WLU Banner 7.x Training Tutorial 2 - Finance Navigation Prepared
by: Donna GrossOctober 15,2005 To progress through this
presentation click with your mouse on the slide. If you want to
return to the previous menu, click on the arrow in the bottom right
corner of the slide. Links are provided on each menu for each major
topic Slide 2 Finance Navigation Prepared by: Donna GrossOctober
25,2005 Finance Forms and Reports Finance Forms and Reports General
Finance Information General Finance Information Finance Self
Service - LORIS Finance Self Service - LORIS Payroll Help Select a
menu item to continue Slide 3 Finance Forms/Reports 10.0 Query
FormsQuery Forms FGIBDST Organization Budget Status Form FGIBSUM
Organization Budget Summary Form FGIOENC Organization Encumbrance
List Form FGITRND Detail Transaction Activity Form FGIBDSR
Executive Summary Form FWIDOCR Document retrieval inquiry Form
FPIPURR Purchase/Blanket/Change Order Query Form FAIINVE
Invoice/Credit Memo Query Form FAIVNDH Vendor History Form FOIDOCH
Document History Form 11.0 Printing and ReportsPrinting and Reports
Printing Finance reports FWRODTA Organization Detail Activity
Report FWRBDSC Organization Summary FGRORGH Organization Hierarchy
Report Slide 4 FGIBDST Organization Budget Status Form The
Organization Budget Status Form is used to view an on-line query of
budget availability by organization code. Data displays by account
code line item for any combination of fund, organization, account,
account type, program, activity, and location. WLU Banner 7.x
Training: Finance Forms/Reports! Slide 5 Chart of accounts is
always W Be sure to query on the correct fiscal year (06). Enter
your INDEX code and hit Enter or Enter the FOAPAL elements for your
query. If you have entered your Index Code, Fund, Organization and
Program should already be populated. Ctrl Page Down or click in the
lower box with your mouse to activate the query. Net Total
represents (Revenue Labour - Expenses) for the column. If no
Revenue exists, the amount will be negative. Avail Bal represents
(Budget YTD - Commitments) for the account line. If no Budget
exists, the amount will be negative. WLU Banner 7.x Training:
Finance Forms/Reports! Slide 6 To view a Budget Summary or
Organization encumbrances, right click on the white space in the
detail portion of the form and select the option choice To view
details for any line item, select the line item amount and right
click on the white space in the detail portion of the form and
select the option - Detail Transaction. Right click on white space
to get the options menu WLU Banner 7.x Training: Finance
Forms/Reports! Slide 7 FGIBSUM Organization Budget Summary Form The
Organization Budget Summary Form is used to view summarized budget
information by account type for a selected Fund/Organization
combination. It provides an on-line view of the organizations
budget, year-to-date activity, commitments, and available balance
summarized by account types (Revenue, Labour, Direct Expenditures
and Transfers). NOTE: We do not currently use transfers. WLU Banner
7.x Training: Finance Forms/Reports! Slide 8 FGIOENC Organization
Encumbrance List Form This form can be accessed from FGIBDST by
selecting Organization Encumbrances from the options menu. Or
access the form independently Enter your Index code Ctrl Page down
or click with your mouse in the detail portion of the form All Open
encumbrances with the amount remaining for the organization and
fund entered will be listed. WLU Banner 7.x Training: Finance
Forms/Reports! Slide 9 FGITRND Detail Transaction Activity Form The
Detailed Transaction Activity Form displays an on-line view of
detailed transaction activity for the operating ledger accounts.
The transaction information displays the FOAPAL, sorted by account
for posted activity. This form can be accessed from FGIBDST by
selecting Transaction Detail Information from the options menu.
