WIOA Transfer of IL to ACL: Grantee Preparation for Temporary Funding Freeze

Presented by Tim Beatty, John Heveron, Jamie Kendall, Rimas Liogys and Paula McElwee on February 12, 2015

(A CART Captioner is present and standing b >> OPERATOR: This meeting is being recorded. >> TIM FUCHS: Hello, everyone. This is Tim Fuchs with the National Council on Independent Living. I want to welcome you all to our special CIL-Net teleconference and webinar on WIOA to ACL, the grantee preparation tore the temporary freeze. It's for CILs and SILCs, and the I. L net is operated through a partnership among ILRU in Houston, Texas, NCIL here in Washington, D.C., and APRIL in Little Rock, Arkansas. We are recording today's call so it can be archived on ILRU's website. We will have plenty of time for questions at the end of presentation. For those of you who want to ask questions, you can enter your question in the text box on the left-hand side of webinar. If you are on the full screen CART, you can type it in the chat box there. And then if you are on the phone, today, you can press star pound to indicate you have a question and we'll take those questions in the order that they come in. Also, there was a PowerPoint sent out to you, to accompany today's presentation, you want to be sure to have that with you, of course, if you are on the webinar, which most of you, that will display automatically. If you are just on the phone or focusing on the full screen CART, you will want to have that printed out or on your computer in front of you. That was sent to you in the confirmation email with the connection instructions if you don't have that for any reason, you are welcome to email me at Tim@NCIL.org and I will make sure to get it to you. I definitely want to have that today, to follow along with the presentation. Okay. Also I want to point out that there are likely to be some questions around the specific mechanism for drawing down funds from HHS that may not be able to be answered yet. Some of that stuff is still being determined. The good news, though, is that the folks at ACL are developing an FAQ sheet and they will incorporate answers to any questions that couldn't be answered live on the call today. That will go directly to all of you. So once it's completed, we, at the IL-NET will email it to you. Also, it will be uploaded to ILRU's website, along with a whole slew of updates on WIOA implementation and the transfer. So I'm going to read this URL once but probably more productively, I will type it out in the chat and that's ILRU.org/topics/WIOA-implementation. You can find that on the topics web page. I will type that in the chat and, of course, you can just email me if you need it. But do check that. They have already got materials up there. Things like the FAQ will be added, along with any information, NCIL, of course, is also cataloging information on the website about the transfer as things come out. Please do fill out our evaluation form at the end of the call today. It's easy to complete. It's very brief but it's really important to us. We do evaluations for all of our webinars and teleconferences. There will be a link on one of our final slides that you can click right on and fill out. It was also in the confirmation email that you received as well. So please do

fill that out. We would appreciate it. Okay, without any further announcements from me, I want to introduce our presenters for today. We have got a good team put together and I'm going to start with Tim Beatie, Tim, of course is the chief of the independent living programs within the Administration for Community Living in Washington, D.C. John Heveron is here with us from Heveron and Heveron CPAs. He's been working with nonprofits, including centers for independent living since 1969, reviewing audits and other audit services with indirect cost rates and strategic planning. John has been a great resource for us and has done a lot of work with centers and has put together a lot of template material that we will walk through later on. Happy to have Jamie Kendall with us. Jamie is currently the acting director of independent living at the Administration for Community Living at HHS, and she also serves as director of the office of policy analysis and development at the center for policy and evaluation at ACL. And Rimas Liogys is the director of -- the director and the chief grants management officer for the ACL office of grants management. He has over 25 years of federal service, all within grants administration, and finally, but certainly not least, we have invited Paula McElwee to be here. Paula is the technical assistant coordinator at ILRU and she's encyclopedic knowledge of the IL grants funding and is here and her full-time job is to help you all with issues just like this. And so we have asked her to be here for the Q&A sessions today. So she won't be presenting per se, but she may jump in to help answer some questions and also we want you to know that she's here after the call if you have follow-up questions, as am I here at NCIL. So, okay, well, with that I am going to go to slide 2, and turn it over to Jamie to begin the webinar with the goals and the format of the presentation today. Jamie? >> JAMIE KENDALL: Sure. Thank you, Tim, and thank you all for joining the call today. We are very pleased to be able to conduct this webinar for the network. So as you are all aware, transitions take a lot of time and energy and can be disruptive and our goal is to really make this as easy as possible for all of you and to provide the technical assistance that you all will need in order to draw down your funding and continue to do the great work that you all do. So today, we will go through a number of things with you. My colleagues will explain the grant freeze process so that that is clear. We will be able to also provide instructions on the steps that you will need to take before the freeze is initiated so that you will all be prepared and ready to do so. We will also provide guidance to you on preparations for short and long-term budgets in response to the freeze which is a very important process for your overall planning throughout the fiscal year. And we will provide information about continuing training opportunities. So this is the first communication we have in terms of webinar, but as Tim Fuchs stated, we will also be working to list FAQs on the ILRU website and continue to provide ongoing communication with you all in order to make this as smooth as possible. So thank you, again, for being part of this, and we look forward to really working with you closely and hand in hand to make this productive. So with that, I will turn it over to my colleague, Tim Beatty.

>> TIMOTHY BEATTY: Good afternoon or good morning, depending on where you are. I want to give you some update on what's been happening lately. Effective February 7th, all of the independent living units staff from education have been transferred to HHS. So we are now officially part of HHS, and ACL. So that process has been completed. Our physical location, mailing address, email addresses and telephone numbers will not change right away. So continue to use the ones that you have for all of the staff here. Nothing has changed in regards to that. Additionally, the IL programs staff assignments, working with states and centers has not changed. So continue to contact the staff that you have been working with previously. That will not change at this time. As Jamie said, we are working very hard to make this transition process as smooth as possible between education and health and human services. My staff has the unique ability right now because of the way we are working here, to work between the two agencies at this point. We have access to different systems in both departments. So we can help you with any questions you might have. Most important, there will be a lot of email communications coming from education, as well as from HHS in the next couple of weeks, and the next few months, obviously. Please pay attention to those emails because they may have very important information about the grant transfers or additional steps that you may have to take to ensure the smooth transition of your grant from Education to HHS. So please pay attention to those emails. So if -- again, if you have any questions, feel free to contact us and we will be happy to assist you further. And with that, I will turn it over to Rimas to talk about slide number 4. >> RIMAS LIOGYS: Thank you, Tim. As you will see, there's not much on slide number 4. Thank you for this opportunity to speak a little bit about the transition from the Department of Education to the Administration for Community Living. As we all know, change management is a large undertaking, especially in this environment that we are in. We are essentially migrating over 700 awards from the Department of Education's three programs. And so those programs have to go underneath a review by us and so that change management activity that we will be doing is in process right now. So I know there's probably a lot of nervous people out there about what is this going to entail and we are going to walk through those steps over the course of the next several weeks with you. And so don't be nervous, that's for sure. You will still have an award. It's just going to be from another agency with the Department of Health and Human Services, known as the Administration for Community Living. The WIOA authorization was passed back last year and it was written in such a broad manner that it allows us to work through the process and take a lot of things into consideration. The Department of Education grant program of how they are set up, all of their rules, all of their regulations, all of their program needs and try to slide them into the HHS way of doing things, and so that's the part of it that you may not be familiar with, but there are a lot of grantees from the other programs that are coming over that do have some familiarity with our payment management system, our grant solutions system, and so we will try to work that through with the Independent Living Centers or grantees so that we can make the transition as transparent as possible. Just like anything else, there is going to be a Band-Aid on this. How big the Band-Aid is

