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Yesterday’s Vehicles on Tomorrow’s roads
FEDERATION INTERNATIONALE DES VEHICULES ANCIENS
FINANCIAL REPORT 2013 – 2014
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Yesterday’s Vehicles on Tomorrow’s roads
GENERAL ASSEMBLY 2014Budapest, Hungary
Treasurer: Stéphane De Smedt
Period: September 1st 2013 – August 31st 2014.
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Yesterday’s Vehicles on Tomorrow’s roads
AGENDA
Introduction by Stéphane De Smedt, treasurer Short history reorganisation FIVA accounting: Hilde De Boeck from Deloitte Fiduciaire Belgium
1.Financial Report 2013-2014
2.Auditor’s report
3.Annual membership fees FIVA 2014-2015
4.Budget 2014-2015
5.Appointment of auditors for 2015- 2016
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Yesterday’s Vehicles on Tomorrow’s roads
AccountancyDeloitte Accountancy is the trusted advisor for growth companies and for finance departments of large companies.
Hilde De BoeckDirector at Deloitte Fiduciaire
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Yesterday’s Vehicles on Tomorrow’s roads
1.Financial Report 2013-2014
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Yesterday’s Vehicles on Tomorrow’s roads
INCOME 2013-2014Actual Budget 13/14
Membership fees ………… € 182.079,87 € 180.000,00
Legislation fees ………… € 47.864,54 € 50.000,00
FIVA Events Calendar …… Less events on the calendar than expected € 16.893,63 € 20.000,00
Sales FIVA ID-Cards to ANFs … € 70.963,99 € 66.000,00
Sponsorship of FIVA ……. € 21.000,00 € 21.000,00 Regalia Sales Shop ……
Very little sales; review of the web shop will be made € 427,70 € 2.500,00
Interest income …… € 9.488,19 € 8.000,00
Other income …………… € 767,38 € 2.300,00
Adjustments for e.g., VAT…… € - € -10.000,00
TOTAL INCOME € 349.485,30 € 339.800,00
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Yesterday’s Vehicles on Tomorrow’s roads
EXPENSES 2013-2014
Actual Budget 13/14
LEGISLATION COMMISSION
Contract EPPA € 35.566,10 € 45.000,00
Working Group € 4.180,61 € 3.000,00 Statistics Survey …
Part of the work has to be done, publications, press release, printing of the results,…
The cost for the survey will be written of in 3 years € 48.023,24 € 125.000,00
MEP Meeting Group € 453,40 € 3.500,00
Office (travelling,office) ………… € 2.079,79 € 500,00 Total Legislation € 90.303,14 € € 177.000,00 €
TECHNICAL COMMISSION
Working Groups,… € 12.063,16 € 15.000,00
travelling + office equipment ……… € 2.357,36 € 5.000,00 Electronic library project ……
The cost for the library will be written off in 3 years € 2.855,47 € 14.300,00
FIVA ID Card scanning … € 35.000,00 € 50.000,00
Symposium TC … € 14.278,81 € 24.000,00
Total Technical Commission € 66.554,80 € € 108.300,00€
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COMMUNICATION IT Contracts ………
+ work on database € 15.349,67 10.000,00 Electronic newsletter ……… € 1.094,92 2.000,00
Translations ………… € 4.056,44 5.000,00 Printing - Layout …………
The work for the new yearbook will only start in december € 5.405,19 15.000,00
Working group……………….. € 103,78 1.500,00
Promotion e.g., FIVA, exhibitions € 11.997,11 15.000,00
Total Communication € 38.007,11 € 48.500,00STRATEGY
Office (travel and office expenses ) € 6.875,20 5.000,00
Other ……… € 621,18 7.000,00
Lawyer Statutes Total Strategy Commission € 7.496,38 € 12.000,00
CULTURE COMMISSION Office (travel and office expenses ) …
More meetings, handbook Charter, …. € 6.355,51 2.000,00