When a query is executed the Total field displays the total of the
positive and negative amounts of the first 16 records retrieved by
the query. To get a complete total, select Query Total for all
Records from the option menu. WLU Banner 7.x Training: Finance
Forms/Reports! Slide 10 FGIBDSR Executive Summary Form This forms
is similar to FGIBDST and will display information using the same
query methods. However, this form will also display account
information for a query by Organization code Roll-up. To query
using your Organization code roll-up enter the first two characters
of you Organization code in the Organization field. For Example:
The roll up for Organization code 538075 is 53 Ctrl Page down or
click with your mouse in the detail block to activate the query.
WLU Banner 7.x Training: Finance Forms/Reports! Slide 11 FWIDOCR
Document Retrieval Inquiry Form The Document Retrieval Inquiry Form
provides online query capability for transactions processed by the
system. This form can be accessed from FGITRND when a JV is
selected and the option Document Query is used. Any JV transaction
not related to Payroll or Budget can be queried using this form.
Information displayed includes the transaction date, description,
amount, document reference number and the accounting distribution.
WLU Banner 7.x Training: Finance Forms/Reports! Slide 12 Enter a
document number and Ctrl Page Down to activate the query The
Document reference field will display Work Order Numbers for CPY1,
PRT1 and PPP1 type documents. The Document Reference field will
display receipt number for FIAR type documents. WLU Banner 7.x
Training: Finance Forms/Reports! Slide 13 FPIPURR
Purchase/Blanket/Change Order Query Form Enter a PO Number or a
Blanket PO Number. Ctrl Page Down to Document Information for the
PO. This form can be accessed from FGITRND when a PO is selected
and the option Document Query is used. WLU Banner 7.x Training:
Finance Forms/Reports! Slide 14 To view more details of the PO,
select an option from the options menu. Document text may also
contain agreement or delivery information. WLU Banner 7.x Training:
Finance Forms/Reports! Slide 15 FAIINVE Invoice/Credit Memo Query
Form Enter Invoice Number Ctrl Page Down to Invoice/Credit Memo
Header Form This form can be accessed from FGITRND when an Invoice
is selected and the option Document Query is used. WLU Banner 7.x
Training: Finance Forms/Reports! Slide 16 To view more details of
the Invoice, select an option from the option menu. The
Balancing/Completion Form will indicate if the Invoice has been
Completed and/or Approved. WLU Banner 7.x Training: Finance
Forms/Reports! Slide 17 FAIVNDH Vendor Detail History Form Enter
the ID number of the Vendor. If not known, an extended search can
be performed here. Select the Fiscal Year you wish to query. Ctrl
Page Down to view vendor history data. Data is sorted in ascending
order by Vendor Invoice number. A query can be performed in this
block for specific information as required. You can query on any
field that you can tab to in the data portion of the form WLU
Banner 7.x Training: Finance Forms/Reports! Slide 18 FOIDOCH
Document History Form Select the Doc Type you wish to query INV for
Invoice, PO for Purchase Order, JV for Journal Voucher Enter the
Document number Ctrl Page Down to activate the query. Connected
documents such as requisitions, purchase orders, invoices and
cheques will be displayed. We do not currently use Bids, returns or
receiving documents WLU Banner 7.x Training: Finance Forms/Reports!
Slide 19 Printing Finance Reports For more information on printing,
refer to the Banner 7.x Navigation Document All reports/processes
can be printed on NetWork Printers A list of NetWork printers can
be viewed by double clicking in the Printer field on the form
GJAPCTL. In this case, select the printer in your area. Or reports
can be sent to DATABASE for viewing on line and printing to local
printers To view reports on line, set the printer name to DATABASE
When the report is processed, select GJIREVO from the options menu
to view the report. If the report is satisfactory then you can
Select Show Document (Save and Print) from the options menu. The
report will be displayed in html format on your screen. However,
printing from here will ignore page breaks. Recommendations for
printing from the browser: If the report is a landscape report then
change the page set up to Landscape Reduce the print size on your
browser (Smaller). Adjust the margins if necessary. Recommendations
for saving the file: Save the document as a Text File (.txt) to a
directory on your PC and view the document in Word. In this case,
Word will recognize the page breaks. Change the font size to 8 and
the page set up to Landscape. Be sure to use Courier for the font.
