Yuba Community College District€¦ · Web viewuba College, Veterinarian Technician Building 1700 Renovation Project Address: 425 Plumas Blvd., Suite 200, Yuba City, California,

425 Plumas Blvd., Suite 200, Yuba City, California, 95991

Yuba Community College District

Request for Proposal No. 17-06

Yuba College Veterinarian Technician Building 1700 Renovation Project

Published: 12/19/2017

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RFP Due Date: January 25th, 2018, 11:00 a.m., Yuba College Location Delivered To:

Yuba Community College District, District OfficesAttn.: David WillisDistrict Director of Facilities Planning, Maintenance & OperationsRFP No. 17-06, Yuba College, Veterinarian Technician Building 1700 Renovation ProjectAddress: 425 Plumas Blvd., Suite 200, Yuba City, California, 95991

Yuba Community College DistrictDistrict Offices

425 Plumas Blvd, Suite 200 (second floor) Yuba City, California, 95991

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Proposal Delivery Location, second floor, Dave Willis’s office, room no. 216.


TABLE OF CONTENTS

1.0 INTRODUCTION1.1 District Information1.2 Yuba Community College District Background1.3 Purpose of the Request1.4 Qualifications1.5 Applicable Codes2.0 Project Summary2.1 District Staff Contacts During the Proposal Process, and Construction Process3.0 Proposal Format Organization3.1 Cover Letter3.2 Table of Contents3.3 Executive Summary3.4 Project Team and Organizational Chart3.5 Relevant Background, Experience, and References.3.6 Project Approach3.7 Exceptions and Alternates3.8 Proposal Signature Form3.9 Proposal References Form3.10 Acknowledgement of Addenda (if applicable)3.11 Non-Discrimination 3.12 Bond and Surety Requirements3.13 Insurance Requirements3.14 Legal Requirements Non-Collusion Affidavit3.15 Appendices

4.0 Proposal Requirements and Evaluation Criteria4.1 Evaluation of Proposals4.2 Responses to RFP4.3 Requests for Information (RFI)4.4 Proposal Schedule4.5 District Parking4.6 RFP Proposals4.7 Acceptance of Proposal4.8 Award of Contract/Proposal4.9 Reservation of Rights5.0 Progress Payments

Appendix A, YCCD 2017/2018 Academic CalendarAppendix B, Contractor Agreement for Services (AFS)Appendix C, Construction Documents: Drawings and SpecificationsAppendix D, Map of Yuba College, Building 1700 LocationAppendix E, Acknowledgement of Addendum FormAppendix P, Non-Collusion Affidavit FormAppendix R, Project References FormAppendix S, Signature Form

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1. INTRODUCTION

1.1 District Information:

The District consists of two colleges, Woodland Community College and Yuba College, with campuses located at six different locations: Yuba College in Marysville, CA; Sutter County Center in Yuba, CA; Beale Education Center, Beale AFB, CA; Woodland Community College in Woodland, CA; Colusa County Center in Williams, CA; and Lake County Campus in Clearlake, CA.

1.2 Yuba Community College District

The Yuba Community College District (YCCD) was founded in 1927 and spans eight counties (Yuba, Sutter, Colusa, Yolo, Lake, Butte, Glenn and Placer) and nearly 4,200 square miles of territory in rural, north-central California. It has colleges in Marysville and Woodland, an educational center in Clearlake, an educational center in Williams, an educational center in Yuba City, and outreach operations at Beale Air Force Base.

1.3 Purpose Of Request:

The purpose of this proposal is to solicit proposals from qualified Contractors to provide general maintenance and construction renovation work to the interior spaces of building 1700 on the Yuba College campus. Building 1700 is currently not occupied and will be available 100% of the time for contractors to schedule work and complete activities without any impact to students or staff.

1.4 Qualifications

The District may award a contract to the Qualified Contractor that, in its sole opinion, is the most capable of providing the range of services described in the RFP, and in the long-term best interest of the District.

To be considered for this project the Qualified Contractor must demonstrate knowledge and experience in similar projects, capacity to meet the schedule requirements, with the following qualifications:

1. All contractors/Qualified Contractors must complete California Uniform Public Construction Cost Accounting Act (CUPCCAA) online forms. Visit yccd.edu click on purchasing, click CUPCCAA. https://www.yccd.edu/central-services/fiscal-services/purchasing/cupccaa/

2. Qualified Contractor number of years in business.3. Public projects and service contracts require prevailing wage. Contractor and Subs must be

registered with Department of Industrial Relations prior to working for the District.

