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Work Session WS
Milwaukie City Council
WS Agenda Page 1 of 1
COUNCIL WORK SESSION AGENDA City Hall Council Chambers
10722 SE Main Street
www.milwaukieoregon.gov
SEPTEMBER 17, 2019
Note: times are estimates and are provided to help those attending meetings know when an
agenda item will be discussed. Times are subject to change based on Council discussion.
Page #
1. Clackamas County Broadband Project – Report (4:00 p.m.)
Presenters: Dave Cummings and Duke Dexter, Clackamas County
2. Engineering Projects Update – Report (4:45 p.m.) 1
Staff: Steve Adams, City Engineer, and
Jennifer Garbely, Assistant City Engineer
3. Adjourn (5:30 p.m.)
Americans with Disabilities Act (ADA) Notice
The City of Milwaukie is committed to providing equal access to all public meetings and information per the
requirements of the ADA and Oregon Revised Statutes (ORS). Milwaukie City Hall is wheelchair accessible and
equipped with Assisted Listening Devices; if you require any service that furthers inclusivity please contact the Office
of the City Recorder at least 48 hours prior to the meeting by email at [email protected] or phone at 503-786-
7502 or 503-786-7555. Most Council meetings are streamed live on the City’s website and cable-cast on Comcast
Channel 30 within Milwaukie City Limits.
Executive Sessions
The City Council may meet in Executive Session pursuant to ORS 192.660(2); all discussions are confidential and may
not be disclosed; news media representatives may attend but may not disclose any information discussed. Executive
Sessions may not be held for the purpose of taking final actions or making final decisions and are closed to the public.
Meeting Information
Times listed for each Agenda Item are approximate; actual times for each item may vary. Council may not take formal
action in Study or Work Sessions. Please silence mobile devices during the meeting.
1
Memorandum To: City Council
From: Community Development Director Leila Aman
CC: City Manager Ann Ober
Date: Friday, September 13, 2019
Re: Community Development and Engineering Department Projects - City
Council Update for September 17, 2019 Council meeting
Community Development/Housing/Economic
Development ▪ Milwaukie Housing Affordability Strategy
▪ Housing Authority of Clackamas County: Hillside
Manor Rehabilitation and Hillside Master Plan
Building
▪ June 2019 in review
Planning ▪ Comprehensive Plan
▪ Land Use/Development Review:
• City Council
• Planning Commission
▪ Design and Landmarks Committee
Engineering ▪ Traffic Control
▪ Engineering Projects
COMMUNITY DEVELOPMENT/ECONOMIC DEVELOPMENT/HOUSING Milwaukie Housing Affordability Strategy
• The City held its first meeting with the CET Oversight Group on September 9th. The
agenda included a review of the CET program, requirements and proposed
programming. Staff facilitated a discussion around criteria for selecting project. The
conversation will continue in early October with anticipated Council update in
November.
Housing Authority of Clackamas County (HACC): Hillside Manor Rehabilitation and Hillside
Master Plan
• HACC will present their final master plan for Hillside to the Board of County
Commissioners (BCC) on Thursday, September 19th. This is not an application to build
at Hillside. Instead it will give the BCC a chance to review and approve the plan as
it currently stands. Clackamas County will still be required to submit a land use
application to the City of Milwaukie before moving forward with any new
development at Hillside Park. Information from the County meeting will be posted
on the County’s website: https://www.clackamas.us/meetings/bcc/business. Learn
more about the Master Plan process:
https://www.clackamas.us/housingauthority/hillsidemasterplan.html
2
PLANNING Comprehensive Plan Update
• The Comprehensive Plan Advisory Committee (CPAC) reviewed the urban design
policies and discussed neighborhood hubs and public outreach during their
September 5 meeting,
• Public hearings to consider adoption of the updated Comprehensive Plan policies
have been tentatively scheduled for November 12 (Planning Commission) and
December 17 (City Council).
• Prior to public hearings, CPAC and Planning Commission members will be visiting
each NDA meeting in October (with the Ardenwald meeting taking place on
September 23) to discus the process for adopting the updated policies and the
opportunities for public comment at the public hearings.
• An Open House will also be held in late October to discuss the Comprehensive Plan
Update.
Land Use/Development Review
City Council
• A-2019-003 – On September 3, the City Council annexed a single-family residential
property at 5912 SE Firwood St.
• A-2019-005 and A-2019-006 – On October 1, the Council is scheduled to consider the
expedited annexations of the single-family residential properties at 10119 SE Stanley
Ave and 9514 SE Stanley Ave. The sites are within the NESE area and the owners
have made emergency connections to the public sewer system.