Adjust page margins if necessary. WLU Banner 7.x Training: Finance
Forms/Reports! Slide 20 FWRODTA Organization Detail Activity Report
Enter your Printer Name or DATABASE Ctrl page down and Enter the
Parameter Values Ctrl Page down to the submission block Save the
parameter values if you wish Submit the report by clicking on the
Save button on the Toolbar. Note the job number indicated in the
status bar if your report cannot be reproduced If you have sent
this to DATABASE, go to Review Output to view your output WLU
Banner 7.x Training: Finance Forms/Reports! Slide 21 FWRODTA - P
arameters 01) Fiscal year currently defaults to 06'. 02) Chart of
Accounts should always default to W. 03) From Organization Code for
the beginning range should be entered. Your Organization code is
displayed on FGIBDST when you enter your index code. 04) To
Organization Code for the ending range should also be entered. This
should be that same as the From Organization Code if you wish to
report on each Organization separately. Otherwise, a range of
organization codes can be printed. Only those that you have
permissions to view within Finance Organization Security will be
reported. 05) The Fund Code for the beginning range should be
entered. Your fund will also display on FGIBDST when you enter your
index code. 06) The Fund Code for the ending range should also be
entered. The From and To fund can be the same Fund but both should
be entered 07) The Account Code for the beginning range of accounts
is optional and should only be entered if you want to report on a
specific account only. 08) The Account Codes for the ending range
of accounts is optional and should only be entered if you want to
report on a specific account only. 09) The beginning date of
transactions to be reported. To get a beginning balance this must
be a date at the beginning of a fiscal period. (Example:01-MAY-
2003). 10) The ending date of transactions to be reported. To get
an ending balance this must be a date at the end of a fiscal
period. (Example:31-MAY-2003). 11) Include accrual for last period
defaults to Y. 12) Print Organization totals defaults to Y 13)
Committed, Uncommitted or Both defaults to B. WLU Banner 7.x
Training: Finance Forms/Reports! Slide 22 FWRBDSC Organization
Summary Enter your Printer Name or DATABASE Ctrl page down and
Enter the Parameter Values Ctrl Page down to the submission block
Save the parameter values if you wish Submit the report by clicking
on the Save button on the Toolbar. Note the job number indicated in
the status bar if your report cannot be reproduced If you have sent
this to DATABASE, go to Review Output to view your output WLU
Banner 7.x Training: Finance Forms/Reports! Slide 23 FWRBDSC -
Parameters 01) Fiscal year currently defaults to 04'. 02) Chart of
Accounts should always default to W. 03) From Fund is required The
From and To Fund can be the same Fund if a report for a range of
funds is not required Your Fund code is displayed on FGIBDST when
you enter your index code 04) To Fund is required 05) From
Organization is required The From and To Organization can be the
same Organization if a report for a range of Organizations is not
required Your Organization code is displayed on FGIBDST when you
enter your index code 06) To Organization is required 07) From
Account is optional 08) To Account is optional 09) As of Date
(DD-MON-YYY) defaults to sysdate 10) Include Accrual Period
defaults to Y 11) Print Net Totals defaults to Y 12) Print Net
Totals defaults to Y 13) Commitment Type indicator is blank to
report on all commitment types WLU Banner 7.x Training: Finance
Forms/Reports! Slide 24 FGRORGH Organization Hierarchy Report Enter
your Printer Name or DATABASE Ctrl Page Down and Enter Parameter
Values Parameter 03 Leaving the Organization Code blank will
produce a full report Or Entering an Organization code roll up will
produce a report of all organizations codes that report to the roll
up code. Ctrl Page down and Save the parameter values if you wish
Submit the report by clicking on the Save button on the Toolbar.