Charter of Turin € 2.123,00 10.000,00
Total Cultural Commission € 8.478,51 € 12.000,00
EXPENSES 2013-2014
Actual Budget 13/14
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Yesterday’s Vehicles on Tomorrow’s roads
MOTORCYCLE COMMISSION
Office (travel and office expenses ) € 2.100,00 1.000,00
Other Marketing for motorcycle events € 2.125,19 9.000,00
Total Motorcycle Commission 4.225,19 € 10.000,00 €
EVENTS COMMISSION
Working Group, seminars There was no Steward seminar,
reported to 2015 € 2.830,25 6.500,00
Office (travelling, office, ) € 1.069,63 2.000,00
Total Events Commission 3.899,88 € 8.500,00 €
UTILITARIAN COMMISSION
Office (travel and office expenses ) € - 1.500,00
Other … € - 4.500,00
Total Utilitarian Commission - 6.000,00 €
EXPENSES 2013-2014
Actual Budget 13/14
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TRADE & SKILLS COMMISSION
Office (travel and office expenses ) … € 19,01 2.500,00
Other … € 947,90 500,00 Total Trade & Skills Comission € 966,91 € 3.000,00
EXTERNAL RELATIONS
Travel, meetings 700,00
Membership fee FIA … € 222,00 300,00
Total External Relations € 222,00 € 1.000,00
Actual Budget 13/14
EXPENSES 2013-2014
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Yesterday’s Vehicles on Tomorrow’s roads
Actual Budget 13/14
EXPENSES 2013-2014 General Operational Costs
Office BruxellesStamps/UPSRental office
Phone/fax/InternetFee office manager
Material, parking,…..…….
5.025,006.974,761.023,29
30.908,012.254,58
€ 46.185,64 55.000,00
General Committee Additional meetings and full payment of travel expenses for General Committee
members € 54.337,50 30.000,00
President … € 19.161,40 20.000,00
General Assembly Cost for coffee breaks between
meetings, rental meeting rooms and equipment are getting very expensive. € 40.120,18 10.000,00
FIVA internal auditors € 5.329,98 5.000,00
Membership … € - 2.000,00
Treasurer (office/representation ) € 1.776,32 2.000,00
Insurances € 158,40 2.000,00
Depreciation … € 3.382,68 1.600,00
Bank charges … € 2.153,16 500,00
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Yesterday’s Vehicles on Tomorrow’s roads
Actual Budget 13/14
EXPENSES 2013-2014
Director General * 4 months Budget was not used yet, reported to
2014-2015 20.000,00
BDO services € 3.752,83 10.000,00
Accounting & consulting DeloitteAccounting for 1 year + research on
obligations of FIVA , VAT, … € 18.119,55 5.000,00
Stock movement € 2.375,20
Provision doubtful debtors € 22.442,60
Total General Operational costs € 219.295,44 163.100,00
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Yesterday’s Vehicles on Tomorrow’s roads
Actual Budget 13/14
TOTAL EXPENSES € 439.449,36 € 549,400,00
TOTAL INCOME € 349.485,30 € 339,800,00
Total Loss 2013 – 2014 € -89.964.06 € -209.600,00
RESULT 2013-2014
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PROFIT AND LOSS ACCOUNT
31/08/2014 31/08/2013
Turnover 339.730,93 € 378.273,83 €
Stock movement -2.375,20 € -2.385,07 €
Services & Miscellaneous goods
-401.284,42 € -214.024,06 €
Gross Earnings -63.928,69 161.864,70 €
DepreciationsWrite-off: Trade debtors receivable
-11.193,98 €-22.442,60 €
-1.576,64 €
Financial Income 9.754,37 € 6.763,00 €
Financial charges -809,84 € -892,91 €
Withholding tax -1.343,32
Profit/Loss for the period -89.964,06 € 166.158,15 €
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CASH AT BANK AND IN HAND on 31/8/2014
General Total 977.732,84 €
BNP PARIBAS FORTIS 27.889,35 €
BNP PARIBAS FORTIS Saving account