Planning Commission
• NR-2018-005 – At a continued public hearing on September 10, the Planning
Commission voted 5-1 in a preliminary decision to deny an application for a 12-unit
natural resources cluster development located at 12205-12225 SE 19th Ave. The
Commission directed staff to return on October 8 with a revised set of findings for
denial which, upon adoption, will represent the Commission’s final decision.
Type II Review
• DEV-2019-009 – The application for a 234-unit multifamily development on the site
located at 37th Ave and Monroe St was deemed incomplete on August 23. On
September 9, staff participated in a public information meeting regarding the
project. The meeting was sponsored by the Hector Campbell NDA and
approximately 50 people attended. Application materials, a process information
sheet, and DEQ information about the site have been posted on the application
webpage: https://www.milwaukieoregon.gov/planning/dev-2019-009.
• NR-2019-003 – The application for a proposed soft surface path and overlook at
Kronberg Park has been deemed complete. Referrals and public notices went out
on September 10. Comments are due on September 24.
DLC
• The next meeting is September 3, 2019, when the group will continue its work to
update the Downtown Design Review process.
3
BUILDING June 2019 in review
• Total number of permits issued (Structural, Mechanical, Plumbing, Electrical)
131
• Total number of Inspections performed (Structural, Mechanical, Plumbing, Electrical)
388
• Permits Valuation of permits issued:
New Single Family – 0 $0
New ADU issued – 0 $0
Solar 2 Issued $115,995
Residential Alterations/Additions – 5 issued $319,000
Commercial new - 0 issued $0
Commercial Alterations –19 issued $1,325,006
Demo’s – 0 issued $0
ENGINEERING CIP Projects
2019 Street Surface Maintenance Program (SSMP):
• Eagle-Elsner, Inc began construction in September and are scheduled to be
completed by the end of October. The roads that will be reconstructed are Omark
Drive, Wake Street, and 39th Avenue.
Street Network Visual Assessment:
• Shannon & Wilson has completed the field portion of the street network visual
assessment. They are currently running QA/QC on the data and will be entering the
information into the city’s database and drafting the report of the findings. This
information should be completed by the end of September.
22nd Avenue and River Road SAFE:
• Neighborhood feedback was collected at annual NDA Picnic on September 7.
Most of the feedback for the design was positive and the 30% Design drawings are
available on the project website for review.
Home Avenue SAFE:
• The topographic survey by Emerio Design as received September 10.
Linwood Avenue SAFE:
• The 30% design plans are underway, and the first public meeting is scheduled for
Tuesday October 8, 2019 at Linwood Elementary School.
43rd Avenue SAFE:
• 30% design will be available for public review in October.
43rd Avenue SAFE:
• City Council approved budget authorization for engineering services by Century
West Engineering.
South Downtown
• Conflicts between a city 10” water line and a utility bank has caused a 2-week delay.
The city successfully installed a new valve in the water line which will allow us to resume
the work on the utility bank. Evening work is scheduled to resume on September 3 and
may last around two weeks.
4
South Downtown Plaza
• Construction work is scheduled to begin September 9.
Kronberg Park
• The steel framing for the bridges/elevated pathways was delivered to the site on August
30. Contractor will be assembling the structures in September.
Traffic Control
• No new updates
l8btlla"
LVS
~We Still Need Wires "'
' ~ % ii =i
SG, or "fifth generation" wireless, is a set of new standards and technological
improvements that will enable faster wireless connectivity once implemented.
Compared to current 4G LTE networks,
in which users connect to towers
thousands of feet away, typical SG
networks require much more densely
deployed infrastructure, with small
cell base stations less than 1,000
feet from devices. The cell sites will
be connected to each other and the
broader Internet by fiber optic cables.
SG networks are being marketed
both for mobile (e .g., cell phones)
and fixed (e.g., home Internet access)
uses and as smart city infrastructure.
ILSR
Though SG will offer high-speed ~
wireless connections to end
devices, fiber optic lines stil l have
far greater capacity and reliability, and
they're the only technology that can
del iver sufficient bandwidth to each
SG cell site.
1·17· 2oi'J
SG Won't Fix the Broadband Market Competition is limited by economic
considerations, not technology. SG providers are
unlikely to rival cable directly because b ig companies prefer
to divide markets rather than engage in robust competition .
SG development won't open the market to new competition
because only the biggest telephone companies, like AT&T
and Verizon, have access to the volume of spectrum needed.