Note the job number indicated in the status bar. WLU Banner 7.x
Training: Finance Forms/Reports! Slide 25 General Information 12.0
ChartChart Chart of Accounts FOAPAL Chart of Accounts Query Forms
13.0 Purchase OrdersPurchase Orders 14.0 Fixed Asset/Capitalized
PurchaseFixed Asset/Capitalized Purchase 15.0 Purchase CardPurchase
Card 16.0 PP&PPP&P 17.0 Printing ServicesPrinting Services
18.0 Accounts Payable FormsAccounts Payable Forms 19.0 Travel
ExpensesTravel Expenses 20.0 Invoices and PaymentsInvoices and
Payments Slide 26 Chart of Accounts - W INDEX FOAPAL Fund
Organization Account Program Activity Location Activity and
Location used primarily by PTS and AR WLU Banner 7.x Training:
General Information! Slide 27 Chart of Account Query Forms FTVACCI
Account Index Code Validation Form FTVFUND Fund Code Validation
Form FTVORGN Organization Code Validation Form FTVACCT Account Code
Validation Form FTVPROG Program Code Validation Form FTVACTV
Activity Code Validation Form FTVLOCN Location Code Validation Form
INDEX F O A P A L WLU Banner 7.x Training: General Information!
Slide 28 Accounts FTVACCT Account Code Validation Form Accounts
starting with 5 are revenue accounts. Only revenue should be
recorded in these accounts. Expenses should be charged to an
account starting with 7 eg: 550164 Sales Conferences Accounts
starting with 6 are labour accounts. These accounts should be used
by payroll only eg: 630305 Part Time Permanent Staff Salaries
Accounts starting with 7 are expense accounts. Invoices and
purchase orders should be charged to these accounts. eg: 730401
Printing & General Supplies A WLU Banner 7.x Training: General
Information! Slide 29 FTVACCT To view the accounts available open
the form FTVACCT Select Enter Query which will clear the screen
Enter a complete or partial account number. Use % as a wild card Or
enter a partial description. Use the % as a wild card. Use upper
and lower case (eg: %Supplies%) see instructions on query data in
the How to in Banner section Execute the query to return the data
found A WLU Banner 7.x Training: General Information! Slide 30
Purchase Orders Required for any purchase over $500.00. Required
for any purchase that is PST exempt for research purposes Required
for all capitalized purchases for processing of asset tags Purchase
Order will display as a commitment on FGIBDST that should clear
when the invoice is paid The document will start with P and the
type will be PORD on FGITRND Unpaid commitments will be rolled
forward into the next Fiscal Year at year end closing The purchase
requisition form is available on the Materiel Management web page
Click here to print Requisition Form WLU Banner 7.x Training:
General Information! Slide 31 Purchase Order Document FGIBDST to
FGITRND WLU Banner 7.x Training: General Information! Slide 32
Purchase Order Encumbrance Roll FGIBDST to FGITRND WLU Banner 7.x
Training: General Information! Slide 33 Purchase Order Document
FGIBDST to FGITRND WLU Banner 7.x Training: General Information!
