Wisconsin Chapter American Public Works Association 210 Martin Luther King Jr. Blvd City-County Building, Room 115 Madison, WI 53703

President : Ryan Amtmann; President-Elect : Jim Hessling; Vice-President: Scott Solverson; Secretary: Eric Dundee; Treasurer: Scott Brandmeier; Director: Mary Dziewiontkoski and Robert Givens; Past President: Carl Weber; Council of Chapters Delegates: Mike Dailey and Paul Woodard

WISCONSIN CHAPTER APWA

EXECUTIVE COMMITTEE MEETING AGENDA

Meeting Date: Friday, June 10, 2016 Meeting Time: 8:30am Meeting Location: Teleconference Teleconference Information: Go To Meeting (https://global.gotomeeting.com/join/774721437)

Call In Information: 1 (872) 240-3212 Access Code: 774-721-437

1. Call to Order /Introductions

2. Presidents Report (Amtmann)

3. Approval of Minutes: May 4, 2016 (attached)

4. Treasurer’s Report (Brandmeier)

i. Current Account Balances (through 5/31/2016)

i. Associated Checking $ 79,086

ii. Associated Money Market $ 35,544

iii. North Shore Bank (Scholarship fund) $146,562

ii. Total Investments $261,191

iii. Revenue YTD $ 87,550

iv. Expenses YTD $ 85,050

v. Revenue YTD 2015 $ 71,907

vi. Expenses YTD 2015 $ 59,813

5. Approval of Treasurer’s Report

Wisconsin Chapter American Public Works Association 210 Martin Luther King Jr. Blvd City-County Building, Room 115 Madison, WI 53703

President : Ryan Amtmann; President-Elect : Jim Hessling; Vice-President: Scott Solverson; Secretary: Eric Dundee; Treasurer: Scott Brandmeier; Director: Mary Dziewiontkoski and Robert Givens; Past President: Carl Weber; Council of Chapters Delegates: Mike Dailey and Paul Woodard

6. Old Business i. Conference Planning Guide Update (Cancellation Policy and Banquet meals)

ii. Dane County Boys and Girls Club Bike Ride - reminder iii. APWA Chapter Bylaws submittal to national iv. Summer Outing Update – Alternate Event (Dundee) v. Chapter Dinner information to national (Givens)

7. New Business

i. Approving 2016-2017 chapter budget ii. APWA Chapter Handbook update

iii. 2016 Spring Conference Recap i. Conference Program

ii. Event Sponsorships & Booths iii. Registration Refunds iv. Final Budget

iv. Emerging Leader Candidates Approval (Dundee) v. PWX Delegate Cost Approval

8. Upcoming Event Dates

i. Summer Fundraiser Outing, July 21, 2016 –Beaver Dam (Old Hickory)

ii. PWX (formerly known as Congress), August 28-31 – Minneapolis

i. Chapter Dinner & Business Meeting, 6:00pm, Tuesday, August 30th (Hell’s Kitchen, 80 S. 9th St)

iii. Winter Maintenance Certification with Snow Plow Rodeo and Equipment Show, September 6-7 – Green Bay

iv. Fall Conference - November 2-4, 2016 – Janesville

v. Spring Conference, May 10-12, 2017- Madison

vi. Fall Conference, 2017 - Wausau

vii. Spring Conference, 2018 – Oshkosh

9. Future Agenda Items

10. Future meeting dates

i. Friday, June 10 Teleconference (EC only)

Wisconsin Chapter American Public Works Association 210 Martin Luther King Jr. Blvd City-County Building, Room 115 Madison, WI 53703

President : Ryan Amtmann; President-Elect : Jim Hessling; Vice-President: Scott Solverson; Secretary: Eric Dundee; Treasurer: Scott Brandmeier; Director: Mary Dziewiontkoski and Robert Givens; Past President: Carl Weber; Council of Chapters Delegates: Mike Dailey and Paul Woodard

ii. Thursday, July 21 Beaver Dam-Summer Outing (EC and Committee chairs)

iii. Friday, August 12 Teleconference (EC only)

iv. Tuesday, September 6 Green Bay Snowplow Roadeo

v. Friday, October 14 Teleconference (EC Only)

vi. Wednesday, November 2 Janesville-Fall Conf (EC and Committee chairs)

vii. Friday, December 9 Teleconference (EC only)

11. Future newsletter deadlines- June 17th for July newsletter Newsletters are published quarterly: January, April, July and October.

12. Adjourn

Wisconsin Chapter American Public Works Association 210 Martin Luther King Jr. Blvd City-County Building, Room 115 Madison WI, 53703

President : Ryan Amtmann; President-Elect : Jim Hessling; Vice-President: Scott Solverson; Secretary: Eric Dundee; Treasurer: Scott Brandmeier; Director: Mary Dziewiontkoski and Robert Givens; Past President: Carl Weber; Council of Chapters Delegates: Mike Dailey and Paul Woodard

WISCONSIN CHAPTER APWA

EXECUTIVE COMMITTEE & TECHNICAL COMMITTEE CHAIR MEETING MINUTES

Meeting Date: Wednesday May 4, 2016 Meeting Time : 4:00pm Meeting Location: Holiday Inn Hotel and Conference Center (Sands/Spruce Rooms) 1100 Amber Avenue Stevens Point, WI 54482 Teleconference Information: Go To Meeting (https://global.gotomeeting.com/join/741712253)

Call In Information: 1 (872) 240-3412 Access Code: 741-712-253

1. Call to Order /Introductions

Attendees: Amtmann, Hessling, Solverson, Dundee, Dziewiontkoski, Givens, Dailey, Woodard, Jensen, Mantes, Wachtendonk, Eilertson, Burgan, Simpson, Frisbee, Gehin, Dunlop, Powell, Smith, Cavanaugh, Bednarski, Mazanec, Lang, Schatsschneider

2. Presidents Report (Amtmann)

- Region director, Rich Berning, and Brad Patterson, national chapter relations in attendance for conference

- Great outing at Senturyworld. Thank you to Clark Wantoch for coordinating.

