Welcome to theFriends of the Village

(FOTV)General Meeting

25 June 2020

What to do whileyou’re waiting:

1. Please jump on to shop.fotv.org.au to pay your annual membership fee ($2) if you haven’t already. We will need this to update our register and for when we vote.

2. This is your meeting please be active ask questions in the chat!

3. Look out forthis logo when it’s time to vote!

President’s Welcome

Good turn out!

Welcome to new families & anyone new to a FOTV meeting.

1. Opening

Acknowledgment of Country Cooper Turnbull, LLV Year 11

Virtual Meeting EtiquetteChris Goringe

FOTV Executive Committee Member

2. Ice-breaker

QuizDaniela Minns

FOTV Executive Committee Member

3. President Update

Who is FOTV & What do we do? Initiatives during COVIDUpdated Constitution

Jason WongFOTV President

Who we are and what we do

P&C Association of Lindfield Learning Village

Active and passionate community of parents/carers and members of the LLV

community

Fostering cooperation and building connections - between parents.carers,

community, students and staff

Actively support the school through fundraising events & projects, parent/carer

contributions, grants and volunteering via working groups

Introducing FOTV Executive Committee

Lucie Trinco

Vice-president

Ness Free

Vice-president

Jenny Marshall

Secretary

Wenying Han

Treasurer

Ashley King

General Member

Kim Adams

General Member

Daniela Minns

General Member

Chris Goringe

General Member

Jason Wong

President

MOTION - To endorse

Ashley King’s

appointment as General

Member of the FOTV

Executive Committee

FOTV Initiatives during COVID-19

Thank you for volunteering!

IIan Lowbeer

Stage 4 Socialite

Meeta Kamath

Stage 3 Socialite

Kath Eager

Stage 4 Socialite

Kate Farrelly

Stage 5 Socialite

Greg Puckeridge

Fish Pond RefurbGauri Bhalla

Auditorium

Jane Allen

Auditorium

Patti Gallagher

Auditorium

New volunteers!

Lisa Tilse

Stage 6 SocialiteDebbie Molyneux-Cole

Stage 6 Socialite

Jackie Bennett

Stage 5 Socialite

Samantha MacNally

Stage 2 Socialite

Amelia Hesketh

K - 2 Hub Socialite

Alyssa Yoong

OOSH

Monique Simpson

Cafe/Pond RefurbHelen Simpson

OOSH

Current superstars working hard!

Siena Stuckey

Pond Refurb

4. Principal’s Update

|

Stephanie McConnell LLV Principal

5. Approve AGM Minutes

Jenny Marshall FOTV Secretary

MOTION - to confirm the minutes of the previous meeting

- FOTV’s Annual General Meeting, 20 February 2020

6. Presentation of Treasurer's Report & FOTV 2020 Budget

Wenying Han, FOTV TreasurerJason Wong, FOTV President

Financial positionFundraising opportunities

(see also Item 9 working group updates)

7a. Approve Expenditure

1. LLV Exec Developing Adaptive Organisations2. Build FOTV Website

3. Expenses up to $500 to next GMJason Wong, FOTV President

Agenda Item 7a) Approve Expenditure:

Funding of LLV Executive Developing Adaptive Organisations course

MOTION - To approve expenditure of $22,500 for the purpose of FOTV contributing half the total cost of sending the LLV Executive team on the Adaptive Cultures Practitioner Development Program.

Agenda Item 7a) Approve Expenditure:

Build FOTV Website

MOTION - To approve expenditure of $2880 for professional website build (NB - $2500 budgeted for website in 2019)

● Not another comms channel - will support existing channels: emails, Facebook, WhatsApp

● Source of truth - all FOTV news, info, contacts, forms and resources○ No more searching through old emails, posts, chats.

● Leverage work done by students & P&C last year● Sean Brokenshire: digital comms strategist, not-for-profit specialist, Medecins

Sans Frontieres● User Experience, Information Architecture, agile development, Wordpress, cPanel

Agenda Item 7a) Approve Expenditure:

Approve expenses up to $500 to next General Meeting

MOTION: To approve expenditure of up to $500 by the Executive Committee up until the next meeting (FOTV Standing Item)

7b. Approve FOTV 2020 Budget

Wenying Han FOTV Treasurer

MOTION - to endorse FOTV’s 2020 Budget.

8. FOTV Parent Survey

Key Feedback ThemesActions in Response

Ashley King, FOTV Executive Committee Member

A huge thank you for filling out the FOTV survey!

Preferred channel of communications from FOTV

• Email was preferred method of receiving communications from FOTV

• Compass was second preferred

• Followed by Stage WhatsApp groups

Key feedback themes

To do this we require the stage contact lists to be completed. If you have a

socialite they will be chasing this if you don’t it

will be me.

Speakers/topics of interest

• A wide variety of speakers were shared, including popular ones like Steven Biddulph, Maggie

Dent, Dr Karl, and Michael Carr-Gregg, as well as Psychologists, Chefs, LLV parents and even

Elon Musk

• Common topics and themes were:

○ Student wellbeing, mental health, anxiety and resilience

○ Diversity and inclusion

○ Cyber safety, managing internet and social media use

○ Digital work, the future of work

○ STEM

○ Parenting teens and sibling relationships

○ Environment/gardening/landscape designers/architects

○ Chefs

Key feedback themes

More on this in

the working

group update

Fundraising ideasLots of great suggestions which we hope to implement later in the year once physical distancing

restrictions are eased

Student art auction

Student art auction

Zoom trivia

PJ Day

Zoom trivia

Class socials

Disco for senior

kidsParents night

outMarket Day

Mango salesColour Run

Virtual

scavenger huntRead-a-thon

or Walk-a-thon

Variety NightStudent art

auctionPJ Day

Key feedback themes

Fundraising for

animal

charities

Key feedback themesHow can we best support you now?