Slide 34 Purchase Order with Paid Invoice FGITRND WLU Banner 7.x
Training: General Information! Slide 35 Fixed Assets/Capitalized
Purchases All purchases that are to be capitalized must be
purchased from the following accounts as these types of purchases
are connected to the Fixed Asset Module in Banner for creating
asset tags: 720790 720791 720792 720798 720799 A Purchase Order is
required for all purchases of capitalized items Any equipment
purchase of $1000.00 or more is considered a fixed asset purchase
and requires an asset tag. WLU Banner 7.x Training: General
Information! Slide 36 Purchase Card All purchase card charges for
the previous month are posted to the system on a monthly basis
after the bank billing cut off date on the 3 rd of each month. All
adjustments to accounting must be made within 2 working days after
the 3 rd of each month. Otherwise, the default accounting will be
used for posting. PURC entries represent the purchase amount PGST
entries represent the GST charged on the purchase PGSR entries
represent the GST rebate calculated for the GST charged The vendor
name will appear in the description field on the posted entry
Contact the Materiel Management Department for information or
assistance We recommend a transaction limit of $2000.00 and a
monthly limit of $5000.00 for card set up WLU Banner 7.x Training:
General Information! Slide 37 Purchase Card - Document WLU Banner
7.x Training: General Information! Slide 38 Physical Plant &
Planning Physical Plant and Planning charges will be charged to
730804. PP&P is using Champs Work Order software that is
interfacing with Banner. As data is entered into the Champs system,
Banner is updated on a daily basis. All documents will be preceded
by an F and the the Type Code on FGITRND will be PPP1. The Doc
Reference number displayed on FWIDOCR represents the Work Order
Number. WLU Banner 7.x Training: General Information! Slide 39
Physical Plant & Planning Document FGIBDST to FGITRND WLU
Banner 7.x Training: General Information! Slide 40 Printing
Services Copier charges are being processed monthly based on the
most recent copier readings. All documents will be preceded by an F
and the Type Code on FGITRND will be CPY1. The Doc Reference number
displayed on FWIDOCR represents the Copier access code beginning
October/04 Printing Services has an in-house database that is
currently providing data on a weekly basis, for work orders
processed during that week. All documents will be preceded by an F
and the Type Code on FGITRND will be PRT1. The Doc Reference number
displayed on FWIDOCR represents the Work Order Number WLU Banner
7.x Training: General Information! Slide 41 Printing Services
Document FGIBDST to FGITRND WLU Banner 7.x Training: General
Information! Slide 42 Accounts Payable Forms Select Financial
Resources Select Department Select Accounts Payable Select Forms
Print the form and/or instructions that you need, attach any
necessary receipts, get an approval signature if required and
forward the document to AP for reimbursement. Click here to go to
Accounts Payable Forms WLU Banner 7.x Training: General
Information! Slide 43 Travel Expenses Travel Expense forms are
available on the Financial Resources web page PCARD MASTERCARD
TRAVEL EXPENSES Form No: TR 03/2001TR 03/2001 Travel expenses that
were paid using your MasterCard P/Card must be recorded on this
form. The completed form is to be submitted with your BMO
MasterCard statement. All applicable receipts are to be attached to
the MasterCard statement. STATEMENT OF TRAVEL EXPENSE Form No: TR
01/2004TR 01/2004 Use this form for travel expenses requiring
personal reimbursements only. Attach all applicable receipts. Do
not use this form to report travel expenses paid by using your WLU
Corporate MasterCard P/Card. Personal Travel Expense reimbursements
will be paid by direct deposit Travel expenses will appear as an
Invoice on your account with a document number starting with I.
Travel Expenses are charged to travel accounts 740349 - 740362 WLU
Banner 7.x Training: General Information! Slide 44 Invoices and
Payment Invoices must be approved for payment Any backup
documentation should be attached to the invoice Packing Slips
Receiving documents If a purchase order was issued, the purchase
order number should be identified on the invoice before it is
forwarded to Accounts Payable All invoices not paid by a Purchase
Card are processed through Accounts Payable for payment USD
Invoices are paid on Fridays only CAD Invoices are paid Tuesdays
and Thursdays Employee reimbursements are paid by direct deposit
Most vendors are paid by cheque but CAD Vendors can be paid by
direct deposit if proper arrangements are made Invoices must be
paid from expense accounts (ie: accounts starting with 7) Proper