3. Approval of Minutes: April 8, 2016 (attached) motion to approve by Hessling, 2nd Woodard, motion passed

4. Treasurer’s Report (Brandmeier)

i. Current Account Balances (through 5/1/2016)

i. Associated Checking $ 81,960

ii. Associated Money Market $ 35,539

iii. North Shore Bank (Scholarship fund) $146,553

ii. Total Investments $264,052

iii. Revenue YTD $ 82,338

iv. Expenses YTD $ 23,300

Wisconsin Chapter American Public Works Association 210 Martin Luther King Jr. Blvd City-County Building, Room 115 Madison WI, 53703

President : Ryan Amtmann; President-Elect : Jim Hessling; Vice-President: Scott Solverson; Secretary: Eric Dundee; Treasurer: Scott Brandmeier; Director: Mary Dziewiontkoski and Robert Givens; Past President: Carl Weber; Council of Chapters Delegates: Mike Dailey and Paul Woodard

v. Revenue YTD 2015 $ 18,835

vi. Expenses YTD 2015 $ 5,816

5. Approval of Treasurer’s Report motion to approve by Woodard, 2nd Dailey, motion passed

6. Committee Reports

i. Technical Committees

i. Emergency Management (Dan Jensen)

-APWA WI is officially a member of the TIME coalition

ii. Engineering & Technology (Jim Mantes) - attached

iii. Facilities & Grounds (Leeann Butschlick)

iv. Fleet Services (Nathan Wachtendonk) - attached

v. Leadership & Management (Cathy Austin) -attached

vi. Solid Waste Management (Rick Eilertson) -attached

vii. Transportation (John Burgan) - attached

viii. Utilities and Right of Way (Dave Simpson) - attached

ix. Water Resources (Bill Frisbee) – attached

ii. Standing Committees

i. Awards (Sean Gehin)

-Will need volunteers for award presentations at municipalities.

ii. Conference Program (Jim Hessling)

iii. Diversity (Bill Dunlop) - attached

iv. Education & Scholarship (Holly Powell) - attached

v. Historical & Archives (Jim Hessling)

vi. Council of Chapters (Mike Dailey)

vii. Membership Services (Tyler Smith)

viii. Newsletter (Carl Weber)

-Cavanaugh explained the email list problem for January newsletter.

ix. Past Presidents (Dale Hexom) – no report

x. Public Relations (Matt Bednarski)

Wisconsin Chapter American Public Works Association 210 Martin Luther King Jr. Blvd City-County Building, Room 115 Madison WI, 53703

President : Ryan Amtmann; President-Elect : Jim Hessling; Vice-President: Scott Solverson; Secretary: Eric Dundee; Treasurer: Scott Brandmeier; Director: Mary Dziewiontkoski and Robert Givens; Past President: Carl Weber; Council of Chapters Delegates: Mike Dailey and Paul Woodard

-developing mission and goals for Executive’s review

xi. Website Administration /Communications (Jeff Mazanec)

xii. Vendor Committee (Andrew Lang) - attached

xiii. Young Professional Chapter Liaison (Steve Hayek)

7. Old Business i. 2016 Spring Conference Update

i. Conference Program & Event Highlights ii. PWX Chapter Dinner & Transportation Update – Chapter dinner details to be

added to the chapter website. Dinner will have a business meeting with Solverson as chair of meeting. Recommendation from Woodard and Rott not to proceed with large bus for transportation to PWX.

iii. Website Transition – Jeff Mazanec gave a short overview of the current site and tasks still to be completed.

iv. Snowplow Rodeo/Equipment Show/Winter Maintenance Update -Postcard is ready, website for event is up and running. Registration is open.

v. Conference Planning Guide Update (Cancellation Policy and Banquet meals) -tabled to next meeting

8. New Business i. APWA Chapter by-law change (Dailey) (motion to pass Woodard, 2nd

Hessling, motion passed). Item to reviewed by Secretary and signed by both Amtmann and Dundee.

ii. Dane County Boys and Girls Club Bike Ride (July 17, 2016) -Motion to support event as chapter (no monetary support). Bill Dunlop will develop and solicit for team. Jeff Mazanec will add to chapter website. (motion by Solverson, 2nd Woodard, motion passed)

9. Upcoming Event Dates

i. Summer Fundraiser Outing, July 21, 2016 –Beaver Dam (Old Hickory)

ii. PWX (formerly known as Congress), August 28-31 – Minneapolis

Chapter Dinner – August 30th, 6:00pm – Hell’s Kitchen

iii. Winter Maintenance Certification with Snow Plow Rodeo and Equipment Show, September 6-7 – Green Bay

iv. Fall Conference - November 2-4, 2016 – Janesville

Wisconsin Chapter American Public Works Association 210 Martin Luther King Jr. Blvd City-County Building, Room 115 Madison WI, 53703

President : Ryan Amtmann; President-Elect : Jim Hessling; Vice-President: Scott Solverson; Secretary: Eric Dundee; Treasurer: Scott Brandmeier; Director: Mary Dziewiontkoski and Robert Givens; Past President: Carl Weber; Council of Chapters Delegates: Mike Dailey and Paul Woodard

v. Spring Conference, May 10-12, 2017- Madison

vi. Fall Conference, 2017 - Wausau

vii. Spring Conference, 2018 – Oshkosh

10. Future Agenda Items

• Approval of 2016-2017 chapter budget • Public Relations missions and goals review • Conference Planning Guide Update (Cancellation Policy and Banquet meals)

11. Future meeting dates

i. Friday, June 10 Teleconference (EC only)

ii. Thursday, July 21 Beaver Dam-Summer Outing (EC and Committee chairs)

iii. Friday, August 12 Teleconference (EC only)

iv. Tuesday, September 6 Time TBD Green Bay Snowplow Roadeo

v. Friday, October 14 Teleconference (EC Only)

vi. Wednesday, November 2 Janesville-Fall Conf (EC and Committee chairs)

vii. Friday, December 9 Teleconference (EC only)

12. Future newsletter deadlines- June 17th for July newsletter Newsletters are published quarterly: January, April, July and October.