Reference: https://www.dir.ca.gov/Public-Works/PublicWorksSB854FAQ.html

A. Who is a public works contractor?A public works contractor is anyone who bids on or enters into a contract to perform work that requires the payment of prevailing wages. It includes subcontractors who have entered into a contract with another contractor to perform a portion of the work on a public works project. It includes sole proprietors and brokers who are responsible for performing work on a public works project, even if they do not have employees or will not use their own employees to perform the work.

B. Who needs to register as a public works contractor?Anyone who fits within the definition of public works contractor (above) is required to register with the DIR.

C. Is a contractor who only does Davis-Bacon work under federal contracts required to register?4

https://www.dir.ca.gov/Public-Works/PublicWorksSB854FAQ.html

https://www.yccd.edu/central-services/fiscal-services/purchasing/cupccaa/


Registration is required only to bid or work on public works projects that are subject to the prevailing wage requirements of the State of California. Registration is not required for projects that are awarded by and under the complete control of the federal government. However, federally funded or assisted projects that are controlled or carried out by awarding bodies in California are subject to the state's prevailing wage laws and therefore require registration.

D. Are there any exceptions to the registration requirement?The contractor registration requirement does not apply to contractors working solely on public works projects awarded prior to April 1, 2015. Some exceptions allow contractors to bid on federally funded projects or submit joint venture bids without first being registered, as long as the contractors that are parties to the joint venture and the joint venture are registered at the time the contract is awarded.Contractors who work exclusively on small public works projects are not required to register as a public works contractor or file electronic certified payroll reports for those projects. Contractors are still required to maintain certified payroll records on a continuous basis, and provide them to the Labor Commissioner’s Office upon request. Additionally, awarding agencies are not required to submit the notice of contract award through DIR’s PWC-100 system on projects that fall within the small project exemption. The small project exemption applies for all public works projects that do not exceed:

o $25,000 for new construction, alteration, installation, demolition or repair o $15,000 for maintenance

E. Who is eligible to register?Contractors must meet the following requirements to register:

o Have workers' compensation coverage for any employees and only use subcontractors who are registered public works contractors.

o Have a Contractors State License Board license if applicable to trade.o Have no delinquent unpaid wage or penalty assessments owed to any employee or enforcement agency.o Not be under federal or state debarment.o Not be in prior violation of this registration requirement once it becomes effective. However, for the first violation in a

12-month period, a contractor may still qualify for registration by paying an additional penalty.F. How much does registration cost, and how long does it last?

Registration costs $400 and covers one fiscal year (July 1–June 30), regardless of the date on which a contractor registers. Registration is renewable annually.

G. What if I don't register (i.e., what are the consequences of noncompliance)?Contractors who are required to register but fail to do so are ineligible to bid or work on a public works contract and can be removed from any public works project on which they currently are working. For a single violation in a 12-month period, a contractor who is otherwise eligible may still register by paying a $2,000 penalty in addition to the $400 registration fee. Registered contractors who inadvertently fail to renew by June 30, but continue to work on public works after that date, have a 90-day grace period to renew retroactively by paying a $400 penalty in addition to the registration renewal fee.

H. How long does it take for DIR to process contractor registrations, verify submitted information, and post contractor information in the registration list that is accessible online?This process can take less than 24 hours if registration fees (including penalties, if applicable) are paid by credit card. Verification of payment by other means can take up to eight weeks.

4. All workmanship must be warranted for one year.5. Contractor / Qualified Firm will submit a Yuba College Agreement for Service Form, W-9, and Proof

of Liability Insurance Policy that designates Yuba Community College District as the Secondary Insured, per the Contractor Agreement for Services, Appendix B, page 10 of 17, with the Proposal by the proposal due date/time.

6. Submit proof of current State Contractors License.

7. Be in good legal standing with no outstanding judgments or liens owed to workers or to the State of California.

8. Not be debarred from doing public works by the United States Department of Labor or any state that has public works debarment law.

9. Have required licensed engineering registration in the state of California or access to such services as part of the required project scope of services to provide stamped design drawings, calculations, specifications needed to both get the Division of the State Architect certifications and approvals and support all needed inspections (If needed).

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http://www.dir.ca.gov/dlse/debar.html

https://www.dir.ca.gov/dlse/debar.html


The District reserves the right to investigate the qualification of all Qualified Contractors under consideration and to confirm any part of the information furnished, or to require other evidence of managerial, financial, or technical capabilities that are considered necessary for the successful performance of the scope of work as described in this RFP.