SG Won't Solve the Digital Divide Since SG connectivity relies on fiber optics that aren't
available in many rural areas, these communities won't
rece ive SG access anytime soon. The same market reality
discouraging investment in rural broadband will
also discourage SG investment. Even in urban
areas, companies like AT&T and Verizon are
unlikely to start investing in the low-income
neighborhoods they have neglected for years.
There's No SG Race The "SG Race" is marketing hype
designed to scare governments ~· into giving companies large
subsidies and consumers ~
into paying a premium for ~ •
prototype devices. To achieve ~ widespread SG deployment, we need abundant, ~ ~
open fiber networks, not corporate handouts. • \~
INSTITUTE FOR Local Self-Reliance
SG and Fiber-to-the-Home (FTTH) are complementary technologies that are each best suited to different applications.
@ i D RELIABILITY
Requires line-of-sight.
Trees, buildings, and
sometimes weather
can impact reliability.
Very reliable
connectivity not
impacted by
environmental
conditions.
SPEED
Eventually more than
1 gigabit to devices in
ideal conditions, but
often slower based on
environmental factors
and congestion.
No known limits on
speed with providers
co~monly offering
1 gigabit or even
10 gigabits.
FCC Small Cell Order Hurts Local Control
In late 2018, the Federal
Communications Commission (FCC)
adopted an Order that limits how
municipalities and local governments
can negotiate with carriers over SG small cell
deployments . By preempting local authority, the
FCC has undermined the ability of communities to
promote digital equity, to the benefit of national
telecom companies.
Additional Resources
AFFORDABILITY
Mobile plans often
have restrictive data
caps with overage fees
and throttling.
Varies by the provider
with locally-based
networks offering the
best prices.
BEST USES
Well suited for
mobile uses, like cell
phones and smart
transportation,
in densely
populated areas.
Ideal option for fixed
Internet access at a
home or business in
both urban and rural
areas, using Wi-Fi to
connect most devices.
Don't Fall for Big Telecom's 4 SG Hype #f'r Wireless technologies like SG are
complementary to robust, wired networks.
On their own, SG networks will not achieve
key goals, such as connecting rural America
and closing the digital divide.
The Wireless Indust ry's SG Hype is Funny and Overb lown from New America
FCC Sto mps on Loca l Cont rol in Latest Small Cell Order from the Institute for Local Self-Reliance
Moving Toward SG· What Cities Need to Know from Next Century Cities
Guide to FCC Small Cell Order from Next Century Cities
ILSR
Will SG end up leaving some people behind? from NBC News
Straight Talk About SG from Community Broadband Bits Podcast
INSTITUTE FOR Local Self-Reliance
Jaq!,:j punoJ6Japun
Jaq!,:j IB!J8\1' -:;:
puaBa1
CBX Network Map 2019 Legend
._ Aerial Fiber
• • Underground Fiber
Page 1 of 4 – Staff Report
COUNCIL STAFF REPORT OCR USE ONLY
To: Mayor and City Council Date Written: September 4, 2018
Ann Ober, City Manager Reviewed: Kelly Brooks, Assistant City Manager
From: Steve Adams, City Engineer, and
Jennifer Garbely, Assistant City Engineer
Subject: Capital Improvement Projects Project Update
ACTION REQUESTED Provide an update to City Council on the status of Capital Improvement Projects for complete, current, and upcoming throughout this last year.
HISTORY OF PRIOR ACTIONS AND DISCUSSIONS City Council has met several times in 2019 regarding various capital projects including:
February 5, 2019: Kronberg Park Update
February 19, 2019: South Downtown Plaza update to approve alternative bid with a construction manager/general contractor (CM/GC) method. Staff provided an update on the Safe Access For Everyone (SAFE) Program and the Meek Stormwater Pipeline Infrastructure Finance Authority loan application submittal. The Well #2 drilling contract was awarded.
March 19, 2019: Safe Routes to School Grant Intergovernmental Agreement approved for Linwood SAFE Project.
April 9, 2019: Kronberg Park Walkway contract awarded
April 16, 2019: SE River Road and SE 22nd Avenue SAFE Project design contract awarded
May 7, 2019: SE Linwood Avenue SAFE Project design contract awarded
May 21, 2019: Slurry Seal contract awarded.
June 18, 2019: South Downtown Plaza Guaranteed Maximum Price approved.
August 20, 2019: Street Surface Maintenance Program (SSMP) 2019 Project contract awarded.
September 3, 2019: SE 43rd Avenue SAFE Project design contract awarded.
