What to expect on a Cal/ OSHA InspectionWhat to expect on a Cal/OSHA Inspection • Photos, samples – Photos and video’s on every inspection • Highlight both compliant and non-compliant

WhattoexpectonaCal/OSHAInspectionWilliamKryciaMPH,CIHCal/OSHA

UpdatedJanuary2017

WhattoexpectonaCal/OSHAInspection•  Overview

•  Typesofinspections•  Inspectionbasics•  Itemsofinterest,agriculture

•  Appealsrightsandprocedures

WilliamKryciaMPH,CIH

WhattoexpectonaCal/OSHAInspection•  Overview

–  Cal/OSHA•  Consultation

•  Atemployerrequest,nopenalties•  Areaoffice

•  Enforcement•  EnforceTitle8,penalties

•  Districtoffice•  LETF(LaborEnforcementTaskForce)•  HighHazardUnit•  PressureVessel•  ProcessSafetyManagement


WhattoexpectonaCal/OSHAInspection•  Typesofinspections

–  Complaint–  Accident–  Self-referralor“Programmed”


WhattoexpectonaCal/OSHAInspection•  Complaint

–  Formal•  Siteinspection

–  Informal•  Mayget“letter”inlieuofinspectionunlessheat/waterrelated

•  Stillcriticaltorespondtoaletter


WhattoexpectonaCal/OSHAInspection•  Accident

–  Eitherbasedonyourreportofaseriousaccident*•  Firstresponderreport•  Newsmediareport•  Family/concernedindividual/organization

–  Timely,directresponse–  Additionaldocuments

•  Doctor’sfirstreport•  Manuals,trainingrecords,sds’s•  Programs:lockouttagout,righttoknow,heatprevention,confined

space,respirator,etc.


WhattoexpectonaCal/OSHAInspection•  Self-referralor“Programmed”

–  LETFdoesprogrammed,everyoneelsedoes“self-referral”•  Oldterm:“sweep”

–  Selfdirectedbasedonsurveillance•  Mayfocusonaparticularindustryinageographicarea•  Utilizekeyvisualindicators

•  Maystillinitiateinspectionwhenvisualindicatorssuggestcompliance

–  Weather(heat)driven•  NOAANWSheatwatch,warning,orspecialweatherstatement


WhattoexpectonaCal/OSHAInspection•  Cal/OSHAInspection101:

–  Theapproach–  TheOpeningConference–  DocumentRequest–  SiteVisit–  EmployeeInterviews–  Photos,samples–  ExitConference–  ClosingConference–  Appealsprocedures


WhattoexpectonaCal/OSHAInspection•  Theapproach:

–  Directifcomplaintoraccident–  Possiblyindirectoncoordinatedinspection

•  Dependent,toadegree,onsitesurveillance


WhattoexpectonaCal/OSHAInspection•  Theopeningconference

–  ID–  Explainthepurposeandscopeoftheinspection–  Employeerightshttp://www.dir.ca.gov/dosh/Complaint.htm–  Walkaround–  ReviewIIPP,poster


WhattoexpectonaCal/OSHAInspection•  Theopeningconference

–  IDworker’scompprovider/ex-modifapplicable–  Reviewlog300–  Permits,registrations,licenses,variances–  IsspecializedPPEneededtoconductinspection–  Consenttoinspect


WhattoexpectonaCal/OSHAInspection•  Documentrequest

–  HeatIllnessPreventionPlan•  Provideduponrequestatthesite

–  IIPP•  Providedwithinareasonabletimetocsho

•  Doesnothavetobeonsite*



WhattoexpectonaCal/OSHAInspection•  Sitevisit

–  Lookingforhazards–  Lookingforemployees

•  “exposure”•  Forinterview

–  Establishprocess“flow”–  Establishthatrequiredelementspresent

•  Toilets,drinkingwater,guards,shade,etc.*

–  Evaluatecomplaintitems–  Evaluateaccidentitems


WhattoexpectonaCal/OSHAInspection•  Employeeinterviews

–  Oneveryinspection•  Establishemployeremployeerelationshipordirectionandcontrol•  Contactinfo•  Lengthofemployment,jobtitle•  Training•  AwarenessofIIPP,responsibleperson•  Otherpertinentquestionsifcomplaint/accident

•  E.g.Wereyouherethatday,whatdidyousee,whoelsewashere,whatwassaid,etc.


WhattoexpectonaCal/OSHAInspection•  Photos,samples

–  Photosandvideo’soneveryinspection•  Highlightbothcompliantandnon-compliantitems,establishand

documentscene/workprocess;exposure

–  Samplesordirectreadings•  Toestablishexposurelevels,content,materialsstressors/failures;etc.•  Temperatureatsiteovervarioustimes•  Rememberthereisapossibilityofacitationifemployerfailstoevaluate

worksite,eitherunderIIPP,T85155,orotherapplicablesection.


WhattoexpectonaCal/OSHAInspection•  Exitconference

–  Summaryreporttotheemployeronwhatwasfound,whatwasestablished,whatmightrequirefurtherevaluation.Shouldalsoreviewdocumentsrequested.


