WP2 - Proceedings

Consortium Meeting, Graz (27. – 28.10.2010)

Iris Pein

Karin Steinwender

Peter Wintersteller

The FGM Core Team

Iris PeinGerfried Cebrat

KarinSteinwender

PeterWintersteller

And some more… Markus Schuster,

DesignIsabella Mayer, IT

Martina Künstner, Administration

T.2.1.1. Project Flyers

• Flyers in de / en / hu / it / sl elaborated – thanks for your help!

• Available on the public website and internal area of REZIPE for download

• Web and print versions available (printed by PBN)

• Next printing run to be done by Reggio Emilia

• Printed copies (5500 in total)– EN: 1000 pcs (~ 100 per partner)– Other languages: 500 pcs per partner in

national language

T.2.1.2. Newsletter - achievements

• NL design & template elaborated

• First issue (August 2010) elaborated

• Newsletter available on Website (.html and .pdf)

• Partners provided articles• Newsletter translated in

en / de / hu / it / sl – thanks for your help!

T.2.1.2. Newsletter - achievements

• Agreement about distribution mode reached

FGM sends out NL Partner send out NL themself

ISOE X X (1st issue)

PBN X

Klagenfurt X

Reggio Emilia

X

Ljubljana X

Bolzano X

Upper Austria

X

Elaphe ? ?

Please enter recipients constantly

Please enter distribution amounts

T.2.1.2. Newsletter - achievements

• Distribution recording tool established– Allows tracking per partner and issue

– First Newsletter sent out to 1073 recipients (FGM, Upper Austria, Klagenfurt, ISOE)

– Other partners - please enter your distribution data!

• Subscription possibility on website– Distribution lists available per language

showing recipients for each list

– ISOE & Klagenfurt - please enter your recipients!

T.2.1.2. Newsletter – next steps

• Achieve distribution of 500 pcs / partner (15,000 in total)

• Biannual newsletter – next issue is due in February 2011

– all partners are asked for articles and translation again

– any improvement ideas or wishes?

Excursus: how to enter amount of NL distributed

• Log on to http://www.rezipe.eu/internal/ • Click on Distribution Recording• Add new entry

Excursus: how to enter amount of NL distributed

Enter data and click on save

Excursus: how to enter amount of NL distributed

Your entry is listedFilter per partner / issue / distribution format possible

Excursus: how to enter recipient adresses

• Log on to http://www.rezipe.eu/internal

• Click on Distribution List

• Choose correct list according to language

Excursus: how to enter recipient adresses

• Insert addresses

• Choose your partner name

• Click on Save

Excursus: how to enter recipient adresses

• Additional Addresses are displayed in the list

• Subscribers from public website are automatically added

T.2.1.3. Dissemination Manual

• Manual is nearly finished• Includes

– Logos, Font, Slogan (Spacing, colours, dos and dont‘s)– Disclaimers

• Document Templates are available (internal area -> WP2 -> Document Templates) for– Deliverables (Word)– Presentations (Power Point)– Meeting Notes (Word)– Meeting Agenda (Word)– Signature List (Word)– Sticker and Signs for charging station (.jpg)– Press Releases (Word)

Excursus: EC Communications Guidebook

• How to use the EC logos– Programme logo needs to be on

prominent place (front page)

– Size should not be smaller than other logos displayed on same page

– Text „Central Europe“ and „Cooperating for success“ needs to be clearly readable

– Minimum size 30mm length

– EU emblem with the reference „European Union“ and „European Regional Development Fund“ also have to be available

Excursus: EC Communications Guidebook

• EC publicity obligations acc. to § 14 partnership agreement– Any notice or publication by the project, including a conference

or a seminar, must specify that the project has received a subsidy from the Programme funds

– Any notice or publication by the project, in whatever form and on or by whatever medium, including the Internet, must specify that it reflects the author´s view and that the Managing Authority and the programme bodies are not liable for any use that may be made of the information contained therein.

