Defense Contract Management Agency Overview
Presented By:Izzie MooneyDCMA Customer Liaison Rep @ ESC, Hanscom AFB781-377-5221; [email protected] March 2011
Rev. FY11 1.1
Overview
• Mission and Vision• Organization• Why do Contract Administration • Things you may want to know• What we can’t do • How to find a DCMA POC• Summary
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What Does DCMA Do?
Represents the Military Services, other
Federal agencies and allied government
buying agencies at defense contractors
worldwide
• Prior to contract award
• After contract award
• Eyes and ears of the customer
3Rev. FY11 1.1
Mission & VisionMission
We provide Contract Administration Services to the Department of Defense Acquisition Enterprise and its partners
to ensure delivery of quality products and services to the warfighter; on time and on cost
Vision
DoD’s leading experts in Quality Assurance; Cost, Schedule, and Supply Chain Predictability; and Contract Administration; enabling our partners to achieve contract
objectives
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DCMA is a Team Member…
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Under SecretaryOf Defense
(AT&L)
DCMA
ChairmanJoint Chief of Staff
Secretary of Defense
Assistant Secretary of Defense
(Acquisition)
...In the defense acquisition community...In the defense acquisition community
Historical Perspective – Service PROs/DCAS to DLA (1990) to DCMA (2000)
Buying Commands
Combat Support Agency
Army
Navy
Air Force
Marines
Contract AdministrationDLA
Rev. FY11 1.1
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OperationsDirectorate
SES (2) Tier II/I
InternationalDirectorate
0-7
Special Programs Directorate
GS-15
Office of the Director
Human Capital
Directorate
GS-15
Finance Business
OperationsDirectorate
SES
Contracts Directorate
SES
Engineering & Analysis Directorate
SES
Quality Directorate
SES
Portfolio Management & Integration Directorate
SES (2) Tier I/I
Information Technology Directorate
SES
Chief of Staff
ReserveAffairs
CorporateSupportOffice of
Independent Assessment
AircraftOperationsDirectorate
0-6
EEO
General Counsel
StrategicEffects
Eastern Region
0-6
Eastern Region
0-6
Western Region
0-6
Western Region
0-6
Central Region
0-6
Central Region
0-6
PrimaryCMO
PrimaryCMO
StreamlinedCMO
StreamlinedCMO
PrimaryCMO
PrimaryCMO
StreamlinedCMO
StreamlinedCMO
PrimaryCMO
PrimaryCMO
StreamlinedCMO
StreamlinedCMO
Strategic
Operational
Tactical
Organizational Construct
Rev. FY11 1.1
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Operations Directorate
Fixed Wing Sector Division
Fixed Wing
Rotary Sector Division
Rotary Sector Division
GroundSector Division
GroundSector Division
Space & MissilesSector Division
Space & MissilesSector Division
NavalSector Division
NavalSector Division
SustainmentSector DivisionSustainment
Sector Division
ICP’s / DSC’sGLSC / AMC
SatelliteLaunch/NASAGround Launch Air/Sea Launch
VehiclesMunitionsC4ISoldier Systems
Rotary
Surface Combatant Submarine
Carriers
OperationsExecutive Director
Exec Dir (SES II)Deputy Dir (SES I)
Quality
Air Ops
Mission Support GroupOperations
Administrative Assistant
Directorate is accountable for the execution of all Contract Management functions - Provides Command and Control of Three DCMA Regional Commands - Translates Agency Policy and Strategic Direction into Consistent Tactical Execution - Provides Workload and Resourcing Prioritization - Ensures Consistent Budget and Resource Execution - Sector Groups Maintain Product Focus and Specialized Customer Knowledge / Expertise
Eastern Region
Central Region
Western Region
Contracts
Engineering
Rev. FY11 1.1
Western CMOs
•Carson (Headquarters)•Denver•Boeing Huntington Beach•Lathrop•Lockheed Martin Denver•Boeing Long Beach•Los Angeles•Palmdale•Phoenix•Santa Ana•Lockheed Martin Sunnyvale•Raytheon Tucson•NPO
Types of CMOs
Central CMOs
•Chicago (Headquarters)•Dallas•Dayton•Detroit•Huntsville
•Lockheed Martin Forth Worth•Bell Helicopter Forth Worth•Boeing St. Louis•Twin Cities•AMP•AIMO
Eastern CMOs
•Boston (Headquarters)•Atlanta•Baltimore•Garden City•Hartford
•Manassas•Lockheed Martin Marietta•Lockheed Martin Moorestown•Orlando•Philadelphia•Boeing Philadelphia•Sikorsky Aircraft•Springfield•Raytheon Tewksbury•APO•NSEO
Special Programs
•Special Programs East•Special Programs
South•Special Programs
West
Geographic Area Geographic Area
Major FacilityMajor Facility
International Operations
.