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1.5 Applicable Codes

All work is to be performed according to the building codes, ordinances and laws of the Authority having jurisdiction on the project. When the requirements of the building codes, ordinances and laws conflict with any other part of the building codes, ordinances and laws, the most restrictive requirement shall prevail.

a. California Building Standards Code, Title 24 2013, California Code of Regulations (CCR):i. Building Standards Administrative Codeii. California Building Codeiii. California Electrical Codeiv. California Mechanical Codev. California Plumbing Codevi. California Energy Codevii. California Elevator Safety Construction Codeviii. California Historical Building Codeix. California Fire Codex. California Reference Standards Code

b. General: Reference standards and guidelines include but are not limited to the latest adopted editions from:

i. 1. ADA Americans with Disabilities Actii. ANSI American National Standards Instituteiii. APWA American Public Works Associationiv. ASCE American Society of Civil Engineersv. ASHRAE Guideline, the Commissioning Processvi. IEEE Institute of Electrical and Electronics Engineersvii. IESNA Illuminating Engineering Society of North Americaviii. ISO International Organization for Standardizationix. NEC National Electric Codex. NEMA National Electrical Manufacturers Associationxi. NFPA National Fire Protection Associationxii. OSHA Occupational Safety and Health Administrationxiii. UL Underwriters Laboratories Inc.

• All applicable Local, State, and Federal codes and regulations regarding hazardous waste disposal.

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2.0 Project Summary:

The scope of work includes general demolition, new flooring, painting walls and other surfaces, new LED lighting, renovation of two small restrooms, new door hardware, some minor electrical work and A/V low voltage cable work, and some asphalt paving.

The contractor is responsible to properly dispose of all debris and waste from the construction and maintenance activities of the project.

The contractor is required to provide a list of all sub-contractors on the projects with contact information for each contractor.

All work must be completed, payments made, and the project closed out by May 31, 2018. The Veterinarian Technician program will be moving into the renovated Building 1700 spaces in June, 2018.

A detailed preliminary construction schedule is required to be submitted with proposals. Typical working days and hours shall be noted in the proposal.

A Pre-Construction meeting is required prior to the start of the project.

The contractor shall have a first aid kit available at all times on the project.

The contractor shall post signs designating the project boundaries and that “No Unauthorized Personnel” shall enter construction areas. Lighted Barricades shall be placed around the paving areas and exterior areas where construction is in process. Barricade tape shall be run between the barricades to keep vehicles and students/staff out of affected and hazardous areas.

Portable “Restroom Facilities” often referred to as “Porta Johns” are required as needed during the project process.

Only one (1) of the two existing restrooms can be taken out of service at a time unless ADA accessible portable restrooms are provided by the contractor for staff and students.

The contractor is fully 100% responsible to secure and protect all supplies, materials, and equipment on site. The contractor shall secure building 1700 whenever work is not commencing at the construction site. The campus has a fairly high risk of theft and vandalism.

This project will be submitted to the Division of the State Architect for design documents review. The District will hire a DSA Inspector of Record.

Weekly project progress meetings of 30 minutes to 1 hour are required at Building 1700 to review progress and discuss issues. The DSA Inspector of Record will attend project progress meeting once every 2 weeks.

Completing the construction work on schedule is extremely important to the College. If the contactor falls behind schedule when compared to the original project schedule, the contractor shall make adjustments to

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catch the project back up to be on schedule at the expense of the contractor. Exception: College caused delays.

Failure to complete this project on schedule may disqualify the contractor, at the discretion of the District, from future project work at the District.

The move-in of the veterinarian program equipment and furnishings from the present location to the renovated spaces in building 1700 is not part of the scope of work of this RFP.

A thorough cleaning of the spaces in building 1700 shall be made after all construction work is completed. This cleaning process shall include cleaning of all existing ductwork.

All project drawings and specifications that are in Appendix C are to be considered part of the project requirements and scope of the project.

2.1 District Staff Contacts during the Proposal process:

Firms interested in submitting a Proposal are directed not to make personal contact with the Board of Trustees, District staff, or members of the evaluation committee. Any contact shall constitute grounds for disqualification from consideration.

Single Point of Contact during the Bidding Process:

David L. WillisDistrict Director of Maintenance, Operations, and Planning425 Plumas Blvd., Suite 200 (Second Floor)Yuba City, California, 95993Cell Phone: 916-747-4262Email: [email protected]

Access and immediate contact person during construction:

Bryan EppInterim Assistant Director of Maintenance, Operations2088 North Beale RoadCell Phone: 530-701-9202Email: [email protected]

No changes can be made to the project scope without authorization in writing by David Willis.

