Woosley_Introduction_to_Environmental_Management_Systems.ppt

7/29/2019 Woosley_Introduction_to_Environmental_Management_Systems.ppt

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Environmental Management SystemsThe ISO 14001 Approach

N.C. Health Physics Society

Boone, NCOctober 19, 2001

Julie WoosleyEMS Development Course

for Government Agencies,

Project CoordinatorNC DPPEA


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What is an EMS? Systematic way of managing an organizations

environmental affairs

Based on Plan-Do-Check-Act Model (PDCA)

Focused on Continual Improvement of system

Addresses immediate and long-term impact of an

organizations products, services and processeson the environment.

A tool to improve environmental performance


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Some EMS Models ISO 14001 Metal Finishers

National Biosolids Partnership

Project XL with the United Egg Producers

Agriculture EMS models (livestock, soybean)

SGIA model Federal facility models (CEMP, DOE guide)

Compliance-focused EMS (CFEMS)

Commission for Env. Cooperation (CEC guide)


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EMS ModelPolicy

Planning

Implementation

Checking

Corrective Action

ManagementReview

Based on the

P-D-C-A Model,Plan-Do-Check-Act


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Why Implement an EMS?

To get your environmental ducks in a row!

Struggling to stay in compliance and keep track of

regulations/laws

Environmental management just one of many

responsibilities

Establish a framework to move beyond compliance

Vehicle for positive change; improved employeemorale, enhanced public image

Employee turnover


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Why Implement an EMS ?More reasons:

Helps to identify the causes of environmentalproblems.

better to make a product right the first time cheaper to prevent a spill or other accident

cost effective to prevent pollution

Trade and competitive issues

Inconsistency in environmental regulation andenforcement

Many individual parts may already

be in placejust need to unify under

the EMS umbrella!


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ISO 14000: A series of standards

Created by the International Organization ofStandardization, a non-governmental organization

(NGO) established in 1947, located in Switzerland (seehandout for more info)

ISO is not an acronym - from the Greek iso, meaning

equal (as in isothermal)

ISO is a worldwide federation of national standardsbodies from over 100 countries; American NationalStandards Institute (ANSI) is US representative

They have created many standards: ISO 9000, film speeds


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ISO 14000 Family A series of guidance documents and standards

to help organizations address environmental

issues. Ones below deal with EMS. 14001: Environmental Management Systems

14004: EMS general guidelines

14010: Guidelines for Environmental Auditing 14011: Guidelines for Auditing of an EMS

14012: Auditing - Qualification criteria


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To Whom Do the Standards Apply? Standard is Voluntary

Large and Small Business & Industry

Service Sectors (hospitals, hotels, etc.)

City and County Government

Applicable to all types of organizations, ofall sizes anywhere in the world


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Becoming ISO 14001 certified

ISO 14001 is the only certification standard

Registration body examines EMS for conformityto the ISO 14001 standard

Not a compliance audit, an EMS audit

Facility awarded registration

Does NOT mean that products are more

environmentally friendly Does mean have a documented EMS that is fully

implemented and consistently followed


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External Drivers for ISO 14001?

Suppliers encouraged to consider an EMS

by:

IBM

Xerox (30,000)

Bristol-Myers Squibb (15,000)

Ford and GM

Toyota- choice of 3

MP&M, Others??

Approx. 271,000 ISO 9000 certificationsworldwide (est. 380 NC certifications)


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WorldPicture

30,303 ISO 14001 cert. in world as of 6/01

1,480ISO 14001 cert. in US as of 6/01

54 companies known certified in NC, and onemunicipality

US is 5th in number of certifications behind Japan(6,648), the UK (2,500), Germany (2,400), and

Sweden (1,911)


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EMSs and the Federal Government Published Federal Register notice 3/12/98

EPA Aiming for Excellence Report Sept. 99; part ofDraft EMS Action Plan http://www.epa.gov/ems

Clinton signed Executive Order 4/00 requiring federalfacilities to have an EMS by 2005

EPA Performance Track June 2000requires an EMS

Office of Water funded pilot efforts in 10 states, pilot

program with governments, pilot with Biosolids Assoc. New MP&M (Metal Products and Machinery) Effluent

Guidelines: final rule may include EMS-basedexemptions (P2 option)

EMS and Enforcement
http://www.epa.gov/emshttp://www.epa.gov/ems


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N.C. EMS Related Activities

NC DENR EMS policy Aug. 1999

State Regulatory Innovation legislation

Sector-based EMSs (paper industry, screen-

printing, metal finishing, furniture): see

http://www.p2pays.org/iso/sector

EMS Development Course for Government

Agencies

EMS Pilot Project with Pork Producers


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Multi-State Working Group

Many states (founding states are AZ, CA, IL, MA, MN,NC, OR, PA, TX, WI)

EPA, NGOs, National Institute of Standards

& Technology, CI2

, CMA Implemented pilot projects with industry

Goal: To understand and communicate the value

of ISO 14000 in meeting public policy goals.


