it works

Search and Locate Item Formatted EmailLibraries AustraliaDocument Delivery

Managing Enhanced requests in LADD

LADD Reciprocal Arrangements

ILL Etiquette

• Bib details correct

• Contact if urgent request

• ILRS code

Questions?

How we can help you and you can help us……….

• News

• Libraries Australia User group meetings

• Email Discussion Lists

• Libraries Australia Promotion material

• NLA Wiki

• Ning

• Tell us what you think

News

Libraries Australia Promotion

Library Labs Wiki

Suggestion form

Getting More HelpPhone:1800 026 155 (8.30am to 5.30pm ADST/AEST) Fax: 02 6273 1180

librariesaustralia@nla.gov.ausubscribe to the email lists,librariesaustralia-l, and librariesaustraliadocdel-l

nla.gov.au/librariesaustralia

Questions?

LIBRARIES AUSTRALIA CATALOGUING

Outline Libraries Australia Cataloguing Record Import Service Libraries Australia Cataloguing Client Libraries Australia Web Cataloguing Global Changes Uploading Summary

Outline cont.

Record Export Service Products Record Download Z39.50 Downloading Summary Questions and Feedback

Aims

• To enable you to maximise the benefits of Libraries Australia through shared cataloguing

• To encourage you to add and maintain your records and holdings in the ANBD

• To assist you to get the best from your local library system

What is the ANBD? • Established 1981.

• Hosted by the National Library of Australia.

• Records the collections of over 1100 Australian libraries

• Contains bibliographic records from national and international sources

• Supports resource sharing: interlibrary loan, collaborative acquisition and collection development, efficient cataloguing workflows

Choices

• How does a library combine various options to ensure that records are in both the local system and the NBD?

• Different options for different libraries, to suit local expertise, workflows

• It’s all about choice

Efficient Workflows

• Use of appropriate trained staff

• Double handling – integration of workflows

• Least number of steps

• Use available data and systems

Copy Cataloguing• ANBD main source for Australian libraries

– up to 98% hit rate• Other sources – ease of access: LA

Z39.50 gateway, LA Search, LA Cataloguing Client

• Cheaper to copy than to create

Copy cataloguing efficiency• Avoid making changes unless absolutely

necessary• Only make changes that are important to

the record for new manifestations of the work

• Keep important identifying information• Send your changes back to Libraries

Australia

Contributing Data

• Make your cataloguing uniform

• Include loan restrictions in your holdings statements (vital for efficient ILL)

• Use the established standards• Libraries Australia Standards Website

http://www.nla.gov.au/Libraries Australia/standards.html)

Australian National Union Catalogue code

• The use of the Australian Content code, MARC tag 042 with code "anuc", denotes eligibility of a bibliographic or authority record for inclusion in the Australian National Union Catalogue.

New WorkflowsOCLC WorldCat

• Now that Search/Retrieval via URL (SRU) Record Update is live since Jan. 2009. It is possible to take advantage of real time updates being pushed from LA to OCLC WorldCat.

Workflows for OCLC WorldCat• Search OCLC WorldCat via external databases

in LA Search; add holdings; export the record via RES

• Search OCLC WorldCat via external databases in LA Cataloguing Client; add holdings; export the record via RES

• Search OCLC WorldCat via the Z39.50 Gateway in your cataloguing system; send records using RIS

Questions?

Minimum record standard• AACR2 level 1 description with GMD• The following Leader codes:

• Type of record • Bibliographic level • Encoding level

• The following 008 character positions: • Date of publication code • Date 1. The minimum data required in this position is two digits followed by XX, e.g.