WhattoexpectonaCal/OSHAInspection•  Closingconference

–  Scheduledwiththeemployer•  Inpersonorbyphone•  Formalreviewofinspectionandresults

•  Citations,abatements,penalties,rightsofappeal•  Incompliancereport


WhattoexpectonaCal/OSHAInspection•  Appealsprocedures

–  Alwaysremembertimelyresponseiscritical–  InformalconferencewithDistrictManager–  Pre-hearingconferencewithALJfromAppealsBoard–  FormalhearingwithAppealsBoard

•  OCCUPATIONAL SAFETY AND HEALTH APPEALS BOARD

•  2520 Venture Oaks Way, Suite 300

•  Sacramento, CA 95833

•  (916) 274-5751

•  FAX (916) 274-5785


WhattoexpectonaCal/OSHAInspection•  Informalconference•  Followingreceiptofacitationornotice,anemployermayrequestadiscussionwiththeCal/OSHAdistrictmanager.Aninformalconferenceisconductedwithin10workingdaysofcitationissuance.Ifanappealisfiled,theconferencemaybeheldanytimepriortothescheduleddateofanappeal.

• 

•  Theemployermaydiscussrequestsforextensionofabatementdates,andpresentationofevidencewhichindicatesthatnoviolationexists,orthattheproposedpenaltiesareinappropriate.

•  WilliamKryciaMPH,CIH


–  Nowonline!•  PressreleaseonOctober4,2016•  Newsystemnamed“OASIS”•  Website:http://www.dir.ca.gov/OSHAB/oshab.html


WhattoexpectonaCal/OSHAInspection•  Appealsprocedures•  WhatisOASIS?OASISistheOccupationalSafetyandHealthAppealsBoard'sfree,

onlineschedulingandinformationsystem.OASISallowsemployerstoappealcitationsissuedbytheOccupationalandSafetyandHealthDivision("Division")oftheDepartmentofIndustrialRelations("DIR").

•  AnyonemayregistertouseOASIS.RegisteredOASISusersmaylocateaparticularappealbysearchingonanemployer’sname,orbyDivisioninspectionnumber.Registereduserswhoarecaseparticipantsmayview,submitordownloaddocumentsin,andmayobtaincaseschedulinginformationabouttheappealsinwhichtheyareaparticipant.RegisteredOASISuserswhoarenotappealcaseparticipantsmayviewonlythetimeandlocationofanappealhearing.

•  TheOccupationalHealthandSafetyAppealsBoard("OSHAB")hasdesignatedtheelectronicappealcasefilemaintainedinOASISastheofficialrecordofallappealsofDivisioncitations.



–  Groundsforappeal•  Thesafetyorderwasnotviolated•  Theclassificationoftheviolation(i.e.serious,willful,repeat)isincorrect•  Theabatementrequirementsareunreasonable•  Theproposedpenaltyisunreasonable



•  AffirmativeDefense•  Providedbyappellant(you)•  Mustbeprovidedinatimelymanner•  Becomescomplicated•  OnekeyfactoristhatyoumusthaveanIIPPthatisimplemented


WhattoexpectonaCal/OSHAInspection•  ItemsofInterest,Agriculture

–  ReferencesheetsattachedtoCal/OSHAP&PC-46•  http://www.dir.ca.gov/DOSHPol/P&PC-46.htm

•  FieldSanitationchecklist•  AgriculturalSafetychecklist•  AgriculturalHealthchecklist•  Note:underrevision,donotincludeheatillnesspreventionitemsat

thistime.



–  IIPP•  Writtenprogram•  Requiredelements•  Documentationoftraining•  Evaluateeffectivenessduringemployeeinterviews

–  HeatIllnessPreventionProgram•  Inwriting•  Availableuponrequestinthefield•  Requiredelements•  Ifmodelprogram,hasitbeenfilledout?



–  FieldSanitation•  Toilets,washwater,towels,soap,cleanliness,access

–  HeatIllnessPrevention•  Water•  Shade•  Training,employees,supervisors•  Emergencyprocedures•  Highheatprovisions•  UpdatedwithMay2015revisions



–  ConfinedSpaces•  Writtenprogram•  Training•  Othercriticalelementsofprogram

•  TreeWork•  Emphasisprogram



–  TractorsandotherAgEquipment•  Preuseinspections•  Training•  Guarding

•  PTO•  Safeoperation•  Lighting•  Safemaintenance,repair,adjustment•  ROPS,includingseatbelt



–  Guarding•  Pinchpointsonbelts,chains,conveyors,etc.•  Rotatingshafts•  Electrical•  Waterhazards

–  Chemicalhazards•  Exposurelimits•  Eye,face,skinprotection•  Eyewashandshowers

–  Noise


WhattoexpectonaCal/OSHAInspection•  Variouschecklistsoutthere,makesurethey’resuitedforyourjob.

•  Don’tjustrelyonapre-printedchecklist–  RememberyourdutyunderyourIIPP!

•  Think“bestpractice”andremembertheregulationsarethebottomline–  Astimeandthesituationpermit,pleaseexploretheconceptsof

TotalWorkerHealth,attheCentersforDiseaseControlandNIOSH:https://www.cdc.gov/NIOSH/twh/


WhattoexpectonaCal/OSHAInspection•  Questions?


Documents

What to expect on a Cal/ OSHA InspectionWhat to expect on a Cal/OSHA Inspection • Photos, samples – Photos and video’s on every inspection • Highlight both compliant and non-compliant