13. Adjourn – 5:40pm (motion Woodard, 2nd Hessling, passed)

Category Description 2016 Budget 2016 YTD Balance % YTD 2015 YTD

INCOME

405 Registration Fees 45,000$      52,766$        (7,766)$    117% 32,764$            

406 Food & Beverage ‐$            ‐$         

410 Exhibit Space Sales 17,500$      13,835$        3,665$      79% 16,000$            

435 Membership Dues 6,000$        6,490$           (490)$        108% 5,948$              

460 Interest Income 50$             64$                (14)$          128% 63$                    

465 Misc. Income (from Scholarship fund) ‐$            ‐$          #DIV/0!

480 Expense Reimbursement 1,500$        500$              1,000$      33% 1,422$              

490 Sponsorship 15,000$      17,800$        (2,800)$    119% 14,000$            

491 Rebates 2,000$        2,000$      0% 1,711$              

495 Contributions 500$           500$         0%

TOTAL INCOME 87,550$      91,456$        (3,906)$    74% 71,907$            

EXPENSES

552 Board Travel 900$           781$              119$         87% 869$                 

555 Other Travel 1,000$        1,000$      0% 1,076$              

575 Insurance 200$           200$         0%

600 Facility Costs 12,500$      6,711$           5,789$      54% 2,236$              

605 Audio Visual Equip Rental 2,500$        2,500$      0% 1,442$              

615 Food and Beverage 45,000$      10,379$        34,621$   23% 45,050$            

620 Transportation ‐$            975$              (975)$        #DIV/0!

675 Speakers and Trainers 1,500$        1,500$      0% 500$                 

680 Entertainment 2,000$        1,730$           270$         87% 450$                 

700 Office Supplies 250$           48$                202$         19% 46$                    

725 Telephones 500$           312$              188$         62% 312$                 

730 Postage 1,000$        747$              253$         75% 931$                 

735 Flowers, Gifts, Bequests 1,000$        1,000$      0%

831 Books & Publications ‐$            674$              (674)$        #DIV/0!

838 Printing & Production 10,000$      7,936$           2,064$      79% 4,606$              

861 Awards, Fellowships, Door Prizes 3,000$        791$              2,209$      26% 789$                 

863 Scholarships to Non Students 2,500$        1,866$           635$         75% 1,206$              

864 Scholarships to  Students ‐$            4,652$           (4,652)$    #DIV/0!

890 Bank Service Charges ‐$            ‐$          #DIV/0!

898 Miscellaneous 1,200$        1,487$           (287)$        124% 300$                 

TOTAL EXPENSES 85,050$      39,089$        45,961$   46% 59,813$            

Income less Expenses 52,367$        12,094$            

Account 5/31/15Chapter Checking 79,086$ Associated Bank 0.00% 71,425$

Chapter Money Market 35,544$ Associated Bank 0.15% 35,490$

Scholarship Fund (North Shore Bank) 146,562$ North Shore Bank 141,808$

OVERALL TOTAL 261,191$ 248,723$

2016 YEAR TO DATE BUDGET REPORTWisconsin Chapter - APWA - Period thru 5/31/16

Balances ‐ As of 5/31/16

Date Num Description Memo Cat... Tag Amount

INCOME 91,391.36

405 Registration Fees 52,766.36

3/24/2016 DE... Deposit Registration 405... Spring Confer... 955.00

4/1/2016 DE... Deposit Registration 405... Spring Confer... 915.00

4/8/2016 DE... Deposit Registration fees 405... Spring Confer... 1,255.00

4/15/2016 DEP Deposit Exhibit space 405... Spring Confer... 7,140.00

4/22/2016 DEP Deposit Exhibit space 405... Spring Confer... 4,110.00

4/26/2016 DEP Deposit Registration fees 405... Spring Confer... 10,509.39

4/26/2016 DE... Deposit Registration fees 405... Spring Confer... 16,988.27

4/29/2016 DEP Deposit Registration 405... Spring Confer... 3,415.00

5/9/2016 DEP Deposit Registration 405... Spring Confer... 1,940.00

5/20/2016 DEP Deposit Registration 405... Spring Confer... 625.00

5/20/2016 DEP Deposit Credit adjustment for r... 405... Spring Confer... 12.00

5/31/2016 DE... Deposit Registration 405... Spring Confer... 4,901.70

410 Exhibit Space Sales 13,835.00

3/24/2016 DE... Deposit Exhibit Space 410... Spring Confer... 10,840.00

4/1/2016 DE... Deposit Exhibit 410... Spring Confer... 425.00

4/8/2016 DE... Deposit Exhibitors 410... Spring Confer... 2,145.00

5/31/2016 DE... Deposit Exhibit 410... Spring Confer... 425.00

435 Membership Dues 6,490.00

1/29/2016 DE... Deposit Dues reimbursement 435... Membership ... 2,100.00

4/26/2016 DE... Deposit Dues reimbursement 435... Membership ... 4,390.00

480 Expense Reimbursement 500.00

3/30/2016 DE... Deposit Reimbursement 480... Council of Ch... 500.00

490 Sponsorship 17,800.00

1/29/2016 DE... Deposit OMNNI, RA Smith,R/M...490... Sponsorship 6,300.00

2/5/2016 DEP Deposit Bruce, MSA 490... Sponsorship 2,000.00

2/29/2016 DEP Deposit Multiple sponsorships 490... Sponsorship 6,500.00

3/30/2016 DE... Deposit Sponsorship 490... Sponsorship 900.00

4/26/2016 DEP Deposit Sponsorship 490... Sponsor 900.00

5/31/2016 DE... Deposit Sponsorship 490... Sponsor 1,200.00

EXPENSES -39,088.51

552 Delegate Travel -780.66

2/29/2016 1464 Paul Woodard Council of Chapters 552... Delagates Me... -205.27

2/29/2016 1465 Mike Dailey Council of Chapters 552... Delagates Me... -575.39

600 Facility Costs -6,710.77

YTD Revenue and Expense_20161/1/2016 through 5/31/2016

6/6/2016 Page 1

Date Num Description Memo Cat... Tag Amount

2/5/2016 1463 Vanden Plas Sanitation Restroom rental 600... Snow Plow R... -300.14