or how small the Band-Aid is, is what we are trying to do is minimize that, so that when we finally do have to take it off, it's as painless as possible, but as with anything else, there will be a little bit of an opportunity to -- to grow during this period and our understanding of not only the Education way of doing things but also the ACL way of doing things. You have been very familiar with the G5 system, while ACL and HHS utilizes the grants solution system. So that is a different system, but it is a system of record. It is a system that we use for all grant administrative requirements for submitting actions, for submitting progress reports, for submitting financial reports, for following up on your grant actions. So there will be a lot more information on grant solutions. I will have some slides that will be given to the team here and they will post and you will be able to view them and see where you need to go. This has already been transmitted out to you in the letters that you have received. And as Tim said, pay attention to those letters that have gone out. They have important information in there, and they have important links in them. And it gives you an opportunity to just go out and click on them and start testing out your familiarity or developing your familiarity with those particular websites. Whether it's grant solutions or the payment management system. Again, Grant solutions is our internal system that's available to grantees. It has several web links in there, if you -- again, when I present the materials, you will be able to go to their home page. There's also some videos that are already there that instruct you on how to get registered, how to log into the system, and how to poke around in the system. Don't worry. You won't break it. So don't worry about going in and poking around a little bit. Just become familiar with it. So eventually when this migration process does end, your grants will be there, and you will be notified of those grants and whether they are housed. So it's very important for you to just go out and start familiarizing yourself with that process. Payment management system, that is the payment system, I know you are used to G5 and going into G5 and using that system to draw down your funds. At HHS, we utilize the services of a program support center. So we pay a fee to the program manager -- the program support center and within there is the payment management system. It's within the division of payment management, and they are the ones that have set up the entire payment management process. So I encourage you to go look at that website and those web links that will be provided. There's a whole registration process. I know a lot of questions have been coming in, and you can certainly get started in registration for those of you that have not used PMS. For those of you that have, of course, you are familiar with it. Keep the frequently asked questions coming in. We are routing those accordingly to the appropriate parts either at PMS or at my office or the policy offices to deal with that. One of the things that I do encourage you to look at, at PMS, are the upcoming training sessions. They have three training sessions that I think are perfectly timed right now. One is on February 18th, which is next Wednesday. Then there's one in March, which I think is March 18th as well. I'm just looking through my slides. So bear with me. Yes. So March 18th, and then there's, again, another one on April 15th. If you can, please register for those training sessions. They will provide you with a great opportunity to learn about PMS and what the system can do for you. It's an all-encompassing system, just like G5, but it's the payment side of house and so you will

have to have registration, user IDs, passwords, all of that information eventually. I don't think you need that information for the log-in, for the training sessions, but I certainly will encourage you to start developing your materials as needed. So I implore and encourage you to log on to PMS and start poking around on their website so that you can become familiar with that whole web link and that environment of -- with the payment management system. So without going further into all of that information, because those are things that you are going to -- I'm encouraging you to do that. I know there's a -- if not, 100, there's 1,000 questions out there about, you know, all of the information that you will need to have. I think we will have to leave that for the frequently asked questions section, and try to answer those in writing versus trying to answer those over the phone. So -- so as you -- as you develop your questions, please ensure that you send them to the link that was provided in the letters that you have received. I have think it will be very important to have documentation to that approach and using that. So without going on much longer, what I would like to do is turn it over, back over to the organization that is going to walk you through the freeze materials and what you need to prepare yourself for the suspension or the drawdown of funds towards the end of February. So I will turn it over to the gentleman that is going to continue walking you through that process. >> TIM FUCHS: Before John begins this is Tim Fuchs. I just got a clarification question from a few people, Rimas. You mentioned the three training. Are they different opportunities to attend the same training or is it three trainings with different content? >> RIMAS LIOGYS: It is the same exact training. They offer it essentially all year long. That's most current schedule that's out there. So they -- they do it essentially once a month. So they have 12 training sessions. It's the same material. >> TIM FUCHS: Great. All right. Thanks. I will go ahead to slide 5 and turn it over to you, John. >> JOHN HEVERON: Thanks very much, Tim. First of all, I'm sure everybody has their emails. They understand the sense of urgency and the letters. Beginning on February 24th, you will not be able to access your grant funds. The system should be open before May 8th but May 8th is the target date. So you've got a period of time that you need to cover. And if we can move to the next slide -- you want to draw down, as soon as you completed your necessary calculations. I say here you can complete your request with a drawndown date in the future. I did that because of the cash management. You will be able to draw down, as soon as you are ready to do that. Now ready means that you have proper documentation and you have done your calculations. So as soon as that's complete, you -- you want to go ahead and draw down to cover the time frame where you will not be able to do any additional drawdowns. You are going to need to make a drawdown for each active grant. They will be made through the G5 system that you currently use at the Department of Education. Next slide. Cash management restricts you from drawing excessive amounts but it does allow you to go a few days into the future. May 8th happens to be a Friday. That may be a payday for many of you, and if it's a payday for you, you've got your net payroll and probably within a few days, your payroll taxes. So look out to cover the period from the start of the freeze as much as three days after

