WOODLAND SCHOOL DISTRICT2012-2013 YEAR END FINANCIAL SUMMARY

Presented by:

Stacy Brown

Director of Business Services

Historical Fund Balance Summary History of total fund balance at year-end

and the percentage of budgeted expenditures

Year Ended

% of Expenditures

Budget Total Fund Balance

2007 4.4% $ 18,305,087.00 $ 805,289.00

2008 4.4% $ 19,582,661.00 $ 860,620.00

2009 6.2% $ 21,340,015.00 $ 1,316,966.00

2010 8.8% $ 20,203,854.00 $ 1,772,478.00

2011 11.8% $ 20,707,518.00 $ 2,436,449.00

2012 14.1% $ 21,029,248.00 $ 2,967,227.00

2013 11.8% $ 21,251,166.00 $ 2,515,483.00

Fund Balance/Enrollment

August 31, 2013 August 31, 2012

Total Ending Fund Balance

$2,515,483 $2,967,227

Restricted for Program Carryover

$ 43,450 $ 0

Reserved for State Forest

$ 0 $ 66,703

Reserved for Prepaid Exp

$ 132,465 $ 150,513

Assigned for KWRL Project

$ 0 $ 350,000

Assigned for Audit Finding

$ 750,000 $ 0

Assigned for Building/Dept CO

$ 106,468 $ 154,212

Unreserved Fund Balance

$1,483,100 $2,245,800

Unreserved FB Decrease from 11-12 to 12-13

($762,700)

BUDGETED ENROLLMENT

2,004

ACTUAL ENROLLMENT 2,042.31 38.31 FTE Over Budget

Unbudgeted Items Directly Affecting Total Fund Balance

Item/Description

Election Costs Greater Than Budget ($ 60,000)Student Conversion/Business Office Overtime Underbudgeted

($ 10,000)

Classified Staff Substitutes Underbudgeted ($ 26,000)Unbudgeted Maintenance/Food Service Repairs ($ 45,000)Yale Water System Design ($ 17,000)Energy Projects Not as Expected ($ 25,000)

KWRL Property Transfer (2 years plus Add’l Required for Project)

($159,500)

38.31 Students Over Budget $192,000

Total ($150,500)

Levy Dollars

Expenditure Type Levy Dollars2012-2013

Levy Dollars2011-2012

Certificated Salaries $ 474,199 $653,361Classified Salaries $ 639,670 $561,707Administrator Salaries $ 259,802 $243,509Benefits $ 499,633 $482,530Supplies/Services/Travel/Utilities/Insurance $1,065,023 $882,648Substitutes $ 142,237 $100,805

Extracurricular $ 355,388 $336,171

Special Education $ 123,445 $208,347

Transportation $ 321,000 $329,541

KWRL Site/Remodel $ 160,700 $109,900

Daycare $ 12,200 $ 23,000

General Fund Revenues

Source of Funds Amount

Local Taxes (Levy) 3,215,653 15%

Local Receipts 441,951 2%

State Apportionment/LEA

11,017,956 51%

State Special Purpose 4,000,091 18.5%

Federal Funds 1,474,766 7%

From Other Districts 1,358,047 6%

Operating Transfer 125,000 .5%

Total Revenues $ 21,633,444

100%

Total Expenditures by Type

Salaries; 59.7%

Benefits; 23.0%

Supplies; 6.4%

Purchased Services; 10.7%

Travel; 0.2%

Total Expenditures = $21,147,397

Administrative = 3.8%Certificated = 33.9%Classified = 21.9%

Salaries – All Programs

70.3%

10.2%

8.3% 2.4%

0.9%

8.0%

Certificated Salaries

InstructionalAdministrativeNon-Instructional (Health/Counseling/Psych)SubstitutesExtra Curricular

5.4%

34.5%

48.0%

2.6%

5.6%

3.9%

Classified Salaries

Administrative

Instruction/Secretarial

Non-Instructional (Cust/Drivers/Kitchens/Tech)