5/5/2016 1482 Clark Wantoch Golf outing 600... Spring Confer... -6,410.63

615 Food and Beverage -10,379.48

1/29/2016 1462 Ruekert-Mielke Reimbursement for lun...615... E.C. Meeting -360.99

3/31/2016 1469 Stadium View Food and Beverage 615... Snow Plow R... -3,689.75

3/31/2016 1470 Ruekert-Mielke Reimbursement for lun...615... E.C. Meeting -151.77

5/31/2016 1487 Sentry Services Food at golf outing 615... Spring Confer... -6,176.97

620 Transportation -975.00

4/24/2016 1476 Lamers Bus Lines Transportation 620... Spring Confer... -975.00

680 Entertainment -1,730.00

5/5/2016 1483 Moon Light Productions Entertainment 680... Spring Confer... -1,730.00

700 Office Supplies -48.01

1/20/2016 DE... Office Max Binders and tabs 700... Office Supplies -48.01

725 Telephones -311.53

2/6/2016 DE... Go To Meeting Teleconference 725... Go to Meeting... -311.53

730 Postage -746.83

3/31/2016 147... Nancy Cavanaugh Postage 730... April Newsletter -528.35

4/3/2016 147... Action Graphics Postage for postcards 730... Spring Confer... -218.48

831 Books & Publications -674.22

2/29/2016 1467 John Edelbeck Reimbursement for po... 831... Posters -560.00

5/31/2016 1486 Leeann Butschlick Door prizes 831... Spring Confer... -114.22

838 Printing & Production -7,935.76

1/5/2016 1460 Nancy Cavanaugh Newsletter 838... Jan Newsletter -2,930.00

3/31/2016 147... Nancy Cavanaugh Printing/Production 838... April Newsletter -4,267.26

4/3/2016 147... Action Graphics Production - postcards 838... Spring Confer... -331.00

5/31/2016 1484 Point Embroidery & Sc... Shirts 838... Spring Confer... -407.50

861 Awards, Fellowships, Door Prizes -791.37

4/26/2016 1478 Championship Awards Awards 861... Spring Confer... -415.72

5/2/2016 1481 Complete Office Of Wi... Awards 861... Award Plaques -318.68

5/31/2016 1488 Complete Office Of Wi... Awards 861... Award Plaques -56.97

863 Scholarships To Non Students -1,865.50

1/29/2016 1461 City Of Columbus Reimbursement for cla... 863... Scholarship -1,062.50

2/29/2016 1466 Village Of Whitefish Bay Tuition Reimbursement 863... Tuition Reimb... -150.00

4/24/2016 1473 Patrick Clemens reimbursement 863... Tuition Reimb... -150.00

4/24/2016 1474 City Of Janesville Reimbursement 863... Tuition Reimb... -400.00

4/24/2016 1475 Village Of Fox Point Reimbursement 863... Tuition Reimb... -16.25

5/2/2016 1479 Patrick Clemens Reimbursement 863... Tuition Reimb... -75.00

YTD Revenue and Expense_20161/1/2016 through 5/31/2016

6/6/2016 Page 2

Date Num Description Memo Cat... Tag Amount

5/31/2016 1485 Village Of Fox Point Reimbursement 863... Tuition Reimb... -11.75

864 Scholarships To Students -4,652.38

3/8/2016 1468 APWA Wisconsin 2015 Contribution to S... 864... Scholorship T... -4,652.38

898 Miscellaneous -1,487.00

4/24/2016 1477 APWA Winter Maintenance C... 898... Winter Mainte... -1,000.00

5/2/2016 1480 APWA CEU 898... CEU Applicati... -50.00

5/11/2016 DE... Adjustment Returned check and fee 898... Spring Confer... -437.00

OVERALL TOTAL 52,302.85

YTD Revenue and Expense_20161/1/2016 through 5/31/2016

6/6/2016 Page 3

TotalAnnual Spring Roadeo Fall Event Hole Annual Endowed Other Hats Shirts Donuts Lunch Sponsorship

Date Company Address City, State & Zip $900.00 $300.00 $300.00 $300.00 $200.00 $100.00 $1,000.00 $50,000.00 $1,300.00 $1,000.00 $100.00 $3,300.001/6/2016 OMNNI Associates 1 N Systems Dr Appleton, WI 54914 $900.00 $200.00 $1,100.00

1/12/2016 Wisconsin Concrete Pavement Association 4001 Nakoosa Trail, Suite 101 Madison, WI 53714 $900.00 $100.00 $1,000.001/12/2016 HNTB 11414 West Park Place, Suite 300 Milwaukee, WI 53224 $900.00 $900.001/14/2016 R.N.O.W., Inc. 8636 R West National Avenue West Allis, WI 53227 $900.00 $200.00 $200.00 $1,300.001/15/2016 R.A. Smith National, Inc. 100 West Lawrence Street, Suite 412 Appleton, WI 54911 $900.00 $900.001/15/2016 Ruekert & Mielke, Inc. W233 N2080 Ridgeview Parkway Waukesha, WI 53188 $900.00 $200.00 $1,100.001/28/2016 Bruce Municipal Equipment N60 W15835 Kohler Lane Menomonee Falls, WI 53051 $900.00 $200.00 $1,100.001/29/2016 MSA Professional Services 2901 International Lane, Suite 300 Madison, WI 53704 $900.00 $900.00