May 8th here, including those payrolls and payroll taxes if they apply. Keep good documentation for your calculation. You may be required to provide that. I understand that there's going to be some guidance, but the draws that you are doing are unusual draws. They may raise some red flags. So you may need some help getting through that. For that same reason, again, I remind you to do this sooner rather than later. Next slide. Step 12 in the process, I believe it is step 12 as you are going through your drawdown, allows to you provide reference information. It's notes to yourself. It may be helpful to include some of your documentation here, in case you need to reference it. And as we go on, you will see the kinds of things that may need to be documented. Start with your total costs by category for each of your grants. In fact, what I did in developing this was to take a grant budget, the different components of it, and as you will see in a little bit, we have built a template to take those same categories of costs. And these will allow you to do your calculation. So use this template we are providing, but update it for your circumstances, or follow another clear method of summarizing your expenses but be sure to keep a file of support for this, in case there are questions about the amount of the drawdown. Next slide. As you are doing this, as you are looking at your grant budget, consider whether any expenses are not paid uniformly. For example, your insurance might be paid all at once, or it might be paid in accelerated with for less than 12 months, possibly eight months or something like that to be fully paid. Payroll taxes, especially at least in New York, our state unemployment is much heavily -- much more heavily applied in the first quarter. In other words April 30th, we paid probably as much as half of the full year's New York state unemployment. So if that applies to you that is a payment that would fall into this freeze period. You will see what we have done in the spreadsheet is to set up columns for items that are incurred uniformly throughout the year, and items that are incurred at different times of the year, like we have explained about not uniform. And so you will start out with your total expenses for your grant. This template has some automatic calculations about the amount of time that you are going to be in the freeze, but then you may want to adjust these for amounts that are not paid uniformly, and that will make more sense when we look at that in just a couple of minutes. Next slide, just a reference, I think everybody already has this book marked, but this is where you go to the G5 system to do your drawdown. Just a couple of miscellaneous matters on the next slide. If you have a cost allocation plan, or an indirect cost rate approved, there will be a process that will allow you to elect, to keep that in place for four years. We are still sorting that out. You will get some information about that in the future, but if you do have one in place, keep in mind that you may -- you probably do want to elect to keep that in place for four years. Under the new uniform guidance, that by the way, doesn't apply to these grants right now, but will apply in the future, there is also a provision for de minimus reimbursement. That does not apply to grants before this past December 26th. Don't submit a cost allocation plan or indirect cost rate plan at this point in time. I don't think we're ready for it. We've got to get some clarity, particularly on cost allocation plans. You will get additional guidance on that. And bookmark the new ACL website. There are more resources that will be

forthcoming. Next slide. You should also book mark the new HHS grants policy directive system. I have provided a link there and I'm sure that that will be online. And then sign up for the HHS direct deposit form and the PMS access form. You are going to need to do both of those before you start drawing down from the new system. And one of the things you will need is your DUNS number. If you don't have that, I have provided a link where you can go find that. I'm pretty sure everyone has one, but you may not have it at your fingertips. If not, we can provide a link where to get one. Next slide, please. So after you have signed up, test to make sure the system works. You should have an active user ID, and an open award. I would mark your calendars to do this by March 3rd. And check your grants on that date, or shortly afterwards because we should start seeing the grants moved over. Okay. I'm going to move on to the spreadsheet and we'll take a very quick glance at the next page which is the summary page, but this -- the meat is behind this. So this is going to be a drawdown summary. Actually, I think we are providing an Excel spreadsheet here with a couple of support schedules that will automatically calculate these totals. It's got a place to mark -- to initial or sign by the preparer, the person who reviewed the documentation, and the person who submitted that. This is not something that needs to go in. This is how you do your calculation, but these signoffs, the preparation, the review and the submission, that's important information that supports this drawdown request. If we go on to the next page, you can see a little bit more about how this spreadsheet is designed. So the next slide, please. Here I have listed several potential positions for each organization. We can -- we have calculated -- or I have suggested that if you pay biweekly, you have put in your payroll, your biweekly payroll and that will be the gross pay. Fringe is going to be calculated separately. So you will put your gross pay in by person or position. You could, if you had seven IL specialists, could you just say seven IL specialists. So you don't need a line for each position, or for each person, but you should for each position. If you enter the biweekly payroll, this spreadsheet is set up to have a percentage -- or I'm sorry, you will enter the portion of that person's time that is allocated to this particular grant. Keep in mind, this is on a grant by grant basis. So the IL specialist for this program, let's just say 42% of their time is allocated to this program. So now you have this person's salary for this program, and this will automatically calculate a total as you populate it with all of the additional people in your organization. Would you sent a fringe benefits rate for your organization, based on your actual fringe benefits rate and then the amount of the fringe benefits would be calculated and total benefit on fringe would be automatically calculated and the number of pay periods between the start of the freeze date, February 23rd and May 8th, should be entered. So it may be six, it might, different for you, so you need to calculate that. That will give you a calculation of your total personnel costs. Let's go on to the next slide on the next slide, I have typical other costs that may be included in your grant budget. Here you would put your -- your annual total costs per for your budget and there would be an automatic normal calculation for the time of the freeze, for that 77-day time frame. That may or may not be right. As you said, unemployment, you may get your biggest hit all in that one time frame. So if

unemployment were one of that category, you wouldn't use the normal. Would you use the expected total that you would be paying. Same thing with insurance, there might not be any insurance payment during this time frame. So you might enter your budgeted insurance. There's an auto calculation of what it would be for 77 days but, in fact, you don't have any checks to write during that period. So you wouldn't do any draw for the insurance. We have put another little feature in here. So each one of your expense categories should either be normal, if it does occur uniformly throughout the year, or a specific amount, if it does occur other than that. And you will see the little word "oops" appear to the right if you have a number in both of those columns. So if that's the case, you have to get rid of one. Most likely the normal one. And the way this spreadsheet is designed is it will automatically total each of these columns here. Once you have eliminated any duplications, it will be totaled. If we can go back two slides, Tim. You will see the drawdown summary. So 9 personnel costs will automatically feed up to this. The totals of the two columns from the other costs will automatically feed up to this, and that is your calculation. So I know that -- I know that sounds a little complicated. You don't have to follow this method, as I said before. You don't need to submit this spreadsheet, but you do need to document your drawdown. So even if you follow some other methodology, you should go through this thought process. How many pay periods are we going to have? How many unusual payments of insurance or the like are we going to have? Prepare that and keep some documentation for it. Have a second person in your organization review it, and once the review is complete, submit it. And I know it seems like a contribution to say, do it as quickly as you can, but do it as quickly as you can, because this really isn't a lot of time, and you certainly don't want to wait until the last day on this thing. You could get in some difficulties if that occurs. So move that along as quickly as you possibly can. Now, that's really all we wanted to have as far as a presentation. I know there will be a lot of questions here. So Tim, should we go to questions at this point or -- >> TIM FUCHS: Sure. John, I think so. We have some rolling in. Let me begin to summarize those. So I know that Firdosh has been helpful on the chat screen. New vistas where do we submit the HHS direct deposit form and the PMS access form and Firdosh says the address is on the top left-hand side couldn'ter and the office of payment management at 7700 Wisconsin avenue. So also Rimas, I wonder if you can help us with this. Pam asked if they are using the DUNS number for the PIN. >> RIMAS LIOGYS: Yes, I saw that question. Unfortunately not my area of expertise. The PIN is a -- the DUNS number is a requirement, obviously, but payment management system will set up a PIN number so that you can go in and access your funds by utilizing that PIN number, but it's assigned to each individual user of the system that's authorized when you submit the user authorization forms. So eventually, a PIN number will be set up for you. I don't know if it's based off the DUNS number or not, meaning it's not the same number. >> TIM FUCHS: Thanks, Rimas. John, Rita was wondering how payment would affect these templates. So what if you pay bimonthly and not biweekly.

