WFSNCC Implementation Plan Template Review

September 16, 2014

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Achieving the

Dream Staff Julian Haynes

Associate Director of

Programs

Elyssa Shildneck Assistant Director of

Programs

Materials

Prior to the webinar you should have received the

following:

• Implementation Plan Template

• Communications Plan Template and Guidelines

• Budget Template

Agenda

• Review Section I-IV of the WFSNCC Implementation Plan

Template

• Communications Plan Template

• Budget Template

• Question and Answer

Expectations of the Implementation Plan

Goal 1 Implementing WFSN services to serve increasingly large numbers of students.

Goal 1 Expectations

Target Population and Racial Equity

3 Core Service Areas and Service Delivery

Levels of Service

Required Services

Bundling

Scale

Target Population

Pell Eligible

Using Additional or Alternative Definitions:

Provide a definition and demonstrate ability to gather data

Smaller Target

Define and provide data

Expansion plan and milestones

Justification

Proposed Services

Employment and Education

Low-touch options, new or

expanded?

High-touch options, new or

expanded?

Income and Work

Information on public benefits,

low-touch - REQUIRED

High-touch options, new or

expanded?

Financial Literacy and

Asset Building

Financial literacy integrated, low-

touch - REQUIRED

Financial Coaching, 1:1 high-touch - REQUIRED

Information on Each Proposed Service

• Name and description

• Core service area

• Status of service (active, expanded, new )

• Semester or quarter and year in which service began or is planned

• Mandatory or optional

• Level of service (Low or High Touch)

Bundling and Integrating Services

• Describe Strategy

• Administrative Home

• Flow Chart

Student Flow/Map Example

Partnerships

New or Existing

MOUs and Data Sharing

Management

Challenges for Goal 1

• Identify challenges and concerns

• College approach to overcoming challenges

and concerns

• Technical assistance needs

Work Plan for Goal 1

Goal 1

Measurable Yearly Indicators:

Increase in the number of students receiving WFSNCC services in 2 of the 3 core service areas

by x% annually

Work Plan Action Steps Year 1 Y

2

Y3 Y4 Lead Staff Member

Q1 Q2 Q3 Q4

Incorporate financial literacy into student success

course

X

WFSNCC Key Contact

Develop a marketing and outreach plan targeted at

students

X Communications Manager

Present overview of all WFSNCC services at

orientation

X WFSNCC Key Contact/

Grant Administrator

Goal 2 Collecting and reporting data to strengthen the evidence base and provide a database for evaluation.

Goal 2 Expectations

Collecting and Reporting Data (2a & 2b)

Identify existing data system

Process for data collection

MOUs and data sharing agreements

Key staff (IR & IT)

Key staff trained to collect, enter, monitor data

Merging or combining program data with student unit record data

Benefits Access and Unemployment Insurance Data

Work as a consortium

Evaluate existing access to data

Plan: timelines, goals, staff responsibilities

Relationship Building

Develop MOUs and Data Sharing Agreements

Internal and External Resources

What resources does the college have to support Goal 2

What resources does the college need to support Goal 2

Challenges for Goal 2

Work Plan for Goal 2

Goal 2

Measurable Yearly Indicators:

• X% of math faculty requesting WFSNCC relevant data

• X% of staff trained to collect WFSNCC data

Work Plan Action Steps Year 1 Y

2

Y3 Y4 Lead Staff Member

Q1 Q2 Q3 Q4

IR staff lead staff training on collecting data

X

IR staff

IR staff and WFSNCC team present relevant

WFSNCC service data to President on quarterly

basis

X WFSNCC Key Contact

WFSNCC Team attends college department

meetings, informing and engaging other

staff/faculty in WFSNCC implementation

process.

X

Goal 3 Catalyzing culture change across campuses by embedding WFSNCC services into systems and structures of the college.

Goal 3 Expectations

Institutional Policy Change

Policy Change Example: End late enrollment in student success course

Example: Mandatory orientation

Process Change Example: Change the advising processes to incorporate

WFSNCC service screening and referral

Strategic Planning, Accreditation, & Budgetary Processes Status and future integration of WFSNCC

Equity

Listen to Dr. Murray discuss equity and culture change at the 2014 ATD Kickoff Institute here.

Communications &

Marketing

Challenges for Goal 3

Goal 3 Work Plan

Goal 3

Measurable Yearly Indicators:

At least 75% of faculty and staff will be able to communicate with students and the community

about WFSNCC Services

Work Plan Action Steps Year 1 Y

2

Y3 Y4 Lead Staff Member

Q1 Q2 Q3 Q4

President incorporates WFSNCC initiative into

convocation.

X

President and Cabinet

College hosts a faculty professional development

day relevant to WFSNCC services

X President

WFSNCC Team attends college department

meetings, informing and engaging other

staff/faculty in WFSNCC implementation

process.

X WFSNCC Key Contact/

Grant Administrator

Section IV Project Management

WFSNCC Team

Budget

Organization Name:

Date:

Main Contact Name:

Main Contact Email:

SUGGESTED BUDGET

CATEGORIES

TOTAL

BUDGET COMMENTS/NARRATIVE

Year 1 OVERALL

Direct Costs

1 Personnel Expenses

Salaries (list staff, title, salary, % of time)

Name1 0

Name2 0

Name4 0

Name5 0

Fringe Benefits (list % rate in comments) 0

SUBTOTAL: Personnel Expenses 0

2 Other Direct Expenses

Materials and Supplies 0

Data system revisions 0

Staff Development/training 0

Stipends for faculty/staff 0

Travel 0

Meetings/Conferences 0

Consultants 0

Evaluation 0

SUBTOTAL: Other Direct Expenses 0

3 Indirect Expenses 0

Not to exceed 10% of Personnel and Other Direct expenses

GRAND TOTAL 0

Updates

Questions

Julian Haynes Associate Director of Programs

Jhaynes@AchievingtheDream.org

Elyssa Shildneck Assistant Director of Programs

Eshildneck@AchievingtheDream.org