accounting must be identified on the invoice before payment can be
made. Pay close attention to discount and payment penalty dates WLU
Banner 7.x Training: General Information! Slide 45 Finance Self
Service - LORIS 21.0 Finance SS LORISFinance SS LORIS Getting
Started Budget Query Selecting Column Items for Display Code Look
Up Saving Templates Comparison Queries Budget Report User
calculated Columns Download to a Spreadsheet 22.0 Budget Query by
Account OptionBudget Query by Account Option Submitting a Budget
Query by Account 23.0 Budget Query by Organizational Hierarchy
OptionBudget Query by Organizational Hierarchy Option Submitting a
Budget Query by Hierarchy 24.0 Encumbrance Query OptionEncumbrance
Query Option Submitting an Encumbrance Query Slide 46 Getting
Started Select the Finance Menu to view Budget details Select a
query item from the menu by clicking on the list item WLU Banner
7.x Training: Finance Self Service Slide 47 Budget Query Select the
Query option you would like Click on the Create Query Button If you
have created a template you may also choose a query from the
Retrieve Query Option Click on the Retrieve Query Button WLU Banner
7.x Training: Finance Self Service Slide 48 Selecting Column Items
for Display Select the column items you would like to view Click on
the Continue button The Operating Ledger Data columns are available
as query options for your budget report. The recommended options
are checked. Note: Research accounts do not need budget information
at this time. WLU Banner 7.x Training: Finance Self Service Slide
49 Code Lookup Index Fund Organization Account Program Activity
Location Code Lookup functionality is available for any part of the
FOAPAL A search can be refined by adding some criteria. Use the
percent sign (%) as a wildcard character before and/or after the
entry. The Maximum Number of Rows to be returned allows you to
limit the number of possible matches. The default is 10 lines, but
you may select 10, 25, 50, 75, 100, 1000. WLU Banner 7.x Training:
Finance Self Service Slide 50 Saving Templates Finance forms and
queries provide users the option to save a completed transaction
and queries for future use. There are two types of queries,
Personal and Shared. A Personal template is retrievable only by the
user who created it. A Shared template is retrievable by any user.
DO NOT Create Shared templates without verifying the information
with the Finance Department. NOTE: There is no guarantee that items
saved will be available when system upgrades are implemented. When
the temple is saved, it will display a (P) or (S) to the right of
the name on the template pull down list for each form or query, to
specify the type. Enter the template name in the Save Template As
field at the bottom of the form. To prevent accidental overwrites
of existing templates. The Save as Warning message Warning! You are
about to overwrite the existing shared template is used to
interrupt a potential unwanted save. WLU Banner 7.x Training:
Finance Self Service Slide 51 Comparison Queries There is no
comparative data available for Fiscal Years before 01. For this
type of query, you may select a Fiscal Period and Year to compare
to the required Fiscal Period and Year. With this option, all the
details that are retrieved will be placed next to the corresponding
comparison fiscal period. WLU Banner 7.x Training: Finance Self
Service Slide 52 Budget Report To see detail of any underlined
item, click on the item. This report displays 15 lines per page.
Click on the next 15 button at the bottom of the page to view
additional details. Screen Totals and Report Totals are displayed
at the bottom of each page of the report To print the report click
on the Print button for your browser. The print facility will only
print what is showing on the screen. WLU Banner 7.x Training:
Finance Self Service Slide 53 User Calculated Columns The detail
screen provides the capability to add user calculated columns to a
query. The user may add, subtract, multiply, divide or get a
percent of (variance) for any two Operating ledger Columns. These
columns may be removed, saved, or added from a query or template at
any time. To remove a column from a template, you must first remove
the column, then save the template again. WLU Banner 7.x Training:
Finance Self Service Slide 54 Download to a Spreadsheet Select the
download option you would like. The recommended option would be to
Download Selected Ledger Columns Select Open or Save. Open will
open the file in Excel. Save will save a comma delimited (.csv )
file to your PC that you can open in Excel or Quattro Other columns
then can be added for data analysis using the spreadsheet
application tools WLU Banner 7.x Training: Finance Self Service