20XX • Country of publication code

• For the first level of description include the following: • A minimum of one name or uniform title heading if applicable • Title proper • Statement of responsibility • Publication details • Extent of item

• The only mandatory field for non-Roman script data is the 245 field (Title)

Record Import Service

Importing files of records into LA via the Internet

RIS in relation to other services

Record Formats

• MARC21

• MARC-8 or UTF-8

• DBTextworks

• LA Non-MARC format

• LA Abbreviated MARC format

Upload

• Via FTP client

Upload

• Via the Libraries Australia Search Service browser

Streams

• Bib and holdings

• Bibs only

• Holdings only

• Add only

• Overlay

Example File names

• ANL-B.D22

• ANL-H.D35

• ANL-D.D46

Conversion

MARC-8 to UTF-8

MARC to PICA internal format

• 013K ƒXsƒadƒbfƒcsƒdnƒegƒfnƒgnƒh|ƒi|ƒj|

• 019@ ƒS##ƒacau

• 021A ƒS1#ƒaThe @best of The Hot Club of Cowtownƒn[sound recording]ƒdhot jazz & Western swing.

• 029A ƒS2#ƒaHot Club of Cowtown.

Filters

• Standardize the MARC data

• Rules, rule sets and profiles

• Corrections and validations

Matching

• Control numbers (001, 010, 035)

• General similarity algorithm

Limits of duplicate detection

• If items are too similar

• If the records are too brief

Review

Via LACC by ANBD staff

Merging

• Preserve all the data in the preferred record

• Capture data from un-preferred record if it is not present in the preferred record

• Always capture holdings and electronic locations

Summary statistics• Record counts• Received 273• Edit Failed 7• Edit Warning 2• Edit Passed 266• Bib Load Failed 0• Load Passed 264• Load New 10• Load Matched 254• Load Deleted 0• Load Review 2• Load Unprocessed 0• Holding New 10• Holding Matched 254• Holding Deleted 0

Reports

• Errors (.mrc and .txt)

• Warnings (.mrc and .txt)

• Review.txt

• Unprocessed.txt

• Nonhits (.mrc and .txt)

Joining RIS

• Send test file

• Get feedback

• Have Reception profile set

• Have contact for reports set

Questions?

LA Cataloguing Client

LACC in relation to other services

WinIBW

• Windows Intelligent Bibliographic Workstation

• CBS

Searching

• Boolean

• ADI limits

Cataloguing

• Novice mode

• Expert mode

Templates

• Predefined templates

• Personal template

• Changing templates

• Deleting templates

Copy / Clone existing record

• Copy/Clone

• Changing material type

Importing records from external databases

• Search external database

• Import external records

• Edit and save to ANBD

External Database buttons

Non-Roman scripts

• Scripts supported

• Representation of script fields in the Editor

Holdings

• Add

• Edit

• Delete

• Transfer

Authority records

• Create, edit, delete authority records

• Copy authority records

Questions?

Web Cataloguing

WebCat in relation to other services

Web Holdings

Questions?

Global Holdings Update

Global Holdings in relation to other services

Benefits of using Global Holdings Update

• Free

• Efficient

• Global

• Local system refresh

When should I use Global Holdings Update?

• Weeding

• Amalgamation

• Move

• Prefix changes

• Transfers

• NUC cancellation

How do I use Global Holdings Update?

• Contact the Libraries Australia Help Desk to discuss the details of the global change you require.

• ANBD numbers

• NUC symbols

What if I don't have ANBD numbers?

• If you are globally changing or deleting all holdings, ANBD numbers are not required.

• However, when only part of your collection is involved, and you do not have ANBD numbers, you may be able to use your local system numbers if they have been loaded to the ANBD.

Scheduled

• Waiting list

• Scheduled

• Extensive testing before the production run

Questions?

Uploading compared

Use RIS if…

Use LACC if

Use WebCat if…

Use Global Holdings Update if…

Libraries Australia Record Export Service

What is RES?

• The Record Export Service (RES) enables you to obtain MARC records from Libraries Australia via the Internet for loading into your local library system.

Why use RES?

• Keep local and ANBD holdings up to date in one step

• Control – you choose the records you want

• Multiple block downloads per day

• Free

• Reporting

What record formats are available?

• Records are output in MARC21, with MARC8 or UNICODE character encoding. You can select to receive them in unblocked or unspanned output format. This will be determined by the setup of your local system.

Can I obtain some test files?

• Before registering for RES you can obtain free test files to trial loading records into your library system.