3.0 Proposal Format Organization

The Firm is requested to use the following proposal format:

Proposal Section Format9

mailto:[email protected]



1. Cover Letter PDF2. Table of Contents PDF3. Executive Summary PDF4. Proposed Project Team and Organization Chart PDF5. Relevant Background, Experience PDF6. Project Approach PDF7. Exceptions or Alternates (Provided by Firm as needed or recommended) PDF8. Proposal Signature Form Original, Signed, Notarized9. Proposal References Form PDF10. Firm W9 Form PDF11. Insurance Certificates PDF12. Bid Bond required. Performance and Payment bonds are required. Original, Signed, two copies.13. Contractor Agreement For Services—Low Risk Original, Signed, two copies14. Contractor and Professional Licenses, Certifications, Documents Proving Qualifications PDF15. Department of Industrial Relations Contractor Registration with number, in current status.,

If required. PDF

16. CUPCCAA Documentation that the Contractor has filled out and is participating in this program with YCCD.

PDF

17. Acknowledgement of Addendums PDF18. Appendix’sA. Project Schedule PDFB. Product Warrantees PDFC. Project Team Resumes PDF

Proposals should provide straightforward, concise information that satisfies the requirements noted in this RFP. Expensive binding, color displays, and the like are discouraged. Emphasis should be placed on brevity, conformity to the Districts instructions, selection criteria of this RFP, and completeness and clarity of content. Each Respondent’s proposal should clearly and accurately demonstrate specialized knowledge and experience required for consideration.

In a sealed box or envelope (clearly marked “), submit the following:

One (1) flash memory stick containing the complete proposal and supporting documentation; One (1) original and two (2) copies in paper form of the proposal, which consists of a Proposal Letter

and responses to the proposal requirements listed in Section 2.3

Proposals shall adhere to the following requirements for contents and format, should be as concise as possible and should not include more than 30 pages of promotional or marketing materials.

3.1 Cover Letter

The Proposal shall include a Cover Letter on Respondent’s official business letterhead, which shall be signed by an individual authorized to legally bind Respondent. The Cover Letter shall also identify the name and telephone number of a person who may be contacted during the Proposal evaluation process.

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3.2 Table of Contents

Provide a Table of Contents that outlines in sequential order the major sections and sub-sections of the Proposal. All pages in the Proposal shall be clearly and consecutively numbered and correspond to the Table of Contents. Use tabs to allow information to be more easily located.

3.3 Executive Summary

The Proposal shall include an Executive Summary that briefly describes the Proposal, the Project Team, and the approach to meet the District’s goals.

3.4 Proposed Project Team and Organization Chart

The Proposal shall include a description of the proposed Service Team, including but not limited to:

Project Manager Project On Site Superintendent Office Support Staff Others as applicable.

3.5 Relevant Background and Experience

For the purpose of making awards pursuant to this RFP, the District will differentiate Respondents and their Proposals from each other based on the amounts and kinds of experience, both in general, and with respect to specific types and sizes of similar installations. Provide information regarding the experience of the various team members and subcontractors working together on similar past projects and the project outcomes regarding schedule, quality, performance, budget, change orders, and references.

Please provide several recent projects with similar scope, trades, and timeline with public sector clients. Please explain how you overcame barriers to completing projects on time. List the base bid cost and the total cost of all change orders. Provide contact information for the projects.

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3.6 Project Approach

The Proposal shall include a description of the approach Respondent will use to procure materials, construct, and commission the systems to meet the goals of the District as described in this RFP. Describe experience working with the Division of the State Architect. The Proposal shall also describe quality assurance procedures and safety plans. The Proposal shall contain a description of Respondent’s strategy for communicating with the District and assisting them in their efforts to achieve the overall objective(s) of the Project as described herein.

3.7 Exceptions and Alternates

Provide a list of exceptions if any to the RFP, drawings, specifications and any other documents associated with this project and provided by the District.

Provide a list of alternates with support information that will either enhance the value of the project or reduce the cost of the project, or allow the project to be completed faster.Proposals shall comply with all requirements in the RFP. If Respondent wishes to propose a system or solution that deviates from RFP requirements, this should be clearly stated in this section of the Proposal along with rationale for the proposed change and the corresponding price reduction to the District. The District will make the final determination on the acceptability of any proposed exceptions or modifications.

All alternates shall provide extended or enhanced “total cost of ownership” to the District. For examples, LED Lighting fixtures with longer expected operational life, longer warrantees, or longer lasting finishes, or some other feature that adds value to the project.

3.8 Proposal Signature Form (See Appendix “S”)

3.9 Proposal References Form (See Appendix “R”)

3.10 Acknowledgement of Addendums Form (See Appendix “E”)

3.11 Non-Discrimination

The District does not discriminate with regard to race, color, gender, national origin, disability, or any other protected or other classification in the awarding of contracts. The District welcomes all Qualified Firms to participate in the project Request for Proposal process.

The District encourages firms that are women or minority owned, emerging small businesses, veteran owned firms, disabled person owned firms, and all other qualified firms to participate in the proposal process.

The District encourages the submission of proposals from all Firms that can meet the mandatory qualifying requirements set for the in this RFP.