948.562,21 € This amount will be split into a second account at ING Bank
CASH 1.281,28 €
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Yesterday’s Vehicles on Tomorrow’s roads
2. AUDITOR’S REPORT
The auditor’s report
Marianne Waplan and Gerd Hagemeier
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Acceptance of the accounts
We have to vote on the acceptance of the proposed
Accounts
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3. Annual FIVA membership fees 2014-2015
There will be no change in the annual fees for the Next period. (based on the updated European rate of inflation)
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Yesterday’s Vehicles on Tomorrow’s roads
Actual figures BUDGET TOTALS 2014-2015
Membership fees ………… € 182.079,87 € 170.000,00
Legislation fees ………… € 47.864,54 € 50.000,00
FIVA Events Calendar …… € 16.893,63 € 16.500,00 Sales FIVA ID-Cards to ANFs …
The GC has decided in its meeting in September to raise the price of the FIVA ID
Card with 5 Euro.Price will be 30 Euro VAT 6% included as
from January 1st 2015
€ 70.963,99 € 70.000,00
Sponsorship of FIVA ……. € 21.000,00 € 21.000,00 Regalia Sales Shop ……
We will work on the layout of the web shop and promote the FIVA Shop via our
newsletters € 427,70 € 1.000,00
Interest income …… € 9.488,19 € 8.000,00
Other income …………… € 767,38 € 2.000,00
TOTAL INCOME € 349.485,30 € 338.500,00
INCOME 4. Budget 2014 - 2015
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Yesterday’s Vehicles on Tomorrow’s roads
4. Budget 2014 - 2015
LEGISLATION COMMISSION
Contract EPPA € 35.566,10 € 45.000,00
Working Group € 4.180,61 € 4.000,00 Statistics Survey … Second part of activities to be done: press conference,
printing results, information to our members,…. € 48.023,24 € 75.000,00
MEP Meeting Group € 453,40 € 3.500,00
Office (travelling,office) ………… € 2.079,79 € 2.200,00 Total Legislation € 90.303,14 € 129.700,00 €
TECHNICAL COMMISSION
Working Groups, Seminar … € 12.063,16 € 7.500,00
travelling office equipment ……… € 2.357,36 € 5.000,00 Electronic library project ……
Scanning of new stock of books € 2.855,47 € 7.500,00 FIVA ID Card scanning …
Total amount will be 50.000 euro : 35.000 past year + 15.000 for this budget € 35.000,00 € 15.000,00
Symposium TC … € 14.278,81 € 12.000,00
Printing new stock ID cards € 3.000,00 Total Technical Commission € 66.554,80 € 50.000,00 €
EXPENSES Figures 2013-2014 BUDGET TOTALS 2014-2015
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COMMUNICATION IT Contracts ………
Last part of the FIVA Database € 15.349,67 € 17.500,00 Electronic newsletter ………
Will be send out via the new database so no cost anymore € 1.094,92 € -
Translations ………… € 4.056,44 € 5.000,00 Printing - Layout …………
Yearbook € 5.405,19 € 15.000,00 Working group……………….. € 103,78 € 2.000,00 Promotion e.g., FIVA, exhibitions € 11.997,11 € 10.000,00
Total Communication € 38.007,11 € 49.500,00 €STRATEGY
Office (travel and office expenses ) € 6.875,20 € 5.000,00 Other ……… € 621,18 € 3.000,00 Lawyer for Statutes € 10.000,00
Total Strategy Commission € 7.496,38 € 18.000,00 €
4. Budget 2014 - 2015 EXPENSES
Actual figures BUDGET TOTALS 2014-2015
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MOTORCYCLE COMMISSION
Office (travel and office expenses ) € 2.100,00 € 5,000,00
Other € 2.125,19 € 5.000,00 Total Motorcycle Commission 4.225,19 € 10.000,00 €
EVENTS COMMISSION
Working Group, seminars € 2.830,25 € 5.400,00