>> JOHN HEVERON: Well, if you pay bimonthly, or semimonthly, the calculations will still work out, because you will put in your semimonthly payroll, you will determine the number of semimonthly payments that you will incur during this time period, and the path will still work out, the calculation -- the calculations are the same. >> TIM FUCHS: Okay. Great. Great. John, I'm going to give Holly's question to you, but just let us know if this is something that ACL needs to respond to. Holly is wondering if we can draw down to cover costs experience in the past, essentially reimbursing themselves rather than drawing down for costs coming up in the next three days. >> JOHN HEVERON: Well, that's normally what is going to happen, is to draw down for costs in the past, but we are in a unique situation here, and if that's all you did, I think it would be very difficult to financially survive this 77-day freeze. So, yes, that's a good question and it's an absolute yes normally. This is not normal here. This is about how do you get some additional funding to go through this period of time until things get transitioned to HHS. >> TIM FUCHS: Okay. Great. Thank you. Also in the chat, self-reliance asked if we had to use -- if they had to use these sheets, or methodology or if they could use their own. And John, I think you would agree, they are welcomed to use their own work sheets. We hope these are helpful. >> JOHN HEVERON: Absolutely. >> TIM FUCHS: Yeah. Yeah. As far as the methodology, you are able to use your own methodology, as long as you understand the issues and stay in compliance. We had a question from someone during the presentation about the template. Don't forget that that template was attached to your confirmation email with the connection instructions. So we did send that out to everyone this week as they signed up. But, you know, we got well over 400 registrations. So I think it seems like some of these that I checked maybe went to junk mail or whatnot. We are happy to resend that if you didn't receive that confirmation for any reason and you can just get that to me at Tim@NCIL.org. That included the PowerPoint for today, including the spreadsheet template that John has been walking through. >> PAULA McELWEE: And, Tim, this is Paula. >> TIM FUCHS: Yes, Paula. >> PAULA McELWEE: We will be posting that when we post this whole presentation. It will include those handouts. >> TIM FUCHS: Right. Absolutely. On the WIOA implementation page on ILRU's website. Thanks, Paula, that's right. Okay. We have a question from SKIL in Kansas. When should we expect the remit amount for the final 425. Rimas, do you know the answer to that? >> RIMAS LIOGYS: I'm not clear on the question. >> PAULA McELWEE: This is Paula -- >> TIM FUCHS: I think it's on -- >> PAULA McELWEE: Sorry. This is Paula again and I think that that would be maybe a question for Tim, because he was giving the instructions around being sure that they close out their grant with RSA, because now their grant is going to be transferred to Department of Education. So, Tim Beatty is that in keeping with what you understand? >> TIMOTHY BEATTY: Yes. At this time, we are still working out the final details of how that will work and we hope to have some information during the brief period to help you

with that, because, yes, my incentive in order to close the grants here, Education, until need to have a 425 and then there will be another one at the end of the year. So how that will work, we are not sure yet. So we will be giving you more details as soon as we have it. >> TIM FUCHS: Okay. Great. Thank you, Tim. Okay. Carol is wondering if there's any need to use express mail for the PMS and the direct deposit forms. Is regular mail okay or should people use express? >> RIMAS LIOGYS: I think regular mail is fine. There is, I believe, at the bottom of the registration form, a fax number. So if you look at the bottom of the form, not the 1199, but the other PMS registration form, I believe they do provide a fax number so that you can fax it. They are, A, either going to look for original signatures or they will accept a fax. >> TIM FUCHS: Okay. Great. Two questions from folks about timing. So Wendy is wondering an approximate amount of time, once a user request is submitted, until access is granted and will the access information be emailed to users? Any guidelines there to share? >> RIMAS LIOGYS: This is Rimas. So the -- the approach to all of this, or the process to all of this will be that once your award is finished with the Department of Education, you have gone through the reconciliation process, and your award will essentially be closed at the Department of Education's G5 system, ACL is bringing up a new award. It may be a continuation for you, but since it's a brand new award for us, we are considering it a new award, because we have never made an award to you in our grant solutions system. So it's now considered a new award. It will be brought up with a date that is one day after your award in Education is closed. So, just as an example, and don't use these as dates, the definitive dates, but if your award closes on February 28th, we will bring it up with a March 1st start date. If it closes on April 30th, we will bring it up with a May 1st start date. At that point when that award is brought up in ACL, in the grant solutions system, you will get an automatic grant award. You will get an email that says, hi, log into grant solutions. You have an award from ACL, and you will be able to then open that award up and that will provide all the information that says, go to PMS. Use your ID, your PIN number, your access code, your password, et cetera, and you are now able to draw down funds. That's a behind-the-scenes process that takes place so that when an award is made to you, the monies deposited in your account at that time. So you will have full access to those funds once the award is issued to you. >> TIM FUCHS: Okay. Great. Thank you, Rimas. That helps. Next question comes from Pam and she's asking about the -- the direct deposit form and PMS form. She says they ask for a payroll ID number. Is that the DUNS. Rimas, correct me if I'm wrong, it's probably not the DUNS is that -- where can she find her payroll ID number? >> RIMAS LIOGYS: I don't have an answer to you for that. That's probably going to be a good PMS question. So we'll put that on the frequently asked questions to see if we get a response, but I'm pretty sure PMS will be able to tell you what that is. >> TIM FUCHS: Okay. Great. >> JOHN HEVERON: Would that be the employer identification number? >> TIM FUCHS: That's what I wondered if it was tax ID but I didn't want to tell people

that because I'm not sure. >> RIMAS LIOGYS: Another not sure either. >> TIM FUCHS: We will make sure we include that on the FAQ sheet. Okay. Great. Great questions coming in and thanks for your patience, everyone. This is a big call so we are going to get to them. We are just working our way through in the order they came in. Next question comes from Tamina and Tim, I'm going to ask this to you. She asks if they will be able to draw on their unaffected G5 grants during the freeze. She says she already has PMS access. Just wondering where to look for the IO grant. >> RIMAS LIOGYS: Once your grant -- this is Rimas. Once your grant is suspended in G5, it will no longer have accessibility in the G5 payment management system. I'm sorry, the payment system that's associated with G5. Your award will not be viewable if grant solutions or PMS until we officially award it to you. So even though you have a PMS account, you will not be able to see an award from ACL until it's physically issued to you via email or, you know, grant solutions. G5, you will -- that award will be done. You won't be able to access that award at all from the G5 payment system either. So there's -- it's essentially a blackout period where you will not see your G5 award and you will not be he seeing a grant solutions award from ACL. >> TIM FUCHS: John, I'm so sorry. I just read you a great question while my mute feature was on. (Laughter). So let me ask again. Jenny is asking, the freeze is projected to be over by May 11th, which is 77 days. And it may go over that time frame. Jenny, like I'm sure others have a payroll coming up on May 15th and the freeze might not be over. Would it be wise to include expenses for that payroll in the period or other similar items that may happen shortly after the 11th? >> JOHN HEVERON: I don't know if that's allowable. I guess I wouldn't be the right person to answer that question. >> TIM FUCHS: Okay. Tim, do you want to comment on that? >> RIMAS LIOGYS: This is Rimas. Hi. So, again, the cash management improvement act, as was mentioned before, indicates that you have three days to draw down -- you can draw down for up to three days in advance of your upcoming expenses. Because of the WIOA authorization, the statute allows for an orderly migration and transition of all the grants from the IL, NIDRR and assistive technology programs to ACL. The gentleman who has been speaking to you about the dollar amount or the setup of your funding drawdown during this transition period, freeze period, suspension period, blackout period, is so that you can cover your expenses and have those funds available to you in case, as mentioned, this extends beyond May 8th. We don't expect it to extend beyond May 8th. If you have a reasonable request to draw down funds, certainly go ahead and do that, and do that before your grant award is frozen, because you will not have access to those funds, but here's the deal on the back end of all of this. You know, if you have $100,000 award from the Department of Education, obviously, we don't expect you to draw down the full $100,000 for this freeze period. That would be an excessive draw down and we are asking you to draw down just enough to get you through that period of time where the award is going to be suspended.