2/3/2016 Monona Plumbing & Fire Protection, Inc. 3126 Waterford Way Madison, WI 53713 $900.00 $200.00 $1,100.002/4/2016 Angus Young Associates 555 S River St Janesville, WI 53548 $900.00 $900.002/5/2016 Strand Associates, Inc. 910 West Wingra Drive Madison, WI 53715 $300.00 $300.00 $600.002/6/2016 Cedar Corp. 604 Wilson Avenue Menomonie, WI 54751 $300.00 $300.00 $600.002/8/2016 AECOM 1555 North River Center Drive, Suite 214 Milwaukee, WI 53212 $900.00 $900.002/8/2016 GRAEF 125 South 84th Street, Suite 401 Milwaukee, WI 53214 $900.00 $900.002/8/2016 JSD Professional Services, Inc. 161 Horizon Drive, Suite 101 Verona, WI 53593 $300.00 $300.00 $600.00

2/10/2016 Sealmaster (Victoria, Inc.) 5985 Lilly Road Menomonee Falls, WI 53051 $900.00 $900.004/19/2016 Short Elliott Hendrickson 501 Maple Avenue Delafield, WI 53018 $900.00 $900.005/11/2016 Vierbicher Associates, Inc. 999 Fourier Drive, Suite 201 Madison, WI 53717 $900.00 $900.005/16/2016 Ayres Associates 3433 Oakwood Hills Parkway Eau Claire, WI 54701 $300.00 $300.00

TERRA Engineering, LTD. 338 North Milwaukee Street, Suite 202 Milwaukee, WI 53202 $0.00Visu-Sewer, Inc. W230 N4855 Betker Drive Pewaukee, WI 53072 $0.00Baxter & Woodman, Inc. 256 South Pine Street Burlington, WI 53105 $0.00GAI Consultants, Inc. 700 Geneva Parkway N, Suite D Lake Geneva, WI 53147 $0.00Gremmer & Associates 93 South Pioneer Road, Suite 300 Fond du Lac, WI 54935 $0.00RH Batterman 2857 S Bartells Dr Beloit, WI 53511 $0.00Wisconsin Concrete Pavement Association 4001 Nakoosa Trail, Suite 101 Madison, WI 53714 $0.00Angus Young Associates 555 S River St Janesville, WI 53548 $0.00Advanced Drainage Systems 4640 Trueman Blvd, P.O. Box 3000 Hilliard, OH 43026 $0.00Town & Country Engineering 2912 Marketplace Dr, Suite 103 Madison, WI 53719 $0.00

$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00

Total Sponsorship $16,900.00

Sponsorship Summer Outing Scholarship Roadeo2016 APWA Wisconsin Chapter Sponsorship Summary

Company Information

1

Dundee, Eric

From: Scott Brandmeier [sbrandmeier@villageoffoxpoint.com]Sent: Monday, June 06, 2016 4:36 PMTo: Dundee, EricCc: Scott BrandmeierSubject: May Treasurer ReportAttachments: 2016 Account Balance Reports.pdf; May report.pdf

Eric,  Here you go.  A few notes (please add these to the agenda so that I remember we need to discuss them):  

1. The invoice for Holiday Inn has not been paid yet.  I’ve gone through the bill and there is a charge of $99.99 for a Tammy Wagner being a no show to the conference.  I left a voice mail for the billing contact at Holiday Inn and they have not gotten back to me.  The total invoice is $36,497.45 (which includes the $99.99 charge).  This invoice will be reflected on the June report. 

2. The EC needs to act on reimbursement requests so that I can process them in June. 3. The miscellaneous expense includes a charge of $437 for a check the bank deposited, then returned and 

charged the account $12 and then redeposited and refunded the $12 service fee.  It messes up the accounting, but everything appears to be in order. 

4. The budget has to be approved and I believe I sent that to you earlier.  Scott  Scott Brandmeier, P.E. Director of Public Works Village of Fox Point 7200 North Santa Monica Boulevard Fox Point, WI 53217 414‐351‐8900 sbrandmeier@villageoffoxpoint.com  

6/3/16 To: WI APWA Executive Committee From: Jim Hessling, President Elect Scott Solverson, Director RE: Policy on lunch and banquet tickets for our conferences As per direction and input from the April 8, 2016 Executive Committee meeting, Scott Solverson and I have come up with wording that makes for a well rounded and easy to understand policy that addresses the number of tickets that are issued for lunch and the Thursday night banquets at our conferences. The intent of this policy is to have a fair and uniform practice when lunch and banquet tickets are issued to award recipients for our conferences. Additional tickets beyond what is listed will be the attendee’s responsibility. Banquet Meals: All award winners and their respective guest(s) are welcome to attend the annual awards banquet. No banquet meals are to be provided for speakers. The banquet ticket policy is as follows:

Chapter Award

Number of

Awards

Number of Tickets Included

Total Banquet Tickets

Average Ticket Cost*

Estimated Fiscal

Impact

John W. Curtis 1 2 2 80

160

Samuel A. Greeley 1 2 2 80

160

Wm. J. Rheinfrank 1 2 2 80

160

New Member Impact 1 2 2 80

160

Project of the Year 5 3 15 80

1,200

Scholarship 6 3 24 80

1,920

Top 10 1 2 3 80

240

Young Professional 1 2 2 80

160 Other National awards 1 2 2 80

160

Miscellaneous awards 1 2 2 80

160

4,480 * includes 2 drink tickets, appetizers, meal and all gratuities

Page 2 RE: Policy on lunch and banquet tickets for our conferences Speaker Meals: All speakers, both paid and voluntary, are invited to either stay or come early for lunch. No banquet meals are to be provided for speakers. The lunch ticket policy is as follows:

Total

Tracks

Tickets for each Track

Total Lunch Tickets

Average Ticket Cost

Estimated Fiscal

Impact

3 tracks, average of 2 speakers each track 18 2 36 30

1,080

Complimentary Conferences: The chapter will provide the only the National APWA president and their guest 1complete conference and one (1) guest option for attending. NO air fare or other transportation will be provided by the chapter. Costs for any additional guests will be the responsibility of the APWA National president.