Extended Work

Substitutes

Athletics

$7,982,125 $4,633,757

Expenditures by Program-Comparison to Prior Year

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%47.1%

2.2%

14.1%

3.2%9.2%

15.8%

3.2% 3.0% 1.5% 0.7%

47.80%

1.50%

13.60%

3.10%

9.60%

16.20%

3.40% 2.90% 1.20% 0.70%

2012-13 2011-12

Activities - General Basic Education

Amount ($)

12-13

Amount ($)

11-12

Difference

Supervision Instruction 107,983 109,821 (1,838)Learning Resources 241,982 251,615 (9,633)Principal’s Office 1,080,515 1,055,552 24,963Guidance & Counseling 380,488 364,339 16,149Pupil Safety & Management

30,103 24,2985,805

Health Services 103,415 87,301 16,114Teaching 7,563,105 7,631,040 (67,935)Extra Curricular 358,712 336,171 22,541Professional Development/Inst Technology

94,064 93,688376

Totals 9,960,367 9,953,825 6,542Includes Basic Ed Only – Increases due to loss of Stimulus Funds and account code changes.

Teaching is 75.9% of Basic Ed

District Wide Support

Mainenance & Operations

Utilities

Technology

Superintendent's Office

Insurance/Plant Security

Business Office

Human Resources

Board of Directors/Public Rel

Printing

Motorpool

0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0% 35.0% 40.0% 45.0%

36.7%

17.3%

12.5%

8.7%

5.4%

9.3%

1.4%

4.6%

3.0%

1.0%

42.1%

16.2%

10.8%

6.9%

6.5%

5.7%

4.6%

1.4%

1.0%

0.9%

The greatest percentage of expenditures was in Maintenance & Operations at 36.7%. This category includes building maintenance, grounds upkeep, and custodial services.

District Wide Support Expenditures = $2,988,68314.1% of Total Expenditures for 2012-2013

2012-13

2011-12

Transportation & Food Service

Total Students transported = 3,700 per day (Based on the count week totals)

Total Expenditures = $3,341,529

Total State Revenues = $2,424,705

Total Unfunded = $916,824 Woodland’s portion paid by Levy dollars to support transportation = $321,000

Total Meals Served = 235,931

Total Expenses = $682,343

Total Revenues = $682,343

Amount of Sodexo rebate to meet guarantee = $26,000

Transportation Food Service

Before and After School Care The WCC and YCC programs add opportunities

for parents and students in a small community without many daycare options for families

Programs served about 85 families throughout the year and also provided summer care

WCC program is licensed by the state and able to provide options for low income families

Levy dollars provided to support WCC program for 2012-13 year = $5,200

Levy dollars provided to support YCC program for 12-13 year = $7,000

Capital Projects Debt ServiceASB Transportation vehicle

Other Funds

Capital Projects Fund

Beginning Fund Balance $26,237,435

Revenues $ 1,455,767

Expenditures $ 8,011,801

Ending Fund Balance$19,681,402

Debt Service Fund

This fund is used to collect tax revenue and pay the principal and interest on bonds. Payments are made twice a year, December and June.

Amount available for principal/interest at August 31, 2013 = $2,577,391

Debt Balance 9/1/12

Debt Issued

Debt Redeemed

Debt Balance 8/31/13

Voted Debt $32,305,000 $ 0 $ 705,000 $31,600,000

Non-Voted Debt

$ 400,000 $ 0 $ 88,272 $ 311,728

Total $7,555,000 $ 0 $ 793,272 $31,911,728

ASB FUND

Beginning Fund Balance $211,857

Revenues $289,203

Expenditures $314,014

Ending Fund Balance $187,045

ASB funds are for the extracurricular benefit for the students. Their involvement in the decision-making process is an integral part of associated student body government.

TRANSPORTATION VEHICLE FUND

Beginning Fund Balance $3,369,116

Revenues $ 671,667

Expenditures $ 0

Ending Fund Balance $4,040,783

This fund is used to replace buses. Revenue comes from the State (in the form of depreciation payments), interest earned on the investments and the annual levy payments made by the for Co-Op districts. This fund is fully self-supporting with state depreciation funds.