Again, on the back end when we bring your award up at ACL, and you have an ACL award, the reconciliation process that you are going to go through at the end of February/March with the Department of Education is to determine the amount of money that you did not draw down, that's remaining in the bank account at G5 to be transferred over to ACL. That amount of money will be transferred over and we will issue an award for that balance of funds. If you have funding that's still in your account that you drew down prior to the freeze period, we don't expect you to return that back to ACL. We expect to you expend those funds first, before you go in and draw down additional money from ACL. The big problem would be is, oh, hey, we drew down too much money. We need to return this money to ACL. We are going to look at you and say, wait a minute, we made an award to you for $50,000. You are trying to give us money back because you drew down too much. We don't have authorization to accept money back from you. We can't then say, oh, by the way, you now have a $55,000 award from ACL. So please make sure that if you draw down funds for this freeze period, you do it for the amount that you are expecting to expend during that period. If you need a little bit of extra money, that's fine but, again, don't take the full amount. That's just -- that's a big no-no. And keep this documentation for auditing purposes, in case an auditor walks in and says, hey, what's going on? You will say underneath this WIOA transition migration period, we were authorized to do this. And so that's documentation you can retain for the auditors to say, we needed this money. Now, in the case of the salaries on the 15th of May, maybe. You know, you are going to need to give us your best estimation of what you need for the freeze period and then if you need a little bit more, that's fine. I don't expect this to go past May 8th. We are working very diligently on our end to make sure that this is not an extended or protracted period of time. Just keep that in mind. Thank you. >> TIM FUCHS: Thanks again, Rimas. All right, continuing to walk through these questions on the chat, but it looks like we just had someone come in on the phone. Again, star pound if you have a question on the phone. So caller, just a second wile while we get your line unmuted. You can go ahead. Okay, caller, you can go ahead. We can hear you. Okay. We'll try again later on the phone. Again, star pound if you have a question on the phone. We will go back to the questions on the web. Okay. The next question comes from Alicia and John, I will ask you this to see if you can answer. Alicia says I still need to draw down for January expenses and then a drawn down for the freeze. Should I request two drawdowns or include January with the 77 days for the freeze? >> JOHN HEVERON: Well, again, I may have to pass that along to somebody. I don't see why there would be a need to draw down -- or to take two separate drawdowns. I would think they would be combined but I would certainly appreciate hearing any concerns about that. >> RIMAS LIOGYS: This is Rimas. If -- if you are more comfortable with doing two drawdowns. So you can accurately account the funds for January expenses and then another one for the freeze, you can do so. Whatever you feel more comfortable with from an accounting perspective is your opportunity to take this -- or to do this during this period.

>> TIM FUCHS: Okay. All right. Thanks again, Rimas. The next question comes from Terry. Do they need to earn and isolate interest on these funds since there will be a few month cash balance. And is a reasonable way to allocate this interest in an interest bearing account. >> RIMAS LIOGYS: You should be taking -- >> JOHN HEVERON: The answer is yes, this money does need to be deposited into an interest bearing account. And as soon as you part your calculations of interest that is fine and I believe you are able to keep $100 of interest earned that way. Anything else must be returned or offset, I think that's correct. >> RIMAS LIOGYS: $100 for nonprofits, and $250 for states or it might be vice versa. It was identified in the letter. >> TIM FUCHS: Great thank you. Speaking of the letter too, I have seen a number of questions about the direct deposit form, the PMS form. They are included in the letter that you received. That letter is also posted on the WIOA implementation page under resources on ILRU's website. And we'll include that in the FAQ that comes out to you as well. I wanted to point that out. If you can't find them easily, email me at Tim@NCIL.org, and I will make sure you get them. Okay. Let's continue to walk through these. I noticed a number of people typing, March 8th and March 11th as well. Let's be clear, it's May. I don't want anyone to expect that it will come up again that soon, but Rimas did respond that they are optimistic this will be done by May 8th. Okay. Susan asks, I work with more than one center. Will I need a separate log-in for each center? And someone else had a similar question about multiple staff. If multiple staff, do they need a separate PMS for each staff person? (Overlapping speakers). >> JOHN HEVERON: I was just going to say, it's based on each individual grant. So if you have a grant for each center, then you would have to do a drawdown for each grant. >> RIMAS LIOGYS: That's correct. And for individual users, it's -- it's left up to how you set up your infrastructure at your organization. So when you fill out the forms, you are either saying you are adding a new user, revising a user, if you are already a PMS subscriber to the system, or if you are brand new, you are probably going to need to fill out several forms identifying the individuals that will be associated with a particular award. >> TIM FUCHS: Okay. Thanks, Rimas. I just attempted to plug those key links that I mentioned into the chat, and it didn't -- it didn't like my hyperlink. So -- but, again, they are up on the web and we will send them to to you after the call. They were in the grantee letter that you received. Okay. Dan asks if his center set up how to grant -- had a grant several years ago that used PMS. Would that user name and password still be viable? >> RIMAS LIOGYS: As in years past, as in inactive. If inactive, you probably want to go and call them and provide them whatever information DUNS number, the user ID, password, name -- not necessarily password, that type of information to see if it's still an active account. It's probably not an active account. So I would encourage you to call the help desk and talk through that process to see if it's -- if it's actually this anymore. >> TIM FUCHS: Okay. Great. Folks, at the S&P kshebazz. HHH is on the federal fiscal year and so it will be October 1 to September 30, correct?