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What does ISO 14001 Say?


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17 Requirements in ISO 14001

Env. Policy 4.2 Document control 4.4.5

Env. Aspects 4.3.1 Operational control 4.4.6

Legal and other req. 4.3.2 Emergency preparedness and

response 4.4.7Obj. and targets 4.3.3 Monitoring and measurement 4.5.1

Env. Mgmt. Program 4.3.4 Corrective/preventive action 4.5.2

Structure and Responsibility 4.4.1 Records 4.5.3

Training, awareness, andcompetence 4.4.2

EMS audit 4.5.4

Communication 4.4.3 Management Review 4.6

EMS documentation 4.4.4


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ISO 14001 Key Elements Policy Statement

Identification of Significant Environmental

Impacts Development of Objectives and Targets

Implementation Plan to Meet Obj. and Targets

Training

Management

Review

How you meet the elements is up to you


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EMS ModelPolicy

Planning

Implementation

Checking

Corrective Action

ManagementReview

Based on the

P-D-C-A Model,

Plan-Do-Check-Act


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ISO 14001 Policy Statement (4.2) Managements declaration of commitment to the

environment.

Policy Statement 3 Main Elements (Big 3)

Commitment to Compliance

Commitment to Prevention of Pollution, and

Commitment to Continual Improvement Broader definition of pollution prevention

Available to Interested Parties


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EMS Policy Statement Must be appropriate to the nature, scale and

environmental impacts of the organizationsactivities, products or services

Provides a framework for setting and reviewingobjectives and targets

Way of communicating environmental missioninternally and externally

Broader definition of pollution prevention thanEPAs: not just source reduction,but also recycling, treatment,

disposal, and material substitution


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HOW TWO N.C. COMPANIES

COMMUNICATED THEIR POLICYSTATEMENT TO EMPLOYEES


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Aspects and Impacts (4.3.1)

An organization evaluates and addresses itsown significant aspects, including non-regulated aspects

May be positive or negative Think from the fenceline:

Aspect: Cause or Input: Element of anorganizations activities, products, or services

which can interact with the environment Impact: Effect or Output: Any change to the

environment, whether adverse or beneficial,resulting from an organizations activities,

products, or services


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Aspects and Impacts Consider:

Air emissions

Solid/hazardous waste

Water effluents

Contamination of land

Noise, vibration and odor

Land use, energy use, water use

Raw material and resource use

Positive environmental issues

Example:

Aspect - Radioactive material

ImpactTransportation and storage issues;

Environmental contamination

Not just

regulated issues!


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Marine Corps ISO 14001 Pilot Project

Encampment

Lead Responsibility - Fish and Wildlife Division,

Compliance Division, and Planning Division

Environmental Aspects

Input (raw material

and labor)

Conservation

Soil disturbance leading to Erosion and Sedimentation

Accidental Spillage - Vehicle /Helicopter/Equipment fluids

Gray water

Soil disturbance leading to Erosion and Sedimentation

Accidental Spillage - Vehicle/Helicopter/Equipment fluids

Gray water

Accidental Spillage - Vehicle/Helicopter/Equipment fluids

Gray water

Fuel Consumption - Use of a Nonrenewable Resource

Training within a Natural Environment (Plant, Wildlife, Wetlands)

Training within species habitat

Disposal of Spill Residue

Disposal of Solid Waste

Disposal of Hazardous Waste

Particulate Matter from Operating Vehicles Off-road

Air Emissions from equipment and vehicles

Outdoor burning - PM

Surface Water Impacts

Waste Impacts

Soil Impacts

Air Impacts

Groundwater Impacts

Resource Impacts

Nuisance Impacts


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Ranking/Significance Scoring

Consider:

Environmental Concerns

Regulatory/legal exposure; health/env. risks; conservation Business Concerns:

