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Visual aids – design and type. Why a visual aid?. Save time Highlights key points Creates impact Helps the presenter Creates variety Builds interest. Type of visual. Type of visual. Equipment and Enviroment. Color Space Fonts. Font Sizes Clip Art/Photos Animations. Design Elements. - PowerPoint PPT Presentation
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Why a visual aid?Save timeHighlights key pointsCreates impactHelps the presenterCreates varietyBuilds interest
Visual aids – design and type
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Type of visual
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Type of visual
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Equipment and Enviroment
Design Elements
• Color• Space• Fonts
• Font Sizes• Clip Art/Photos• Animations
Using Color
• Use light text on a dark background• Use a limited number of colors• Use one color for titles and another color for
text• Use colors consistently
Using Space
• Try to avoid large blank spaces• Don’t put too much material on a single
slide (7 X 7)• Leave extra room at the edge of slides• Try to limit each slide to six lines of text
Choosing Fonts
• Use fonts that are easy to read• Avoid distracting, decorative fonts• AVOID ALL CAPS• Use a limited number of fonts• Use fonts consistently
54 44 32 24 12
Font Sizes
• Use font size consistently for titles, subtitles, text, etc.
• Use a large enough font to be seen clearly• 44-point for titles• 32-point for text
Using Animations
• Animations allow you to manipulate text and add motion to otherwise static material
• Though fun, animations can be distracting and should not overpower the content of your speech
Planning Your Presentation
• Review your speech outline• Identify points that can be illustrated with
PowerPoint• definitions• charts• graphs• statistics, etc.
LANGUAGE FOCUS
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Introducing the visual
OK.Let’s take a look at…...I have a transparency to show you.The first/second/next/final slide is…
Visual aids – design and type
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This shows/illustrates/demonstrates/refer to…This is a graph/an organigram whish shows…As you can see,this is…Here we can see…
Meaning of the visualVisual aids – design and type
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I’d like to draw your attention to…One of the most importan aspect of this is…At first glance it seems….but…
Focusing attentionVisual aids – design and type
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Check with the audienceVisual aids – design and type
Is that clear for everyone?Is that in focus?Can everybody see that?
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Describing changeVisual aids – describing charts
UpTo go upTo increase an increaseTo rise a riseTo grow a growth
up
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Describing changeVisual aids – describing charts
To improve an improvementTo get better an increaseTo recover a recoveryTo rocket a rocket
rocket
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Describing changeVisual aids – describing charts
OtherTo remain stableTo level outTo reach a peakTo peak a peak
peak
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Describing changeVisual aids – describing charts
DownTo go downTo decrease a decreaseTo fall a fallTo drop a drop
down
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Describing changeVisual aids – describing charts
To deteriorate a deteriorationTo get worse To worsen a worseningTo slump a slump
slump
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Describing changeVisual aids – describing charts
To fluctuate a fluctuationTo bottom outTo reach a low pointTo hit a low a low
fluctuate
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Speed of changeVisual aids – describing charts
Rapid - RapidlySteady - SteadilyGradual - GraduallySlow - Slowly
Sales rose rapidly.There was a rapidrise in sales.
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Degree of changeVisual aids – describing charts
Dramatic - DramaticallySignificant - SignificantlyModerate - ModeratelySlight - Slightly
Sales rose dramatically.There was a dramaticrise in sales
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PrepositionsVisual aids – describing charts
To stand atFrom…to…By…An increase of…
Sales rose from 3 millionto 7 million.Sales rose by 4 million.There was an increaseof 4 million over last year.Sales stood at 3 millionin January.
76543210 Jan 1999 Jan 2000
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Spot check - visuals•Are spelling and grammar correct?•Is lettering clear?•Is the layout logical?•Are the colours compatible?•Does it communicate or distract?
Visual aids – design and type
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Handling questions
Questions Asking for clarification: Perhaps posed by studentAre you saying that..?
What did you mean when you said..? Could you
go over that
again,please?It wasn’t very clear
for me.
Could you say a little bit more about…?
Don’t you think that…?
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Handling questionsClarify if you don’t understand
If I understand you correctly,you want to know…You’re asking me about …. Is that right ?Sorry , I didn’t follow / catch the question.Could you repeat for me , please ?In other words , you’re asking ….
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Handling questionsHow do you respond?
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Handling questions
Ineffective responses
Avoid!!!
• I’m afraid I can’t really answer that.• That’s not really my area / field ,
I’m afraid ….• I don’t have the figures with me.• I’m afraid that question goes beyond the subject of today’s
class. • I’m afraid that’s confidential. • I’m not at liberty to give you that
information.• I’d be glad to discuss that with
you personally after the class.
• That’s a good / difficult /complex / an interesting question.
• Thank you for asking that question.
• I’m glad someone asked that question. It allows me to say…
• Yes , I mentioned in the introduction…..
• As I said / pointed out / explained earlier , …..
• I think / already made it clear that..
Effective responses
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Handling questions ACCEPTING CRITISM• I accept that. / That’s a fair
point. / • I agree with what you• ’re saying.• Up to a point , I agree.
RETURNING A QUESTION• Well , let me ask you the same
question.• OK.Let me ask you a question.• I can answer that by asking you
a question.
CHECK YOUR ANSWER• Does that answer your question? / Is that OK ?• Is that clear now ? / Can we move on ?