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3.12 Bond and Surety Requirements (Refer to Appendix B, Contractor Agreement for Services, General Conditions, pg. 3)

3.13 Insurance Requirements (Refer to Appendix B, Contractor Agreement for Services)

1. Commercial General Liability Insurance, written on an “occurrence” basis, which shall provide coverage for bodily injury, death and property damage resulting from operations, liability for slander, false arrest and invasion of privacy, blanket contractual liability, broad form endorsement, and completed operations, personal and advertising liability, with limits of not less than [$2,000,000] general aggregate and [$1,000,000] each occurrence, subject to a deductible of not more than [$1,000] payable by Contractor.

2. Excess Liability Insurance, on an “Occurrence” form, coverage should apply and follow form over primary coverages shown above. Limits must apply per any one occurrence and general aggregate annually; and Annual Aggregate Products and Completed Operations. The following are required excess limits of liability: [$2,000,000] Bodily Injury and Property Damage Liability, [$2,000,000] General Aggregate, [$2,000,000] Products and Completed Operations.

3. Business Automobile Liability Insurance with limits not less than [$1,000,000] each occurrence including coverage for owned, non-owned and hired vehicles, subject to a deductible of not more than [$1,000] payable by Contractor.

4. Workers’ Compensation Employers’ Liability limits not less than [$1,000,000] each accident, [$1,000,000] per disease and [$1,000,000] aggregate. Contractor’s Workers’ Compensation Insurance policy shall contain a Waiver of Subrogation against the YUBA COMMUNITY COLLEGE DISTRICT, its officers, directors, officials, agents, employees and volunteers. In the event Contractor is self-insured, it shall furnish Certificate of Permission to Self-Insure signed by Department of Industrial Relations Administration of Self-Insurance, State of California.

5. [If applicable] Builder’s Risk Insurance including, without limitation, coverage against loss or damage to the Work by fire, lightening, wind, hail, aircraft, riot, vehicle damage, explosion, smoke, falling objects, vandalism, malicious mischief, collapse, and other such hazards as are normally covered by such coverage. Such insurance shall be in amount equal to the replacement cost (without deduction for depreciation and subject to stipulated value in lieu of average clause) of all construction constituting any part of the Work, excluding the cost of excavations, of grading and filling of the land. Such insurance may be subject to deductible clauses not to exceed [$5,000] for any one loss. Such insurance will not cover loss or damage to Contractor’s equipment, scaffolding or other materials not to be consumed in the performance of the Work. The insurer shall waive all rights of subrogation against Owner.

3.14 Legal Requirements

Refer to Appendix B, Contractor Agreement for Services, and Article 2 for more detailed information regarding legal requirements.

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3.15 Appendices

The following materials shall be included in Appendices to the Proposal.

1.11.1.11.1.21.1.31.1.41.1.51.1.61.1.71.1.81.1.91.1.101.1.111.1.121.1.131.1.14A. Project Schedule

The Proposal shall contain a critical path methodology (CPM) Gant chart schedule describing the major activities of the Project. Project schedules shall be submitted electronically (on a flash drive of CD) in Microsoft MS Project and a hard copy PDF in the written copies of the proposal. Time is of the essence. The schedule shall demonstrate completion within 6 months after the award date.

B. Product Warranties

Respondent shall submit a summary of warranties for each product, fixture, component, demonstrating compliance with RFP requirements as well as full warranty agreements with terms and conditions.

C. Project team Resumes.

Respondent shall submit resumes for key Contractor team members who will be supporting the project. Resumes should list team members’ experience that relates to the project covered under this RFP. Include consultants and subcontractors.

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4.0 Proposal Requirements and Evaluation Criteria:

The submitting firms must have demonstrated qualified capability associated with the requested scope of work. The District will consider the following background and experience factors in the evaluation of all submittals:

1. Cost: Lower costs scores higher. Options to provide lower overall costs and enhance total value to maximize the benefit to the District will be considered and compared to the base bid specifications.

2. Firm and Project Team Qualifications: Licenses, Breadth of Various Products, and Experience with Public sector major maintenance or construction projects, working with the Division of the State Architect, resumes of key project team members, roles of each contractor team member, financial status of the Firm, legal settlements and litigation either pending or recently awarded, in good standing with the State of California and all regulatory agencies.

3. Project Approach: Organization and management of project, site access/staging of materials, how the project boundaries are protected and provide security/safety for students and staff to keep them out of harm’s way and provide proper notification, safety processes/training/application of CAL OSHA standards, communication of important information, notifications of utilities outages and tying into existing systems, pre-construction meeting, weekly project team meetings, change orders, progress payments, project close-out process, punch list process, working hours and days, how the contractor will catch up the schedule if progress lags the project schedule, list of subcontractors, and overall approach to completing the project to meet College requirements.

