eAccounting
Contents
Basic EDI dataflow in Russia
eAccounting for HR and Payroll
eAccounting in a Cloud
Presentation contents:
Basic EDI Process Flow
Legally required documents:
Act of acceptance of services
Way-bill
VAT Invoice
Unified form
Other (business) documents:
Purchase Order
Conformation of Purchase Order
Dispatch notification
Delivery Conformation, etc.
Types of documents for EDI
Basic EDI Process Flow
Direct data exchange
Other (business) documents only
Types of data exchange for EDI
Supplier
Company
Supplier
EDI Service
Provider
Exchange through EDI Service Provider
Legally required documents
(Other business documents)
Company
Basic EDI Process Flow for legally required documents
Company
Tax Office
EDI Service
Provider
Supplier
Provider of
Electronic Signatures e
Accountant Database
ee
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e
Problems of usage of official e-signature systems
Need to obtain signatures and update software
Document date evidence
Need of same EDI service provider
Problems for usage of legally required documents
HR and Payroll in electronic accounting
Expense Reimbursement Systems
Business Trip Management
Private Lounge for employees
Outsourced Accounting Services
Etc
HR and Payroll in eAccounting
HR and Payroll in electronic accounting
Expense reimbursement systems
Web-based
Interface
Accounting
system Interface
Accounting
Database
Inputs Data to
accounting database
through web-based
interface
Verifies and Approves
the Data entered to
accounting database
Verifies and Posts the Data in accounting
system by standard tools, based on the
data, input through web-based interface
User
Controller
Accountant
HR and Payroll in electonic accounting
Private Lounge for Employees
• Solves the issue of secure access to the employee’s information through a Web interface, as well as the creation of various reports based on information stored in HR & Payroll system.
• Allows an employee to have online (web) access to personal salary information 24x7 with high security level.
• Provides access e.g. to detailed slips and salary calculations, certificates, personal info.
Electronic payroll slips to employees automatically / on demand Accumulated Unused vacations info Request of needed certificates Personal HR info
HR and Payroll in electronic accounting
Business Trips Management Business trip Requests Management of approval process Business Trip Card Managing of lifecycle of business trip, flexible notifications during lifecycle for:
- Initiator - Employee that goes to the business trip - Accountant (for corresponding calculation of allowances) - HR service (for printing of related business trip documents) - Secretary (for prompt ordering of tickets and hotels)
Management of documents template, automated generation of documents - Order for the business trip - Business trip certificate - Business trip task
Managing of attachments Generation of business trip reports:
- Business trip report, prepared by employee - Expense reimbursement report, filled by employee, attaching scans of receipts,
tickets, etc. Electronic library of business trips Management of user rights
HR and Payroll in electonic accounting
Outsourced Payroll Services
Enters additional information to the data base (business-trips, seek-leaves, other irregular compensations
Updates database functional in case of legislation changes or additional client requests for reports
Verifies of documents to comply with legislation; checking legislation for changes
Checks and amending irregular compensations; checking legislation for changes
Verification of data
Calculates salary and other compensations calculations
Checks salary calculation results: amounts and taxes
Prepares salary sheets
Checks final results Sending reports to the client
Cloud concept for eAccounting
Moving IT infrastructure into cloud
Ownership of hardware Installation of software
Using SaaS (Software as a Service)
No Ownership of hardware No Installation of software
Two types of cloud concepts
Cloud concept for eAccounting
Company
Tax Office
EDI Service
Provider
Supplier
Outsourced Accountant
e
e
e
eDatabase
(SaaS)
Thank you