>> RIMAS LIOGYS: Yes, at wards will have an explanation date of September 30th. Yes, the fiscal year is October 1st through September 30th. There's a little bit of a conversation that's going on here where I understand that you receive your awards a little bit differently with a 10/1 start date. You might get 'em a couple of days beforehand, but we are talking through that part of the process. So it's October 1 through September 30th. The same fiscal year. >> TIM FUCHS: Great. Thank you. Okay. Holly asks if we can clarify for her, are they to request these funds that they can spend in the next three days or funds to cover our expenses through the blackout or freeze period. >> RIMAS LIOGYS: Yes, the cash management improvement act, it's a statute that says draw down funds up to three days in advance to cover your upcoming expenses. That's essentially off the books at this point. You are tabulating your expenses and by February 24th, when the freeze hits, you should have gone in and drawn down your necessary funds to cover you during that transition period, freeze period, blackout period, suspension period. So don't worry about the three days anymore. This is now your opportunity to draw down the funds for that period of time. >> TIM FUCHS: Okay. Good. Thank you, Rimas. We have a few more questions to get through on the web but we have someone who has been waiting on the phone. We will go ahead to the caller from the 406 area code. Caller, you can go ahead. >> PARTICIPANT: Hi, Tim, this is Tammy in Montana. My question has actually been answered through some of the other discussion. So thank you. >> TIM FUCHS: Oh, great. Thanks, Tammy. All right. Next question is from Julia. Julia would like to know, how they should handle ARRA funding. How is that affected by this freeze period? >> TIMOTHY BEATTY: This is Tim Beatty here. Currently we are working on any ARRA grant that have already expended all of their funds for their five-year grant period has ended to close out those grants. And it's my understanding any grant that still has money left in it, ARRA grant, has money left in it, they have time left to spend down that money, it will be transferred just like any other grant over to ACL. >> RIMAS LIOGYS: Right. So if you are expending funds and you need them for the freeze period, for ARRA-related activities please do so for the freeze period and then you will have to reconcile those accounts just like the other grant awards, with ED and then those funds will be transferred over and brought -- the balance -- the remaining balances will be brought up under an ACL award. There's some consternation because these are ARRA grants so please make sure you carefully track these. You know, the recovery act grants and there was a lot of restricted -- or restrictions and reporting requirements on that. Just make sure that you are carefully tracking those particular awards. Not that you shouldn't carefully track other awards, but ARRA, pay particular attention to. >> TIM FUCHS: Great. All right, thanks, Rimas. Next question comes from Dawn. Dawn wants to clarify that all funds that have been drawn down so far, as well as the drawdown for -- to cover expenses during the freeze will come out of the RSA grant. And so if they were to subtract that amount from their total annual grant, what remains will be the amount of the new grant with HHS; is that

correct? >> RIMAS LIOGYS: That's correct. If that's the reconciled balance, there will be essentially a one-week reconciliation period, where you will have the freeze. It goes into effect and HHS -- I'm sorry, Education will contact you again to say, okay. Verify, certify, you know, in blood, tell us if this is the amount of money that is the remaining balance of your award to be transferred over to Ed and you will need to make sure that that is the correct dollar amount. Obviously if there's disputes down the road and all of that, we are going to have to go through that, but that's why we want you to be extremely careful in ensuring you draw down, account for those amounts that are drawn down, and then that balance is the balance that we bring up in the ACL award. >> TIM FUCHS: Okay. Great. >> PAULA McELWEE: This is Paula this hits what Regina is saying in the next question here. If there has been carryover that's sitting in your G5 account that you do not have the right to spend, then -- then and as you are reconciling with RSA, that will get sorted out, and you will reflect that in your last report with RSA and it will not transfer over is my understanding. And Tim Beatty can speak to that if I'm in error there. >> TIMOTHY BEATTY: That's correct. This is Tim Beatty and that's correct. As you probably all know, there are certain requirements for spending down funds for previous years. Typically you have to obligate the funds by the end of the grant period and then you have 90 days to liquidate those funds. So our budget authors will be working with G5 to figure out what the remaining balances are from prior years that cannot be touched any further and only looking at what is available in your current grant. So theoretically, everyone should have spent down or liquidated their funds from the last grant period and be operating from this year's grant. >> TIM FUCHS: Okay. Thank you, Tim. All right. Next question comes from Regina. And Tim, I am ask if you can respond. She says, we had a carryover balance for several years. We have been instructed not to draw the surplus, however, if ACL surplus transfers this grant, the remaining grant balance, they will include the additional $2,900, which, of course, we will never draw down. Who may I address this with? >> TIMOTHY BEATTY: My understanding is that money would not transfer over if it's from a prior grant year that has expired. If you didn't obligate the funds in that year that it was awarded, and liquidated it within 90 days after the end of the grant year, then those funds will be reverted back to the Treasury. >> TIM FUCHS: Okay. All right. Thank you. Michael asks if we do not already have an interest bearing being, going back to that question from a few minutes ago dork we need to establish one for the funds from the freeze drawdown? >> RIMAS LIOGYS: You can retain those funds in a noninterest bearing account if you want. That's perfectly fine. I'm hoping you are not storing cash in a safe at your office. So, yes, please make sure you do have some sort of bank that's established to submit to have your funds deposited to, whether it's interest bearing or noninterest bearing is up to you. But if you exceed the amount of interest that's stipulated in the circulars, $100 or $250, then would you have to return those excesses to HHS. >> TIM FUCHS: Okay, great, thanks, Rimas. Dan asks if there are significant differences between EDGAR and HHS regulations, if

so, where can we find information on the new HHS regulations and will training be provided? >> RIMAS LIOGYS: So EDGAR are all the grants policies that adhere to your particular set of programs and awards. And HHS is its own entity with its own regulations which from a grants perspective, all regs should essentially be the same, but they are not. There are always differences in how people interpret things. We are currently looking at that to make sure that it can be as transparent as possible. In the end, whether it happens for this particular award or with the start of your new awards in October, at some point, you will come under ACL regulations as it relates to grants administration. Programmatically, HHS and the administration of community living is looking to see, okay, how do we retain protomatic regulars and codify them as HHS regs? Sometimes it's not necessary to re-invent the wheel but in some cases it is. We are looking at that to make it as painless for you guys, the grantees and so that's what we are looking at. >> TIM FUCHS: Okay. Thank you. The folks at -- in Wyoming are wondering if you anticipate hiring new staff during the freeze period, how can you account for the needed revenue? >> JOHN HEVERON: Well, let me take that one. If the staff is going to increase during the freeze period, then you need to include that in the schedule. I had mentioned that there's a place in the drawdown to include some notes. Obviously those notes should be part of your drawdown documentation. There's no problem with that. If payroll is going to increase because of that, you just need to keep good documentation for it. And, of course, you are limited by the total amount of the grant. So that's always an issue, but other than, that you just need to have good calculations and proper documentation. >> TIM FUCHS: Okay. Great. Thanks, John. All right. Gil is wondering if reimbursement requests for expenses should include February 22nd. Which is the cutoff date before the freeze. >> RIMAS LIOGYS: Sure. Yes. >> TIM FUCHS: Okay. All right. Thanks. Martha is wondering if no projected expenditures are submitted by the deadline, will the expenses during the freeze be able to be drawn down when the freeze is over? >> JOHN HEVERON: Sure. Yep. >> RIMAS LIOGYS: Yes. >> TIM FUCHS: Okay. Good. Thank you. Several people wondering will part B funds be handled the same way and do states have these instructions yet? >> TIMOTHY BEATTY: This is Tim Beatty here. It's basically the same process for all of the grants, whether it's ARRA, AT, part B grants with the state, it's basically the same process. Everybody is affected by the freeze and they need to make their calculations on how much to draw down and at that point, account for it and so on. The one reason we included SILCs into this conference call is so that SILCs can be talking with their designated state units to make sure that they request enough funds to carry them through this freeze from the state unit. So that's one reason we wanted you included on here, plus additionally make sure that all the centers are informed about this process and nobody gets caught without any funds. >> TIM FUCHS: Great. Thank you, Tim.

