WELCOME TO TROOP ANNUAL PROGRAM PLANNING …€¦ · Troop Annual Program Planning Conference Guide Advance each slide when you are ready. Feel free to take what time you feel you

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Troop Annual Program Planning Conference

Guide

Advance each slide when you are

ready. Feel free to take what time

you feel you need between slides to

accomplish each element of the

program planning process.

WELCOME TO TROOP

ANNUAL PROGRAM PLANNING

CONFERENCE GUIDE

ST

AR

TS

TA

RT Scoutmasters/Committee

Chairs CLICK HERE

Scouts CLICK HERE

Pre-conference preparations

Annual Program Planning

Conference Guide



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TROOP ANNUAL PROGRAM

PLANNING CONFERENCE GUIDE



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Strong troops have:

A good annual troop program planned a year in advance that is shared with every family as a calendar

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Do your homework!

This three-step, pre-conference

work, if done properly, will have a

positive effect on your conference

and resulting annual program plan.

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Gather the following key information prior to the conference:

1) Key school dates

2) Community event dates

3) Your chartered

organization’s dates

4) Personal dates that

may affect your troop’s

activities such as the

Scoutmaster’s

anniversary cruise

5) District and council

dates

STEP 16) Collected Family Talent

Survey Sheets from all

parents

7) Last year’s troop annual

plan if you have one

8) Troop’s priorities

9) Scouts’ advancement

records

10) General outline of next

year’s program

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Have a discussion about the program planning process with your senior patrol leader:

STEP 2

1) Explain to him the importance of the

process and his role in helping.

2) Talk about your options for programs and

activities, and your troop goals.

3) Share your draft outline for next year’s

program and ask him for his input and

thoughts.

4) Review this presentation.

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Have a discussion about the program planning process with your senior patrol leader:

STEP 3

1) Senior patrol leader shares the draft plan

with the patrol leaders

2) Patrol leader shares the draft plan with

Scouts

3) Patrol leaders meet to gather information

and ideas from the Scouts

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Invite these people to your conference:1) Your troop’s youth leaders

2) Troop committee members and other

adult troop leaders

3) Chartered Organization

Representative

4) Your unit commissioner (optional)

5) And anybody else you think might be

helpful, such as other parents

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Scoutmasters/

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TROOP ANNUAL PROGRAM

PLANNING CONFERENCE GUIDE



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A great program takes planning and preparation

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Your Senior Patrol Leader and Scoutmaster have researched and gathered the following information:

1) Key school dates

2) Community event dates

3) Your chartered

organization’s dates

4) Personal dates that

may affect your troop’s

activities such as the

Scoutmaster’s

anniversary cruise

5) District and council

dates

6) Collected Family Talent

Survey Sheets from all

parents

7) Last year’s troop annual

plan if you have one

8) Troop’s priorities

9) Scouts’ advancement

records

10) General outline of next

year’s program



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Your Senior Patrol Leader has talked

with each patrol leader, who then talked

to each patrol member about what they

want to do this year, plus gathered

additional suggestions and ideas.

Working out your troop’s

program plan for the next

year could determine

whether a Scout stays

with us or quits.



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Ground rule suggestions for your conference:

1) Respect each other’s views

2) Stay focused on your task

3) Write your ideas on a flip chart

4) Be in agreement



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STEP 1Have your Scoutmaster lead a discussion on your troop’s goals for the coming year

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Review the draft calendar

STEP 21) Holidays

2) School dates

3) Resident camp dates

4) Camporees and training courses

5) Troop meeting dates



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Open discussion

STEP 3Take a vote to approve the dates you

have so far (optional)



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SPL will share with your group what he learned from you

STEP 4

Take your time!



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Take these ideas and turn them into a coordinated program

STEP 5

1) Use the troop program features as a

base or make your own custom

program

2) Take it one month at a time

3) You determine the flow of the troop’s

program

4) Write it on a flip chart and take a vote



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Good Job!You now have a great

program and everyone

will know what’s

happening and when.



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Add in some other important dates such as:

STEP 6• Boards of review

• Courts of honor

• Troop open house

• Service projects

• Webelos Scout crossover ceremonies

• Any other dates that can be planned

this far in advance



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Almost finished…

STEP 7• Final discussion and then

approval vote

• Final approval by your

troop’s committee

• Share with each Scout

family, your chartered

organization, and any other

interested parties



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One final reminder…

Share your plan with

everyone, and review it

regularly to see if the plan

needs modifications

END Scouts

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WELCOME TO TROOP ANNUAL PROGRAM PLANNING …€¦ · Troop Annual Program Planning Conference Guide Advance each slide when you are ready. Feel free to take what time you feel you