T.2.1.4. General poster

• English only• Print run: 30 copies

– 3 copies for each partner– 3 copies for EU/reserve

• Content– Project description– Site descriptions of

local demonstrators

• Use– General project presentation

• Will be updated once• Picture from SLO?

T.2.1.4. Local poster

• In local languages• Print run

– 42 posters in total(5 per implementing partner, 2 of each for EU/reserve)

• Content– Local description– 4 photos– Headlines

• Adaptations up to local needs• Problems

– Rights on pictures– Resolution of pictures

T.2.1.4. Local posters

• Available:– Bolzano– Györ– Reggio Emilia

• To be prepared at a later date:– Ljubljana– Upper Austria– Klagenfurt

T.2.1.5. Detailed Communication Plan

• Includes dissemination strategy of the project• Is being established currently• Planned to be finalised until mid of December

T.2.1.6. Press Releases

• Aim: at least 5 per country• Releases for national and regional media• Template available on internal area• Please take care of writing releases yourself,

FGM offers to provide help• Tool in internal area for documentation suggested?

T.2.1.7. (2.2.7. + 2.2.8.) Project Conferences

• 2 project conferences planned (= public event)

• One attached to kickoff -> was not done so will be attaced to „New mobility Forum“ in St. Veit

• Next one is due in M36 and will be attached to final meeting / closing conference

T.2.2.1. Website + T.2.2.2. Intranet

• First draft available since beginning of September 2010

• Internal Area for document management available – please upload all your documents

• Online Demonstration: www.rezipe.eu

FAQ: I lost my password for the internal area

• Go to www.rezipe.eu and click on the “key”

• Type in your user name (surname)

• Request a new password: click on the “click here” link. A new password will be sent to you in no time

FAQ: What elements can I insert and are shown automatically on the public website?

• Events• News• Organisation Profile• Product Database

Please • update your organisation profile, • insert local events etc.

T.2.2.1. Website + T.2.2.2. Intranet – next steps

• Translation– We will send out word table (as done for flyer)

– Partners to do translation

• Update of organisation profiles– Partners to do this from the internal area

• Update of pilot region descriptions (T.3.2.2.)– We will provide partners with a word file

– Partners to provide one page description

• Embedding of tools (T. 2.2.3., 2.2.4., 2.2.5, 2.2.6.)

T.2.2.3. Mapping Tool

• Zero emissions from renewable sources mapping tool - Charging spot locator

• Due in April 2011• Aim 250 page visits per month, based on Google Maps• Plan to work on this task

– Research if such a tool exists– Join forces / develop ourself with REZIPE locations

T.2.2.4. Online Decision Support Tool

• Tool for procurement of „Zero Emission Vehicles“• Choice of technology should be possible• Due in November 2010• Idea – criteria and combination with product list:

• Translation by partners required

Criteria

T.2.2.5. Product list

• Draft available on public website• Combined to BIOSIRE Product list• Input from partners required

– Possible via internal area

– Ask manufacturers to provide input (registration is required by manufacturers)

T.2.2.6. Site Videos

• All pilot regions have to produce a video showing the achievements in terms of zero emission mobiltiy at the sites

• To be launched on internet portals (youtube, flickr, …) and the Project Website

• Due in April 2012

T.2.2.9. Participation in external events

• Each partner to participate in external events to present the REZIPE project (poster presentations, speeches…)– 4 in Italy

– 4 in Austria

– 2 in Hungary

– 3 in Slovenia

Any ideas alredy who wants to participate at which event?

Tool for tracking on the internal area required?

T.2.3.1. Invitation of cities and regions• Due in July 2011, aim: 500 partners• Should be discussed at next meeting• Responsible: Lead Partner (LP)

T.2.3.2. Appearance at related events

• Aim : make platform known and offer REZIPE Products to policy makers

• Due in September 2011

• Aim: 5 apprearances

• Coordination by LP