4. Project Schedule Start to Finish: Ability to provide comprehensive construction management and construction services required to complete the project in a professional and timely fashion. Procurement of supplies, fixtures, system components, labor, and equipment to properly and efficiently complete the project scope, Track project action items, milestones, and sequencing of work to meet original construction schedule or catch it up to complete all work and close out the project, and submit final progress payment invoices by May 31, 2018.

5. Recent “Similar” Project References: Provide at least 5 references of “like” projects, completed in the past 5 years with current contact information. More references demonstrate higher scoring. Providing original cost, change order amounts, original schedule, and final completion date schedules all score higher. Please verify current contact information. Inability to provide good references will score very low and may render the proposal incomplete and unresponsive.

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4.1 Evaluation of Proposals Form

Firm: .

Proposals will be evaluated and include a careful review of the proposal content, the schedule to be applied, the ability of the firm to perform the work as described in this request, and the references of the firm doing the work. This RFP will be evaluated by a District Project Team and awarded based on a number of factors which are described below:

Evaluation Criteria per above section 4.0:1. Lowest Total Cost: 30 Points

2. Firm and Project Team Qualifications: 20 Points

3. Project Approach: 20 Points

4. Project Schedule-start to finish: 20 Points

5. Recent “Similar” Project References: 10 Points

Total Score: /100 Points

Comments:

Evaluator Name (Print): . Evaluator Signature: .

Date: . Recommendation to Award Yes/No: .

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4.2 Responses to RFP:

Sealed responses to this RFP must be clearly marked "RFP NO. 17-06, Yuba College, Veterinarian Technician Building 1700 Renovation Project”.

Responses shall be mailed to or hand-delivered to the following address:

Yuba Community College District, District OfficesAttn.: David Willis District Director of Facilities Planning, Maintenance & OperationsEnvelope/Box Marked: “RFP No. 17-06, Yuba College, Veterinarian Technician Building 1700 Renovation Project”Address: 425 Plumas Blvd., Suite 200, Room 216, Yuba City, California, 95991

Note: Completely seal your proposals in envelop/box and make sure it gets date/time stamped when delivering proposal. Contractors are 100% responsible to make sure proposals that are mailed using a carrier such as UPS, FED Ex, etc…are received and date/time stamped by District personnel prior to the proposal due date/time. No proposals will be considered if they are late, even if it is only 5 minutes late. Please make sure your proposals are delivered and received promptly prior to the due date/time. There will be a public proposal opening at the due date/time.

Do NOT email your proposals. Emailed proposals that are not sent per the above guidance requirements will not be considered.

4.3 Requests for Information (RFI)

Requests for Information concerning the RFP must be in writing and may be submitted via e-mail no later than the date shown below. Please direct all questions to David Willis, email: [email protected].

Following the RFI deadline, all questions and answers will be summarized and posted on the District's website: https://www.yccd.edu/central-services/purchasing/ , then, click on the “Requests for Proposals / Quotes” tab on the right hand side of this web page. It is anticipated that responses to inquires received by the required time and date will be provided within 3 business days and posted on the District's website. Should more time be needed by the District to answer I respond to RFI’s, this information will also be posted on the above website.

The District has developed Procurement Milestones, shown below, with dates showing the key events in this solicitation process. This RFP and schedule are subject to change, and the Director will notify Respondents of any changes via email to the contact designated by each Respondent. Respondents must take the following actions according to the specified timelines in order to participate in this process.

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https://www.yccd.edu/central-services/purchasing/



4.4 Proposal Schedule:

December 19, 2017: Release of Request for Proposal at 4:00PM

December 27th: 3:30 PM Optional Pre-Proposal Meeting, Yuba College Campus, 2088 North Beale Road, Building 1400 Maintenance Building, West Entrance, Conference Room, then tour building 1700.

January 10th: 2:30 PM Mandatory Pre-Proposal Meeting, Yuba College Campus, 2088 North Beale Road, Building 1400 Maintenance Building, West Entrance, Conference Room, then tour building 1700.

Contractors must attend either the Optional or the Mandatory walk-through in order to be considered a qualifying contractor.

Other walk-through times and dates can be arranged as needed.

January 17th, 2018: All questions and requests for information must be submitted to David Willis at: [email protected] by 4pm.

January 18th, 2018: Addendum Issued if needed.

January 25th, 2018: Proposals due at 11:00 AM, District Offices Location. There will be a public bid opening on this RFP.

February 15th, 2018: Awarded as soon as the College Authorization process is completed. Expect to have this project awarded by this date.

The District reserves the right to alter or amend the above timetable as required to conclude the process to the District's satisfaction.