Effect on the public image; community concerns

Cost savings; cost recovery period; equipment/facility

Other issues: Scale, duration, and zone of impact

Probability of occurrence - frequent, likely, possible,rarely, unlikely

Severity of impact - catastrophic, severe, moderate, minor


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Example Significance MatrixActivity,

Product,

Service

Aspect Impact Legal

Liability

Public

Concern

Frequency Severity OSR Significance

(OSR>2.5)

Dissolve

Mineral

Ore

Water

use

Resource

depletion

1 3 2 1 1.75 No

Natural

Gas

Use

Resource

depletion

1 1 2 2 1.50 No

Natural

Gas

Use

Air

pollution

(Nox)

1 2 2 1 1.50 No

Use of

Strong

Acids

Spills to

land or

water

3 2 3 3 2.75 Yes


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Scoring Guide for Ranking Significance

Environmental Planning Division

Weight = 2 Weight = 2 Weight = 1.5 Weight = 2

PROCESS ASPECTS

POTENTIAL

IMPACTS

DEGREE

OF

IMPACT

FREQUENCY

OF IMPACT

POTENTIAL

FOR

REGULATORY

OR LEGAL

EXPOSURE

COMMUNITY

INPUT TOTAL

Dry Cleaning Air Emissions Degradation of

Air Quality -

VOCs

3 4 3 3 24.5

Marine Corps ISO 14001 Pilot Project


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Legal and Other Environmental

Requirements (4.3.2) Setting legal framework for the EMS

have a procedure to identify and access the legal

requirements: state, federal, local have a documented system for keeping up-to-date

communicate to the right people

Industry-specific requirements CMA Responsible Care

Intl.Chamber of Commerce (ICC) Charter

Other voluntary requirements EPA ClimateWise, WasteWise, 33/50 Program

Green Seal


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Planning (4.3)

Establishobj./target

Review policy

Determine

significant impacts

Determine legal/

other rqmts.


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Objectives &Targets (4.3.3) The organization shall establish and maintain

documented environmental objectives and targets.

Can include commitment to:

reduce waste

reduce or eliminate release of pollutant

design product to minimize environmental impactin production, use, and disposal.

Be realistic. Keep objectives simple, flexible, and

measurable.


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OBJECTIVES & TARGETS Reduce generation of

hazardous waste

Improve indoor airquality by reducing

solvent odors

Prevent spills

Reduce electrical use

Reduce spent solventby 80% by 01/2002

Reduce emissions by90% by 05/2002

Max. of 2 /yr. by

2003 Reduce electricity use

by 10% by 08/2002


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Planning

Establishobj./target

Review policy

Determine significantimpacts

Determine legal/

other rqmts.

DevelopEnv. Mgmt.

program


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Env. Mgmt. Program Plan: Switch to aqueous cleaning process

Action- Substitute water based cleaning process

for vapor degreasing process Responsibilities - Process Engineering

Schedule -Bench top trials - 2 months (date)

Full scale pilot - 3 months (date)Implementation period - 1 month (date)

Resources needed - 1 FTE for 4 months- Est. Budget $12,000


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Implementation (4.4) Structure/responsibility (4.4.1) Training, awareness, & competence (4.4.2)

Communication (internal/external) (4.4.3)

Env. Mgmt. System Documentation (4.4.4)

Document control (4.4.5)

Operational control (4.4.6)

Emergency preparedness

and response (4.4.7)

Sections overlap: For example, 4.4.2 and 4.4.6 require thatemployees have info. on EMS as well as knowledge of

environmental impacts from operations and activities


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(4.4.2) Training: Ex. Training Matrix

Document Title Document # Rev

Coleman

Keeter

Larry

Cummings

Diane

Shumate

Opal

Morgan

Beth

Eckert

Janet

Maddox

Nancy

Matherly

Christina

Johnson

Bobby

Hanna

Charlie

Graham

DavidHux

JimE

iden

Awareness Training N/A N/A 5/9/00 5/9/00 8/11/00 8/29/00 NR 5/9/00 5/12/00 9/11/00 5/12/00 5/12/00 5/9/00 5/11/00

Environment Management System Manual EMS-0100.000 0 NR 2/14/00 NR 3/8/00

EMS Review Procedure EMS-0100.001 08/30/00 2/14/00 NR 4/10/00 5/8/00 3/8/00

Document Control Procedure EMS-0100.002 0 2/14/00 NR 4/10/00 5/8/00 3/8/00

Aspects and Impacts Procedure EMS-0100.003 0 5/15/00 2/14/00 NR 5/10/00 5/8/00 3/8/00