Position Complete

Conference Guest

Program Conference

Cost

Guest Program Cost

Estimated Fiscal

Impact President 1 275 275 Guest 1 125 125

400

We ask that this policy be approved as presented. We would like to see it used starting with fall conference.

INCOME 2014 Actual 2015 Budget 2015 EST Proposed 2016

405 Registration Fees 100,314$          90,000$            109,342$           90,000$               

406 Food & Beverage 30$                    ‐$                  ‐$                   ‐$                      

410 Exhibit Space Sales 43,753$            25,000$            16,400$             20,000$               

435 Membership Dues 10,499$            10,000$            11,044$             10,000$               

460 Interest Income 100$                  127$                   100$                     

465 Misc. Income (from Scholarship fund) 6,000$              502$                   6,000$                 

480 Expense Reimbursement 2,565$              1,500$              1,696$               1,500$                 

490 Sponsorship 18,100$            16,000$            17,300$             16,000$               

491 Rebates 6,809$              6,000$              2,211$               6,000$                 

495 Contributions 373$                  500$                  1,084$               500$                     

TOTAL INCOME 182,442$          155,100$          159,705$           150,100$             

EXPENSES

552 Board Travel 737$                  2,000$              1,518$               1,500$                 

555 Other Travel 3,721$              6,000$              4,371$               5,000$                 

575 Insurance 210$                  1,000$              ‐$                   500$                     

600 Facility Costs 30,947$            25,000$            5,969$               22,500$               

605 Audio Visual Equip Rental 4,670$              5,000$              5,752$               5,000$                 

615 Food and Beverage 85,434$            60,000$            84,123$             60,000$               

620 Transportation 281$                  ‐$                  700$                   ‐$                      

675 Speakers and Trainers 523$                  3,000$              3,096$               2,500$                 

680 Entertainment 3,170$              4,000$              5,045$               3,500$                 

700 Office Supplies 160$                  500$                  241$                   500$                     

725 Telephones 500$                  312$                   500$                     

730 Postage 395$                  2,000$              2,065$               2,000$                 

735 Flowers, Gifts, Bequests 100$                  4,000$              648$                   4,000$                 

831 Books & Publications 1,500$              ‐$                   1,500$                 

838 Printing & Production 19,278$            19,000$            20,341$             20,000$               

861 Awards, Fellowships, Door Prizes 9,744$              6,000$              10,663$             6,000$                 

863 Scholarships to Non Students 4,785$              5,500$              2,960$               5,500$                 

864 Scholarships to  Students 13,373$            6,000$              13,373$             6,000$                 

890 Bank Service Charges 588$                  100$                  35$                     100$                     

898 Miscellaneous 17,568$            4,000$              2,500$               3,500$                 

TOTAL EXPENSES 195,681$          155,100$          163,711$           150,100$             

Revenues less Expenses (13,239)$          ‐$                  (4,006)$              ‐$                      

2016-2017 BUDGET (Proposed)

Wisconsin Chapter - APWA

Conference Program Committee Recap

Spring Conference Stevens Point, WI

May 4-6, 2016 With another spring conference behind us, I would like to take this opportunity to provide an update on the event. Some of the highlights and changes include:

• This is the first conference where a 3rd track was added and it worked out very well.

• We had a total of eighteen (18) sessions Three (3) General sessions Fifteen (15) concurrent sessions

• All conference presenters showed up • Comments from the attendees were overall positive

A few of the glitches that were encountered were:

• Speaker gifts- Additional speakers were present after the initial listing was given to the conference host. Conference host had to get additional gifts after the conference started

• A/V & Technical problems – these problems were addressed by the hotel staff

• Attendees were not sure of where to go for certain speaker presentations as there were no informational posters outside the conference rooms.

Overall the conference presentations went fine. We will again be having a 3rd track at the fall conference in Janesville. If you have any ideas or comments on how to enhance our conference presentations, please let us know. We appreciate all types of feedback. 2016 Conference Program Committee Team Jim Hessling Scott Solverson Mary Dziewiontkoski Bob Givens

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Dundee, Eric

From: Scott Brandmeier [sbrandmeier@villageoffoxpoint.com]Sent: Tuesday, May 31, 2016 11:20 AMTo: Dundee, Eric; Amtmann, Ryan; Andrew Lang; Bob Givens; Dailey, Michael;

Jeff.Mazanec@rasmithnational.com; Jim Hessling; Mary Dziewiontkoski; Scott Solverson; Weber, Barb and Carl; Woodard, Paul

Cc: 'Tricia Church'; 'Scott Schatschneider'; Chase Kuffel; bcater@lynch-engineering.com; Scott Brandmeier

Subject: RE: APWA WI Executive Committee Meeting - Jun 10th TIME CHANGE

My apologies, there are a few others to consider (just found them in my notes):  

1. Dan Jensen – Burlington ‐ $25 (did not participate in the TIME training) 2. SEH – one person had to back out of the conference due to personal matters (name was not provided to me).  

The contact is Dan Erickson (derickson@sehinc.com). 3. Paul Eiring, Graef – full conference refund (could not attend due to illness). 4. Jim Lisak, Graef – refund for Friday ($60) as he couldn’t attend that day. 