How do I export records?

• adding, modifying or deleting a holding when using the LA Cataloguing Client

• adding, modifying or deleting a holding when using the LA Web Cataloguing

• using the 'Export' button in LA Search

What are the system requirements? • Files can be collected via http or ftp for

loading into your local library system.

• You will need a forms-capable World Wide Web browser such as recent versions of Internet Explorer or Firefox, or ftp client software.

• RES files are available for 21 days from their date of creation before they are deleted from our server.

The address for FTP retrieval of files is

ftp.librariesaustralia.nla.gov.au/Export

Questions?

Products

What is a Product?

• File of records from the ANBD retrieved by a particular search

• One off / regular

• MARC / Text / Delimited / XML

Product Types

• Bibliographic• Titles List

• Authority Files

• Electronic Collection Sets

• Microform Collection Sets

• Customised

Bibliographic / Holdings Product

• Bibliographic or holdings added / changed during date range

• Records supplied with your library's holdings.

• Run once or regularly

• Restrict by collection or material type, e.g. electronic serials

Titles List

• Text file of brief records in the ANBD held by your library.

• Usually contains ANBD number, title, name, imprint, ISBN/ISSN and holdings

• Bib level – mono, serial

• Sorting options

Authority files

• Australian authorities

• Names, Titles, Subjects

Electronic Collection Sets

• MARC records for Australian electronic full-text collections

• Quarterly updates

• Holdings / URLS added to record

• Informit, ABS Statistics, Pandora

Microform Collection Sets

• Over 50 microform collections in the ANBD

Customised Files

• Number load files

• Other

• Format options

• ((ACI = anuc or CTY = (at or aca or xna or xoa or qea or xra or tma or vra or wea or nz) or GEO = (u-at? or u-nz)) and DAT > 2004 and BIB = 'm' and LAN = eng and (IEL = 8 or AW = prepublication) not (URI = ? or TAG = 856? or TAG = 007? or FRM = 's' or TAG = 516? or (TAG = 245h and TW = Electronic resource) or TAG = 502? or SEY = 'n' or AW = (theses or thesis) or NAT = m or FRM = 'f' or MAT = ('d' or 'j' or 'k' or 'c' or 'f' or 'r' or 'm') or NT = braille)) AND (DEF="20070803" TO "20070810")