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4.5 District Parking:

-No parking in Reserved Spaces without a proper permit-Permit Parking is enforced in all general lots between 6:00 am and 6:00 pm, Monday through Friday. All general lots require a properly displayed, valid permit during these times -Daily Parking Permits are $2.00 -Permits are available for purchase at any of the permit machines located in the student parking lots -All other parking regulations are enforced 24 hours a day, seven days a week. This includes designated staff spaces, handicap spaces, timed spaces, red zones, yellow zones, and areas not marked (no parking at any time)-Once this project is awarded, temporary parking permits will be processed as requested by the successful firm for all contractor employees associated with this project at no cost to the contractor for the duration of the project at each Campus location. These temporary permits must be displayed at all times on the dash board of contractor vehicles.

4.6 RFP Proposals

Deadline for submission is 11:00 AM. PST, January 25th, 2018. Proposals received after the deadline will not be opened. Each responder shall submit one (1) signed original, two (2) additional hard paper copies. Provide one electronic format copy of the proposal using electronic media such as a flash drive, CD, etc..

All materials submitted in response to the RFP shall be on 8-1/2"x11" paper, preferably inPortrait orientation. All submitted materials must be bound in either a three-ring binder or spiral bound notebook. Content shall be tabbed and numbered per the items included in the Submittal Requirements. All Proposals will be reviewed and evaluated by a District Selection Committee. The District at its sole discretion may interview finalists, or select a firm or firms to perform work based solely on the evaluation of the Proposal.

All Proposals become the sole property of the District and the content will be held confidential until the selection of the firm is made and the project is awarded.

4.7 Acceptance of Proposals

Upon review and approval of the evaluation committee's recommendation for award, Yuba Community College District will issue a "Notice of Intent to Award" letter to the apparent successful Responder. The College will also notify all unsuccessful Responders as to the outcome of the evaluation process once the Board of Trustees has authorized the project to be awarded.

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4.8 Award of Contract

A. The Contract will be awarded to the most responsible and responsive proposer whose proposal, conforming to the request, will be most advantageous to the District.

B. The District reserves the right to enter into an Agreement without further discussion of the proposal submitted based on the initial offers received.

C. The District reserves the right to reject any or all proposals or any part of the proposal and to waive informalities and minor irregularities in the proposals received.

D. The RFP, its addendums, and the proposal of the selected Firm will become part of any contract initiated by the District.

E. In no event shall a proposer submit its own standard contract terms and conditions as a response to this RFP. The terms of any contract may be negotiated as part of the negotiation process with the exception of contract provisions that are nonnegotiable.

F. A formal contract shall be signed by the successful proposer and Yuba Community College District to perform this service.

G. The District reserves the right to enter into discussions with any one or all of the Responders after Proposals have been initially reviewed. Such responses shall be subject to all provisions, terms and conditions as set forth in the RFP, unless otherwise modified.

H. The District may elect to interview the top two Proposers to determine “best value” and “lowest total cost of ownership”. The proposer with the “best value” may not be the same proposer as the lowest initial-cost proposer. This RFP will be awarded after considering the criteria described in this proposal such as lowest cost, project team/firm qualifications, team member roles, time commitments, project approach, schedule meeting project requirements, and references of like projects.

I. If the contract negotiation period exceeds 30 days or if the selected Responder fails to sign the contract within seven calendar days of delivery of it, the District may elect to cancel the award and award the contract to the next highest-ranked Responder.

J. Award shall be made to the Responder whose submittal, conforming to the RFP, will be the most advantageous to the District after consideration of the defined evaluation criteria.

K. The District intends to award to a single RFP Responder.

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4.9 Reservation of Rights

The District reserves the right to:

• Reject any or all submittals at its sole discretions.• Cancel the Request for Proposal (RFP), without cause.• Modify any requirements contained within the RFP and request a revised submission from all Providers.• Establish other evaluation criteria determined to be in the best interest of the District.• Contract with any of the firms responding to the RFP based solely upon its judgment of the qualifications and capabilities of the firm.

The District reserves the right to cancel the contract any time during the contract period after providing at least a written 14-day notice to the Firm. The District would consider cancellation of the contract if the Firm does not fulfill the contracted requirements of this RFP in a timely and professional fashion); or, if for some reason the performance of the Firm or quality of the work adversely impacts the mission of the District in serving Students or Staff; or, if available funding resources to implement the service contract were no longer available.

This RFP does not commit the District to negotiate a contract. The District will not be responsible for any expenses incurred by any firm in preparing and submitting a proposal or response to this RFP

5.0 Progress Payments

The contractor shall submit progress payment information with all required support information, including project team meeting minutes, progress reports, and updated schedule of values. Progress payments should be submitted by the 10th of the month. The District will process a 5% retainage on all progress payments which will be released for payment once the punch list is completed and the project is closed out and certified with the Division of the State Architect. The District issues payment in the form of a mailed check as a NET 30 day process. The 30 day period starts once all required support information is submitted with the progress payment to the District.