 Dan Jensen’s situation is unique – I believe Burlington reorganized and he was without a position and that may be why he canceled the training.  I am okay issuing a refund of $25 to Dan.  The others need approval as well and I am okay with refunds less the $25.  Scott  Scott Brandmeier, P.E. Director of Public Works Village of Fox Point 7200 North Santa Monica Boulevard Fox Point, WI 53217 414‐351‐8900 sbrandmeier@villageoffoxpoint.com  

From: Scott Brandmeier  Sent: Tuesday, May 31, 2016 11:07 AM To: Dundee, Eric <EDundee@cityofmadison.com>; Amtmann, Ryan <RAmtmann@ruekert‐mielke.com>; Andrew Lang <adlang@casperstruck.com>; Bob Givens <bob.givens@omnni.com>; Dailey, Michael <MDailey@cityofmadison.com>; Jeff.Mazanec@rasmithnational.com; Jim Hessling <Jim.Hessling@mcfarland.wi.us>; Mary Dziewiontkoski <mary.dziewiontkoski@milwaukee.gov>; Scott Solverson <ssolverson@hntb.com>; Weber, Barb and Carl <bwcw29@charter.net>; Woodard, Paul <woodardp@ci.janesville.wi.us> Cc: 'Tricia Church' <tchurch@stevenspoint.com>; 'Scott Schatschneider' <SSchatschneider@stevenspoint.com>; Chase Kuffel <ckuffel@kenosha.org>; bcater@lynch‐engineering.com; Scott Brandmeier <sbrandmeier@villageoffoxpoint.com> Subject: RE: APWA WI Executive Committee Meeting ‐ Jun 10th TIME CHANGE  All,  I am going through the invoices and check requests I have received and noticed that there is a request for a refund from Ron Romeis, City of Franklin, for his wife not being able to attend due to a grandson’s injury (broken leg I believe).  Anyway, our policy indicates that cancellations must be made by the late registration date and that all others will be considered on a case by case basis – first by the host committee and then approved by the Executive Committee.  I have attached his request.   

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 To be consistent with the policy, I will defer to Scott and Tricia.  If they approve of the refund, then it has to be approved by the EC.  I do recommend approving the refund request less the $25 cancellation fee and ask that we have this on the June 10th agenda.  Scott  Scott Brandmeier, P.E. Director of Public Works Village of Fox Point 7200 North Santa Monica Boulevard Fox Point, WI 53217 414‐351‐8900 sbrandmeier@villageoffoxpoint.com  

From: Dundee, Eric [mailto:EDundee@cityofmadison.com]  Sent: Wednesday, May 25, 2016 2:42 PM To: Amtmann, Ryan <RAmtmann@ruekert‐mielke.com>; Andrew Lang <adlang@casperstruck.com>; Bob Givens <bob.givens@omnni.com>; Dailey, Michael <MDailey@cityofmadison.com>; Jeff.Mazanec@rasmithnational.com; Jim Hessling <Jim.Hessling@mcfarland.wi.us>; Mary Dziewiontkoski <mary.dziewiontkoski@milwaukee.gov>; Scott Brandmeier <sbrandmeier@villageoffoxpoint.com>; Scott Solverson <ssolverson@hntb.com>; Weber, Barb and Carl <bwcw29@charter.net>; Woodard, Paul <woodardp@ci.janesville.wi.us> Cc: 'Tricia Church' <tchurch@stevenspoint.com>; 'Scott Schatschneider' <SSchatschneider@stevenspoint.com>; Chase Kuffel <ckuffel@kenosha.org>; bcater@lynch‐engineering.com Subject: APWA WI Executive Committee Meeting ‐ Jun 10th TIME CHANGE  Executive Committee et al,  A couple of announcements/reminders: 

It has been requested that the June 10th meeting be moved up to 8:30am.  If this meeting time doesn’t cause conflicts with your schedule, we will move it up. Please let me know. 

See attached for the draft meeting agenda.  Lots of items need information….read below for assignments!  Jim & Scott Solverson – Please provide any written report on the final conference planning guide update for cancellations and banquet meal allocation.  Jim, Scott & Tricia, Andrew and Scott B.? – The agenda has the spring conference recap discussion item.  Please provide items pertaining to feedback on the conference, budget results and refunds.  Scott B. – The June meeting will be the final deadline for approving next year’s budget (July ’16 ‐ June ‘17).  Please provide whatever is needed to gain approval.  Brian & Chase – Please provide Emerging Leader candidate information as soon as possible after the June 1 deadline for Executive Committee approval.  Eric Dundee, P.E. Principal Engineer City of Madison - Engineering Division 210 Martin Luther King Jr. Blvd Rm 115 Madison, WI 53703 Phone: 608-266-4913  

1

Dundee, Eric

From: Ron Romeis [RRomeis@franklinwi.gov]Sent: Friday, May 20, 2016 2:11 PMTo: Scott BrandmeierSubject: FW: Refund sping confereceAttachments: 20160520_122808.pdf

Trying again.  

From: Ron Romeis Sent: Friday, May 20, 2016 2:05 PM To: 'sbrandmeier@vil.foxpoint.wi.us' Subject: Refund sping conferece  Scott,     Here is proof of payment for my wife Cindi attendance at the APWA spring conference .     As I explained, Cynthia at the last minute could not attend due to my grandson’s  injury and her need to attend to him.    I am requesting reimbursement either to myself or the city.    I have paid the City  $ 125.   Trish at Stevens Point did take down that Cindi did not attend.     Your timely consideration to this matter is appreciated.     Ron  Romeis( 414‐ 425  7456)    

1

Dundee, Eric

Subject: FW: Emerging Leaders Program

  Eric Dundee, P.E. Principal Engineer City of Madison - Engineering Division 210 Martin Luther King Jr. Blvd Rm 115 Madison, WI 53703 Phone: 608-266-4913  

From: Chase Kuffel [mailto:ckuffel@kenosha.org] Sent: Monday, June 06, 2016 1:20 PM To: Cathy Austin; Dundee, Eric; bcater Subject: Emerging Leaders Program Cathy, Eric and Brian, Below is the summary of rankings that were provided by some of the members of the Leadership and Management Committee:

Rebecca Alonge

Emmalee BauerDaniel Helm

Emma Reed

Anthony Stupar

Kurt Peot 1 4 5 3 2

Ryan Kloth 4 1 5 2 3

Brian Cater 4 2 5 3 1

Chris Tippery 3 4 5 2 1

Average 3.0 2.8 5.0 2.5 1.8 Based off of past year's criteria, the top three applicants would be:

1. Anthony Stupar, City of Kenosha 2. Emma Reed, City of Kenosha 3. Emmalee Bauer, City of Green Bay

There was no negative feedback with regards to sending all five candidates to PWX this year in Minneapolis, MN. If feasible, it would be the Leadership and Management Committee's recommendation that all five candidates attend PWX. Thanks, Chase Kuffel, E.I.T. Civil Engineer (262) 653-4156 (262) 653-4056 (fax) Department of Public Works 625 52nd Street, Room 305 Kenosha, Wisconsin

2

https://mail.kenosha.org/home/ckuffel@kenosha.org/Briefcase/MailLogo.jpg

W233 N2080 Ridgeview Parkway Waukesha, WI 53188-1020 Tel. (262) 542-5733

May 26, 2016

To Whom It May Concern:

I have had the pleasure of working with and mentoring Rebecca Alonge for just about a year. Becca came to our firm after completing her engineering degree through the coop program at Marquette University. Becca’s coop experience was with another consulting firm, but after spending a summer working for us she was offered and accepted a full time position. We are very lucky that she made that choice.

I highly recommend Becca for inclusion in the Emerging Public Works Leaders Program. Becca is intelligent, hardworking, driven, friendly, outgoing, willing to learn, and is a great joy to work with. She is willing to take on any task and will strive to accomplish it to the highest standards. If she doesn’t know something she will ask for guidance, but generally she is able to teach herself much of what she needs to be successful. She exhibits a collaborative work style, which is well received by coworkers and clients alike.

Becca refers to her approach as “light and polite” and it is a good description. Clients, staff and contractors wish to work with her. Becca clearly wishes to advance in her career and in the Public Works profession. Unlike so many that wish to succeed, Becca’s approach is a joy. There is none of the naked ambition that so many who wish to succeed exhibit. She never seeks success at the expense of another. She will be a great leader because she is genuine and people are drawn to her because of that. She has established a high level of trust with coworkers and clients alike. In this field, trust generally takes time to earn. Becca has done that in record time.

I can’t imagine being able to recommend a young professional more highly than I recommend Becca. I also am fully confident in her ability to succeed in this program and to be an exemplary participant that will reflect favorably on the Chapter, National and the Profession as a whole.

I whole heartedly recommend Rebecca Alonge for inclusion in the Emerging Leaders Program. Thank you for this opportunity to offer my recommendation. If you would have any questions, please contact me.

Very truly yours, RUEKERT & MIELKE, INC.

Kurt A. Peot, P.E. (WI) Team Leader/Senior Project Manager kpeot@ruekert-mielke.com

Village of Mukwonago Ofice of the Village Public Works Dept.

P.O. Box 206, 440 River Crest Cout, Mukwonago, Wisconsin 53149

(262) 363-6447 Fax: (262)363-7197

www.villageofmukwonago.com

Ron Bittner

Village of Mukwonago

440 River Crest Ct.

Mukwonago, WI 53149

May 26, 2016

To whom it may concern;

Rebeca Alonge has worked for Ruekert & Mielke, Inc. an engineering firm contracted by the Village of

Mukwonago since May of 2015. During this time, I have had the opportunity to work with her on Village projects.

Currently Rebecca is involved in four projects for the Village, a water main relay, planning and design of a new Blvd.,

design for intersection upgrades involving a state highway and construction management for a 29 home subdivision.

Rebecca's personality and energetic attitude are some of her best qualities. She has a keen eye for reviewing

plans and the professional attitude needed to follow through on issues. Working with her on our projects brings a

refreshing atmosphere to, at times a mundane task. Staff is comfortable working with her on projects and value her

opinions as an E.I.T.

I believe Rebecca will make an excellent candidate for the APWA Emerging Leaders Program. I look forward

to working with her as she progresses through her professional career.

Please feel free to contact me in regards to this referral.

Sincerely,

owner

Public Works Director

Village of Mukwonago

RBITINER@VILLAGEOFMUKWONAGO.COM

262-363-6447

1

Dundee, Eric

From: Dailey, MichaelSent: Tuesday, June 07, 2016 11:54 AMTo: Dundee, Eric; 'Amtmann, Ryan'; 'Jim Hessling'; 'Scott Brandmeier'; 'Bob Givens'; 'Scott

Solverson'; 'Mary Dziewiontkoski'; 'Woodard, Paul'; 'Weber, Barb and Carl'; 'Mazanec, Jeff'; 'Scott Schatschneider'; 'Tricia Church'; Bob Givens; Dziewiontkoski, Mary; Scott Brandmeier; 'Andrew Lang'

Cc: 'rwilhite@apwa.net'Subject: RE: APWA WI June 10th Exec Comm Meeting packet

Here is an update cost for my delegate trip to Minneapolis – item 7 V.  The parking will show on Paul Woodard’s expense.  

  

From: Dundee, Eric Sent: Tuesday, June 07, 2016 11:46 AM To: 'Amtmann, Ryan'; 'Jim Hessling'; 'Scott Brandmeier'; 'Bob Givens'; 'Scott Solverson'; 'Mary Dziewiontkoski'; Dailey, Michael; 'Woodard, Paul'; 'Weber, Barb and Carl'; 'Mazanec, Jeff'; 'Scott Schatschneider'; 'Tricia Church'; Bob Givens; Dziewiontkoski, Mary; Scott Brandmeier; 'Andrew Lang' Cc: 'rwilhite@apwa.net' Subject: APWA WI June 10th Exec Comm Meeting packet  See attached for the updated agenda packet for the June Executive Committee meeting.  Lots to discuss on Friday!