• ((NW = (Maclean Kama or Gunter Minnerup or Minnerup Gunter or Geoffrey Nathan or Nathan Geoffrey or Anne O'Brien or O'Brien Anne or Mina Roces or Roces Mina or Peter Ross or Ross Peter or Shawn Ross or Ross Shawn or Bruce Scates or Scates Bruce or Peter Schrijvers or Schrijvers Peter or Jocelynne Scutt or Scutt Jocelynne or Jean Gelman Taylor or Gelman Taylor Jean or Ian Tyrrell or Tyrrell Ian or Nathan Wise or Wise Nathan or Frank Stilwell or Stilwell Frank or Dick Bryan or Bryan Dick or Tim Anderson or Anderson Tim or Joseph Halevi or Halevi Joseph or Stuart Rosewarne or Rosewarne Stuart or Damien Cahill or Cahill Damien or Lynne Chester or Chester Lynne or Bill Dunn or Dunn Bill or Elizabeth Hill or Hill Elizabeth or Danielle Spruyt or Spruyt Danielle or Gavan Butler or Butler Gavan or Pamela Cawthorne or Cawthorne Pamela or Evan Jones or Jones Evan or Anthony John Billingsley or Billingsley Anthony John or Anthony Burke or Burke Anthony or Vanessa Farrer or Farrer Vanessa or Stephen Fortescue or Fortescue Stephen or Katharine Gelber or Gelber Katharine or You Ji or Ji You or Gavin Kitching or Kitching Gavin or Geoffrey Brahm Levey or Brahm Levey Geoffrey or Sarah Maddison or Maddison Sarah or Joanne Pemberton or Pemberton Joanne or Helen Pringle or Pringle Helen or Mark Rolfe or Rolfe Mark or Shirley Scott or Scott Shirley or Andrew Tan or Tan Andrew or Elizabeth Thurbon or Thurbon Elizabeth or Marc Williams or Williams Marc or Philip Cam or Cam Philip or Stephen Cohen or Cohen Stephen or Rosalyn Diprose or Diprose Rosalyn or Damian Grace or Grace Damian or Stephen Hetherington or Hetherington Stephen or Karyn Lai or Lai Karyn or Simon Lumsden or Lumsden Simon or Michaelis Michael or Michael Michaelis or Catherine Mills or Mills Catherine or Paul Patton or Patton Paul or Phillip Staines or Staines Phillip or Guido Bacciagaluppi or Bacciagaluppi Guido or Thomas Besch or Besch Thomas or Rick Benitez or Benitez Rick or Joseph Berkovitz or Berkovitz Joseph or David Braddon-Mitchell or Braddon-Mitchell David or James Chase or Chase James or Paolo Diego Bubbio or Bubbio Paolo Diego or Sungho Choi or Choi Sungho or Bruin Christensen or Christensen Bruin or Creagh Cole or Cole Creagh or Mark Colyvan or Colyvan Mark or Simon Duffy or Duffy Simon or Moira Gatens or Gatens Moira or Stephen Gaukroger or Gaukroger Stephen or Paul Griffiths or Griffiths Paul or John Grumley or Grumley John or Adrian Heathcote or Heathcote Adrian or Jenann Ismael or Ismael Jenann or Duncan Ivison or Ivison Duncan or Richard Joyce or Joyce Richard or Uriah Kriegel or Kriegel Uriah or David Macarthur or Macarthur David or Michael McDermott or McDermott Michael or Justine McGill or McGill Justine or Kristie Miller or Miller Kristie or Luca Moretti or Moretti Luca or Huw Price or Price Huw or Paul Redding or Redding Paul or Adina Roskies or Roskies Adina or Luke Russell or Russell Luke or Nicholas Smith or Smith Nicholas or Katie Steele or Steele Katie or Caroline West or West Caroline) and (DAT >= 2000 not DAT > 2006) and (BKL = 0 or BKL = 1) and (BIB = (m or a or c or d) and MAT = a) not (FRM = (a or b or c))))

Collecting Files

Charges

• $58.50 setup fee

• + per record charge for MARC records if more than 2000 (9 to 30 cents per record)

Charges

• Microform collections $58.50 per set

• E-collections $330 per set

• Authorities $550

• Special products – by negotiation

Questions?http://www.nla.gov.au/librariesaustralia/products.html

Libraries AustraliaSearch download

Questions?

Libraries AustraliaZ39.50

Z39.50 in relation to other services

What is Z39.50

• Z39.50 is an international standardISO 23950, ANSI/NISO Z3950

• Z39.50 defines a number of query types in order to retrieve bibliographic data from remote databases

Z39.50 Software: http://www.loc.gov/z3950/agency/resou

rces/software.html

You can use Z39.50

• Z39.50 via your Library Management System

• Z39.50 via LA Search

• Z39.50 via LACC

• Z39.50 via LADD

Z39.50 LA Search

• Can also Import records into LA Search

Z39.50 LA Search• ANBD - bib and authorities• Picture Australia• OCLC World cat – bibs and authorities• APAIS/APAFT fulltext, E-library• ARROW• British Library Catalogue • Chinese University of Hong Kong • CISTI• Library of Congress• COPAC • SILAS (Singapore Union Catalogue) • Te Puna  • Academia Sinica (Taiwan)• University of Hong Kong• Waseda University (Tokyo)

LACC Z39.50

• Nov 07 - access to external Z39.50 target databases in Libraries Australia Cataloguing Client

Z39.50 LADD

• In LADD used “behind the scenes”: Users can identify a potential supplier via a Z39.50 search of the ANBD and request the item in LADD.

• Also CISTI, Te Puna, Infotrieve

Questions?

Downloading compared

Use RES if…

Use Products if …

Use LA Search download if …

Use Z39.50 if …

Case Studies