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Appendix A: YCCD Academic Calendar 2017/2018

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Appendix B: Contractor Agreement for Services (CAFS)

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Appendix C: Construction Documents; Specifications and Drawings

Please refer to this web page link for associated documents:

https://www.dropbox.com/sh/pap2dmzulkeu55z/AAAvRavq2c-Ed6WPfabCFBMqa?dl=0

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https://www.dropbox.com/sh/pap2dmzulkeu55z/AAAvRavq2c-Ed6WPfabCFBMqa?dl=0


Appendix D: Map of Yuba College, 2088 North Beale Road, Marysville, California, 95901

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Building 1700, Vet Tech Renovation Project


Appendix E: Acknowledgement of Addenda (if applicable)The undersigned acknowledges receipt of the following addenda from the District pursuant to the Request for Proposal:

Acknowledgement: Yes or Not Applicable

Addendum No. 1: .

Addendum No. 2: .

Addendum No. 3: .

Addendum No. 4: .

Addendum No. 5: .

Failure to acknowledge the Addenda’s may, at the Descretion of the District, determine the Proposal to be incomplete and unresponsive. Contractors are required to acknowledge all addenda’s within the submitted proposal at the time of submission.

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Appendix “P” Non-Collusion Affidavit FormSTATE OF CALIFORNIA, COUNTY OF I, being first duly sworn, deposes and says that I am the of , the party submitting the foregoing proposal (“the Proposal”). In connection with the foregoing Proposal, the undersigned declares, states and certifies that:

1. The Proposal is not make in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization or corporation.

2. The Proposal is genuine and not collusive or a sham.3. The Firm has not directly or indirectly induced or solicited another Firm to put in a false or sham

proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any other Firm or anyone else to put in a sham proposal, or to refrain from bidding.

4. The Firm has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price, or that of any other Firm, or to fix any overhead, profit or cost element of the proposal price or that of any other Firm, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract.

5. All statements contained in the Proposal and related documents are true.6. The Firm has not, directly or indirectly, submitted the proposal price or any breakdown thereof, or

the contents there of, or divulged information or data relative thereto, or paid, and will not pay any fee to any person, corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal.

Executed on this date: , 2018, at:

(City, County, and State)

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Signature Printed Name .

Address: .

Area Code & Phone Number: .

Note: In addition to other bid documents, bidders on public works projects are required by Public Contract Code section 7106 to submit a certification form that they have not colluded with another proposer.

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Appendix “R” Project References Form (Include at least 5 recent project references in California. Preference for projects with Public Sector Major Maintenance and Renovation Projects)

Firm/Proposer:

1. Reference Name: Contact:

Address: Phone #:

Email Address:

Description of Services Provided:

*Please verify that the contact information is current.

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Appendix “S” Proposal Signature FormThe undersigned acknowledges the following:

1. Having become familiar with the specifications and requirements of the Request for Proposal, hereby offers to provide all services in accordance with the proposal set forth herein, including all referenced material and attachments.

2. By submitting a signed proposal in response to this solicitation, the Firm acknowledges that they completely understand the scope of the needed services and that the proposed services as described in the proposal will meet or exceed the needs of the District.

3. Late proposals will not be accepted (even if they are only 5 minutes late).4. The District reserves the right to reject any and all proposals and that this proposal shall

remain open and not be withdrawn for a minimum of 90 days. 5. Cancellation Clause: The District may, without cause, terminate the contract(s) or a project

under the contract(s) by giving written notice of such termination to the awarded firm. In the event of such termination the District shall reimburse the firm for services performed and reasonable expenses actually incurred by the firm in relation to the terminated project prior to the firm’s receipt of such notice of termination. The cost of proposal generation, associated travel, copies, postage, etc.., will not be reimbursed and is considered a typical and normal part of the bid process which not reimbursed for any of the proposers.

6. If the prospective Firm is a corporation, the undersigned hereby represents and warrants that the corporation is duly incorporated and is in good standing in the state of California , and that, , is authorized to act for and bind the corporation.

Entity Type (Select One):

Sole Owner: Partnership: .

Corporation: .

Other; Please specify;

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Regular monthly progress payments are made using NET 30 as a basis for payment, with Net 30 time starting after receipt of the invoice with all required support documentation, and once this information is reviewed and approved by the District.

Signature_____________________________ Date: _______________________

Position: _____________________________

Print name____________________________ Title________________________

Notary Required On This Project

Notary Stamp:

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The End.

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