FY 2016Signature Authorization Process
Controller’s Office
Presented By: Nancy Chincholi
Controller’s Office
THE GOAL:
100%Signature Authorization
Form Submission
An Experiment
Controller’s Office
The 5 Emotional Stages of …
The Signature Authorization Process
Controller’s Office
SURPRISE !
The annual Signature Process is here again !
Stage 1:
Controller’s Office
F&A Advisory members have been chosen to collect signatures
across the UMass Boston Campus
Stage 2:
SADNESS
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… typically follows sadness
Some of you may have already reached this stage of emotion, for
which we apologize and will help where we can
Stage 3:
ANGER !
Controller’s Office
ALL Signature Forms are DUE by:
Academic Depts: Friday, October 23rd
Non-Academic Depts: Friday, October 30th
OR ELSE …( day before Halloween is NOT a coincidence )
Stage 4:
~ FEAR ~
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Rejoice!
As soon as all signature forms are completed & returned,
this process will be OVER.
( until next year … )
Stage 5:
JOY / HAPPINESS
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Purpose
•The annual update of signature authorizations / delegations is an important internal control component
•Ensures that all financial transactions are authorized and executed by the individual designated, in accordance with legislative, trustee and campus delegations of authority
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Scope
The annual signature authorization process does not apply to the following:
Type of Fund: Also referred to as: Contact:
(1) Sponsored project/grants
External grants or S-projects
Office of Research & Sponsored Programs
(2) Endowment Income U-funds / projects University Advancement
Controller’s Office
Important Notes
• Signature authorization Financial System access
• All System Approvers MUST be Authorized Signatories
• Update Department Manager/Chair if incorrectly stated on the Signature Form
• Department Manager and Dean / Provost / Vice Chancellor must approve all forms
• Keep a copy of Signature Authorization forms on file for your records
Controller’s Office
*
*
1) Signature forms distributed today (9/23) to
designated F&A Advisors, as follows:
Controller’s Office
Let’s Recap …
Academic affairs Kirsten Grueter (for subsequent distribution )Administration & Finance Individual DirectorsAthletics & Recreation Marsha FlorioChancellor’s Office
Anne Riley
Enrollment Management
Michael Todorsky
Government Relations Noel CotterellOffice of Diversity & Inclusion Ana TorresOffice of Research & Sponsored Prgms
Matthew Meyer
Special Events
Allison Duffy
Student Affairs
Jennifer Chao
University Advancement
Deirdre McNamee
Controller’s Office
Let’s Recap …
2) Completed Signature Forms are to be
returned as follows:
Department / Area DUE Return Forms To …
Academic Departments
October 23, 2015Kirsten Grueter Office of the Provost
Non-Academic Departments
October 30, 2015 Nancy ChincholiController’s Office
Controller’s Office
Let’s Recap …
3) If the Experiment is successful …
100% Signature Form submission for
FY 2016 !
Controller’s Office
Thank You for your attention to this
important internal control activity !
Questions ? …