WS1
Page 2 of 4 – Staff Report
ANALYSIS Staff continue to work with consultants, stakeholders, and contractors to move numerous projects towards final completion. The following is a status update on some of the key projects that have been completed, are currently under construction, or are upcoming for the next construction period:
Competed Projects Staff has worked hard this last year to complete projects in a timely manner and deliver the projects within City Council budget authorizations. The table below summarizes completed projects.
Project Budget Authorization
Final Cost Completion
Date
Kellogg Creek Bridge $2,740,500 $2,724,952 November 2018
Bank Repair $338,000 $324,437.60 December 2018
Pedestrian Bridge A Emergency Repair $102,000 December 2018
2018 SSMP (SE 29th Avenue, SE 38th Avenue, SE 50th Avenue, SE 55th Avenue, SE Fieldcrest Street, SE Harvey Street, SE Hazel Street, SE Leone Lane, SE Rockwood Street, SE Sherrett Street, SE Willow Street)
$580,000 $470,965.83 November 2018
Clay Pipe $1,135,000 $980,958.90 March 2019
Sellwood & Madison SAFE $590,000 $545,594.29 July 2019
Ardenwald SAFE $256,000 $232,058.50 July 2019
Slurry Seal $530,000 $222,000 August 2019
SE Linwood Avenue Diverter NA In house material only
March 2019
Current Projects Staff has multiple construction projects that are anticipated to wrap up by the end of this calendar year. With that in mind, we will be hosting a couple of ribbon cutting events to celebrate our South Downtown projects and Kronberg Park Walkway. Stay tuned for final dates as we get closer. The table below summarizes current projects under construction.
WS2
Page 3 of 4 – Staff Report
Project Budget Authorization
Anticipated Completion
Status
South Downtown Improvements
$3,300,000 December 2019
On track to finish by end of year, but risk of utility
conflicts
Kronberg Park Walkway $2,276,500 January 2020 On schedule and budget
Plaza $600,000 November 2019
Construction started 9/9/2019
2019 SSMP (SE Omark, SE Wake, SE 39th)
$1,087,000 November 2019
Construction started 9/9/2019
Well #2 $1,140,000 Winter 2020
(Phase 2)
In progress. Phase 1 Well construction completed
September 2019. Phase 2 – Well House construction bidding September 2019
Upcoming Projects Staff has a combination of projects in the design phase. The table below summarizes upcoming projects currently in design.
Project Under Design Anticipate Bid Status
SE Linwood Avenue SAFE
Harper Houf Peterson Righellis
(HHPR)
Spring 2020 In Progress
SE 43rd Avenue SAFE Century West Spring 2020 In Progress
SE River Road & SE 22nd Avenue SAFE
AKS Spring 2020 In Progress
SE 42nd Avenue SAFE In House Summer 2020 In Progress
SE Edison Street SAFE
In House Summer 2020 In Progress
SE McBrod Avenue In House Winter 2020 Final Design
Signal Update Working with Clackamas County
Clackamas County to complete the work in
2020
Pulling a scope together with
Clackamas County
WS3
Page 4 of 4 – Staff Report
2020 SSMP (TBD) In House Summer 2020 Evaluating scope and budget
Waverly Heights TBD TBD Sending out for Request for Proposal
anticipated in Fall 2019
SE Meek Street Stormwater Pipeline
AKS Upon approval from Union Pacific
Railroad
Drawings are ready for bid
BUDGET IMPACTS Not at this time.
WORKLOAD IMPACTS N/A
COORDINATION, CONCURRENCE, OR DISSENT Staff continues to coordinate with public works, finance, Clackamas County, JLA (our public outreach consultant, and the community, etc..
STAFF RECOMMENDATION N/A
ALTERNATIVES N/A
ATTACHMENTS
WS4
CIP UPDATE 2019
Steve Adams
Jennifer Garbely
COMPLETED PROJECTS
• 9 projects completed this last
year
• All within budget
authorization
• 6 of the projects
designed in house
MILWAUKIE BAY PARK
SELLWOOD & ARDENWALD SAFE• 36 new ADA ramps, 17 trees additional 9 preserved
• 2,381 linear feet of Sidewalk installed
• 1,473 Students with a half mile radius of a Safe Route to School
CURRENT PROJECTS
• South Downtown Improvements
• Kronberg Park Walkway
• Plaza
• 2019 SSMP
• Well #2
SOUTH DOWNTOWN UPDATE
KRONBERG PARK WALKWAY
SSMP & WELL #2
• 2019 SSMP– $1 M for 95,000 SF of complete street reconstruction on
Wake St. and 39th Ave. (adjacent to Ardenwald
Elementary) and Omark Drive
– $222 K for 950,000 SF, 6.1 miles of streets slurry sealed
• Well #2– $614 K to drill the new well; currently finalizing pump design;
pump tests show good capacity
– $500 K budget for new well house; bidding in October
2019; completion Winter 2020
UPCOMING PROJECTS
– Linwood
– 43rd
– River & 22nd
– 42nd (Design in house)
– Edison (Design in house)
– Monroe (RFP Fall 2019)
– McBrod (Design in house)
– Signal (Design in house)
– 2020 SSMP (Design in house)
– Waverly Heights (RFP Fall 2019)
– Meek
2020 SSMP
• Lake Road– Complete reconstruction from 21st Ave. to Guilford Dr.