Slide 55 Budget Query by Account Option Information by account(s)
for the Fiscal Period and Year to Date by: Specific FOAPAL/Index
values A Specific Organization All Organizations Fund Type Account
Type Revenue Accounts There are three levels to a Budget Query by
account. Click on the underlined Document Code link to view Account
Detail Totals by account for all columns selected Transaction
Detail Transaction Date, Activity date, Document Code, Description,
Amount and Rule Class Document Detail with Related Documents view
Chart of Accounts, Fund, Organization, Account, Program, Activity,
Location, Amount and Rule Class. PP&P or Printing Services Work
Orders cannot be viewed. A user may view budget information from
the account level, drill down through the transaction detail to all
of the accounting sequences for a specific document and view any
related documents that exist. WLU Banner 7.x Training: Finance Self
Service Slide 56 Submitting A Budget Query by Account Enter your
Index Code Click on the Submit Query Button, This will populate
Fund, Organization and Program Click on the Submit button a second
time to activate the query NOTE: This form will remember your last
query. To enter another query you must clear all fields before
entering your Index Code WLU Banner 7.x Training: Finance Self
Service Slide 57 Budget Query by Organizational Hierarchy Option
This query allows users to review budget information by
Organizations Hierarchical Structure Specific Funds, high-level
Organizations, Accounts and Programs Fund Type Account Type Revenue
Accounts There are six levels to this type of query. Click on the
underlined Document or Code link to view. Organizational Hierarchy
Totals for selected columns by reporting organization Account Type
Totals for all account types by selected columns Account Detail
Total by account for all selected columns Transaction Detail
Transaction Date, Activity date, Document Code, Description, Amount
and Rule Class. Document Detail with Related Documents view Chart
of Accounts, Fund, Organization, Account, Program, Activity,
Location, Amount and Rule Class. WLU Banner 7.x Training: Finance
Self Service Slide 58 Submitting A Budget Query by Organization
Hierarchy Select the Organization Hierarchy Query Option Select the
column items you would like to view and continue as for Budget
Query Option Enter your Organization Hierarchical Code in the
Organization Field Submit the query This will create a report with
a breakdown by Organization code. WLU Banner 7.x Training: Finance
Self Service Slide 59 Encumbrance Query Option This query displays
the following information: Header information: Ending date of the
fiscal period for which the report is generated Chart of Accounts
FOAPAL Elements entered on the Parameters Screen Detail
Information: Account Document Code Description Original Encumbrance
Amount Encumbrance Liquidations Year to Date Amount Current
Commitments Percentage Used Screen Total Running Total Report Total
WLU Banner 7.x Training: Finance Self Service Slide 60 Submitting
An Encumbrance Query Select the Encumbrance Status you would like
Open, Closed or ALL Enter your Index Code and submit the query. The
submit query will populate the Fund, Organization and Program
codes. Submit Query to activate the query Print the report using
the Print functions in your browser. WLU Banner 7.x Training:
Finance Self Service Slide 61 Payroll Form/Reports 25.0 Payroll
Form and reportsPayroll Form and reports NHIDIST Payroll
Information Form NHRDIST Payroll Information Report PWRPOSN
Position Current Salary Report Slide 62 NHIDIST Labour Distribution
Data Inquiry Form This form will display payroll detail for
earnings and benefit information for a given organization code.
Functionality to query by Finance Document Number is currently
available at the Key Block Documents Numbers created prior to
December 11,2001 cannot be viewed by Document Number. WLU Banner
7.x Training: Payroll! Slide 63 Enter the Document number and your
Index Code Enter the date range for your query. Select a date range
surrounding the F document posting date displayed on FGITRND for
the document you would like to query. The To date will default to
sysdate (todays date) if not entered Select the Category of data
Expense is the default. Budget will not necessarily display the
actual amount budgeted for 2001-2002. We do not currently use
Encumbrances, Accruals or Payout. Ctrl Page Down to activate the
initial Finance Fund/Organ permissions verification. WLU Banner 7.x
Training: Payroll! Slide 64 Enter the field items that you would
like to query % can be used as a WildCard You can query on any
field that you can Tab to Document Number can be used here for your
query. Scroll over in the form to find the Finance Document field.