DCMA HQ
Germany Israel
Italy
DCMAS. Europe
DCMAPacific
DCMAAmericas
Canada
United Kingdom
DCMAN. Europe
Egypt
Kuwait
Saudi Arabia
Australia
Japan
Korea
New Zealand
Iraq
Singapore
DCMAMiddle East
DCMAIRAQ
Afghanistan
DCMA Afghanistan
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Contingency ContractingAdministration Service (CCAS)
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• Gansler Commission recommendations significantly expanded DCMA’s in-theater role• In-theater presence tripled from @90 to 300+• Expanded DCMA Emergency Essential program from @60 to 240+ ready to deploy personnel• Stood up new DCMA Command in Afghanistan
• Path Forward• Ramping up Afghanistan staffing• Shoring up Subject Matter Experts (SME) and Contracting Officer’s Representative (COR) Support• Working with Military Services and Joint Staff to develop long-term strategy for in-theater Contingency
Contract Administration Services
Rev. FY11 1.1
Span of Control- 10,661 civilian professionals- 535 military (418 Active Duty, 117 Reserves)- 730+ locations- 50 major field commands- $1.1B budget authority- $136M reimbursable target w/FMS- Combat Support Agency
Scope of Work- $3,212B Face Value of Contracts- $1,514B Obligated- $222B Unliquidated Obligations - 20,098 Contractors- 341,787 Contracts- ACAT I and II programs: 214- Flight Operations (2,062 Aircraft/yr)- $134B Gov’t property in plant- $9B Progress Payments- $31B Performance Based Payments
As of Sept 2010 (Parts A & B / Sections 1 – 4)
Worldwide Acquisition Impact
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• Quality Assurance
• Manufacturing & Supply Chain Predictability
• Cost and Pricing
• Earned Value Management
• Engineering Support
• Software Acquisition Management
• Property and Plant Clearance
• Contracting
• Contract Safety
• Transportation
• Aircraft Operations
Core Processes (FAR 42.302(a)(b))
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DCMA provides unique insight throughout the acquisition processes
Rev. FY11 1.1
FAR/ DFAR States …• DFAR 242.202 Assignment of contract
administration. (a)(i) DoD activities shall not retain any contract for administration that requires performance of any contract administration function at or near contractor facilities
• FAR 42.302 Contract administration functions. • (a) The contracting officer normally delegates the
following contract administration functions to a CAO.• 70 Standard Functions
• i.e. (38) Ensure Contractor compliance with contractual quality assurance requirements
Why do Contract Administration?
• The purpose of contract administration is to ensure the Government receives the supplies and services we are paying the contractor to provide.
• We need to ensure:• The supplies delivered meet applicable
technical requirements/specifications;• The services provided meet contractual
requirements;• The contractor complies with the terms and
conditions of the contract.
Focus Areas
Contract Receipt Contract Receipt & Review& Review
Contractor/Contract Contractor/Contract SurveillanceSurveillance
Contract CloseoutContract Closeout
Contractor PaymentContractor Payment
52.246-2 Inspection of Supplies- FP
• As prescribed in 46.302, insert the following clause: • (c) The Government has the right to inspect and test all
supplies called for by the contract, to the extent practicable, at all places and times, including the period of manufacture, and in any event before acceptance. The Government shall perform inspections and tests in a manner that will not unduly delay the work. The Government assumes no contractual obligation to perform any inspection and test for the benefit of the Contractor unless specifically set forth elsewhere in this contract.
(Gets your foot in the door….)
Wide Area Workflow
• The goal of WAWF is to support the DoD's goal of moving to a electronic acquisition process.
•What Does WAWF Do? •Eliminates lost or misplaced documents - all documents are stored in one place…The Web •Provides accuracy of documents - current problems such as unmatched disbursements, duplicate payments, and payment delays are alleviated •Provides secure & auditable transactions - a user name and password must be used in order to use the benefits of WAWF •Enables Timely & Accurate Payments - What normally took 10 days can now be accomplished in 1 day, if not minutes •Decreases Interest Penalties - since WAWF decreases processing time, the system will greatly reduce the number of Prompt Payment Act (PPA) violations
Role of Administrative Contracting Officer (ACO)
• DCMA facilitates payment• Works with DCAA (Defense Contract Audit Agency) & DFAS (Defense Finance & Accounting Service)
• DFAS pays, DCAA audits• DCMA
– Approves Final “Public Vouchers”• Cost, Time & Material, and Labor Hour contracts
– Approves & Manages Various Financing Payments• Progress, Performance Based, and Advanced Payments
– Resolves Problems & Issues with• Contractors/DFAS
• Has POCs & DCMA Liaisons at DFAS
ACOs can and do modify contracts
• Administrative changes: errors; computations not requiring extra funds; and code or address changes
• Novation/Change of name agreements
• Deobligating excess funds after contract completion
• An ACO contract modification starts with an “A” versus a PCO’s modification starting with a “P”
Contract Closeout (ACO Roles con’t)
• Track/Monitor Mechanization Of Contract Administration Services (MOCAS) Data• Determine if Physically Complete• Resolve Admin/Pay Issues• Notify PCO of Actions, i.e. additional funds
What we can’t do… Closeout Only/Property Only - No closeout of contracts/property unless we administered
Past-Performance Grading - We will provide data (e.g. shipping delinquency rate) to the contracting officer in past performance evaluations, but we can’t “grade” one contractor over another
We can’t become a “Job Shop” - DCMA directs the daily activities of our employees - We must have a measure of independence to act as a legitimate, unbiased third party - Generally we don’t “co-locate” our workers with you
We can’t help you with Post, Camp, & Station - We don’t have the expertise
How to Find Us: https://home.dcma.mil/dcma-pi/customer.htm
2. Click on CMT Locator
1. Click on Customer
SUMMARY• DCMA is made up of different functional
specialists to address DoD’s contractual and program needs (i.e.: Small Business; Engineers; Contracts; Quality; …)
• Offices located World – Wide
• Focus performance management defined by our customers at no additional cost to the program office for ACAT I/II/III Weapon Systems
• Provides “Boots on the ground” at the contractor’s location