– Includes stormwater quality, possible widening for bike
lanes
• Wood Avenue– Funding needed for complete reconstruction; staff looking
into adding sidewalk, but need to find funding
MEEK STORMWATER PIPELINE UPDATE
• Phase I– Still working on approval for easements and property
acquisition with the Railroad
– May have an alternative option
• Phase II– Purchasing Property at Oak and Railroad Street
– Moving forward with phase II construction
– Goal is to meet October 2020 deadline for development
needs
STAFF UPDATES
• New Staff– Steve Adams City Engineer (May)
– Emily Swager Engineering Tech II (June)
• Promotions– Stephen McWilliams Civil Engineer (September)
– Jennifer Backhaus Engineering Tech II (September)
Project Description The Monroe Greenway will create a nearly 4-mile, continuous, low-stress bikeway from downtown Milwaukie to the I-205 Multi-Use Path. Once complete, it will serve as the spine of Milwaukie's active transportation network, connecting users to the MAX Orange and Green Lines, Trolley Trail, 17th Avenue Bike Path, I-205 Multi-Use Path, neighborhoods, schools and parks. Milwaukie's Regional Flexible Fund application, along with other sources of funding, will allow the city to complete the 2.2 miles of the Monroe Greenway within city limits over the next five years.
Project Need Today, the only continuous east-west connection for bicycles in Milwaukie is the Springwater Corridor at the far northern edge of the city. This forces most cyclists within
~ A u __ " \. II 'I
' 'Uh~~\i · . / ~ ':i ll(
M .4 iC?~ '. 011/0J ~c/11-.1 11
GREENWAY •. o v\ )
R E lJ J Milwaukie to use SE King Road, a busy arterial, or SE Railroad Avenue/Harmony Road, which has long segments without any bicycle facilities.
The greenway will serve the growing area of central Milwaukie, which will experience significant housing and commercial development over the next few years. Many of the housing units will be part of Clackamas County's Hillside development project, a 16-acre public housing community. The Monroe Greenway will provide access to a safe and low-cost transportation option for those most in need.
Leverage Metro's Regional Flexible Fund grant would leverage multiple sources of funds, development opportunities and partner projects for a significant return on investment. By investing in the Monroe Greenway, Metro will provide the final piece of funding needed to design and construct the entire Milwaukie segment of the greenway.
Scoring Categories Safety: While crashes along SE Monroe Street are relatively low, once completed, the greenway will draw bicycle traffic away from areas within the city that experience significant safety issues. The intersections of Highway 224 and SE Oak/ Harrison Streets have seen multiple crashes between pedestrians, bicyclists and motorists. In addition, large east-west arterial streets currently used by bicyclists, such as Harrison Street, contain numerous bicycle and pedestrian safety concerns. With construction of the greenway, active transportation users will be directed to a new bike and pedestrian-only
crossing at Highway 224 and Monroe Street.
Equity: The greenway will serve low-income and limited English proficiency households, and help provide a safe connection to multiple Title 1 schools.
Climate: Each of the city's capital projects are guided by the city's adopted Climate Action Plan, which strives to make Milwaukie a fully carbon neutral city by 2050. Construction of the Monroe Greenway is critical to the city meeting the transportation goals underpinning its climate strategy.
Congestion: SE Harmony Road poses significant challenges for motorists with the intersection of SE Linwood and Harmony Road often failing at peak hour travel periods. The potential to transition some vehicle trips on Harmony Road to bike trips on the Monroe Greenway would improve congestion or, at least, extend non-failing operations at this location. Development in central Milwaukie will rely heavily on the Monroe Greenway to help new and existing residents reach key destinations throughout the city without the need to drive.
Kelly Brooks, assistant city manager 503.786.7573 [email protected]
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