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What does Good CMMS Software
Look Like?
How a database is used for asset definition, different ways to categorize assets, what
information to include in the CMMS, how to update, when to update, software used.
Asset Definition
•Physical Thing•Has Value•Requires Maintenance Attention
Categories• Critical Assets
• Wastewater • Collection System
• Water Reclamation Plant
• Pump Stations & Lift Stations
• Drinking Water• Distribution System
• Pump Stations
• Storage Tanks
• Other Assets• Laboratory
• Information Technology• Computers
• Internet
• WI-Fi
• Fleet
• Heavy Equipment
• Buildings & Grounds
• Communications• Telephone
• Radio
Families of Assets•Wastewater •Collection System•Force Mains•Gravity Mains•Basins•Manholes
•Water Reclaim Plant• Inlet Screening•Grit Removal•Equalization•Primary, Secondary, Tertiary, Waste Activated•Sludge Handling
Families of Assets
Families of Assets
What Goes Into CMMS?•The WORK ORDER is the primary document of an effective Maintenance Program•Repairs•Preventive Maintenance•Predictive Maintenance•Training•Anything that uses personnel and/or Materials
What Goes Into CMMS?
Key Performance Indicators
Inventory
Updates•How to Update•Update Existing•Change CMMS
•When to Update•Automated data updating•Software Updating
Where Do We Start Our Search For CMMS Software?•Google Search:
“Best CMMS Software”•Website:
https://www.capterra.com/cmms-software/
Some of what You’ll find:• eMaint
• Fiix
• eWorkOrders
• FMX
• UpKeep
• Corrigo
• Mpulse
• Asset Essentials
• Lucity
• Azzier
• FacilityONE
• Hippo
• Maintenance Connection
• Blue Folder
• Q Ware
• Maintimizer
• Maximo
• eRPortal
How do you want to access the program?
•On Premise Servers •Local Area Network(LAN) •Wide-area Network(WAN)
•Cloud-based storage and internet access to plant and remote locations through desktop computers and mobile devices?
CMMS or EAM?•Computerized Maintenance Management System
• Municipal maintenance departments• Wastewater plants & Collection systems
• Drinking Water plants & Distribution systems
• Municipal Vehicle fleets & Buildings
• Enterprise Asset Management• Private companies• Corporate buildings• Manufacturing facilities
What’s Out There
•Top 10:
MRO – Maintenance, Repair, & Operating Inventory
EAM - Enterprise Asset Management
Too many choices?
•Use the graphics that make using the system easy & familiar
•It can look like your SCADA…
•Or it can be completely different
How Do We Get Started?•Do you have electronic records of past work orders?
•Do you have a Spreadsheet System?
•Do you have an existing CMMS?
You Need A Hero…•An employee or group of employees•Computer savvy or at least data entry capable•Familiar with the department and facilities•Organized and ready to tackle a big job
Maintenance Decisions & How They Impact Future Performance
Money, People, Tools, Parts, & All the Oher Stuff…
Budget
•CMMS is an Accounting Tool•CMMS is a Planning Tool
Personnel•Workers make it happen•Skilled Trades•Supervision
Tools•Mechanical Tools•Heavy Equipment•Support Equipment
Parts•Commonly Used Parts•Hard To Get Parts•Supplies
Etcetera, Etcetera, Etcetera…•Electricity
•Natural Gas
•Gasoline & Diesel
•Employee Health Care
•Employee Retirement
•Uniforms
•PPE
CMMS DEEEEEEP DIIIIIIIIVE!
Approaches to using the planning & accounting
tools available from Computerized Maintenance
Management System Software
Organizing•What Info Do We Want?
•What does a Work Order Look Like?
Separation of Data
•Work Orders•Inventory
WO Db
It’s All About the Questions
•Queries:
Searchable Fields•Equip Name & Number
•Personnel
•Date Range
•Cost
Check Boxes
Priority
ProblemDescription
Parts
Personnel
Assigned & Completed
Maintenance Performed
Remarks
Training…
Training
Accountability
Auditing Performance
•Personnel •Inventory •Utilities
Reporting
Changes After Audit
•Goals•Timetable•Reporting
Wrap Up•Questions?
•Review