Okay. Another popular question, when is the 425 or closure report due? >> TIMOTHY BEATTY: The SF425s are due every year at the same time, December 30th, annually. >> TIM FUCHS: Okay. And for those folks that are, for instance, Anna says we have fully expended our five-year ARRA grant and he would be able to submit the SF425 before the end of the month. Should we still submit that through RS A's website? >> RIMAS LIOGYS: Yes. >> TIM FUCHS: Okay. Great. Great. Thank you. Okay. Kimberly asks, we are currently allowed to transfer program income earned on the VR basic support program into IL part B. Will this still be allowed when IL is transferred to a different federal agency? Tim? Or Rimas, either one? >> TIMOTHY BEATTY: We don't know an answer to that one yet. We have to research that one and put that in the FAQs. >> TIM FUCHS: Okay. Good. Thank you, Tim. I will mark that to go on the FAQ sheet. Okay. Question just came in from Bianca. She's wondering about the 425s again. She says, someone mentioned earlier that we would have to do a 425 to close out our grant at RSA and then again in December once we are under ACL. When are those 425s closing our RSA grants due? Do folks need to submit two reports and if so, when is the RSA report due? >> TIMOTHY BEATTY: This is Tim Beatty again. Remember, I mentioned earlier that we will be sending you more information about the SF425 that will be required for closing the grant here at RSA. So you will be getting more information about that, because we're trying to figure out how to handle and coordinate the need for reports here as well as the reports at ACL for the remainder of the year. So we have to figure that out and we will be sharing that with you. >> TIM FUCHS: Okay. Thank you. >> RIMAS LIOGYS: This is Rimas. I certainly know that once an award comes up at ACL for the remaining balance of the funding and the remaining balance of the year, a report will be due for the ending period of time, September 30th. It will be due 90 days after that. Again, what Tim is saying is, okay, we're suspending/terminating your award underneath ED. We then have to figure out what type of report is due for the ED grant that is no longer in existence after X date in March or April when we -- when we terminate it. Or when they terminate it. >> TIM FUCHS: Okay. Good. Thank you, Rimas. All right. Next question comes from Avis. Avis is wondering about the 704 report. Will HHS require the same or similar report? Tim, do you want to talk about that? >> TIMOTHY BEATTY: This is Tim Beatty again. And the 704 reports will be due at the same time, December 31st every year. That hasn't changed. The reporting format will remain the same until we do an updated version, which we're working on at this point. So until that changes, you will be using the same reporting format. We will be sending out more instructions obviously in the fall about how to complete the 704 report with submission and that type of thing later in the year, in the fall. >> TIM FUCHS: Okay. Great. Thank you, Tim. Okay. Rimas, Mireille is wondering if you can quickly go over what. Happen when they submit those forms to HHS. Will they get a user ID to be able to log into the PMS

system? >> RIMAS LIOGYS: Yes, I don't submit the forms. I don't know what comes out of it. I think that's a valid question. We will put it on the FAQs so you are aware of how it hatches. PMS will acknowledge it, but I don't know how they do it. If you miraculously suddenly have an being or if they send you an email that says your account has been established. I just don't know that process. >> RIMAS LIOGYS: Okay. Thank you. I thought you had said so earlier. That's helpful. We will put it on the FAQ. I see a few more people typing. Those are the questions for now. You can type your question in the chat or press star pound if you are on the phone. Terry says HHS are pros at managing recipients and have lots of grants. All right. So Kelly asks if the # 04 report due at the end of this year, December 31st, 2015, will cover all activities from the entire reporting year despite the transfer. Tim do we know that now? >> TIMOTHY BEATTY: This is Tim Beatty again, yes, it will cover the entire year regardless of where your grant was from. It will show all program activities for the whole year. >> TIM FUCHS: Okay. Great. Great. Thank you. These have been great questions. I really appreciate all of you being so engaged and getting on the call. I appreciate John, Paula and all of you at ACL, Rimas, Tim, and Jamie for these good answers. I'm just going to give everyone about 30 more seconds to make sure there are not any lingering questions before we begin to wrap up. Okay. I don't see anyone typing and I don't see anyone waiting on the phone. I will begin to wrap up the call here. Oh, it looks like we have one question on the phone. So caller, just a moment. And you can go ahead with your question. >> PARTICIPANT: Yes, I have an ARRA grant that's expiring during this freeze down period. Obviously I'm going to do my best to estimate what my costs are going to be, however, I may still have some costs that are unforeseen at this point in time, and therefore, I will have not drawn down enough money, but since I have the additional 90 days, I will still be able to draw down the balance; is that correct? >> RIMAS LIOGYS: You are in a catch-22 situation, aren't you? >> PARTICIPANT: Yes. >> RIMAS LIOGYS: I mean your award is expiring during the freeze period, is that what you said? >> PARTICIPANT: Yes, that's correct. >> RIMAS LIOGYS: Oh, boy. It's okay. We'll just have to figure it out because of what you just said, the reconciliation process. If you drew down too much, would the money go back to ED or would the money come back to us some we won acknowledge it because we wouldn't see it because we wouldn't have set up an award yet. So -- >> PARTICIPANT: I'm more concerned if I'm conservative and I don't draw down enough money and therefore I have incurred additional expenses and I draw down the award -- the award will have expired by the time the freeze is over, but it's my understanding that I still have, you know, the 90 days which to liquidate it. Can we draw down that additional $2,000, $3,000, $4,000 that might not be taken into account when I do my draw down for the freeze period. >> RIMAS LIOGYS: That's the issue. It's going to be close -- it's going to be locked. You won't be able to get to the money if we don't before I it up on our side, because it's an

expired award, then you won't -- you are in that gray area of who owns the award. It will probably be transferred to us but we need to put that -- you need to, I think, draw down -- don't be on the conservative side. Draw down enough to cover your expenses but then also identify that grant number to us so that we can make sure we are looking at it. We have a list. I know Tim has shown me the list. There's, what, 100 or so left that go through the end of September. So yours is in that March or February time frame. So we'll have to make sure that we being for those as well. >> PARTICIPANT: Okay. So I think you are saying you will be transferring -- as long as there's money still in the pot, you will be transferring it over and then it's just going to be a question of who, you know -- how -- is that correct? >> RIMAS LIOGYS: That's just it. Do you know what day your award is expiring? >> PARTICIPANT: Sometime in early April. >> RIMAS LIOGYS: Then it will be transferred over. >> PARTICIPANT: Okay. And if I have not -- during the freeze period accounted for enough of money, I will not have a problem recapturing that money once the freeze period is over, even though -- because I will be in that 90 day liquidation period? >> RIMAS LIOGYS: You will still have access to the PMS system to draw down funds. It will not be in G5, though. >> PARTICIPANT: Okay. So I think what you are selling me, if I can just sum it up is that I will make my best estimate next week to draw down for the freeze period but if I have not drawn down enough of money, even though my award will have expired by the time the freeze is lifted, I will be aI believe to uncover the amount from the ARRA grant?