Corrective/Preventative Action Report

Procedure

EMS-0100.004 25/9/00 5/9/00 8/30/00 8/29/00 NR 5/9/00 8/28/00 9/11/00 8/30/00 8/30/00 5/9/00 5/9/00

Training Procedure EMS-0100.005 1 12/18/00 NR 4/10/00 12/18/00 12/18/00

Roles and Responsibilities Listing EMS-0100.006 0 8/30/00 2/14/00 8/30/00 8/29/00 NR 4/10/00 1/27/00 5/8/00 3/8/00

Objective and Targets - Improvement Plan

Summar

EMS-0100.007 1NR 8/29/00 NR

External Communications Procedure EMS-0100.008 1 6/28/00 6/28/00 8/11/00 8/29/00 NR 6/28/00 6/29/00 9/11/00 8/30/00 8/30/00 8/4/00 6/28/00

Environmental Management System Audit EMS-0100.011 0 NR 5/8/00

Sewer Overflow / Reporting Procedure

(Press Release);Media Lis t; Distribution lis t;

Emer enc Phone list

EMS-0100.012 3

NR 9/1/00 NR 9/1/00

Monitoring and Measuring Procedure EMS-0100.013 0 NR NR

Legal and Other Requirements EMS-0101.001 1 NR

EMS Management Procedures


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Document Title Document # Revision Retain Frequency Controlled Copy Locations

Environment Management

System Manual

EMS-0100.000 0 As

Needed

As Needed w U: Drive

1. Long Creek Operations

2. Crowders Conf. Room

3. PW Directors Office

4. Pretreatment Office

5. Superintendent's Office

EMS Review Procedure EMS-0100.001 0 As

Needed






5. Superintendent's OfficeDocument Control Procedure EMS-0100.002 0 As

Needed






5. Superintendent's Office

ENVIRONMENTAL MANAGEMENT SYSTEM DOCUMENTS

Procedures for Environmental Management System

(4.4.5) Document ControlEx. Matrix


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Checking/Corrective Action (4.5)

Monitoring and

Measuring

(4.5.1)

Records

(4.5.3)

Non-conformance and

Corrective/Preventive

Action

(4.5.2)EMS Auditing

(4.5.4)


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(4.5.1) Monitoring

and Measuring

The organization shall establish and maintain

documented procedures to monitor and measure

... the key characteristics of its operations that can

have a significant impact on the environment.

Track how well the system is working

Measure the key characteristics of those activitiesthat can have significant impacts

Analyze the root causes of problems


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(4.5.2) Non Conformance

and Corrective andPreventive Action

Develop procedure for investigating,correcting, and preventing systemdeficiencies

Set up process for assigning responsibilities

for and tracking completion of correctiveaction

Set up process to revise EMS proceduresbased on corrective actions


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(4.5.3) Records

The organization shall establish andmaintain procedures for the identification,

maintenance and disposition of

environmental records

Include - training records, audits,

management reviews


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(4.5.4) EMS Auditing

Develop internal EMS audit program

Are all EMS requirements met?(Are we meeting the standard?)

Is the system working?

(Are we doing what we said we would?)

Determine audit frequency and procedures; trainauditors; keep records of audits, findings, andfollow up actions


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EMS Model (Plan-Do-Check-Act)

Policy

Planning

Implementation

Checking

Corrective Action

ManagementReview


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(4.6) Management Review Reviews EMS to ensure its continuing

suitability, adequacy and effectiveness

Reviews process to ensure necessaryinformation is collected for evaluation

Review must be documented

Consider changes to:

policy objectives

other EMS elements


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Thoughts on Going for ISO 14001 Attend an overview class (need a champion,

know whats coming)

Start with gap analysis or road map

6-18 months to design and fully implement Work in teams or task groups

Staff resources

Incorporate Health and Safety?

Level of Involvement of Suppliers/Contractors

Training (internal/lead auditor, overview)

Using an accredited trainer/registrar


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For More Information

DPPEA offers free on-site EMS assistance and training

DPPEA EMS web site: http://www.p2pays.org/iso/

Julie Woosley Beth Graves,

EMS Gov. Project Coor. EMS Project Coor.

919-715-6527 or 800-763-0136 (919) 715-6506

[email protected] [email protected]

Barb Satler, EMS and Pork Producer Coor.
http://www.p2pays.org/iso/mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]://www.p2pays.org/iso/

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Woosley_Introduction_to_Environmental_Management_Systems.ppt