Introductions
• Sue Driscoll, Manager- Volunteer Engagement• Jennifer Schulte, Manager-Annual Campaign• Kayla Paulson, 55+ Initiative Coordinator• Name, Agency, # of years participated in Day
of Caring
What is Day of Caring?
• Bring people together to improve lives and strengthen communities through volunteering
• Businesses and organizations partner to make a difference in our community
• A way for more volunteers to advance work in Education, Financial Stability and Health
Benefits of Participating
• Volunteers get things done• Showcase your agency• Develop and build relationships with local
companies and their employees• Captive audience to recruit on going
volunteers
Responsibilities of UWECI
• Planning, administration and evaluation of Day of Caring
• Media coverage• Recruiting companies and volunteers• Training agencies and company coordinators• Providing best practices and resources
Responsibilities of Nonprofit Agencies
• Register agency on the Volunteer Now site• Submit projects through online form• Provide necessary tools and materials to
complete projects• Provide snacks/lunch when possible• Meet with company team leader prior to DOC• Obtain photo releases from all volunteers• Assign project coordinator for each site
Responsibilities of Company
• Designate project leads• Register volunteers through Volunteer Now
site• Meet with agency project lead prior to DOC• Consistent communication to volunteers
Project Needs and Assessment
• Brainstorm with staff• What is on your wish list• Skilled volunteer needs• Review project ideas in Agency Leader Manual
Day of Caring Project Ideas
• Build a deck, playground, park bench or ramp• Organize toys, food pantry or books• Landscaping, yard clean-up, prepare and plant
community gardens• Prepare emergency medical kits, literacy kits or
personal hygiene kits• Assist elderly clients with grocery shopping, play
games or read to kids• Design a brochure, develop a marketing plan or set up
IT
Questions to Ask
• How many volunteers needed?• What volunteer skills are required for project?• How long will it take to complete the project?• What is the best time for the project to be
completed (a.m. or p.m. or full day)?• Do we need volunteers to bring additional
tools?
Submit Projects• Name of individual filling out the spreadsheet• Agency Name• Address• Project Leader (may be different for each project)• Phone Number• Secondary Project Leader• Email address of Project Leaders• Length of project (morning/afternoon, all day)• May 14 or 15• Minimum/maximum number of volunteers• Project description• Food and supplies provided by agency (lunch, water, bug spray, gloves)• Tools provided by agency• Supplies and equipment volunteers need to bring• Special skills volunteers will need• Additional comments about project
Timeline/Action Items
• Register your agency on Volunteer Now before submitting projects
• Agencies submit projects by Tuesday, March 10• Project review and changes made by Friday, March
20– Each agency is responsible for checking the project
information for accuracy.• Projected release of registration link to companies,
March 30- April 5
Sneak Peak ListProject title/Date Agency name Description of Project Volunteers
neededAddress of project
Day Camp Prep, Indoor, All Day, Thursday May 8
The Salvation Army-Cedar Rapids
This project consists of assembling teaching materials, crafts, posters, and other materials in preparation for the 55 youth who attend our summer camp. Agency will provide: cleaning supplies and materials, snacks, lunch Volunteers are not required to bring anything
6 1000 C Avenue NW
Organizing/Cleaning, Indoor, Afternoon, May 8 OR 9
Theatre Cedar Rapids This project consists of covering shelves with fabric and sorting and organizing costume hats, which will assist in costuming for our shows. Agency will provide: fabric, staple guns, snacks Volunteers are not required to bring any materials; must sign-up for all volunteer slots
6 102 3rd Street SE
Weeding, Outdoor, AM AND PM, Thursday May 8
Trees Forever This project consists of removing garlic mustard, which is an invasive plant, from Thomas Park in Marion. Agency will provide: garbage bags, gloves Volunteers should bring: close-toed shoes, long pants, ability to walk long distances while bending over to weed
20 volunteers each time
770 7th Avenue
Yard Work, Outdoor, Afternoon, May 8 AND 9
Ushers Ferry Historic Village
This project consists of yard work on the grounds. This will allow us to get ready for summer. This project will take place on both Thursday May 8 and Friday May 9. Different groups are allowed on each day. Agency will provide: rakes, garden tools, tarps, snacks Volunteers should bring: close-toed shoes, additional garden tools, gloves
12 volunteers each day
5925 Seminole Valley Trail NE
Food Pantry Support, Indoor, AM OR PM, May 8 OR 9
Waypoint Services This project consists of organizing food and hygiene items in the food pantry and creating hygiene kits from materials present. Agency will provide: materials to create kits Volunteers are not required to bring anything; must sign-up for all volunteer slots
10 318 5th Street SE
A company signed up for our project . . . Now What?
• Agency project lead will receive an email• Review registration online• Email or call company coordinator/project
lead – Thank them– Set up site visit– Review checklist
Review Online Registration
• Click on Participants to see information for volunteers that signed up for projects
• View company coordinators contact information
Planning/Project Management
• Have a contingency plan (rain, finish early)• Obtain materials and tools• Make arrangements for snacks, water and lunch (if
possible)• Prioritize projects• Meet with staff leads and company project leads• Review Risk Assessment Checklist• Liability Insurance- contact insurance provider ask for
“Certificate of Insurance” or “Addendum” to your policy for the DOC
Agencies required to scan and email Certificate of Liability [email protected]
Best Practices for Successful DOC
• Orientation• Supervision during project• Schedule clean-up time• Volunteer reflection• Thank you
Requirements
• Certificate of Insurance• Complete liability waivers and media releases• Collect volunteer hours• Supervision of Volunteers• Implement survey
Volunteer Comments• Give information on how to continue volunteering after the Day of Caring. • Maybe have some backup activities ready in order to fully utilize the volunteer's
time. • Agencies need to be better prepared with tasks• Better description of tasks.• Alternate plan for jobs during inclement weather• It would be nice to know in advance some items that the agency needed for the
project• I would like to see the measureable impact we made• Have larger projects for bigger teams• Our group was given little information on how to handle our task• I would like to hear an explanation of the services the agency provides to the
community
Dates to Remember
• Agency submit project form 3/10 • Agency final project review 3/16-3/20• Company registration opens up 3/30-4/6• Companies register by end of April • Site visits by 5/5• Day of Caring 5/14 & 5/15• Submit hours and waivers by 5/20
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