>> RIMAS LIOGYS: Yes, we need to make sure that we focus on that award and transfer it to HHS. >> TIM FUCHS: Thank you very much, Rimas. Not surprisingly, some questions came in, but we still have nine minutes left. So that's good. So let's see, it looks like we have one more caller on the phone. Let's go there now. >> PARTICIPANT: Yes. >> TIM FUCHS: You can go ahead. >> PARTICIPANT: Thank you. I have a question about the part B funds and carryover funds that issue in particular. We have federal part B funds that are remaining from our 2014 fiscal year. Do I understand you correctly that that if those are not withdrawn from the funding freeze, we would have no access to those 2014 funds once the transition is made? >> RIMAS LIOGYS: I missed the beginning part of that question. I was reading -- sorry, I was reading a question that was scrolling across the front. Can somebody here -- so hold on, on the phone there for a second. >> TIMOTHY BEATTY: Can I ask you to send me an email directly with that question, because I will need to research it a little bit. I did send out an email to everyone that included some information from David Steele and our fiscal unit here at RSA that talked about the carryover funds. It sounds like that might be a specific question I can address with you directly. >> PARTICIPANT: Okay. Thank you. >> TIM FUCHS: Okay. Thanks. Yeah, go ahead. >> PARTICIPANT: I think that might be something that would be of interest to some

other callers here, at least some of the SILCs that are using carryover funds. >> TIMOTHY BEATTY: Again, this is something if you can send us an email, we can include it with the FAQs and take a good look at it before we put it out there, because we want to make sure we give you accurate information because part B funds has their own rules about carryover funds. >> PARTICIPANT: Okay. Thank you. >> TIM FUCHS: This is Tim Fuchs. We will make sure to include that to all the information that goes out. I think you are right, other people will want that information. John Heveron, the next question comes from Michael. He says we being for all of our RSA costs in a fund account number do. We need to set up a new being number to separately account for HHS funds after the freeze? And if, for example, we had a grant of $300,000, and our total costs for RSA were $250,000, but we drew down $249,500 would there be a reporting issue with this from an accounting standpoint? >> JOHN HEVERON: Yeah, I have to say I'm not certain on that. I'm not -- it's hard to understand your accounting system from a financial -- a pure financial reporting point of view, there should not be an issue. I don't think HHS would have an issue, in other words they don't require specific information about how -- how these accounts are reported internally. So I am not aware of any issue with that, but, again, without knowing your accounting system, I'm not positive and it might be good to check with your outside accountant if you use one. >> TIM FUCHS: Okay. Good. Thanks, John. Two more quick ARRA questions. Kim says that their ARRA grant -- those funds have to be obligated by March 7th. But she wants to clarify that they will have until June 6th to spend it so that money will carry over; is that correct, Rimas? >> RIMAS LIOGYS: You are in my 50 shades of gray area again. (Laughter)If this -- if the -- we will have to coordinate this with the Department of Education. When they essentially -- and don't be afraid of this. When they terminate the award. Again, if they terminate it on March 5th, then we bring up award with a March 6th start date. So if your award is terminated and you have drawn down all of your money before March -- you know, on February 24th and for expenses that will be incurred through March 4th or March 5th, yes, quite obviously that grant award is going to be carried over. If your award expires on February 23rd. Then you are dealing directly with ED, because that award is not a part of your calculations for the freeze period because the freeze period is taking place the next day. Your award expired on February 23rd, and it's done. It's Ed's responsibility to close that out and we go forward from that point. But if your award is expiring during the freeze period and Ed is terminating it, then we have to coordinate and make sure we grabbed that award and carried it over. >> TIM FUCHS: Okay. Great. Great. Thanks, Rimas. A couple of people typing. I want to make sure that they have a chance before we wrap up, since we still have a couple of minutes. And while they are doing, that just know that the questions don't need to end when the webinar ends today. So we will wrap up within the next few minutes but if you have a follow-up question, there's some resources on the next slide. You are also welcome to write to me at Tim@NCIL.org and we will make sure that you have answers so that you have support during this period. Again, there's just a few people typing some final questions. I want to make sure that we

have time to answer those. Jody is wondering Rimas, let me know if you are not the right person. But Jodi is wondering if folks need to register for a log-in at grant solutions in addition to PMS? >> RIMAS LIOGYS: Yes, they will. If you go to the grant solutions website, there is a user registration form that will have to be signed by your authorized representative, if you are not already the AOR. We already have on the ACL.gov website, if you go to funding opportunities -- this will all be in the extra slides that I sent. You can download some information from there, or view some information from there. That will provide you the form that you have to fill out, and have your supervisor sign that designates you as the user of the system. It's who is your AOR, information like that would have to come from your back office organizational structure, but, yes, do you have to fill out a form as well >> TIM FUCHS: Thank you, Rimas. This will need to be the final question, because we need to wrap up. We will make sure that we respond to things in the FAQ. Dawn is wondering, Tim, if the 704 reports or the year-end reports will be submitted through the grant solution systems do. We know that yet? >> TIMOTHY BEATTY: We don't know that at this point. That's why I said you will get more instructions later in the year, probably in the fall as far as where to file those reports. >> TIM FUCHS: Okay. Good. Good. Thanks. Okay. We will take those questions that we weren't able to answer today, including any that come through in the next few minutes while we wrap up and include it in the FAQ. I want to thank all of you. We had a huge audience today, and that was great. I really appreciate you all taking time today to join this call. To all of our presenters, again, John, Heveron, Jamie Kendall, Tim Beatty and Rimas Liogys, and Paula McElwee, we thank you. To all of those who registered, we will send you the FAQs along with the key links to the email that you registered under. Remember, if you participated in a small group today, it may not come directly to you. It would go to the person that registered you for the call. Please don't forget to fill out the evaluation form and I will go to slide 18 now. Here's a link to the evaluation and like I mentioned, it's very brief. And we really do want your thoughts about today's presentation and how we can improve. And then also a tip on further information. Don't forget to reach out to your IL program specialist. They are always there to help. And then also Paula and John, who generously offered to provide PA and they are the content experts but I'm always happy to take your questions as well. And if I can't answer them get them to the right person. Thanks so much, everybody. I really appreciate your time. Have a wonderful afternoon. Bye-bye.