Office (travelling, office, ) € 1.069,63 € 2.000,00
Steward seminar € 4.000,00 Total Events Commission 3.899,88 € 11.400,00 €
4. Budget 2014 - 2015 EXPENSES
Actual figures BUDGET TOTALS 2014-2015CULTURE COMMISSION
Office (travel and office expenses ) … € 6.355,51 € 2.000,00
Unesco € 2.123,00 € 10.000,00 50th Anniversary FIVA
Book with the history of FIVA € 18.000,00 Total Cultural Commission € 8.478,51 € 30.000,00 €
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Yesterday’s Vehicles on Tomorrow’s roads
4. Budget 2014 - 2015 EXPENSES
TRADE & SKILLS COMMISSION
Office (travel and office expenses ) … € 19,01 € 2.500,00
Other … € 947,90 € 500,00 Total Trade & Skills Comission € 966,91 € 3.000,00
EXTERNAL RELATIONS
Travel, meetings € 1.000,00
Membership fee FIA … €
222,00 € 300,00 Total External Relations € 222,00 € 1.300,00
Actual figures BUDGET TOTALS 2014-2015
UTILITARIAN COMMISSION
Office (travel and office expenses ) € - € 4.500,00
Other … € - € 4.500,00 Total Utilitarian Commission - 9.000,00 €
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Yesterday’s Vehicles on Tomorrow’s roads
4. Budget 2014 - 2015 EXPENSES
General Operating Expenses
Office Bruxelles
Stamps/UPSRental office
Phone/fax/InternetFee office manager
Material, parking…..
5.025,006.974,761.023,29
30.908,012.254,58
€ 46.185,64
7.500,00 € 7.000,00 € 1.500,00 €35.000,00 € 4.000,00 €
€ 55.000,00
General Committee € 54.337,50 € 55.000,00
President … € 19.161,40 € 20.000,00
General Assembly € 40.120,18 € 20.000,00
Actual figures BUDGET TOTALS 2014-2015
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FIVA internal auditors € 5.329,98 € 5.000,00
Membership … € - € 2.000,00
Treasurer (office/representation € 1.776,32 € 2.000,00 Insurances
New contract with extra protection for GC members and FIVA in general is in a final
stage € 158,40 € 5.000,00
Depreciation … € 3.382,68 € 1.000,00
Bank charges … € 2.153,16 € 1.500,00
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Yesterday’s Vehicles on Tomorrow’s roads
External Consultancy € 25.000,00
BDO services Research about legal obligations
in France € 3.752,83 € 10.000,00
Accounting for 1 year € 18.119,55 € 10.000,00
Stock movement € 2.375,20
Provision for doubtful debtors € 22.442,60
Total General Operational costs € 219.295,44 € 211.500,00
4. Budget 2014 - 2015 EXPENSES
Actual figures BUDGET TOTALS 2014-2015
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Yesterday’s Vehicles on Tomorrow’s roads
TOTAL EXPENSES € 439.449,36 € 523.400,00
TOTAL INCOME € 349.485,30 € 338.500,00
Total loss € -89.964,06 € -184.900,00
4. Budget 2014 - 2015
Actual figures BUDGET TOTALS 2014-2015
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Yesterday’s Vehicles on Tomorrow’s roads
Acceptance of the budget 2014-2015.
The General Assembly has to vote on the acceptance of the proposed
budget.
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5. Auditors for 2014-2015 and election
Gerd Hagemeier (Lux) was elected two years ago and becomes 1st for 2014-2015
2nd for 2014-2015 and 1st for 2015-2016:Bernhard Jühe (D), Who was elected last year
Bernhard Jühe was 1st auditor last year.
New candidates:2nd for 2015-2016 and 1st for 2016-2017
Marianne Waplan (SE)Who was first auditor this year
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Yesterday’s Vehicles on Tomorrow’s roads
We thank all the members, board members, commission members and the auditors for their positive collaboration.
Thank you for your attention