Student art auction

Student art auction

Zoom trivia

PJ Day

Zoom call with

teachers

More

activities/clubs

for kidsRegular

coronavirus

updates

Small group

parent lunches

Keep providing

clean

communication

All good for

now! Just stay in

touch please

Thanks for the

postcardRe-post stage

contact lists

Organise a

parent night outYou are doing a

great job thank

you!

More info on

what students

working on

Let people bake

food and raise

money for

shelters

9. Working Groups Update

Socialites - NessAuditorium - Ness

Fish Pond Project - MoniqueSocial Calendar - Lucie

Uniform - LucieSustainability - Jason

Auditorium Socialites Multiform Refurb Sustainability

14 Working Groups

New Parents

Grants

Active Active Active Active Active Not active

Website OOSH Transport Social Fundraising

Active Active Active Active Not activeNot active

Elves

Not active

Mentoring

Not active

Stage Socialites

● Please make the new socialites feel welcome! ● Volunteers needed K- 2, S2 & S3● Please complete the stage contact list

Stage 6Stage 5Stage 4

?

Stage 3

?

Stage 2

?

K - 2 Hub

This group full of parents (per stage) coordinates

stage based social events and communicates stage

based requests direct to parents.

Stage Socialites

● Please make the new socialites feel welcome! ● Volunteers needed K- 2, S2 & S3● Please complete the stage contact list

Stage 6Stage 5Stage 4

?

Stage 3

?

Stage 2

?

K - 2 Hub

This group full of parents (per stage) coordinates

stage based social events and communicates stage

based requests direct to parents.

Auditorium Working Group

● Welcome our new group members - Jane, Gauri & Patti. ● They are working on the foundation of the group and

specifically narrowing down the speakers short list.

● Huge thank you for all your suggestions from the survey the team are looking at these now.

● We will be looking for volunteers closer to event timings. Please let us know if you have interest in supporting this team - a detailed list of what they would need help with will come out closer to the event.

This group is tasked with making the most of our incredible

auditorium space, both for fundraising opportunities but also to bring

unique and relevant speaker opportunities to our parent (& larger)

community.

Refurb (Pond Project)

Social Calendar 2020

EVENTS

Events are tricky until restrictions have been lifted. So the following are all pending at this stage and we will introduce when it’s possible:

Term 3:● Kids Silent Disco (fun and fundraising)● Parent catch ups by Stage

Term 4:● Parents Trivia night (Major Fundraiser)● Gingerbread house making evening

(Family fun and Fundraising)

FUNDRAISING

We are thinking outside the square to raise money for the school in a way that feels appropriate given everything. Some ideas we would like to roll out in addition to the events are::

● Fundraising Gratitude Tree● LLV Art tea towels● Sock Fundraiser - who doesn’t need

socks?● Additional styles to the multiform

Multiform uniform

● New styles added!!!!● Hoodies in Navy/White

and Grey Marle / Navy● Activewear sport tights● If mins met, we can turn

around in 14 days!!!!

COVID UPDATEPolo shirts have

been delayed due to Covid and will be

here end JULYTo order go to: https://shop.fotv.org.au/

Sustainability

New Sustainability Learning Area

● $15,000 grant under Department of Education’s Sustainable Schools program

● Location: front playground near old cubby house

● Design elements: chickens, native stingless bees, raised planter boxes for growing produce, bush tucker planting, composting bays and worm farms, seating areas to accommodate a small group as well as a whole class and more.

● School input via staff survey● Project timing - 2 weeks’ construction

(hopefully September school hols) Thanks to: Kim Adams, FOTV Committee!

Not everyone here is a member!

ANY OTHER BUSINESS?

THANK YOU :)

Please contact us on: friends@llv.community

Confused at our branding.

I know this purple and orange has been kicking around for awhile on our

Preso but our logo is black/navy and bright red?

Thoughts on cleaning up our logo and colour scheme.

Keep current but change all our docs to these colours or

If we have to stick to purple and orange then

what about a logo something like this… or just some other lame ideas...

FOTV Values

This one is about

Transparency

1) ALWAYS LISTENING:

- 6 monthly surveys

- open forum time within GM

Responsove.

5) INFORMATION &

COLLABORATION

- Term GM’s with minutes

circulated.

- Live access to GM (go Chris)

WE GIVE BACK

- Parent speaker events,

• Surprise thankyous etc

• Welcome to new families

• Reaching out ie: post cards

- Diverse and autonomous

Volunteer options

vents

- Mentoring program between

students and parent body

being committed to the

community by listening to what

they are saying and being

responsive where possible.

Focusing on Surprise and

Delight ideas that ensure all

feels appreciated and nurtured

WE BUILD CONNECTIONS

• School social committee

• Stage socialites for stage e

- Helping hand

This is about seeking every

opportunity to ensure people

feel they are getting the most

out of the village in a friendly

and inclusive way.

WE ARE AN EXTENSION OF

THE SCHOOL

• Fundraising

• Sustainability

• Reburb projects

• Grants

• Transport

• Oosh

- Uniform