Documents Numbers created prior to December 11,2001 cannot be
viewed by Document Number. Enter Query (F8) to activate the query
and to verify Payroll Employee class permissions WLU Banner 7.x
Training: Payroll! Slide 65 NHRDIST Organization Payroll
Distribution Report Enter your Printer Name or DATABASE Enter the
Parameter Values Save the parameter values if you wish Submit the
report by clicking on the save button on the Toolbar. Note the job
number indicated in the status bar. If you have sent this to
DATABASE, select Review Output form the options list to view your
data and Save and Print WLU Banner 7.x Training: Payroll! Slide 66
NHRDIST - Parameters 01) Report Type defaults to D'. 02) Sort
Option defaults to D. 03) Report Begin Date - defaults to SYSDATE
04) Report End Date - defaults to SYSDATE 05) Pay Id is optional
06) Hierarchy Option defaults to E 07) Fund Level defaults to E 08)
Orgn Level defaults to E 09) Acct Level defaults to E 10) Prog
Level defaults to E 11) Chart of Accounts defaults to W 12) Home
Organization Char t defaults to W 13) Home Organization Option is
optional 14) From Home Organization Required if Home Organization
Option is set to W,R 15) To Home Organ Required if Home
Organization Option is set to W,R 16) Home Organ Required if Home
Organization Option is set to W,S WLU Banner 7.x Training: Payroll!
Slide 67 17) Fund Option defaults to W,S 18) From Fund Required if
Fund Option is set to W,R 19) To Fund Required if Fund Option is
set to W,R 1F) Fund Required if Fund Option is set to W,S and
defaults to W,1100 20) Orgn Option defaults to W,S 21) From Orgn
Required if Orgn Option is set to W,R 22) To Orgn Required if Orgn
Option is set to W,R 23) Orgn Required if Orgn Option is set to W,S
and defaults to W, 24) Acct Option is optional 25) From Acct
Required if Acct Option is set to W,R 26) To Acct Required if Acct
Option is set to W,R 27) Acct Required if Orgn Option is set to W,S
WLU Banner 7.x Training: Payroll! Slide 68 28) Prog Option is
optional 29) From Prog Required if Prog Option is set to W,R 30) To
Prog Required if Prog Option is set to W,R 31) Prog Required if
prog Option is set to W,S 32) Employee Class is optional, multiple
33) Employee ID is optional, multiple 34) Earn Code is optional,
multiple 35) Benefit Code is optional, multiple 36) include Fringe
Charge Back defaults to N 37) Include Earnings Hours defaults to Y
38) To Date Amount Option defaults to N 39) Include Earnings
defaults to Y 40) Include Benefits defaults to Y 41) Level of
Payroll Detail defaults to Y 42) Report End As To Date End defaults
to Y WLU Banner 7.x Training: Payroll! Slide 69 PWRPOSN Position
Current Salary Report PWRPOSN provides a list of all employee
salaries within an Organization by position number Enter your
Printer Name or DATABASE Enter the Parameter Values Save the
parameter values if you wish Submit the report by clicking on the
save button on the Toolbar. Note the job number indicated in the
status bar. If you have sent this to DATABASE, select Review Output
form the options list to view your data and Save and Print. WLU
Banner 7.x Training: Payroll! Slide 70 Help! Banner Finance
navigation, training, security and/or processing: Donna Gross
Budget: Ed Linder, Wayne Steffler, Gary Lambert Fund/Organization
code permissions: Ed Linder, Wayne Steffler Invoices or payments:
Geraldine Ahrens, Judy Gruber, Sarah Wilkinson Payroll transactions
or permissions: Bev Wemp, Lolita Atienza Phone and Fax Charges:
Ellen Petillot Physical Plant transactions: Kathy Lichti Pin
Disabled: Rob Arnold, Donna Gross, Bev Wemp Printing Services
transactions: Caroline Williamson Purchase Orders: Pari Goharriz,
Jennifer Kohli Purchase Card transactions: Pari Goharriz WLU Banner
7.x Training: Help!
